OPPORTUNITY PROFILE MANAGER, SUPPLY CHAIN
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OPPORTUNITY PROFILE MANAGER, SUPPLY CHAIN
the right people
DOUGLAS COLLEGE | MANAGER, SUPPLY CHAIN
CONTENTS
THE INSTITUTION DOUGLAS COLLEGE 1
THE OPPORTUNITY MANAGER, SUPPLY CHAIN 2
Major Responsibilities 3
THE PERSON 5
Required Qualifications, Skills, and Experience 5
Competencies and Personal Characteristics 6
COMPENSATION 7
CONTACT 7
THE INSTITUTION DOUGLAS COLLEGE Founded in 1970, Douglas College is the largest degree-granting college in British Columbia, Canada, educating close to 25,000 students per year. The College has two major campuses in Metro Vancouver (New Westminster and Coquitlam) as well as several smaller training centres in Surrey, Burnaby, Langley Township, and Maple Ridge. With both main campuses directly on SkyTrain lines, Douglas is one of the most accessible post-secondary institutions in Metro Vancouver, drawing students from across the region. Douglas offers the most bachelor’s degrees and post-degree programs of any college in B.C., and is noted for combining the academic foundations of a university with the career-ready skills of a college. Each year, close to 17,000 students (including 4,210 international students from over 92 countries) take for-credit courses at Douglas. Because of the college’s strong academic base, the majority of these for-credit courses transfer to different research universities in B.C. and across Canada, providing students with flexible pathways to reach their academic goals. Douglas also offers hundreds of short-term, high-quality non-credit courses, programs and workshops to around 8,500 students through Continuing Education and The Training Group, in areas such as business, music, health, perinatal, career development, industry training and more. Over 960 experienced, teaching- focused faculty bring both academic rigor and real-world experience to the classroom at Douglas. Outside the classroom, over 900 other employees work together to create a friendly, inspiring, supportive and respectful environment. To learn more, please visit Douglas College’s website. Douglas College - Manager, Supply Chain - Opportunity Profile 1 | Page
THE OPPORTUNITY MANAGER, SUPPLY CHAIN Reporting to the Director, Facilities & Ancillary Services, the Manager, Supply Chain (“Manager”) is responsible for strategic Supply Chain, providing leadership to the College to ensure that all supply chain-related systems and decisions are informed by best practices and maximize both quality and value. The Manager will ensure client centric services and application of leading management practices. Guided by the College’s Strategic Plan, the Manager, Supply Chain champions the evolution of Supply Chain Management at Douglas College, fostering a departmental culture of innovation, automation, team work, and service excellence. The Manager will be a leader, making contributions to the College’s sustainability goals and other strategic initiatives through strategy, actions, and best practices within their scope of responsibility. Internally, the Manager, Supply Chain works collaboratively with administrators across all departments and Faculties to advance business transformation initiatives; externally, the role liaises with representatives from government and other public sector agencies, auditors, management consultants, vendors, and sector-wide and professional working groups. The Manager should also develop an effective supplier base, and maintain ongoing relationships beneficial to both Supply Chain and contract management at the College. With focus on continuous improvement in business processes, leveraging technology to automate routine operations, and on maximizing value, the Manager, Supply Chain sets institutional targets, aligns departmental objectives to achieve these targets, and monitors and assesses operations and customer metrics to evaluate outcomes. This is an outstanding opportunity for a progressive supply chain professional to apply a strategic lens to drive lasting value and make an impact across the institution. Douglas College - Manager, Supply Chain - Opportunity Profile 2 | Page
Major Responsibilities
Strategic Vendor Management and Supply Chain Services:
• Provide Supply Chain and contract management services to the College for the procurement of goods,
services, and property leases in adherence with College policies, legislation, and industry protocols;
• Regularly review of standing agreements to ensure that business opportunities are being fairly offered in
the marketplace and that the agreements deliver optimal value to the College;
• Implement enterprise-wide preferred supplier agreements that deliver budget savings;
• Resolve conflict while maintaining mutually beneficial partnerships with suppliers and service providers;
• Develop and implement a comprehensive vendor evaluation procedure for the College; and
• Support Post-Secondary sector shared service opportunities that are beneficial to the College.
Management of the Supply Chain Ecosystem:
• Accountable for coordinating all phases of the contract award process; ensure the maintenance of
process to independently develop, negotiate, execute, and administer all types of complex, high risk,
legally binding contracts for goods and services;
• Ensure the appropriate method of bid solicitation, evaluating risks associated with contracts, communica-
tion, insurance coverage, policies, and replacement costs;
• Collaborate with the Manager Contract Administration and Insurance to manage insurable risk; ensure
that contracts comply with the Province’s Risk Management Branch’s directives and guidelines;
• Consult with the Director, Facilities & Facilities, and VP, Administrative Services & CFO on legal affairs,
statutory requirements, and College policy and procedures as necessary; and
• Drive continuous improvement in all aspects of Supply Chain and contract management process, includ-
ing leading technology-enabled automation projects to focus supply chain resources on high value work.
Douglas College - Manager, Supply Chain - Opportunity Profile 3 | Page
Leadership and Training to the College:
• Plan, supervise and evaluate work performed by • Work with the Finance Department to support
the Supply Chain team; budget planning and optimize expenditure of
• Provide tools and training to the College commu- College funds, and ensure correct accounting of
nity on supply chain best practices; commodity tax.
• Provide the College guidance on the bid evalua- • Act as Fire Safety Director/Incident Commander,
tion process in compliance with public sector reg- including being available on-call, 24 hours a day
ulations. in case of emergency; and
Administration: • Performs other related duties and undertakes ad
hoc projects as required.
• Review and update policies and standard operat-
ing procedures related to job responsibilities;
• Support the Director in budget management for
the Department;
Douglas College - Manager, Supply Chain - Opportunity Profile 4 | Page
THE PERSON
Relevant Experience:
• Successful demonstration of Supply Chain-focused technical expertise within a formal management role
including managing a supply chain ecosystem.
• Experience leading and developing collaborative team environments.
• Extensive experience developing purchase documentation, such as competitive and non- competitive bid
documentation, purchase orders and contracts, and issuing, evaluating and awarding contracts;
• Experience negotiating complex equipment and service contracts, and resolving contract disputes;
• Exceptional knowledge of applicable agreements, legislation, and regulations (e.g. Agreement on Internal
Trade (ITA), BC and Alberta Trade, Investment and Labour Mobility Agreement (TILMA), etc.)
• Experience managing the risk associated with major acquisitions, ensuring insurance and bonding re-
quirements are addressed;
• Considerable experience assessing and monitoring budgets against expenditures;
• Considerable experience developing and implementing Contract Management and Vendor Performance
Management programs; and
• Experience working with and optimizing a computerized procurement system, and automating supply
chain functions leveraging existing technology tools.
Required Qualifications, Skills, and Experience
• A Bachelor's degree in Business, Economics, Law or related field;
• Eight plus years of recent, related, and relevant experience at a senior management level in a public
sector, unionized, multi-disciplinary organization
• At least three years in a supervisory role (an equivalent combination of education and experience may be
considered); and
• Professional certification in the supply management field (e.g. SCMA or ISM certifications such as SCMP,
CPSM or CPSD).
Douglas College - Manager, Supply Chain - Opportunity Profile 5 | Page
Core Competencies Exceptional at Communication – Possesses strong Employee-Centric – Anticipates, responds and attends verbal and written communication skills, and express- to the needs of employees and other internal and ex- es thoughts in an organized, concise manner. Actively ternal customers of the department and organization. listens to the issues of others in a manner that elicits Effective Working Relationships – Treats staff, col- cooperation and support. Demonstrates an effective leagues and community members (e.g., students) with and adaptive skill in communicating with individuals respect. Resolves conflicts respectfully and in a timely under stress. Develops and delivers effective presen- way. Negotiates effectively. Provides effective feed- tations, information and ideas to diverse audiences. back to colleagues/direct reports. Knowledgeable about and Current in the Field – Seeks Administrative Skills – Provides leadership and en- to stay current and be at the leading edge in the field, sures accountability for achievement of results. Dele- and is committed to continuous learning. gates appropriately and motivates others to do their Innovative and Entrepreneurial – Seeks out possibili- best work. Is focused, with strong organizational skills. ties, develops new ideas and effectively moves them Simplifies often complex and lengthy matters. forward. Is creative, innovative and takes advantage of Demonstrates effective time management skills. opportunities, while recognizing the need to work Demonstrates the ability to separate important issues with limited resources and in alignment with the stra- and identify priorities. tegic directions of the College. Energetic and Adaptable – Is prepared to take on Organizationally Astute – Is diplomatic, tactful and longer-term initiatives and does so with enthusiasm. non-confrontational. Recognizes internal and external Has the ability to adapt to new and changing situa- sensitivities. Has an intuitive ability to read the political tions. Is able to alter course/direction when necessary. implications of recommendations and actions. Uses Enjoys and embraces new challenges. Is flexible. Deals sound judgement. with stress effectively. Douglas College - Manager, Supply Chain - Opportunity Profile 6 | Page
COMPENSATION A competitive compensation package will be provided including an attractive base salary and excellent benefits. Further details will be discussed in a personal interview. FOR INFORMATION PLEASE CONTACT: Robin Noftall or Tony Kirschner LEADERS INTERNATIONAL EXECUTIVE SEARCH #880—609 Granville Street Vancouver, BC V7Y 1G5 Phone: (604) 688-8422 Email: vancouver@leadersinternational.com
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