MGSG : risk assessment V5 - Revised following new strain of Covid 19 Jan 2021 and National lockdown/ school closure term 3 2020/2021
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MGSG : risk assessment V5
Revised following new strain of Covid 19 Jan 2021 and National lockdown/ school
closure term 3 2020/2021
This risk assessment must be read through completely and thoroughly. Please note that our risks and controls may change at any time based on changes to
Government advice and local circumstances (possible cases of COVID-19), etc.
This documents the risk control measures MGSG has have in place for Term 3 2021.
These are based on current (as at 21 January 2021) government guidance:
Guidance for Schools
Actions for Schools
Safe working in education settings
Guidance from HSE
Things considered to make the measures workable:
Numbers of staff and pupils, number and availability of cleaners, numbers in forms and year groups
Individual staff who may need separate risk assessments
Any individual pupils with specific needs including reasonable adjustments
Size and layout of school – specific issues include building work, maintaining a broad and balanced curriculum for all pupils, remote learning, staff working in school,
students in school
Resources both already available in school and able to order/make
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Contact with • Staff Everyone will be asked not to come into school if they or All staff, students, In place since
someone • Students anyone they live with is experiencing coronavirus parents, visitors summer 2020
suffering from symptoms, and instead follow official self-isolation and contractors
coronavirus • Contractors guidance. Regular reminders will be given about this.
• Visitors
Anyone self-isolating with symptoms will be encouraged In place from
to access testing, and, if necessary, the school will help January 2021
them do this. Staff are being offered the asymptomatic
rapid test on a weekly basis. The school has a team of
trained staff and will be testing pupils when they return to
learning in school.
If a symptomatic person comes into school, they will be
sent home immediately or isolated until they can be Reception / First In place since
picked up. Isolation rooms have been designated as the Aider summer 2020
medical room on the main site and the new Food Tech
room at the IN (opposite reception).
999 will be called if they are seriously ill or injured or their
life is at risk.
In the case of a symptomatic pupil who needs to be
supervised before being picked up:
• If a distance of 2m can’t be maintained, supervising
staff will wear a fluid-resistant surgical mask with
additional visor if close contact required
• If contact is necessary, supervising staff will also wear
disposable gloves and a disposable apron
• If there’s a risk of splashing to the eyes, such as from
coughing, spitting or vomiting, supervising staff will
also wear eye protection / visor
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Supervising staff will wash their hands thoroughly for 20
seconds after the student has been picked up.
If there are home testing kits available in school these will
be given to parents/carers collecting symptomatic SLT In place since
children, and to staff who’ve developed symptoms at summer 2020
school, if providing one will increase the likelihood of them
being tested.
Once at home, parents will need to arrange testing and, if
this is positive, must follow the NHS guidance on self
isolation and track and trace. The school must be
informed of test outcomes so that government guidance
can be followed.
Only in exceptional circumstances will a member of staff Premises team
take a symptomatic student home and a school minibus
must be used so that social distancing can be maintained.
This will be approved by a member of SLT. The driver will SLT
also use PPE if required and the students over 11 will be
asked to wear a face mask and the vehicle windows will
be opened for ventilation. SLT
A deep clean will take place in the areas that the
symptomatic person has been in, and PPE will be
disposed of properly, following decontamination guidance.
If the school becomes aware that a pupil or staff member SLT
has tested positive for coronavirus, the school will contact
the Kent South East health protection team on 0344 225
3861 (0944 9670085 out of hours) as required. The team
will carry out a rapid risk assessment to confirm who’s
been in close contact with the person, and these people
will be asked to self-isolate.
SLT
If a bubble or small group of students or staff are asked to
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self-isolate the Area Education Officer for North Kent will In place for start of
be informed so that they can determine whether there will autumn term 2020
be an impact of transport or SEND support. The form is
located at Notification of a COVID-19 Case
To help with this, records will be kept of: SLT – CK
• Pupils and staff in each group
• Any close contact that take place between
children and staff in different groups
• Room and workstation usage
Close contact means:
• Direct close contact – face to face contact within
1 metre for any length of time with an infected
person. This includes a face-to-face conversation,
being coughed on and skin to skin contact.
• Extended close contact being within 1 to 2 metres
of an infected person for more than 15 minutes
• Travelling in a small car with an infected person
If there are 2 or more confirmed cases within 14 days, or
an overall rise in sickness absence where coronavirus is
suspected, the school will work with the local health SLT
protection team to decide if additional action is needed.
Any advice given by the team will be followed.
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Contact with Everyone will be encouraged to walk or cycle into school All staff and In place since
coronavirus and asked to avoid taking public transport during peak students summer 2020
when getting times if possible.
to and from
For anyone who needs to take public transport, they will
school
be referred to the Guidance for Public Transport
The school will remind students that children over the age
of 11 to use face coverings when travelling on public
transport.
For dedicated school transport, discussions will be held
between KCC and the providers to make sure their staff:
• Follow hygiene rules
• Try to keep their distance from passengers where
possible
• Do not work if they or a member of their household
are displaying coronavirus symptoms
Students will be taught remotely and only travel to school In place since 5
if absolutely necessary. January 2021 /
term 3
Vulnerable and keyworker students will be taught on-site
and a separate risk assessment has been produced for In place for start of
this. term 3 2021
Staff and students must ALWAYS follow the one way
system All staff and
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students In place since
Summer term 2020
Spreading Hand sanitiser stations will be available at all entrances to Premises
infection due school buildings and in all teaching rooms in use. They
to touch, will also be in toilets, dining areas, reception areas,
sneezes and offices and staff areas.
coughs
Everyone in school will:
All staff and
• Frequently wash their hands with soap and water for students
20 seconds and dry thoroughly using NHS guidelines,
or use alcohol-based hand sanitiser to cover all parts
of their hands. Non alcohol hand gel is used for Science In place since
technology and science where hands or sleeves may technician October 2020
come in contact with a naked flame as per CLEAPS
guidance
• Clean their hands on arrival, before and after eating,
and after sneezing or coughing
• Be encouraged not to touch their mouth, eyes and
nose
• Use a tissue or elbow to cough or sneeze, and use
bins for tissue waste
Students will be encouraged by posters put up across the
school.
Premises /
Supplies for soap, hand sanitiser and disposable paper cleaning
towels and tissues will be topped up regularly and
monitored to make sure they’re not close to running out.
Bins for tissues will be emptied throughout the day. In place since Sept
Cleaning team 2020
In line with the latest Government guidance face masks /
coverings will now be worn by all students and staff in
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communal areas where year groups and staff could
potentially mix. These include dining areas and corridors.
In addition for term 3 staff must wear face coverings in All staff In place for term 3
rooms 7, 8 and the staff room whilst moving around these 2021
areas.
Spreading Cleaning staff will clean frequently touched surfaces using Premises / In place since Sept
infection standard cleaning products (e.g. bleach, detergent), Cleaning 2020
through including:
contact with • Banisters
coronavirus
on surfaces • Classroom desks and tables
• Bathroom facilities (including taps and flush buttons)
• Door and window handles
• Furniture
• Light switches
• Reception desks
• Teaching and learning aids
• Computer equipment (including keyboards and
mouse)
• Telephones
• Tills
Items that need laundering will be washed regularly in
accordance with the manufacturer’s instructions, on the Senior Food In place since 202
warmest water setting. These items will not be shared Technician
between children between washes. In place since Sept
Areas of the school that have been in use will be cleaned Premises / 2020. Additional
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thoroughly at the beginning or end of the day and there Cleaning deep clean to be
will be more frequent cleaning throughout the day. A undertaken in term
monthly deep clean of all areas will be undertaken. 3 due to new
variant.
Areas of the school not in use will be shut off to make
cleaning more manageable.
Unnecessary items including soft furnishings that are hard Premises /
In place since
to clean will be removed from areas being used and Cleaning
Summer 2020 but
stored elsewhere.
additional furniture
Any equipment that is shared will be cleaned between cleared for term 3
groups of students using it and multiple groups won’t use to increase /
it simultaneously. Anti-bacterial cleaning wipes will be maintain social
available for all computers, keyboards and shared distancing.
equipment. All cleaning materials comply with KCC and
BSE standards.
Individual items such as pens and pencils will not be
shared.
Shared rooms, such as halls and dining areas, will be Premises /
In place since Sept
cleaned between different year groups using them. cleaning
2020
Additional cleaning staff have been appointed to deal with
Additional staff
increased cleaning requirements.
appointed Nov 2019
If a person with coronavirus symptoms comes into school,
a deep clean will take place in the areas that the person
has been in, following decontamination guidance.
Cleaning supplies will comply with KCC and BSE
standards and will be topped up regularly and monitored
to make sure they’re not close to running out.
It is recommended that teachers wash their hands before
and after handling pupils’ books.
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Term 3 2021
Staff are able to teach from a classroom if they wish and
should follow the guidance on hand sanitising and social
All staff In place Jan 2021
distancing around the school. Staff are asked to book a
room at reception and a log is kept. Only one member of
staff will use that room on that day. Cleaning staff will be
notified so that the room can be cleaned after use. The
member of staff should open windows as necessary to
ventilate the room while they are using it and cleaning
staff will also open windows while they are cleaning. The
timings of the day have reverted to the usual timings so
rooms can be ventilated during break and lunch periods
when the weather is cold. The school must remain
operational throughout term 3 so support staff must
discuss with their line managers and SLT who is required Staff and line In place Jan 2021
to work onsite and if a rota is appropriate. This must be managers
regularly reviewed to ensure the operational needs of the
school are met while strictly following the Covid 19
protocols when in school.
Spreading Students will be taught and reminded to maintain their All staff and In place since
infection due distance and not touch their peers or come into close students Summer term 2020
to excessive contact with staff..
contact and
Students will be seated side by side and facing forwards SLT
mixing
and unnecessary furniture will be moved out of
between
classrooms wherever possible. Additional measures for
students and Teaching staff /
term 3 - Students will keep to the same workstation and
staff in cover team
avoid moving around the school. A distance of 2 m should
classrooms
be maintained between students. Where this is not
possible plastic screens should be utilised. Asap
At the start of the day premises staff will open classroom Premises staff
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doors and windows in the rooms where keyworker and
vulnerable students are being taught to allow ventilation
throughout the room. Staff should ensure adequate
ventilation is maintained throughout teaching periods. Air
conditioning units throughout the school are closed
system and can be used.
Staff should be rigorous about hand washing and
respiratory hygiene.
In place since
All staff Summer 2020
Staff will be advised to maintain 2 metre distance
wherever possible and should be rigorous with hand
washing and respiratory hygiene. Where 2 m distance
cannot be maintained a visor should be worn.
Staff have been provided with two plastic visors for use in
situations where 2 m distancing cannot be maintained.
When not in use the visor should be kept in the sealed
plastic Ziploc bag it was issued with. Staff are responsible
for the hygenic storage and cleaning of their visor
Spreading Keyworker and vulnerable students will use the same All teaching and Since Summer term
infection due work station throughout the day minimising movement cover staff 2020
to excessive within the lesson as well as around the school sites.
contact and
A one-way system is in place throughout the school sites. All staff Since Summer term
mixing
2020
between Shared areas will be cleaned between use.
students and
Toilet zones will be allocated wherever possible. Students
staff around All staff and Since Summer term
should hand wash or sanitise on entering and leaving the
the school students 2020
toilet. Social distancing will be recommended if different
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year groups are using the same toilet area.
Staff use of rooms and offices will be managed to limit All staff In place since
occupancy. Staff work space will be available in room 7 Autumn 2020, but
and 8 and the staffroom at IN. Staff with offices will not be protocol increased
able to use the shared areas to work. Other staff will be for term 3, 2021
allocated a working space within these areas. Maximum
occupancy signs will be clearly on display and must be Premises staff
ASAP
adhered to. Plastic screens will be put up where staff are
unable to maintain 2 m distance from each other.
Staff working with keyworker students will be asked to All staff
maintain 2m distances from each other and from the
student groups.
In line with the latest Government guidance face masks
All staff and
will now be worn by all students and staff in communal In place since
students
areas where year groups and staff could potentially mix. Autumn term 2020
These include dining areas and corridors. Staff are also
asked to wear face coverings when moving around the
staff work rooms (e.g. using photocopier) when other staff
are present. Staff should all take responsibility for
ensuring rooms they are working in are ventilated.
The face mask should be clean and should cover the
mouth and nose. Care should be taken when putting on All staff and
In place since
or removing the face mask and only the edges and students
Autumn term 2020
fastening loops should be touched. When not in use face
masks should be stored hygienically in a sealed plastic
bag. Hands should be washed or sanitised before putting
a face mask on and after removing it.
Spreading Checks to the premises have been done throughout the Premises Have never ceased
infection due Manager
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to the school pandemic as the school has never closed. SLT
environment
Fire, first aid and emergency procedures will be reviewed
to make sure they can still be followed with limited staff
and changes to how the school space is being used. Premises team /
Areas in use will be well ventilated by opening windows or all staff
using ventilation units. Doors will be propped open, where
fire safety and safeguarding wouldn’t be compromised.
Air conditioning units throughout the school are closed
system and can be used.
The use of lifts will be avoided unless essential.
Premises team
Bins will be provided in classrooms and other key
locations to dispose of tissues and any other waste.
SLT
Outdoor space will be used for exercise and breaks, and
for education where possible.
Spreading Where possible, all meetings will be conducted by All staff
infection due telephone or via Microsoft Teams. This includes meetings
to excessive with staff, parents, visitors and governors.
contact and
Where this isn’t possible, essential meetings will be
mixing in
conducted outside, or in a room large enough to allow for
meetings
social distancing.
Anyone requiring an appointment with a member of staff
must contact the school in advance to arrange a suitable
time.
Visitors must follow the school guidance and should not Office Manager
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attend if they or any of their household has experienced (signage required
Covid symptoms or returned from a country from where – one out/one in,
quarantine measures are required. This applies to please wait for
parents, ad-hoc and supply staff, invigilators and guest admittance?)
speakers and teachers.
Visitors to the site must report to reception and will be
asked to confirm that this as far as can be reasonably be
Senior cover / CK
expected. Where visitors are known in advance the
school will be in contact prior to the meeting to explain the
process and check. A log of expected visitors will be kept
with the school diary and shared with the front office in
advance of the meeting.
Reception on the main site will be responsible for
checking if visitors (or anyone in their household) have
experienced any symptoms or have recently been abroad
and obtaining contact details in case these are necessary
for track and trace. Visitors to reception should maintain
social distance and only enter into the area if there is In place since
sufficient capacity. Where necessary staff must ask summer 2020
visitors to wait outside. This includes deliveries
All visitors are expected to wear face masks and socially
distance from staff and students wherever possible. From
term 3 no contractors will be allowed on site unless they
have tested negative for Covid 19 and completed Covid
19 questionnaire. The school will offer LFD testing. If an
emergency, then contractors / visitors must be escorted
by the Premises team and wear face coverings and
socially distance. The premises team will then inform the
cleaning team to ensure the areas are cleaned.
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Individuals The school will continue to follow any government
vulnerable to shielding guidance in relation to educational settings.
serious
infection
Staff who are deemed clinically vulnerable or clinically SLT / H&S team All clinically extremely
coming into
extremely vulnerable according to government guidance vulnerable staff to work
school
or a medical professional will have a separate risk from home in term 3.
assessment completed.
Any staff with questions or concerns should raise them
with their line manager or a member of SLT.
1.
Localised The school will continue to follow government guidance
lockdown and and advice including the mandatory use of facemasks if
increased risk this is required.
of infection
In line with the latest Government guidance face masks
will now be worn by all students and staff in communal
areas where year groups and staff could potentially mix.
These include dining areas and corridors.
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