SAP S/4HANA Adoption Starter - Your Transformation Plan 1.0 in 90 days February 2019
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SAP S/4HANA Adoption Starter Your Transformation Plan 1.0 in 90 days February 2019 PUBLIC
Disclaimer The information in this presentation is confidential and proprietary to SAP and may not be disclosed without the permission o f SAP. Except for your obligation to protect confidential information, this presentation is not subject to your license agreement or any other service or subscription agreement with SAP. SAP has no obligation to pursue any course of business outlined in this presentation or a ny related document, or to develop or release any functionality mentioned therein. This presentation, or any related document and SAP's strategy and possible future developments, products and or platforms dir ections and functionality are all subject to change and may be changed by SAP at any time for any reason without notice. The information in this presentation is not a commitment, promise or legal obligation to deliver any material, code or functionality. This presentat ion is provided without a warranty of any kind, either express or implied, including but not limited to, the implied warranties of merchantability, fitness for a particular purpose, or non-infringement. This presentation is for informational purposes and may not be incorporated into a contract. SAP assumes no responsibility for errors or omissions in this presentation, except if such damages were caused by SAP’s intentional or gross negligence. All forward-looking statements are subject to various risks and uncertainties that could cause actual results to differ material ly from expectations. Readers are cautioned not to place undue reliance on these forward-looking statements, which speak only as of their dates, and they should not be relied upon in making purchasing decisions. © 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 2
Your S/4HANA Adoption Starter coordinators from SAP
Johan Lundell Gerhard Hirth
Program Manager and Advisor Strategic Consultant Senior
S/4HANA Adoption Starter Manager and Advisor S/4HANA
Adoption Starter Program
© 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 3
Concept
Purpose and content in workshop
Workshop has started!
Build a winning team!
Introduce group to each other and the organization of the SAP S/4HANA Adoption Starter Engagement.
Workshop idea and objectives.
Mutual commitment in Program.
Functional and efficient working method.
Collaboration platform: SAP Jam.
© 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 4
Concept
Workshop objectives
This workshop will introduce the S/4HANA Adoption Starter service guiding SAP ERP
customers using selected SAP tools on a predefined time schedule developing their
roadmap to S/4HANA.
Customers will learn which tools are used to develop a perspective on the WHY, WHAT, and
HOW to move to SAP S/4HANA.
The Adoption Starter team will share the program timeline, scope and tools together with
the fully remote, class-based approach of the S/4HANA Adoption Starter, the requirements
for participation, and the next steps for customers interested to join.
The Adoption Starter team will share the program timeline, scope, tools and methods
together with the class-based approach of the S/4HANA Adoption Starter, the requirements
for participation, and the next steps for customers interested to join. We will also provide
some insight from customers who have participated in the program.
© 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 6
Agenda – SAP S/4HANA Adoption workshop kickoff
Motivation and Target Audience
Scope and 90 Day Schedule
Preparation and Registration
Overview of Deliverables
© 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 7
Agenda – SAP S/4HANA Adoption Starter
Motivation and Target Audience
Scope and 90 Day Schedule
Preparation and Registration
Overview of Deliverables
© 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 11
SAP S/4HANA Adoption Starter – Scope & Packages
Packages (Tools/Services applied) Business
Foundation Business Scope How it works
(mandatory) 4. Business 4. Business Process Reality Check
Process Reality 30 pre-selected operational (system-
Foundation (mandatory) based) KPIs
Check
Scope How it works 5. Quick Value Assessment
5. Quick Value
1. Scoping Digital Core Assessment Value benchmark overall
Current landscape and basic target 6. Effort Estimate
6. Effort Estimate
architecture + instance consolidation 13 element TCO model (one time and
candidate check 1. Scoping Digital recurring)
2. Transformation Navigator Core
All current products mapped to up-to-
date SAP portfolio viewed from BOM,
value driver and transition type 2. Transformation Transformation
perspective Navigator
Scope How it works
3. Innovation Scenario Check
6 Innovative technologies (ML, IoT, 3. Innovation 7. Readiness Check
BC, Analytics, Big Data, Data 10 technical areas checked e.g.
Scenario
Intelligence) reg. optimize process modifications, simplifications, HW-
steps, extend current processes and Check Transformation sizing,...
transform the business model
7. Readiness Check 8. Conversion vs. Greenfield
8. Conversion vs. SAP S/4HANA transition approach
trade off evaluation
Greenfield
9. Start Point / 9. Start Point / Migration Path
Major product and instance transition
Migration Path sequencing
© 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 13
SAP S/4HANA Adoption Starter – 90-day schedule
Alignment/
Preparation Scoping Analysis / Discovery
Consolidation
◼ Prework (Solman, Plugin, S- 1 week 2 months 3 weeks
User, Role identification, Data
Collection)
Data Collection)
Process Explained
◼ Kickoff Meeting, Process
Explanation Scope Defined
◼ Scoping
◼
1. Scoping Digital Core
Q&A Q&A
◼
2. Navigator
Transformation Navigator**
Foundation (mandatory)
◼
3. Innovation Scenario Check
◼
4.
Business Process Reality Check
Business
Business
◼
5. Quick Value Assessment
Q&A
◼
6. Effort Estimate
Q&A Q&A
Transformation
Transformation
◼
7. Readiness Check
A+B
◼
8. Conversion vs. Greenfield
◼
9. Start Point / Migration Path
◼ End of Analysis Half Time check point Draft Transformation Design
◼ Synthesis Workshop
◼ Plan 1.0 available Transformation Design v 1.0 agreed
© 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 1:1 interaction between 1:n interaction between Customer only, 15
SAP and customer SAP and customer SAP support on demand
SAP S/4HANA Adoption Starter – Summary of Results
Why? Business view
What? Technical view
Transformatio
How?
n view
© 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 17Communication
⚫ Central Jam Page for Presentations,
Recordings etc.
⚫ Company specific Sub-Jam Page for your
storage of analysis results.
© 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 18Agenda – SAP S/4HANA Adoption Starter
Motivation and Target Audience
Scope and 90 Day Schedule
Preparation and Registration
Overview of Deliverables
© 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 20S/4HANA Adoption Starter – Preparation Checklist (1/2)
Prerequisite Effort Details
Customer role clarification and availability
90-day coordinator high (> 15 days) Main counterpart for SAP, needs to coordinate all activities and pull in other roles where required
Executive sponsor low (< 5 days) Signoff-Instance of Transformation Design v1.0
Business Owner(s) low (< 5 days) Business
Business Owners of LoB/Units in scope
Process Manager(s) medium (MUST be fulfilled before you start! Please confirm no later than 2 weeks before Kick-off to S4HANA.Adoption.Starter@sap.com
If the Readiness Check and Opportunity Check are not working at the Kick-off, you cannot join the class and will be moved to the next class.
S/4HANA Adoption Starter – Preparation Checklist (2/2)
Prerequisite Details
System setup
System-Plugins installed for Readiness check SAP Readiness Check for SAP S/4HANA.
⚫ Minimum release: SAP ERP 6.x EhP 0-8 on any database or SAP S/4HANA Finance (aka 1503/1605)
⚫ Notes to be implemented
https://launchpad.support.sap.com/#/notes/0002310438
Usage of SAP Solution Manager recommended.
System-Plugins installed for Business Process ECC-System with ST-A/PI 01T
Reality Check
S-User available S-User has access to all information relevant for planning scope
Information retrieval
Depiction of current landscape available PowerPoint
© 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 22Upcoming Classes
⚫ 04.03.2019 class 5 – US
⚫ 12.03.2019 class 6 – DE
⚫ 18.03.2019 class 7 – EN
© 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 23Template
Action required – please fill out and send back to:
Scoping form for S4HANA.adoption.starter@sap.com
✓ Foundation ✓ Business ✓ Transformation
Your Industry Preferred Start Date
Role Name E-Mail
90-day coordinator
Executive sponsor
Business Owner(s)
Process Manager(s)
Controller
Enterprise Architect
Landscape Operations (Run)
Project/Program Manager (Build)
Corporate Strategy
Innovation Manager
Bold = recommended minimal set of involved roles
* does not matter to me.
© 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 24For further questions and registration send a mail to:
SAP S/4HANA Adoption Starter S4HANA.adoption.starter@sap.com
Next Steps
This link will take you the central info session registration website. You will find here an update
with the latest dates and links to the individual events to register:
https://webinars.sap.com/s4-hana-adoption-starter-reg-platform/en/reg-info-session-en
Classes start 1-2 times every month depending on demand
Confirm your participation
Prepare the Preparation Checklist
© 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 25Agenda – SAP S/4HANA Adoption Starter
Motivation and Target Audience
Scope and 90 Day Schedule
Preparation and Registration
Overview of Deliverables
© 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 27Overview of Deliverables
Packages (Tools/Services applied)
Business evaluation – Why?
Foundation Business
(mandatory) 4. Business
Why = Innovation case + Efficiency case
Process Reality o Industry innovation trends o Relevant value driver and aspiration
Check o
o
Relevant innovation scenarios
Additional future capabilities
o
o
Overall value summary
Baselining result and tracking approach
o Effort estimate
5. Quick Value
Assessment
1. Scoping
Digital Core 6. Effort Estimate
Technical evaluation – What?
2. Transformation
Navigator What: Target Products -> Target Instances
o Mid-term target architecture o Instance consolidation plan
o Scope-based product recommendations o Backlog of technical preparation needs
e.g. custom code, simplifications
o Definition of digital core
3. Innovation
Scenario
Check
Transformation
7. Readiness Check Transformation evaluation – How?
8. Conversion vs.
Greenfield How: Approach + Sequencing => Project plan
o Conversion vs. o Sequencing of product o Overall phasing
9. Start Point / o
Greenfield
Single step vs. Multi- o
transitions
Sequencing of instance
o Remaining in-depth
analysis
step transitions
Migration Path o Alignement with
business
o Cadence within one
instance transition
o Detailed work
schedule for phase 1
requirements e.g.
downtime
© 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 281. Scoping the Digital Core
Key questions to answer: Approach: Roles Required
◼ How does your future landscape look like based ◼ Start with Business- and IT-Strategy ◼ 90-day coordinator
on your business needs and core IT strategy? ◼ Review Technology Trends and SAP Product ◼ Enterprise Architect
◼ Which are the consolidation opportunities? Strategy
◼ Landscape Operations (Run)
◼ In which areas is the use of Cloud products Results:
◼ Project/Program Manager (Build)
recommended ? ◼ Target Architecture and Landscape
◼ Consolidation opportunities
◼ Cloud Recommendations
© 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 292. Transformation Navigator
Key questions to answer: Approach: Roles Required
◼ What are the recommended products in a Sap ◼ Start with current products and products usage ◼ 90-day coordinator
S/4HANA centric landscape? ◼ Determine recommended products including ◼ Business Owner
◼ Which are relevant additional new capabilities? deployment options
◼ Process Manager
◼ What are the relevant value drivers? ◼ Choose relevant value drivers and aspiration
◼ Enterprise Architect
◼ What are the transition preferences? ◼ Specify transition preferences
◼ Landscape Operations (Run)
Results:
◼ Project/Program Manager (Build)
◼ Tailored guide summarizing the results along
Business, Technology and Transformation ◼ Corporate Strategy/Innovation Manager
© 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 303. Innovation Scenario Check
Key questions to answer: Approach: Roles Required
◼ What are the big technology trends in ◼ Innovation technology trends presentation with ◼ 90-day coordinator
digitalization and how are they used? demos ◼ Business Owner/Process Manager
◼ What are concrete innovation scenarios SAP ◼ Walk-trough of innovation scenarios per industry
◼ Enterprise Architect
provides already today? Results:
◼ Landscape Operations (Run)
◼ Which innovation scenarios are relevant for my ◼ Short list of innovation scenarios to be evaluated
company? ◼ Project/Program Manager (Build)
during/after SAP S/4HANA migration
◼ Corporate Strategy/Innovation Manager
© 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 314. Business Process Reality Check
Key questions to answer: Approach: Roles Required
◼ How is my company performing with respect to ◼ SAP runs ~30 out-of-the-box key figures ◼ 90-day coordinator
key figures derived directly such as Days Sales remotely in your current ECC system ◼ Process Manager
Outstanding (DSO) and Days Payables ◼ Output of analysis provided and discussed with
◼ Landscape Operations (Run)
Outstanding (DPO)= customer
◼ How is the automation rate in my system and Results:
how does it compare to my peers?
◼ Report highlighting the potential in per area
◼ How can I reduce data foot print in my system?
◼ Roadmap how Level 2 and 3 services
◼ What are potentials to reduce complexity in my (continuous data collection and improvement
system? workshops) could support to leverage the full
potential identified.
© 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 325. Quick Value Assessment – build an Outside-In Benefits Case
Key questions to answer: Approach: Roles Required
◼ How does my company perform against my ◼ Provide minimal financial information about ◼ 90-day coordinator
peers? company and current maturity ◼ Controller
◼ What are the value drivers a business case ◼ Benchmark company against peers
◼ Process Manager
should be build on ◼ Refine assumptions
◼ What are potential benefits that can be Results:
leveraged in the SAP S/4HANA project
◼ Potential benefit of a SAP S/4HANA transition
Please note that the QVA deliverable is high level in nature and to have an early discussion on value. It does not include a n ROI analysis or cost information as this would require much deeper
involvement from the customer.
© 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 336. Effort Estimate
Key questions to answer: Approach: Roles Required
◼ What are the accelerators helping me to reduce ◼ Top Down or Bottom Up Calculation ◼ 90-day coordinator
implementation effort in comparison to former ◼ Usage of SAP Total Cost of Ownership (TCO) ◼ Controller
“traditional” implementations? model
◼ Project/Program Manager (Build)
◼ What are the implications from an ◼ Parameters and assumptions can be adjusted to
hardware/software cost perspective? ◼ Landscape Operations (Run)
reflect customer specific case
◼ What are the implication for ongoing operations? Results:
◼ Indication of change in cost distribution / first
rough estimate
Please note that the Effort Estimate is high level in nature and to have an early discussion on effort. It does replace a co mplete business case.
© 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 347. Readiness check
Key questions to answer: Approach: Roles Required
◼ What is the status of my ERP system with regards to ◼ Configure and run SAP Readiness Check ◼ 90-day coordinator
the aspects relevant for a SAP S/4HANA conversion (one SAP Basis consultant/employee ◼ Enterprise Architect
◼ Compatibility of Add-on/Active Business Functions required)
◼ Landscape Operations (Run)
◼ Simplification Items ◼ Explanation sessions to learn how to
interprete the results
◼ Sizing
Results:
◼ Custom Code / Custom Development projects
◼ SAP Readiness Check Dashboard and
◼ Business Process Improvements to be done
before conversion Report
◼ Recommended Fiori Apps
A holistic system analysis is the foundation for further
planning steps towards a successful and smooth SAP
S/4HANA system conversion.
The SAP Readiness Check is a self-service tool that
analyzes software prerequisites, infrastructure requirements,
SAP S/4HANA functional implications, necessary custom
code adaptations and application data migration
requirements already months before a project starts.
© 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 358. Conversion vs. Greenfield Approach
Key questions to answer: Approach: Roles Required
◼ What is the right approach for the transition to ◼ 7-question framework from which guidance for ◼ 90-day coordinator
SAP S/4HANA (Conversion or Greenfield) the right approach can be derived ◼ Enterprise Architect
Results:
◼ Landscape Operations (Run)
◼ Recommendation of Conversion vs Greenfield
◼ Project/Program Manager (Build)
© 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 369. Start Point / Migration Path
Key questions to answer: Approach: Roles Required
◼ What is the right sequence of transitions to get ◼ Determine transition pattern ◼ 90-day coordinator
form the current landscape to the target ◼ Determine high level project plan for the entire ◼ Enterprise Architect
landscape landscape
◼ Landscape Operations (Run)
◼ How does a project plan for the transition of a ◼ Build a detailed timeline for SAP S/4HANA
single instance look like? ◼ Project/Program Manager (Build)
Results:
◼ High level project plan
◼ Detailed timeline for SAP S/4HANA
© 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 37SAP S/4HANA Adoption Starter – Summary of Results
Why? Business view
What? Technical view
Transformatio
How?
n view
© 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 38Follow us www.sap.com/contactsap © 2019 SAP SE or an SAP affiliate company. All rights reserved. No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of SAP SE or an SAP affiliate company. The information contained herein may be changed without prior notice. Some software products marketed by SAP SE and its distributors contain proprietary software components of other software vendors. National product specifications may vary. These materials are provided by SAP SE or an SAP affiliate company for informational purposes only, without representation or warranty of any kind, and SAP or its affiliated companies shall not be liable for errors or omissions with respect to the materials. The only warranties for SAP or SAP affiliate company products and services are those that are set forth in the express warranty statements accompanying such products and services, if any. Nothing herein should be construed as constituting an additional warranty. In particular, SAP SE or its affiliated companies have no obligation to pursue any course of business outlined in this document or any related presentation, or to develop or release any functionality mentioned therein. This document, or any related presentation, and SAP SE’s or its affiliated companies’ strategy and possible future developments, products, and/or platforms, directions, and functionality are all subject to change and may be changed by SAP SE or its affiliated companies at any time for any reason without notice. The information in this document is not a commitment, promise, or legal obligation to deliver any material, code, or functionality. All forward-looking statements are subject to various risks and uncertainties that could cause actual results to differ materially from expectations. Readers are cautioned not to place undue reliance on these forward-looking statements, and they should not be relied upon in making purchasing decisions. SAP and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of SAP SE (or an SAP affiliate company) in Germany and other countries. All other product and service names mentioned are the trademarks of their respective companies. See www.sap.com/copyright for additional trademark information and notices.
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