Okanogan County Fair Advisory Committee - Policies & Procedures 2021
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10/9/2020
Okanogan County
Fair Advisory Committee
Policies & Procedures
2021
110/9/2020
OKANOGAN COUNTY FAIR
Email: fair@co.okanogan.wa.us
www.okanogancounty.org/fair
OFFICE 509-422-1621 CELL: 509-322-1621
FAC MEMBERS:
Michael Egerton
megerton87@gmail.com OKANOGAN COUNTY FAIR ADVISORY COMMITTEE
Term Expires: 01/10/2022
Meeting Schedule – 2021
Charlayne Knapp
knappranch@hotmail.com
Term Expires: 01/10/2023 The Fair Advisory Committee will conduct their monthly meetings beginning at 6:00
PM at the Okanogan County Commissioners Hearing Room, in the Virginia Grainger
Carol Sivak building (123 5th Avenue, North Okanogan) on the second Monday evening of every
Carolj418@gmail.com
Term Expires: 01/10/2023 month.
Kathleen Maltais The public is encouraged to attend. The FAC will follow the Open Public Meetings
okjoyfair@gmail.com
Term Expires: 01/10/2022 Act in accordance with RCW 42.30. The Agenda for the regularly schedule meetings
will be distributed to all Committee Members and posted on the Okanogan County
Brock Hires Fair website one week prior to the meeting. In the event that a Special meeting is
brock@brockhires.com
Term Expires: 01/10/2021 necessary, the Agenda will be sent to all Committee Members and a New Release
to the local media.
Wanda McFarland
wanda3414@hotmail.com
Term Expires: 01/10/2023 Regular meetings will be held on the following dates:
Bonny Theis January 11, 2021
bjtheis13@gmail.com
Term Expires: 01/10/2023
February 8, 2021
Rick Hamilton
Jrh246@gmail.com March 8, 2021
Term Expires:
April 12, 2021
Bruce Duncan
windowrockranch@gmail.com May 10, 2021
Term Expires: 01/10/2023
Lori Caswell
June 14, 2021
lccaswell@gmail.com
Term Expires: 01/09/2022 July 12, 2021
August 9, 2021
September 15, 2021
October 11, 2021
November 8, 2021
December 13, 2021
210/9/2020
OKANOGAN COUNTY FAIR ADVISORY COMMITTEE
CODE OF ETHICS
As a voting member of the Okanogan County Fair Advisory Committee, I will:
1) Represent the interests of all landowners in my capacity as an appointee on the FAC and comply
with requirements of RCW Chapter 42.36 regarding the appearance of Fairness Doctrine.
2) Not use the FAC or my service on the FAC for my own personal gain or advantage or for the gain or
advantage of my friends or supporters.
3) Respect the individual rights of others and keep all sensitive information confidential.
4) Approach all FAC issues with an open mind, prepared to make an unbiased and impartial decision
in the furtherance of the goals and objectives of the FAC.
5) Not violate the trust of those whom I represent, of those whom I serve, or of those whom I advise.
6) Focus my efforts on the mission of the Okanogan County Fair and member of FAC and not on my
personal goals or interests.
7) Never exercise authority as a FAC member, except when acting with the consensus and knowledge
of the FAC or as a duly authorized representative of the FAC.
8) Respect other FAC members by endeavoring to attend all regular and special meetings of the FAC
or, when absent, contact other members in an effort to become informed of FAC related activities.
SIGNATURES
______________________________ ______________________________
Michael Egerton-Chair Bruce Duncan, Member
______________________________ ______________________________
Wanda McFarland- Vice Chair Kris Sims, Member
______________________________ ______________________________
Bonny Theis-Treasurer Brock Hires, Member
______________________________ ______________________________
Carol Sivak - Secretary Lori Caswell- Member
______________________________ ______________________________
Kathleen Maltais, Member Rick Hamilton, Member
______________________________
Charlayne Knapp, Member
310/9/2020
MISSION STATEMENT
The Okanogan County Fair exists to provide a county wide family-oriented event reflecting the values of
Okanogan County, the accomplishments of Okanogan County youth, agriculture and communities.
OKANOGAN COUNTY FAIR ADVISORY COMMITTEE
EXECUTIVE TEAM STRUCTURE
During the October meeting the Fair Advisory Committee will vote Chair, Vice-Chair, Secretary and
Treasurer effective November 1st of that year.
1. THE EXECUTIVE TEAM WILL CONSIST OF THE FOLLOWING:
a. CHAIR
b. VICE-CHAIR
c. SECRETARY
d. TREASURER
2. The Executive team will be elected for a 1 year term at the regular scheduled October meeting,
effective November 1st each year.
3. The executive team will develop and maintain policies and procedures for the FAC and will
represent the FAC publicly. The FAC will present to the Board of County Commissioners.
4. DUTIES:
CHAIR
Seeks Interest for and Appoint Teams and Chairs
Preside Over Meetings
Calls all Meetings to Order
Represent the FAC at Meetings and Functions
Oversee Operations of the FAC
Maintain Order and Respect during Meetings
Maintain Open Communications
Develop Agendas
Provide Guidance for Meetings and Individuals
VICE-CHAIR:
Oversee all Teams
Preside when the Chair cannot be Present at Meetings
Communicate in an Open Manner
Assist in Developing Agendas
SECRETARY:
Take and Provide Minutes
Communicate with Local Media Outlets
Assist in Developing Agendas
TREASURER:
Keep Accurate Records of Budget and Expenditures
Present a Budget Report at all Regular FAC Meetings
Develop a Budget with the Finance Team
410/9/2020
OKANOGAN COUNTY FAIR ADVISORY COMMITTEE
RESPONSIBILITIES
1. MUST BE APPOINTED BY THE COMMISSIONERS.
2. MUST ATTEND MEETINGS REGULARLY. MISSING 3 MEETINGS IN A ROW WITHOUT NOTIFICATION
TO THE CHAIR WILL BE GROUNDS FOR DISMISSAL.
a. Motion will be needed to excuse any FAC member that has previously informed the
Chairman of the absence.
3. MEETINGS ARE SCHEDULED FOR THE SECOND MONDAY OF EVERY MONTH STARTING AT 6:00 PM.
4. FAC MEMBERS MUST PARTICIPATE IN THE TEAM PROCESS AND CHAIR AT LEAST 1 TEAM PER
YEAR.
5. FAC MEMBERS MUST COMMUNICATE IN AN OPEN AND HONEST MANNER TO KEEP EVERYONE
INFORMED ABOUT THE ACTIONS PERTAINING TO FAIR.
6. FAC MEMBERS MUST ADHERE TO PROPER ETHICS WHILE SERVING ON THE FAC.
7. FAC MEMBERS MUST BE AVAILABLE DURING THE FAIR TO ASSIST IN ACTIVITIES.
OKANOGAN COUNTY FAIR ADVISORY COMMITTEE
GENERAL RULES
1. ALL RULES WILL BE REVIEWED BY THE RULES TEAM EACH YEAR.
2. ANY ADDITIONS OR CORRECTIONS TO THE RULES WILL BE BROUGHT FORTH AT A GIVEN MEETING
AND VOTED ON AT THE NEXT MEETING.
3. ANY RULE CHANGES MUST HAVE A JUSTIFICATION INCLUDED WITH THE CHANGE.
4. ALL RULE CHANGES MUST BE POSTED IN THE FAIR BOOK AND TO THE MEDIA IN A TIMELY
MANNER.
5. ALL RULES MUST BE FOR THE BETTERMENT OF THE FAIR.
6. FAIR BOOK CHANGES MUST COME BEFORE THE RULES TEAM FROM THE PROPER DEPARTMENT
SUPERINTENDENT---THESE CHANGES MUST HAVE JUSTIFICATION.
ALL RULE CHANGES ARE FINAL UNTIL REVIEWED THE NEXT YEAR WHEN ADJUSTMENTS CAN BE
MADE---EXCEPT FOR EXTENUATING CIRCUMSTANCES.
7. THE FAC WILL PRESENT ANY AMENDED RULES TO THE OKANOGAN COUNTY BOARD OF
COMMISSIONERS FOR ADOPTION OR APPROVAL.
510/9/2020
OKANOGAN COUNTY FAIR ADVISORY COMMITTEE
TEAM RESPONSIBILITIES
1. ALL TEAMS MUST FOLLOW ALL RULES AT ALL TIMES.
2. EACH TEAM WILL MEET REGULARLY AND PROVIDE MINUTES FOR THE FAC.
3. COMMUNICATE WITH THE FAC AND THE FAC CHAIR IN A TIMELY MANNER.
4. THE INDIVIDUAL TEAMS MAY APPOINT OTHER SUB-TEAMS THAT WILL REPORT BACK TO THE MAIN
TEAM REGULARLY. (EXAMPLE; LIVESTOCK SALE SUB-TEAM; COMMERICAL VENDING SUB-TEAM)
5. EACH TEAM WILL BE CHAIRED BY AN FAC MEMBER.
6. TEAMS CAN APPOINT COMMUNITY MEMBERS TO THEIR TEAM.
7. NO MORE THAN 8 MEMBERS ON A GIVEN TEAM.
8. TEAMS ARE RESPONSIBLE FOR REVIEWING/MODIFYING POLICIES WITHIN THEIR TEAM; ALL
POLICIES MUST BE REVIEWED AND APPROVED BY THE FAC. POLICIES WILL THEN BE PRESENTED
TO THE FAC EXECUTIVE TEAM.
9. THE EXECUTIVE TEAM WILL REVIEW ALL POLICIES AND PRESENT THEM TO THE BOARD OF
OKANOGAN COUNTY COMMISSIONERS. IF APPROVED, NEW POLICIES WILL THEN BE SENT TO THE
FAC.
10. ANY TEAM THAT DEALS WITH FINANCES MUST FOLLOW THE POLICY SET FORTH BY THE FINANCE
TEAM AND APPROVED BY THE FAC.
11. ANY POLICY THAT DOES NOT ADHERE WITHIN THE RULES OF THE FAIR WILL NOT BE CONSIDERED
FOR APPROVAL.
12. ALL MEMBERS WILL CHAIR 1 TEAM EACH YEAR.
13. THE FOLLOWING WILL BE STANDING TEAMS:
a. EXECUTIVE TEAM
i. ELECTED BY THE FAC
• CHAIR
• VICE-CHAIR
• SECRETARY
• TREASURER
ii. Responsibilities
• Work with all Teams to promote the fair
• Work with the Fairgrounds Supervisor to assure a quality experience for all
involved
• Be the “voice” of the fair
• Oversee all Teams to attain a single goal
• Develop agendas and administer meetings
610/9/2020
b. FINANCE TEAM
i. APPOINTED BY THE CHAIR OF THE FAC
ii. Responsibilities
• Develop a budget
• Control budget - work with teams to stay within budget
• Direct payments
• Audit records
c. RULES TEAM
i. APPOINTED BY THE CHAIR OF THE FAC
ii. Responsibilities
• Fair book changes (working with Superintendents and Committee to make
changes)
• Rule policies
• Communicate rules and rule changes
d. LIVESTOCK TEAM (INCLUDES HORSE, GOATS AND FUR AND FEATHER)
i. APPOINTED BY THE CHAIR OF THE FAC
ii. COORDINATOR APPOINTED BY THE CHAIR OF THE FAC
iii. Responsibilities
• Oversee Livestock area (beef, sheep, swine, horse, fur and feather)
• Develop rules for livestock
• Set dates for weigh ins
• Oversee Livestock Sale and transportation
• Work closely with Superintendents
e. VENDING TEAM
i. APPOINTED BY THE CHAIR OF THE FAC
ii. Responsibilities
• Attract vendors
• Place vendors
• Set pricing
• Set spacing
• Refine and Enforce Vending Contracts/Applications
f. ENTERTAINMENT TEAM
i. APPOINTED BY THE CHAIR OF THE FAC
ii. Responsibilities
• Attract entertainment
• Schedule entertainment
• Oversee all events associated with entertainment
• Work with Advertising to promote entertainment
• Develop Contracts/Bids
710/9/2020
g. NORTH END ENTERTAINMENT TEAM
• Oversee horse racing
• Organize Rodeo
• Attract and schedule all entertainers on North End
h. CAMPING TEAM
i. APPOINTED BY THE CHAIR OF THE FAC
ii. Responsibilities
• Set pricing
• Provide applications coordinated through BOCC Staff.
• Set spacing
• Refine Camping Contracts/Applications
• Enforce Camping Contract/Application Standards
i. ADVERTISING TEAM
i. APPOINTED BY THE CHAIR OF THE FAC
ii. Responsibilities
• Develop a plan to promote the fair (before and after)
• Work with local media to promote the fair
• Secure advertising for the fair
j. SUPERINTENDENT COORDINATOR TEAM (ALL OTHER EXHIBITORS EXCEPT FOR LIVESTOCK)
i. APPOINTED BY THE CHAIR OF THE FAC
ii. Responsibilities
• Develop a plan to attract more exhibits
• Signage for exhibits
• Work with Advertising to promote exhibits
• Premium points
k. ADMISSION TEAM
i. APPOINTED BY THE CHAIR OF THE FAC
ii. Responsibilities
• Determine and set pricing
• Hours of operation
• Work with grounds to secure the facility
l. PARKING TEAM
i. APPOINTED BY THE CHAIR OF THE FAC
ii. Responsibilities
• Set parking regulations
• Work with grounds to set-up parking lot
• Develop signage for parking lot
810/9/2020
m. PUBLICITY/COMMUNITY LIASON TEAM
i. APPOINTED BY THE CHAIR OF THE FAC
ii. Responsibilities
• Managing all newspaper publicity
• Posting on social media Facebook/twitter/Instagram
• Developing working relationships between the FAC and community individuals
and groups
n. FACILITIES IMPROVEMENT TEAM/TRUST FUNDS
i. APPOINTED BY THE CHAIR OF THE FAC
ii. Responsibilities
• Determine fairground areas in need of improvement
• Bring ideas to the FAC
• Work with the Trust boards, Fairgrounds Facilities Manager, Fairgrounds
Maintenance staff, and BOCC to achieve improvements
Specific rules, regulations and laws prevent Okanogan County from “Gifting” public
funds and restrict one fund benefiting from another without proper compensation.
Donations and Contributions: Will be reviewed by the FAC with a recommendation presented to the
BOCC for final approval. Donations and contributions may be allocated either to the Fair’s general
fund, or to a specific Fair activity or improvements to a specific building as designated by donor.
Proper accounting procedures will be used to track donations designated to certain fair
activities. Donations and contributions will first be deposited into the general FAC budget and
expenditures, then designated expenditures will be determined and accounted for by the FAC.
Donations for illegal activities will not be accepted.
Sponsorship: A sponsorship is when a person or organization, is responsible for, or makes a pledge
or promise to aid a fair activity either through time, finances, or both. Sponsors may only sponsor
fair activities that are sanctioned by the FAC. Financial contributions made by sponsors must be
deposited into the general FAC budget and expenditures and designated expenditures will be
determined and accounted for by the FAC. Sponsors shall not require any specific action or promise
by the FAC, or the BOCC.
Contracts: All contracts will be given to Risk Management and reviewed by County Civil Prosecuting
Attorney and signed by Okanogan County Commissioners. These contracts will be sent out from the
Fairgrounds Office.
Grants: Suggestions for grants will be discussed by FAC and recommendations will be presented to
the Board of County Commissioners for final approval prior to submittal. All grant applications must
be signed by the Board of Okanogan County Commissioners. The FAC will assist the Board of
Okanogan County Commissioner’s staff in determining grant expenditures and accountability. The
FAC will work with the BOCC staff to account for expenditures and to ensure that all grant
requirements are met.
910/9/2020
Insurance: Okanogan County Insurance Guidelines
The attached insurance guidelines chart provides for a general overview of requirements. Activity
level and risk, in conjunction with our liability insurance requirements, will dictate what type of
insurance is needed. Insurance limits and/or coverages required by the County will be determined
by the Risk Manager and the Okanogan County Commissioners. The insurance guidelines will be
reviewed by the Washington State Risk Pool then presented to the FAC, then the BOCC for final
approval.
All events are unique and therefore additional requirements and/or higher insurance limits may be
required. On the same note, the County may require less insurance coverage depending upon the
circumstances. Individuals are never a consideration for insurance requirements
INSURANCE
Risk Level Limits & Categories/Classifications
LOW
No alcohol/food
Low risk for injury/property damage
Events such as Trainings, Political rallies, Farmers market, Weiner Dog Races
LESSEE:
Not required
AVERAGE
Event with food and/or alcohol with Lessee providing/serving such as Banquets, Dances, Quinceanera, Weddings
LESSEE:
General Liability
Per Occurrence $1,000,000
General Aggregate $2,000,000
Liquor Liability Endorsement
Per Occurrence $1,000,000
General Aggregate $2,000,000
ABOVE AVERAGE
Event with food and/or alcohol with Vendor providing/serving, such as Banquets, Dances, Quinceanera, Weddings
LESSEE:
General Liability
Per Occurrence $1,000,000
General Aggregate $2,000,000
VENDORS: Serving Alcohol
Liquor Liability Endorsement
Per Occurrence $1,000,000
General Aggregate $2,000,000
VENDORS: Food and/or Alcohol
General Liability
Per Occurrence $1,000,000
General Aggregate $2,000,000
HIGH
Very high risk of bodily harm/property damage
LESSEE:
General Liability
Per Occurrence $1,000,000
General Aggregate $2,000,000
General Liability
Per Occurrence $2,000,000
General Aggregate $4,000,000
10Fair Book: The Fair Book contains rules that establish guidelines for potential fair participants to
meet. The Fair Book will be reviewed by the FAC in the meetings following the annual fair. Changes
will be approved by FAC and ready for print in February.
Webpage: All webpage material will be reviewed by the FAC members and approved prior to posting
to the Okanogan County Fair webpage. Actual posting of information will be performed by
Okanogan County Staff. This includes Fair Social Media pages.
OKANOGAN COUNTY FAIR ADVISORY COMMITTEE
STRUCTURE AND PROCEDURES
1. ALL TEAMS WILL INCLUDE AT LEAST 2 FAC MEMBERS AND NO MORE THAN 5. TEAMS MAY
INCLUDE COMMUNITY MEMBERS---NO TEAM CAN BE OVER 8 MEMBERS.
2. THE FAC CHAIR WILL APPOINT AT LEAST 2 TEAM MEMBERS FROM THE FAC, INCLUDING THE CHAIR,
BY THE REGULAR NOVEMBER MEETING EACH YEAR.
3. THE TEAMS WILL APPOINT COMMUNITY MEMBERS TO THE TEAM WITH THE UNDERSTANDING
COMMUNITY MEMBERS ARE NOT PART OF THE FAC.
4. ALL TEAMS WILL MEET REGULARLY AND REPORT WITH OFFICIAL MINUTES AT EVERY REGULAR FAC
MEETING.
5. ALL TEAMS WILL MAKE RECOMMENDATIONS TO THE FAC; THE FAC WILL THEN VOTE ON ALL
RECOMMENDATIONS.
6. ALL TEAMS WILL COMMUNICATE WITH THE FAC CHAIR ABOUT MEETING DATES AND
RECOMMENDATIONS.
7. TEAMS MUST ACT WITHIN THE RULES OF THE POLICY AND CANNOT MAKE CHANGES WITHOUT FAC
APPROVAL.
8. ALL TEAMS MUST ACT WITH THE BEST INTEREST OF THE FAIR AS FIRST PRIORITY.
9. ALL APPOINTMENTS ARE FOR 1 YEAR AND ARE SUBJECT TO CHANGE AT THE DESCRETION OF THE
EXECUTIVE TEAM.
11FAC MINUTES
Official minutes will be taken of all FAC meetings. Copies of the minutes will be available at each meeting.
Corrections and adoption will take place at that meeting. Approved original minutes will be signed by the
FAC Chair and one FAC member and left for the Clerk to file and distribute to the Okanogan County
Commissioners.
AGENDA
One week prior to the scheduled meeting the agenda will be emailed to all FAC Members and the Clerk by
the Recording Secretary. FAC Chair will provide the agenda to the Recording Secretary to be sent out. The
Agenda will also be posted on the County Fair Website and Facebook Page.
CORRESPONDENCE
Correspondence wanting to be entered into the record (minutes) needs to be in writing. Anonymous
complaints and correspondence will be accepted but not responded to. In accordance with RCW 42.56, all
correspondence is considered public record and will be kept with meeting minutes.
PUBLIC COMMENT
There will be an opportunity for Public Comment during Regular FAC meetings. The FAC chairman
conducting the public meeting will explain to the public the time allowed per person to speak. It should be
stated and understood, this is not a time for discussion between FAC members and the Public, just a time
to listen.
SPECIAL MEETINGS
Special FAC meetings may be called by the Chair. FAC members and the public will be given 48 hours’
notice of special meetings. A news release of the Special FAC meeting (Agenda) will be sent out to the
media and posted on the Okanogan County Fair Website.
COMMITTEE VACANCY POSITIONS
FAC Members wishing to resign their position prior to the end of a term will submit a letter to the Board of
County Commissioners and the FAC Chair. The FAC Chair will update the FAC members via email of the
letter submitted. The Board of County Commissioners will fill the vacant FAC position.
PROCEDURAL AMENDMENTS
The FAC reserves the right to amend procedures outlined in any part of this Policy. In the event that
changes are made, such action will only take place at Regular Meetings of the FAC, or at a Public Hearing.
The FAC reserves the right to vote by “Proxy” in case an FAC member cannot attend a meeting.
EXPENDITURES
Each Team wishing to spend funds will request authorization from the FAC prior to making expenditures.
The Chair of the Team will then be allowed to make the purchase and turn in receipts to the fairground’s
office for reimbursement; give the item to the fairgrounds manager to make the purchase with the credit
card; or if the local business is able, bill the county with an invoice clearly marked for FAC. The Clerk of the
Committee and FAC Treasurer will work together to ensure the expense is taken from the proper line item.
A treasurer’s report will be available to the FAC before every monthly meeting showing expenditures.
On the occasion that an immediate expenditure is necessary, a member of the Executive Team may
authorize expenditure by the Team Chair of up to $200.00, as long as it is coordinated with the FAC
Treasurer.
12FACILITIES STAFF
• FAC members will provide to the Okanogan County Commissioners through Fairgrounds Manager a
completed work order/repair form for any and all needed repairs to facilities including but not
limited to buildings, fences, grandstands, grounds, rails, bathrooms, etc., for review and priority
setting by Commissioners in October so that it can be scheduled with the County Maintenance
Department next years budget requirements.
• Maintenance will provide dumpsters for Fair Weekend.
• Facilities staff will provide maintenance and repair of any water, electrical and building repairs for
safety and liability concerns.
• Fairgrounds Manager will oversee the contractor managing regarding the gates and the hours of
operation during the fair.
• County staff will oversee contractor responsible for all gate receipts and ticket sales.
• Maintenance has equipment for their needs only. Not fair needs.
FAIR ADVISORY COMMITTEE STAFF
• There is no staff.
• Okanogan County Commissioners will be responsible for providing FAC staff support and overseeing
staff including part time, full time or seasonal help as outlined in Okanogan County Job
Description(s).
SPECIAL CONFLICT PROCEDURES
Conflict procedures will be followed as outlined in this policy.
Should a Fair Advisory Committee Member have a conflict, the following process will be followed:
a. The complaint, in writing, should be taken to the FAC Chair.
b. A copy of the complaint will be provided to the Okanogan County Commissioners.
c. The complaint will be addressed at either a special meeting called by the FAC Chair, or at a
regular scheduled FAC monthly meeting.
d. The FAC Chair has the authority to call a special meeting.
POLICY AND PROCEDURE FOR THE 2021 FAIR ADVISORY COMMITTEE APPROVED FOR ENTRY.
SUBMITTED BY:
_________________________________________ Date: ________________________
Mike Egerton, Chairman
________________________________________ Date: ________________________
BOCC Chairman
APPENDIX II
OKANOGAN COUNTY FAIR ADVISORY COMMITTEE
13FAIRGROUND USAGE POLICY
1. THE FAIR ADVISORY COMMITTEE WILL UTILIZE THE OKANOGAN COUNTY FAIRGROUNDS THE
FRIDAY BEFORE THE FAIR UNTIL 5 DAYS AFTER THE CLOSE OF THE FAIR.
2. THE COUNTY COMMISSIONERS WILL DETERMINE THE RENTAL RATE FOR THE FAIRGROUNDS
BEFORE THE BUDGET IS SET THE PREVIOUS YEAR.
3. THE FAIR ADVISORY COMMITTEE WILL PAY A DEPOSIT FOR CLEANING AND DAMAGE AS
DETERMINED BY THE COUNTY COMMISSIONERS.
4. THE FAIR ADVISORY COMMITTEE ALONG WITH THE SUPERINTENDENTS OF EACH BUILDING WILL
BE RESPONSIBLE TO RETURN THE BUILDINGS AND GROUNDS TO PRIOR CONDITION, or will be
charged for the extra cleaning or damage determined by the Fairgrounds Maintenance.
5. THE FAIR ADVISORY COMMITTEE WILL DETERMINE GATE PRICING.
6. ALL FAIR RELATED ITEMS INCLUDING CAMPERS AND VENDORS WILL BE REMOVED ON OR BEFORE
THE FIRST FRIDAY FOLLOWING THE FAIR.
7. THE FAIR ADVISORY COMMITTEE WILL BUILD A BUDGET BASED ON TOTAL DOLLAR AMOUNT
PROVIDED BY THE COUNTY COMMISSIONERS AND PARI-MUTUEL FUNDS PROVIDED BY THE STATE
OF WASHINGTON.
14APPENDIX III
TO: Okanogan County Commissioners
FM: Okanogan County Fair Advisory Committee DATE Submitted: ______________
Repair Maintenance Request Form
Submitted by (Name): ________________________
Team: _____________________________
Contact number: _____________________________
Recommended repair needed: (site, location, building, explanation of what is needed, note safety issues,
repairs, maintenance and level of importance)
Commissioner’s comments/direction Approved Delayed Denied
Date to Facilities Personnel: __________________________
Date Completed: ___________________________________
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