PERTH IS THE PLACE: Perth's bid to be UK City of Culture 2021 - Centre for Inclusive ...

PERTH IS THE PLACE:
Perth’s bid to be UK City of Culture 2021
What is the UK City of Culture 2021?
UK City of Culture is a designation given to a city in the United Kingdom every five years by
the Department for Culture, Media & Sport. The winning city enjoys significant economic
and social benefits. The UK City of Culture is expected to deliver a wide-ranging cultural
programme that builds on local community strengths and encourages activities that reach
a varied and diverse audience. It should create an economic impact and be a catalyst
for regeneration as well as contributing to community cohesion and health and wellbeing.
Cities submit a bid document to the Department of Culture, Media & Sport in April 2017.
A shortlist is published and the final winner is announced by the end of 2017.

What is Perth’s bid about?
The bid is based on four key themes:
     A great, green city: celebrating Perth’s place at the heart of a rural community.
     The Fair City: using culture to make Perth and Kinross a fairer place for all.
     Connections: emphasising the city’s role as a meeting place and melting pot, as well as
      the rivers that link the area together.
     A river of light: drawing on the city’s heritage as a catalyst for creativity and ideas.

The themes will evolve; they will be refined and developed as we prepare our approach to
become City of Culture in 2021. In order to support that, we are supporting communities to
be creative and involved in our City of Culture bid, through our new Fund.

What is the Perth 2021 Creative Communities Fund (CCF)?
As a part of our Perth City of Culture 2021 bid, we have developed a Creative Communities
Fund to support the work of communities and individuals. The funding panel are looking for
projects that will deliver creative, inclusive activities and ideas that will demonstrate what
Perth 2021 can do, and what impact it can have for where you live.

PERTH IS THE PLACE: 2021 UK CITY OF CULTURE BID

The fund will grant up to £1,500 per application, for up to a year from January 2017. In
particular, we are looking for applications which develop relationships between different
communities - whether that is geographical, or with a community of interest.

Applying to the Fund - Guidelines
     You can apply for up to £1,500 for creative activities or events.
     We are keen to see a geographical spread throughout Perth and Kinross.
     Your project can be from a geographical community or from a community of interest,
      an individual or group.
     The rolling programme is from January 2017 until the end of January 2018.
     Your project could be a one-off, a series of regular events, a special exhibition,
      performance or something that reflects your community and Perth 2021.
     Acquiring match funding isn’t an absolute requirement for this application; however
      please show evidence if the fund is to be used for attracting broader funding support.
     We will be interested in any volunteer in-kind support as an added value for the
      project.

Criteria
     Activity must be completed and monies claimed before the end of January 2018.
     The requested amount must be no more than £1,500.
     Your application should show how it contributes to at least one of the following
      objectives:
           showcase the amazing talent of people across Perth and Kinross;
           show that culture is for everyone;
           get people involved in cultural activities they may not have tried before.
     Our ethos is of fairness, equity and accessibility for all and projects should show how
      they are inclusive in their approach.
     Multiple applications from the same organisation for the same activity will not be
      considered.

If You Are Successful
     Applications will be considered fortnightly by an assessment panel. The decision of the
      awarding panel is final and your named contact will be notified within the week of the
      decision.
     Monies will be paid into your designated bank account within one month of the
      decision.
     You will be required to keep all receipts and evidence of spend for scrutiny.

PERTH IS THE PLACE: 2021 UK CITY OF CULTURE BID

      You will be asked to provide us with quarterly monitoring reports, which will include
       public feedback, photographic evidence, demographic involved, how you are
       undertaking publicity and the outcomes from the funded work.
      The panel will offer support as required during the funding period, including agreeing
       any changes or amendments within the guidelines.

How Do We Apply?
Complete the application form below and post it to:
   City of Culture Team
   Perth & Kinross Council
   Council Building
   2 High Street
   PERTH
   PH1 5PH
Or email it to Perth2021@pkc.gov.uk

 Data Protection Act 1998
 The information provided by you will be used within Perth & Kinross Council to inform the City of Culture Bid and the work of the Fairness
 Commission. The information may be shared with other Perth 2021 partners.
 In terms of the Data Protection Act 1998, you are entitled to know what information Perth & Kinross Council hold about you, on payment of a
 fee of £10. Application should be made to the Head of Culture & Public Service Reform, Perth & Kinross Council, Council Building, 2 High Street,
 PERTH, PH1 5PH.

Applicant Details

Name of Organisation

Name of Project

Project Contact Name 1

Address

                         Postcode

Tel

Fax

Email

Project Contact Name 2

Address

                         Postcode

Tel

Fax

Email

PERTH IS THE PLACE: 2021 UK CITY OF CULTURE BID

Aims
Provide a brief description of your project in no more than 50 words.

Why is it important that this project/activity is supported and what impact will it have
under the Creative Communities Fund criteria, in no more than 300 words? Please refer to
our CCF Criteria and Guidelines.

Beneficiaries
Which areas and groups within Perth and Kinross will benefit from the project?

 Areas

 Groups
 Numbers                 Ages                     Any other details

PERTH IS THE PLACE: 2021 UK CITY OF CULTURE BID

Partnership
Who else will be involved and how will they support the project (community, local groups,
clubs, associations, partnerships etc), in no more than 50 words?

Budget - Expenditure and Income
Provide a full financial breakdown showing proposed expenditure in the table below.

 Description             Basis of Costing                                  Amount
                         (eg quote, hire cost, hourly rate, second hand)   £
 Accommodation/
 Room Hire
 Activities

 Equipment or
 Materials
 Volunteer Expenses

 Transport

 Fees

 Other

 Total Proposed Expenditure                                                £

Please provide details if you are applying or acquiring any funding from other sources.

 Name of Funder               Applied for/    Amount (£)      What for
                              Acquired

PERTH IS THE PLACE: 2021 UK CITY OF CULTURE BID

Please provide details of in-kind support, ie number volunteer hours to plan and deliver the
project. Is there a value attached to this?

 In-Kind Support                                     Hours               Amount (£) if Attributed

Timetable
When would you like to start and finish spending?
(Must be spent by the 31 January 2018 at the very latest)

Start                                                       Finish

Bank Details
To reduce the time taken for successful applicants to receive their funding the following
information is required. Please note the account must not be in the name of an individual.
If your activity is via an individual on behalf of a group/activity without access to a bank
account, please apply for an arrangement for post-paid receipted account claims.

Account Name

8 Digit Account Number

                                                    -                -
6 Digit Sort Code

Name of Bank/Building Society

Address of Bank/Building Society

                                                                              Postcode

Names of Signatories*
   1                                                             Project Role

  2                                                              Project Role

  3                                                              Project Role

  4                                                              Project Role

How many signatories must sign cheques/withdrawals?
(*minimum 2 must not be related)

PERTH IS THE PLACE: 2021 UK CITY OF CULTURE BID

Checklist
Before returning your application form have you:
     checked the criteria to ensure you are eligible to apply?
     provided details of your organisation and project?
     provided a clear description of the aims of the project and why it should be
      supported?
     explained partnership involvement and not simply provided names?
     provided a justified budget?
     ensured that your timetable is in line with the funding period?
     completed all the sections on the application form?
     signed and dated the application form?
     ensured that you know where to submit the application form?
     noted that the Project Contact must be prepared to give further details/attend
      monitoring meetings on request?

Conditions and Declaration
     I hereby certify that the information contained in this application form is accurate,
      and acknowledge that in the event of a grant being made, the application form and
      guidance notes will be the basis of a binding agreement.
     The decision of the assessment panel is final.
     Any award made will be used for purposes for which it is granted.
     That no funding from other sources will be received for those items detailed in the
      application form which would constitute double funding.
     All funding will be spent by 31 January 2018.
     Perth 2021 City of Culture Team and Perth & Kinross Council are subject to the
      Freedom of Information Act 2000. This law gives the general public the right of access
      to information held by the police. Some information may be exempt from disclosure
      such as bank account details. The Authority will consult with third parties who
      supplied the information but the final decision on the release of the information rests
      with the police.
     Any unspent monies should be returned at the end of the funding period, although
      regular monitoring will ensure that monies are spent effectively.
     I understand that failure to comply with the above requirements may result in the
      recovery of monies paid.
     Applicants are requested to participate in any promotion in relation to their funded
      activities.

Name (print)                                                                (Project Contact)

Signature                                                         Date                  2017

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