ODR Forum Sponsorship Prospectus

 
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ODR Forum Sponsorship Prospectus
Sponsorship Prospectus

ODR Forum
15 - 16 February 2018
University of Auckland

  The Online Dispute Resolution Forum
  is the preeminent annual event in this
  rapidly developing field. The Forum,
  now in its 18th year, will be hosted
  for the first time in New Zealand,
  by the NZ Centre for ICT Law at
  Auckland University. This event brings
  together practitioners from legal, IT,
  administrative, governmental and
  policy fields in a unique conversation
  over two days. This event will pay
  particular attention to developments
  in ODR in Courts and Tribunals, as
  civil justice moves rapidly into the
  digital space. The field has evolved
  rapidly from its experimental and
  entrepreneurial foundations to
  acceptance at the highest levels of
  judicial and administrative office, and
  implementation in practice as tribunals
  move online. You, as sponsors, are
  invited to be part of shaping this field.

                                              ODR Forum 2018
Sponsorship
Opportunities
This conference offers a number of
sponsorship packages designed to provide
maximum benefit to our supporters during the
conference.

If you would like to discuss any variation of the packages
below, please contact Kylie Watkins,
phone (09) 923 1448 or by email:
kylie.watkins@auckland.ac.nz

Main Packages                          Cost

Platinum Sponsorship                  $10,000

Gold Sponsorship                      $7,500

Silver Sponsorship                    $5,000

Bronze Sponsorship - Dinner           $2,500

All prices include GST.

                                                             ODR Forum 2018
Platinum                                                   Gold
Sponsorship                                                Sponsorship
Benefits                                                   Benefits
$10,000                                                    $7,500
Registration                                               Registration

Two complimentary tickets to attend the conference         Two complimentary tickets to attend the conference
including two complimentary tickets for the dinner.        including two complimentary tickets for the dinner.

Two tickets to the social function on Saturday.            Exposure

Exposure                                                   Verbal acknowledgement as a Gold Sponsor at the
                                                           commencement of each day.
Verbal acknowledgement as the Patinum Sponsor at
the commencement of each day.                              Company logo on the sponsors’ page of the conference
                                                           website, with a link to your company’s website.
Company logo on the home page and the sponsors’
page of the conference website, with a link to your        The opportunity to display a free-standing banner in
company’s website.                                         the conference foyer.

Company logo placed on all conference signage              Promotional material in the conference bag.
including name badge.
                                                           1 page promo article in the conference programme.
The opportunity to display a free-standing banner in
                                                           Delegate information
the conference foyer.
                                                           Delegate list (in accordance with the Privacy Act 1993)
Speaking opportunity for five minutes during the
conference.                                                These benefits can be tailored to your
                                                           organisation’s specific needs, please contact
Promotional material in the conference bag.                us to discuss.
2 page promo article in the conference programme.

Delegate information

Delegate list (in accordance with the Privacy Act 1993).

These benefits can be tailored to your
organisation’s specific needs, please contact
us to discuss.

                                                                                                  ODR Forum 2018
Silver                                                    Dinner
Sponsorship                                               Sponsorship
Benefits                                                  Benefits
$5,000                                                    $2,500
Registration
                                                          Registration
One ticket to attend the conference including one
                                                          Two complimentary tickets to the dinner.
complimentary ticket for the dinner.
                                                          Exposure
Exposure
                                                          Verbal acknowledgement as a Dinner Sponsor at the
Verbal acknowledgement as a Silver Sponsor at the
                                                          dinner.
commencement of each day.
                                                          Company logo on the sponsors’ page of the Conference
The opportunity to display a free-standing banner in
                                                          website, with a link to your company’s website.
the conference foyer.
                                                          The opportunity to display a free-standing banner/flyer
Company logo on the sponsors’ page of the conference
                                                          at the dinner venue.
website, with a link to your company’s website.
                                                          Speaking opportunity for five minutes during dinner.
Delegate information
                                                          The opportunity to profile the company’s corporate
Delegate list (in accordance with the Privacy Act 1993)
                                                          identity in the venue during the dinner, e.g. napkins,
These benefits can be tailored to your                    table decorations, entertainment at the sponsors’ own
organisation’s specific needs, please contact             cost and at the organiser’s discretion.
us to discuss.
                                                          Delegate information

                                                          Delegate list (in accordance with the Privacy Act 1993)

                                                          These benefits can be tailored to your
                                                          organisation’s specific needs, please contact
                                                          us to discuss.

                                                                                                    ODR Forum 2018
Terms and Conditions
                                                                             We will not be accountable for the level of commercial activity
                                                                             generated.
The following terms and conditions apply to your application to sponsor      Exhibitor notes
and or exhibit.
                                                                             You are confined to products manufactured by, or services
You/Your – Sponsoring / Exhibition organisation.                             rendered by, the exhibitor. You may not assign, share, sub-let, or
                                                                             grant license’s for the whole or part of the booth without prior
We/Us – Event Services, The University of Auckland (acting as
                                                                             approval.
agent for the conference local organising committee) and the
Optometry Conference.                                                        You will be assigned a booth placement at the Conference by the
                                                                             organisers.
By returning the signed Application to Sponsor or Exhibit form you agree
to be a sponsor of ODR Forum 2018 hosted by University of Auckland           The exhibition space will have a surface that allows for Velcro
– Faculty of Law and being held at the the University of Auckland,           fastenings. No cementing, nailing, tacking, taping or attaching of
Auckland, on 15th and 16th February 2018 on the following terms and          any material to the floor, walls or columns is permitted.
conditions set out below.
                                                                             We reserve the right to ask you to remove any display items we
We reserve the right to refuse or deny any application.                      deem as unacceptable.
Details may change without notice. Please refer to the conference            You are solely responsible for any physical loss or damage to your
website for the latest information.                                          own property.
General                                                                      During the conference hours, a company representative should
                                                                             staff each exhibit at all times.
You will be informed of all deadlines for the provision of information
or materials through email updates and the conference website. The           You must conduct business only from within the confines of your
deadlines for delivery or supply of materials, information or artwork        booth. You may not tout, or place any material, outside your
are not negotiable. In the event that materials, information or artwork      booth/space causing obstruction of the aisles.
required by us are not received by the designated due date, their use
for their intended purpose cannot be guaranteed. The value of these          All material used in the exhibition hall and/or exhibitor’s booth
entitlements will not be refunded in this circumstance.                      must conform to all appropriate regulations.

Due to privacy legislation, we cannot guarantee the inclusion of ALL         You will be responsible for any reasonable costs of repairing the
participants’ details on the delegate list.                                  booth or premises should you paint, mark or damage any fixtures
                                                                             or fabric.
Sponsors and exhibitors are not entitled to entry into the
conference sessions or social events, unless the relevant tickets            Exhibitors cannot attend conference sessions unless they have an
are offered as part of the particular sponsorship package. However,          applicable registration.
should sponsors and exhibitors wish to attend the conference as              Exhibitors shall not commence dismantling or packing product
a delegate, the appropriate registration form must be completed              before the end of the final coffee break on the last day of the
online and the applicable registration fee paid.                             conference. We will not be held responsible for any items left
Finance                                                                      behind.

All prices include GST and are quoted in New Zealand Dollars.                We have the right to postpone or cancel the conference and
                                                                             shall be liable in no way for losses resulting from such delay or
Payment of sponsorship/exhibition must be made in full within 30             cancellation.
days of confirmation. If full payment is not received within 30 days
of confirmation, the application may be considered cancelled, and            We reserve the right to rearrange the floor plan and/or relocate
sponsorship/exhibition space may be reassigned.                              any exhibit without notice. We will not discount or refund for any
                                                                             facilities not used or required.
Sponsorship entitlements will not commence until payment has
been received.                                                               You hereby waive and abandon any right to claim specific performance
                                                                             of any obligation of us now or henceforth.
In the event of cancellation, an administration fee of $250 will apply
prior to 22 December 2017. No refunds on sponsorship will be made for        Print entitlements
cancellations received on or after 22 December 2017. Cancellations must      Logos and/or company names will be reproduced in the event
be made in writing and forwarded to Event Services, the University of        colour/s, full colour, or mono, at our discretion. All logos must
Auckland.                                                                    be at least 300 DPI at 100% in EPS (preferred for print) and JPEG
If you pay by electronic funds transfer or an international cheque           (preferred for website) format.
you agree to pay any bank charges and must include these in the              No print or web recognition will be given unless payment terms
amount you transfer.                                                         have been met.
Please note that your requested category of sponsorship may have             No animals
a limit to the number of sponsors as specified in the attached
documentation and preference will be determined in order of                  No animals are permitted within University of Auckland buildings.
receipt of the signed Application to Sponsor or Exhibit form and             Guide dogs for the visually impaired are the exception.
payment. The conference secretariat will notify you if you are               Privacy statement
unable to participate in your requested category.
                                                                             Your name and contact information, including electronic address,
Liability                                                                    may be used by parties directly related to the event such as the
You assume entire responsibility and hereby agree to protect, indemnify,     organisers and approved stakeholders, for relevant purposes such
defend and hold us harmless against all claims, losses and damages to        as promotion, networking, and administration of this, and future
persons or property, government charges, or fines and legal fees arising     events of this type. If you do not consent, please advise us.
from or caused by your installation, removal, maintenance, occupancy or
use of conference premises or a part thereof, excluding any such liability
caused by the sole negligence of the venue, its employees and agents.

We will not be liable and make no guarantee of the number of
visitors to the exhibition.
                                                                                                                                      ODR Forum 2018
Application to Sponsor

 Company/Organisation                                                I/We accept the terms and conditions of undertaking a
                                                                     sponsorship and or exhibition package for ODR Forum
                                                                     2018.
 Contact Name

 Address                                                             I/We understand that the sponsorship level or exhibition
                                                                     will be distributed according to interest and strictly in
                                                                     order of application and payment.

                                                                      Signed
 City                            Country

 Phone                           Fax
                                                                      Date

 Email

                                                                     Payment Details
                                                                      Total to pay $

Package preference requested

I/We would like to take up the following:

                                                                                 Please send me a tax invoice for direct
             Level                          Investment                          credit payment

             Platinum Sponsorship           $10,000                              Please tick if you would like to make a
                                                                                  credit card payment on the phone.

             Gold Sponsorship               $7,500

                                                                     Please return completed forms to:
             Silver Sponsroship             $5,000
                                                                     Kylie Watkins
                                                                     Event Services – The University of Auckland
                                                                     Email: kylie.watkins@auckland.ac.nz
             Dinner Sponsorship             $2,500
                                                                     or Post: Private Bag 92019, Auckland 1142

                                           All prices include GST.

 Other (please state)

                                                                                                                 ODR Forum 2018
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