Minutes of Thorpe on the Hill Parish Council virtual meeting 21 July 2021
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Minutes of Thorpe on the Hill Parish Council
virtual meeting 21 July 2021
Cllr Lyons chaired meeting and welcomed members of the public to the first face to face meeting for some
time due to Covid restrictions.
21.70 Public time – the following comments were made by Mr Kobish
Difficult to know if there was a meeting tonight as he didn’t get the agenda. Parish Clerk to check
the email circulation list
Thanks to the Parish Council for the work and time put in regarding the objects to the Lagoon Clay
Lane, Planning application and discovering things the planners did not seem to be aware of. Also
thanks to Peter Overton District Councillor for his support NKDC planners have not served the
parish well and any confidence in the planning process has disappeared.
Hopes that plans for any extension to ORPMR will be shared with the Parish at a public meeting.
Cllr Lyons assured that this would be the case once a feasibility study had been carried out.
21.71 Parish Council
1. Membership: Cllrs C Martin, R Sheldon MBE, N Williams, N Lyons (Chair), C Scott, R Abrahams (Vice-
Chair), M Bindley
2. Present: N Williams, N Lyons (Chair), C Scott, R Abrahams (Vice-Chair), J Guest Parish Clerk, District
Cllr Overton and 2 members of the public
3. Apologies: Cllrs R Sheldon MBE,
4. Declaration of interest: None
5. Declaration of gifts and hospitality over £25: none
6. The following training courses were agreed – none
21.72 Updates from District and County Councillors
District Cllr P Overton – Thanked the Parish Council for the work done on the Lagoon planning
application. Once NKDC accepted a legal statement for permitted development it was really a lost cause.
There is a fine line between industrial and agricultural development. A success is that the matter was
brought to the Planning Committee. Regarding the waste that is appearing on Clay Lane this is being
passed onto the Environment Agency.
Draft Consultation on the Local Plan runs to 24 Aug 2021 and he would advise the Parish Council to make
comments. Seems like a good plan with primary thinking on climate change and carbon reduction at all
levels. However there is no mention of carbon reduction at the building stage so comments around that
might be good. The plan is going in the right direction but does not go far enough considering the crisis is
in the coming 10 years. The more we raise now on these issues it will have an impact on traffic reduction.
Suggested submitting a few key points. Action Cllrs Bindley, Lyons and Williams
21.73 Minutes Parish Council meeting of 21 April 2021 were signed as a true record.
21.74 Financial matters
The following financial report and calculation of reserves was accepted
Budget Actual
2021/22 2021/22
Precept (22,812.00) (22,812.00)
Please be advised that these are notes of the meeting taken by the Parish Clerk and cannot in any way be regarded as official minutes of
Council proceedings until approved and signed at the next meeting. Page 1 of 7VAT Refunded (2,200.00) (2,984.13)
Allotments and lake (260.00) (370.00)
ORPMR (280.00) (341.75)
Interest Received / Bank charges (1,000.00) 0.00
Grants / donations 0.00 (491.71)
Total income (26,552.00) (26,999.59)
Love Your Parish week (section 137) 400.00 0.00
Insurance 1,200.00 1,697.27
Audit 300.00 70.00
Salary, Expences, Training 14,700.00 4,775.30
Subscriptions 260.00 268.98
Miscellaneous 100.00 0.00
View from the Hill magazine 1,950.00 375.00
Repairs & Maintainance of Lake 2,000.00 750.00
Repairs & Maintainance of assets 2,000.00 3,615.90
Various assets 500.00 129.00
Stationary, stamps etc 200.00 121.12
Grants and donations (Section 137) 1,147.04 459.38
ORPMR, bowls and tennis courts 1,000.00 (18.88)
Christmas (Section 137) 200.00 0.00
VAT paid 1,000.00 342.54
Total budget 26,957.04 12,585.61
Campaigning/planning issues 1,000.00 0.00
Election 2,000.00 0.00
Traffic calming 1,000.00 0.00
ORPMR trans from Vhall 4,429.14 0.00
OPRMR Covid grant 6,881.10 686.70
Tennis court deposits 300.00 (20.00)
Purchase of additional assets 250,261.22 0.00
Total reserves 265,871.46 666.70
1.Balance Carried Forward (265,871.46)
2.Precept (22,812.00)
3. Other receipts (4,187.59)
4. Staff costs 4,775.30
6. Other Payments( inc reserves) 8,477.01
7. Carry Forward (279,618.74)
Unity Bank Current Account 25168.92
Skipton BS 254449.82
Total in bank 279,618.74
Calculation of reserves 2020/2021 year end
Parish Council brought forward figure was £265,871.46 from financial year 2020/21.
Please be advised that these are notes of the meeting taken by the Parish Clerk and cannot in any way be regarded as official minutes of
Council proceedings until approved and signed at the next meeting. Page 2 of 72021/2022 precept should cover all the day to day running of the Parish Council meaning no funds should
be taken reserves to pay for day to day running. Therefore the full £265,871.46 makes up the reserves for
this current financial year which are allocated as below.
Campaigning/planning issues 1,000.00
Election 2,000.00
Traffic calming 1,000.00
ORPMR trans from Vhall 4,429.14
OPRMR Covid grant 6,881.10
Tennis court deposits 300.00
Purchase of additional assets 250,261.22
Total reserves 265,871.46
In terms of the COVID grant this is a grant to keep the ORPMR afloat and pay for COVID preparations,
day to day running but not wages. The link to the gov guidance is
here.https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/98
6418/addendum-la-guidance.pdf
2020/2021 accounts, from Nov to March, show an expenditure for the hall of 2788.11 which has been
taken off the grant amount giving a balance brought forward of £6881.10 which you can see in the
2021/22 reserves as above.
This years accounts show an expenditure of £487.70 which is set against the Covid reserves. This
transfer of expenditure will continue until the hall opens again then it will be allocated to day to day
running.
21.75 Income and expenditure the following expenditure was authorised and income noted
Date VAT
ordered Date paid Whom Details Inc. VAT element
09/07/2021 09/07/2021 Secure One alarm for ORPMR £351.20 Deposit
28/05/2021 28/05/2021 Postage Auditor £2.36 £0.00
contract 24/04/2021 Lindum Fire Ltd fire alarm check £81.60 £13.60
02/07/2021 02/07/2021 Janet Guest Fridge for ORPMR £199.00 £0.00
02/04/2021 28/05/2021 TOTH school Grant £250.00 £0.00
01/11/2020 15/04/2021 TTS Grant gardening equipment £103.06 £19.99
01/11/2020 15/04/2021 Amazon Grant Polytunnel £84.99 £0.00
contract 14/05/2021 Steve North Grass cutting £162.00 £0.00
contract 25/06/2021 Steve North grass cutting £350.00 £0.00
01/05/2021 24/04/2021 Zurich Insurance £1,697.27 £0.00
contract 04/06/2021 LALC local council review £17.50 £0.00
01/03/2021 14/05/2021 Gavin Hellard Moor lane allotment clearing £655.00 £0.00
contract 23/04/2021 Plusnet ORPMR £25.20 £4.20
contract 24/05/2021 Plusnet ORPMR £25.20 £4.20
Contract 23/06/2021 Plusnet ORPMR £25.20 £4.20
contact 17/05/2021 British Gas ORPMR £156.12 £7.43
contract 28/05/2021 Pete Harding phone top up £15.00 £0.00
15/04/2021 15/04/2021 Janet Guest Postage £15.84 £0.00
26/05/2021 28/05/2021 Curry's printer £129.00 £0.00
View from refund of income received in
the Hill 21/05/2021 View from the hill error £168.00 £0.00
salary Apl,May,Jun,Jul salaries £4,775.30 £0.00
Please be advised that these are notes of the meeting taken by the Parish Clerk and cannot in any way be regarded as official minutes of
Council proceedings until approved and signed at the next meeting. Page 3 of 731/10/2020 24/04/2021 TOTH School Seeds and compost grant £41.32 £0.00
contract 09/07/2021 Plan B catering service for water boiler £73.80 £12.30
UK Alternative
contract 28/05/2021 Enegy service heat pump £150.00 £7.14
25/05/2021 28/05/2021 LRCS Skip for moor lane allotments £180.00 £30.00
01/04/2021 24/04/2021 Newark Locksmiths Tennis Court Keys £225.00 £37.50
contract 28/05/2021 Simon Richardson Topping lake £108.00 £18.00
contract 28/05/2021 Printtalk View from the Hill £375.00 £0.00
contract 28/05/2021 Wave Water £40.15 £0.00
contract 24/04/2021 A Pridmore Window cleaner ORPMR £10.00 £0.00
01/04/2021 14/05/2021 LALC Zoom licence £119.90 £19.98
Income
rent 12/04/2021 allotment rent -£270.00 £0.00
hall hire 28/05/2021 Hall hire -£341.75 £0.00
contract 20/05/2021 OFGEM ORPMR -£162.56 £0.00
12/04/2021 19/04/2021 Tennis Court Key -£10.00 £0.00
View from
the Hill 30/04/2021 VFTH received in error -£168.00 £0.00
21.76 Debit Card the ordering and use of a debit card on Unity Trust Bank account was authorised
21.77 Litter Picking Trolley it was agreed that the trolley can be disposed of and removed from the asset
register. Prices of trolleys to be researched and then advertised for sale. Action Parish Clerk
21.78 Parish Clerks report on outstanding/ongoing Parish Council decisions
Comment from the meeting are recorded in italics
Date raised Issue Current position Person/s responsible
2018 Quotes for electronic notice Suppliers details have been Parish Clerk
board to replace current notice received. Put on the agenda for
board the next meeting to be
discussed
2019 Registration of village green Not started Parish Clerk
2019 TOTH Community Emergency New emergency plan and Parish Clerk
Plan community Emergency box has
been received. Transfer of
information has been started
2020 Tree identity tags to be put on Waiting to be put on Parish Clerk
parish trees
2020 OR Play area Installation of Gate has been received and order Parish Clerk / Cllr
self-closing gate placed to have it installed Abrahams
2020 Implementation of Standing Ongoing until July 2021 – date to Parish Council
Orders with review in July be arranged
2021
Sept 2020 Removal of hedging on Middle Onsite meeting held and awaiting Parish Clerk, Cllr Sheldon,
Lane site of new builds report from Cllr Overton on next District Cllr Overton
steps Email reminder to Cllr
Overton to be sent by Parish
Clerk
Sept 2020 White lines on Middle Lane Waiting for an update from Parish Clerk, County Cllr
highways Thompson
Nov 2020 Quotes projector for ORPMR More detailed assessment req’d Cllr Martin
Please be advised that these are notes of the meeting taken by the Parish Clerk and cannot in any way be regarded as official minutes of
Council proceedings until approved and signed at the next meeting. Page 4 of 7Nov 2020 Grant from LCC for hedge Full specification with quotes Cllr Lyons
planting required to apply for the grant
Dec 2020 Parish Council Volunteer Work has been started and is Parish Clerk / Cllr
Policy ongoing email reminder to Cllr Abrahams
Abrahams to be sent by Parish
Clerk
Mar 2021 Access to shared playing field Building work is set to commence Parish Clerk
over the summer break therefore
no access to the Parish. Review in
Sept 2021
April 21 Parking at Sky Lane allotments Meeting with residents to be Cllr Lyons
concerns raised by residents arranged
April 21 Scouts use of toilets only at Timetable and risk assessment not Item closed as ORPMR is
ORPMR during closure of received now open
ORPMR
All actions from last parish meeting are either completed or itemised above
21.79 Planning applications
a. 21/0457/HOUS 13 Station Road, TOTH erection of triple garage – approved
b. 21/0658/HOUS Proposal: Erection of detached 1 and 1/2 storey garage with accommodation
above Location: The Bungalow Fair Acres Moor Lane Thorpe On The Hill Lincoln closing date 10
June – approved
c. 21/0655/HOUS Proposal: Demolition of existing garage and erection of a two storey extension
(Resubmission of 20/1481/HOUS) Location: The Bungalow Fair Acres Moor Lane Thorpe On The
Hill Lincoln no comment
d. Application of Proposed Works to Trees Subject to Tree Preservation Order reference:
21/1002/TPO T1 / T2 Sycamore - prune epicormic growth back to boundary from ground level to
5m above ground level and radially reduce eastern crowns only by a maximum of 1.5m; T3 Horse
Chestnut - prune epicormic growth back to boundary from ground level to 5m above ground level
and radially reduce eastern crowns only by a maximum of 1.5m. Location: The Rectory, 9 Main
Street, Thorpe On The Hill, Lincoln – no objections sent to NKDC
e. 21/0952/HOUS Proposal: Erection of a rear and side extension and raising of eaves to
accommodate first floor Location: 15 Station Road Thorpe On The Hill Lincoln Lincolnshire LN6
9BS – no comment or objections
f. Clay Lane Lagoon planning application has been withdrawn as NKDC agreed it was permitted
development this was noted. Cllr Lyons led a discussion about lessons to be learnt and if there are
any other actions to be taken by the Parish Council. After the discussion and debate the following
actions were agreed
Contact the applicant to ask if they will meet with the Parish Council to discuss ways to
address the concerns of the Parish Action Parish Clerk
Obtain the complaints procedure from NKDC with a view to submitting a formal written
complaint Action Parish Clerk
Follow up on the Freedom of Information request submitted to NKDC
Action Parish Clerk
Refer any follow up action to be taken before the next Parish Council meeting to the
Planning portfolio group Action Parish Clerk
21.80 Correspondence received that has not been circulated to the wider Parish or is not on the agenda
a. Email regarding parking on the road at Sky Lane allotments – Cllr Lyons gave a report and after a
discussion it was agreed to ask allotment holders to park responsibly on Sky Lane
Action Parish Clerk
Please be advised that these are notes of the meeting taken by the Parish Clerk and cannot in any way be regarded as official minutes of
Council proceedings until approved and signed at the next meeting. Page 5 of 7b. Email ask for a request to our local farmers, their staff, and our construction workers to deconflict
their movements through the village from school drop off and pick up times – after a discussion it
was agreed to contact the parishioner to inform them of the actions being take by the Parish
Council to meet with a farmer (see min ref 21.79f) and make reference to the Weight Limit RTA
which is on the parish website Action Parish Clerk
c. Email request to consider a further speed sign on Fosse Lane – several suggestions were made
during a discussion however it was agreed to put the matter on the agenda for the next meeting
Action Parish Clerk
There was also a discussion around at what point the speed is triggered and recorded. Cllr Lyons
agreed to look into this. Action Cllr Lyons
Community Speed Watch team – during a discussion primarily related to the radar activated speed
signs, a Cllr enquired about the status of Community Speed Monitoring. The PC agreed to speak
to the Community Speed Watch Co-ordinator and suggest an article in a forthcoming VFTH to
update residents of the status of this activity. Action: Cllr Lyons
d. Central Lincolnshire Local Plan Review – Draft Local Plan Consultation consultation by the consultation
manager, Central Lincolnshire Local Plan (Mrs Kate Eales). This consultation is open from 30 Jun
2021 at 17:00 to 24 Aug 2021 at 23:59. – This was discussed at a previous point in the meeting
and agreed to submit comments on behalf of the Parish Council.
Action Cllrs Bindley, Lyons and Williams
21.81 Verbal updates from portfolio holders
Cllr Lyons reported on the current situation regarding the allotments. One person on the waiting list. Cllr
Scott reported that keys have been supplied to those who paid £10 deposit.
21.82 possible extension of ORPMR after a discussion it was agreed to have a review of where the
Parish Council is at in terms of a feasibility study and report back to the next meeting
Action Cllrs Williams, Abrahams, Bindley and Lyons
21.83 ORPMR Covid safe
The improvement list as published on the agenda was discussed and the following actions agreed
1. New Fridge installed July 2021 - noted
2. Fabric chairs – research a fabric spray to be used to combat Covid Action Parish Clerk
3. New stainless steel freestanding kitchen to replace the old domestic kitchen. It was agreed to
obtain a quote Action Parish Clerk
4. Repaint walls. It was agreed to obtain a quote Action Parish Clerk
5. Blackout blinds on hall windows - It was agreed to obtain a quote Action Parish Clerk
6. Replace light bulbs with LED and plastic sockets and light switches with Metal – no action
7. Sand and varnish wood floor - It was agreed to obtain a quote Action Parish Clerk
8. Cracked ceiling tiles - It was agreed to replace these Action Parish Clerk
1. Closed session
Please be advised that these are notes of the meeting taken by the Parish Clerk and cannot in any way be regarded as official minutes of
Council proceedings until approved and signed at the next meeting. Page 6 of 7 Discuss correspondence received regarding a complaint – after a discussion a course of
action was agreed and a review of the disabled access policy to be carried out by Lake
Management Committee Action Parish Clerk, Cllrs and LMC
Staffing – discussion on extra hours worked during Covid period. The outcomes of this
discussion will be reviewed at a meeting with the relevant staff Action Cllr Lyons
FUTURE MEETING DATES
Parish Council Meeting dates –
2021 – 8 Sept, 20 Oct, 1 Dec
2022 – 26 Jan, 9 Mar, 3 May, 8 Jun, 20 Jul, 7 Sept, 19 Oct, 7 Dec
2023 – 25 Jan, 8 Mar, 3 May, 7 Jun, 19 Jul, 6 Sept, 18 Oct, 6 Dec
Parish Meeting date - 9 March 2022, 8 March 2023
Annual Meeting of the Parish Council - 3 May 2022, 3 May 2023
Grant applications Oct 30th closing date for receipt of grant applications
Please be advised that these are notes of the meeting taken by the Parish Clerk and cannot in any way be regarded as official minutes of
Council proceedings until approved and signed at the next meeting. Page 7 of 7You can also read
