Student/Parent Handbook 2018-19 - PK - Gr. 5 Elementary School - Academia Cotopaxi
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Elementary School
PK - Gr. 5
Student/Parent
Handbook
2018-19
Elementary
School
PK - Gr. 5
Student/Parent
Handbook www.cotopaxi.k12.ec
2018-19
ACADEMIA COTOPAXI Mission Statement
Letter from Elementary Division Principal August 2018 We are an English language based international learning community that values diversity,
embraces a culture of collaboration, innovation, and excellence, and inspires empathetic and
ethical student leaders.
Dear Parents,
Welcome to the 2018-19 school year. I am honored to lead the Elementary Division, and to watch Academia Cotopaxi Core Values
your children grow in an environment where their childhood is respected and their minds are • Personal
inspired. Internal motivation drives lifelong learning
Together, we will accompany each of our children as they experience their personal story of Creativity is an integral part of excellence
growth and happiness. We believe that all children can learn, and each learning journey will Fulfillment is realized by cultivating rigor and balance
result in the construction of new and enduring understandings, skill development, social-
emotional growth, and higher levels of student empowerment. Challenging yourself and adapting to change is necessary for personal growth
• Community
Students are at the center of our work. The evidence of their learning guides our teaching practice.
Integrity and commitment build trust
Their interests are recognized and students are encouraged to pursue personal passions.
Teachers and other community members create strong relationships that set the foundation for All people have intrinsic value and potential
the continuous growth of our students. Classrooms, cafeterias, playgrounds, greeting areas,
• Global
gardens, hallways… all of these will be lived as opportunities to positively interact with children,
making them feel safe and empowered. We are responsible for being informed global citizens who understand and affect positive
change
As parents, you are the most important people in your children’s lives, and we are excited to
work in partnership with you to give our students the absolute best. Children’s experiences
outside of school are the most valuable and applying their learning to real life is powerful. In our Division Contact Numbers and School Hours
division, we value home learning and while we have moved away from traditional homework, Office is open daily from 7:30 a.m. until 4:00 p.m.
we have put systems in place for students to engage in authentic learning experiences when not
in school. We want to give students the gift of childhood so they can read, develop through play, Elementary School Office 382-3270 ext. 2006
daily enjoy the outdoors, and pursue personal passions while positively interacting with parents,
siblings and other family members.
Academia Cotopaxi Website www.cotopaxi.k12.ec
This handbook is written to support this partnership. You will find information on school services, Madeleine Maceda Heide, Director director@cotopaxi.k12.ec
opportunities, student privileges and overall organization of our division. We also include our
Paola de Pereira, Principal ppereira@cotopaxi.k12.ec
rules and agreements. These help us to provide consistency within a safe environment. Please
familiarize yourselves with the different elements of this document (organized in alphabetical Robin Wheeler, Associate Principal rwheeler@cotopaxi.k12.ec
order by topic), and do not hesitate to contact your child’s teacher, counselor, office staff or
Verónica Rodríguez, Assistant Principal vrodriguez@cotopaxi.k12.ec
administrators if you have any questions.
Tanya E. de Durán-Ballén, School Psychologist & Counselor tduran@cotopaxi.k12.ec
We value children’s uniqueness, set high expectations and strive to inspire beautiful leaders.
Samuel Craytor, Counselor scraytor@cotopaxi.k12.ec
With you, this will be a fantastic year for all of our students!
Nardy Reinoso, Divisional Secretary nreinoso@cotopaxi.k12.ec
Damiana de Proaño, Extracurricular Activities dproano@cotopaxi.k12.ec
With warm regards, Jeaneth de Pazmiño, Transportation jpazmino@cotopaxi.k12.ec
Paola de Pereira To reach any member of our staff, please contact our office secretaries for email addresses.
Elementary Principal Para solicitar información en español, comunicarse con Nardy Reinoso en la oficina de la Escuela
ppereira@cotopaxi.k12.ec Primaria o nreinoso@cotopaxi.k12.ec
2 3
(593-2) 382-3270 ext. 2000
www.cotopaxi.k12.ec
Elementary
School
PK - Gr. 5
Handbook Contents
Student/Parent
4. Support for broad participation of all
Handbook Activities students
www.cotopaxi.k12.ec
2018-19 The school sponsors many activities during the
5. Opportunities for success in appropriate
school year. Major events are listed in the online
competition. Competition is not part
school calendar. You will receive updates of
5 Activities of the Elementary School program and
events, as well as, invitations to others through
5 After School Activities begins with older students
your child’s teacher or the division staff. We hope
5 After School Time that all parents will participate in the activities
5 Assessment Practices
to the greatest extent possible. Parents and After School Time
community involvement serve to enhance the
6 Attendance Students may remain on campus after school
student’s educational experience and help to
for a variety of reasons including participation
7 Birthday Party Policy foster a better sense of communication and
in sports programs or extracurricular
community.
8 Bullyng and Harassment activities. All students who remain on
campus must be either formally enrolled in
8 Cafeteria and Healthy Eating
After School Activities extracurricular activities or sports programs.
9 Curricular Overview There is no supervision offered for students in
Academia Cotopaxi offers Extracurricular
9 Discipline and Students Responsibilities Kindergarten-Grade 5 who stay after regular
Activities (Extracurriculars) in three sessions
hours and who are not in a registered activity.
10 Dress Code for Grades 1-5 on Monday through Thursday
from 3:10 p.m. to 4:00 p.m. during the school
12 Emergency and Closing Procedures
year. Extracurricular offerings include: sports,
Assessment Practices
12 English Language Learners (ELL) art, music, drama, language and life/learning Assessment is a major area of focus for
12 Field Trips and School Trips skills programs. All activities are taught by Academia Cotopaxi and we are learning from
an experienced instructor from our faculty current educational research.
12 Grading Scales
or from a company that is specialized in the The traditional approach to assessment
13 Grouping for Instruction activity offered. We provide opportunities uses conventional methods of testing how
13 Guidance and Counseling Program for students to reinforce classroom learning well students can recall knowledge that
as well as pursue other interests related to was taught, usually producing a written
13 Gum and Toys
the arts, culture, language and sports. AC’s document such as a quiz, test, exam or term
14 Home Learning and Homework Guidelines Extracurricular program supports our mission paper, designed and graded by the teacher
15 Spanish Home Learning and our “learning community” philosophy. or educational institution. Often in this
15 Learning Support Kinder Extracurriculars are offered for the last traditional approach, the grade received was
two sessions of our program to ensure that final and there was no follow-up afterwards
18 International Baccalaureate Organization – this is often called summative assessment.
kindergarten students are adapted to their
19 Leaving School Grounds new routine before taking on extracurricular The same assessment can be used in either a
activities. summative way (telling the teacher how good
19 Library
the student is in math) or in a formative way
20 Medical Office An after school enrichment activity is offered (telling the teacher what to do next). What we
for PK students from October to May, from now know from current educational research is
20 Parent/School Communication
12:00 to 3:00 p.m. This program is run by the that formative assessment radically improves
22 Process for Resolving Concerns IMAGINE bilingual pre-school of Academia student achievement. Using assessment in a
22 Parent Representatives Cotopaxi. formative manner has a powerful impact on
23 Reporting on Student Progress The sports program is an integral part of the learning! The research is telling us that the
total learning experience offered to Academia process, in which evidence about student
24 Searches of Students and Property
Cotopaxi students. The aim of the program is achievement is used by teachers or learners
24 School Hours to develop self-confidence, teamwork, and to make better decisions about the next
24 Student-Led Conferences- Goal Conference sportsmanship through skill development steps in instruction is a powerful process that
and participation in appropriate competition. positively impacts learning. That is why we
24 Student Personal Electronic Devices Policy are increasing our efforts to embed formative
The program is characterized by:
25 Tardiness assessment into all our classes.
1. Commitment to the school’s core values
25 Transportation Formative Assessment happens throughout
2. Development of basic physical and athletic the learning process using a variety of
26 Tutoring Support Guidelines
skill informal and formal strategies to check for
27 Technology Responsible Use Policy (RUP)
3. Encouragement of students to participate understanding. These assessments provide
4 5
29 Signature Form in a variety of sports ongoing information about what learners
Elementary
School
PK - Gr. 5
Student/Parent
Handbook already know and where there are gaps or follow the guidelines below when your child www.cotopaxi.k12.ec
misconceptions in their learning. Based on is absent.
2018-19
results of these assessments, teachers can
then design the most appropriate next steps
in instruction. Feedback from teachers, peers,
Absences
or self enables students to know what and Academia Cotopaxi recognizes two types of
how to practice and improve. absences: excused and unexcused.
Students demonstrate their learning using a
Excused Absences
variety of teacher-designed assessments such
as anecdotal records, teacher observations, Are those due to unforeseen situations/
authentic tasks, checklists, charts, emergencies (an illness, death of a family
conferences, contracts, games, diagnostic member, accident, or other family emergency)
inventories, portfolios, simulations, journals, or excused “out of school” events. Please
projects, question and answer, tests, and follow the guidelines below to communicate
quizzes. These are all useful and appropriate with us about these absences and support
ways to assess conceptual understanding, your child’s learning during these events:
competencies or skills, or character 1. Absences due to emergencies
development. Teachers use checklists or
rubrics to evaluate student performance or Expectation of parents:
understanding, providing samples in advance • The parent will notify the school as soon
so that students understand what is expected. as possible Division secretary for completion and birthday with their classmates at school,
Standardized assessments are also used, signature. should contact their child’s teacher with at
• The parent will contact their child’s
such as the Measures of Academic Progress least a week’s notice to make arrangements.
teacher for material that the student
(MAP). All results from assessments inform
can work on during absence
Unexcused Absences Only short celebrations will be accommodated
teachers’ instruction and support students in during the day to preserve our learning time.
Are those that are planned in advance such as
the understanding of their personal learning Expectation of teacher: Contact your child’s teacher for details.
leisure travel and extended holidays.
growth. Standardized assessment results are Birthday parties will not be hosted at school.
• Teachers will gather make-up
shared with parents, teachers and students. We urge parents to respect your children’s
assignments as appropriate and grant For birthday parties outside of the school,
time at school. It is unfair to expect your
In cases where the school psychologist additional time for the student to teachers will distribute birthday invitations at
child to do a lot of make-up work that
or counselor suggests the need for complete the work as needed the end of the day, only if one of the following
other children have done during your
psychological or cognitive testing, the school guidelines is met:
• Teachers will work with student upon child’s absence. In the same light, it
will solicit the approval of the parents prior
returning to school to help student get is unreasonable to expect your child’s 1. Invitations are sent to all students in the
to testing and/or will refer parents to outside
caught up with class work teacher(s) to spend additional time to classroom or all students in the grade
specialists. Results of such testing will be
prepare additional work for students who
discussed with parents, teachers,and special Expectation of student: 2. Invitations are sent to all the boys or all
have had unexcused absences.
services personnel. The tests themselves will the girls in the class
• Student will complete work provided by
remain in the child’s cumulative folder or in a Maximum number of unexcused
the teacher and turn in upon return Individual invitations to students in other
confidential file depending on the nature of
the test. 2. Absences due to out of school absences classrooms are to be distributed outside of
school. Please do not insist that we distribute
events During the school year, a student cannot invitations to students outside of their
Attendance These are absences due to either be absent for more than 10% of total class homeroom.
school sponsored events (i.e. athletic time. According to the Ecuadorian Ministry
Students at Academia Cotopaxi will be competitions/academic events) or of Education and enforced by Academia Parents who host parties, which take place
expected to attend school, and class, regularly. community events (i.e. non-school Cotopaxi, if a student exceeds the maximum immediately following school, are asked to
Regular attendance is very important for your related athletic or artistic competitions, number of unexcused absences, the student use the following procedure:
child as learning is going on every day and is community service) will not pass the grade level. 1. The parent hosting the party will pick up
sequenced to future learning. Please schedule
If a student is absent from school due to students attending the party. Students
your vacations and trips according to the
an excused community event:
Credit and Attendance will not be allowed to ride the regular
holidays as listed in the School Calendar.
Credit for attendance is only given if the dismissal bus or late bus in a group
The school recognizes that there will be times Grades 1-5: Parents must notify the
student has been at school for at least 4 hours. 2. The parents will line up the students at
when students will be absent either because Division Principal and Homeroom Teacher
in writing at least three days in advance dismissal. Students attending the party
of unforeseen events or because they are
involved in outside athletics or other activities of the scheduled event. If the absence is Birthday Party Policy who are not in the homeroom will be
for two or more days, parents must also asked to meet the parent outside of the
6 7
which the school strongly supports. Please Parents wishing to celebrate their child’s
submit an excused absence form to the auditorium. (Grades 1-5)
Elementary
School
PK - Gr. 5
Student/Parent
Handbook 3. The parents of the children who are invited leadership and friendship behaviors to assure daily lunch fees. The school offers annual resources and is customized for each www.cotopaxi.k12.ec
to the party are required to complete the that every member of the community receives advance payments at a reduced daily amount school’s unique learning situation
2018-19
Online Transportation Change Form and the respect reflected in our Core Values. for Kindergarten-Grade 5. While students in
• Student profiles that list the behaviors
provide the name of the authorized person Grades 6-8 can bring money to school and
Verbal, non-verbal or physical harassment that the program intends to develop in
for pick-up for the party, which is reviewed credit their own accounts, we ask that for
on the basis of race, national origin, religion, all children of all cultures and supports
by the Transportation Coordinator and Kindergarten-Grade 5 parents take care of
gender, sexual orientation, age, and disability children becoming global citizens:
Security Guards. ONLY STUDENTS WHO these credits. Cafeteria credits to student
in any form will not be tolerated. Bullying inquirers, thinkers, communicators, risk
HAVE COMPLETED TRANSPORTATION accounts should be made in advance through
behavior is also a form of harassment and it takers, to be knowledgeable, principled,
CHANGE FROM WILL RELEASED TO THE the school cashier in the main administrative
will not be tolerated. caring, open-minded, balanced and
AUTHORIZED PARENT FOR PICK-UP. You building. Students may also bring their lunch
reflective
will exit with students through the front Once a report of bullying or harassment is from home. Lunch fees are communicated to
gate. Please plan on having enough received, immediate action is taken. There is parents at the beginning of the school year. • Valid and varied assessment provides
supervision for the number of students an investigation that includes taking accounts Prices may be adjusted during the year. feedback on the learning process,
you are taking from all involved parties. Measures are taken encourages both student and teacher self-
Please note that all students in Kindergarten-
to protect the possible victim. assessment and reflection. These include
If you are hosting a party, which is NOT Grade 5 are allowed to have more than one
rubrics, anecdotal records, checklists,
occurring immediately after school, but is Once the offence is confirmed, appropriate serving of soup, vegetables, starch and meat/
benchmarks, continuums and portfolios
occurring on a school day at a later time, consequences are determined for both the fish at no additional cost. If you have any
of work
the school will assume that you will make aggressor and, when appropriate, for the questions regarding the cafeteria service,
other arrangements for students to attend bystanders. In all cases, parents are informed please contact cafeteria@cotopaxi.k12.ec. The Language Arts, Social Studies and Science
the party. and it is in partnership with the family that the curricular expectations are taught within
Kids Cafe- Snacks are prepared at school for
behaviors are addressed. the structure of the PYP which are aligned
all students in grades PK and K. Students learn
to common core. Cotopaxi has adopted
Consequences for bullying or harassment to eat a variety of foods and share their meal
Bullying and Harassment will vary depending on the severity of the time with their classmates and teachers. The
the AERO Standards for our Literacy, Social
Studies, Math and Science curriculum.
Bullying is repeated, unwanted, abusive behavior and the individual student’s previous fee for these snacks is established annually
behavior targeted at a specific victim or disciplinary record. Such consequences and is payable in the cashier’s office. Students also receive a strong foundation in
victims that involves a real or perceived may include lunch and/or after school the arts, physical education, music, technology
power imbalance. Harassment is abusive detention, behavioral essays, temporary and Spanish language and culture. Specialist
discriminatory behavior targeted at a specific suspension, conditional enrollment and, in Curricular Overview teachers in these areas provide our students
victim or victims. egregious cases, possible recommendation with a well-rounded education which meets
The Primary Years Program (PYP) is under the
for expulsion from school. All consequences individual needs and interests.
Academia Cotopaxi believes that its Mission umbrella of the International Baccalaureate
are designed with the intention of protecting
and Core Values communicate the central Organization. The program focuses on
the school community and changing the
charge from the Board of Trustees and the
aggressor’s undesired behavior.
the development of the whole child and is Discipline and Student
community it represents to deliver the kind designed to meet the intellectual, social,
of School we want for our children. Those Reports of bullying or suspicion of bullying physical, emotional, aesthetic and cultural
Responsibilities
documents clearly state that the School is to or harassment are dealt with seriously and needs of the children in our PK-Grade An important part of learning is making
maintain a safe, secure, caring environment immediately. Parents are informed and 5 Program. At the heart of the PYP is a mistakes, learning from these and restoring
and that, when that is accomplished, students appropriate actions are taken by the division commitment to structured inquiry based on as needed. We believe that these are
at Academia Cotopaxi will be young people principals. the integration of knowledge, connecting opportunities to help students grow. The
of high integrity from diverse backgrounds, many subject areas and the promotion of objective in any consequence a child might
See Discipline for additional information.
working together in a friendly, respectful, lifelong learning. Other main components in receive is to change the behavior. The
positive environment. the PYP are: consequences are designed to support
In light of these foundational statements/
Cafeteria & Healthy Eating • Six organizing themes (four in PK) of global
our high expectations for students and to
reinforce our core values together with the
expectations, Academia Cotopaxi will not Students in Kindergarten–Grade 5 have been significance to help teachers and children
IBO PYP learner profile and attitudes.
tolerate fighting, bullying or harassment assigned a specific lunch period. Student explore knowledge in the broadest sense
behaviors in our school community, including lunches are served in one cafeteria for of the word Young children are learning to interact
those which may occur outside of school Kindergarten-Grade 5 and a different cafeteria appropriately with others, to make good
• Teachers and students use key questions
but which impact the victim’s ability to for Grades 5-12. Cafeteria menus are planned choices and to take responsibility for their
that are concept-based to structure the
function normally while at school or at to carefully include a balanced and nutritious actions. Classroom teachers usually handle
units of inquiry
school-sponsored activities. In meeting this meal for students. We encourage parents incidents, but if serious or repeated the
expectation, the school will work to build who send food from home to plan meals to • Students acquire and apply attitudes of a child’s Principal or Associate Principal will be
an environment in which members not only avoid unhealthy choices. learner while developing an understanding involved in an effort to support the change in
avoid engaging in such negative behaviors, of these important concepts behavior.
For Kindergarten-Grade 5, parents can credit
but in which members of the community who
their children’s accounts to pay for their • Curriculum is also developed using local 1. The first visit: The Principal will discuss the
8 see such behaviors will actively engage in
9
Elementary
School
PK - Gr. 5
Student/Parent
Handbook incident with the student and support the • Inappropriate physical contact from those stipulated in the Dress Code is Jeans, cargo pants, cargo shorts, and other www.cotopaxi.k12.ec
students’ process regarding better choices. • Stealing prohibited. non-athletic clothing may not be worn for
2018-19
Consequences will take into consideration PE. Personal belongings such as cell phones,
the severity of the incident, the child’s age, • Threats of violence Ipods, Ipads, jewelry, watches and other types
Requirements
and the need for restoration. These may • Tobacco use or possession of fashion accessories may not be worn.
include but are not limited to writing a letter, • Vandalism Students in PK-Grade 5 are not required to
missing a recess, student calling parents,
Polo t-shirts/Sweaters/Hoodies/ change into PE clothes, so they should come
detention or any other consequences at • Violation of the school’s Responsible User Vests to school wearing the appropriate clothing.
the Principal’s discretion Policy (RUP)
All students must wear polo t-shirts with the
When appropriate, the principal may refer to Academia Cotopaxi logo on the left side. AC
2. The second visit: The Principal will include
the HS handbook for disciplinary actions.
General Dress Code
the teacher and the student and parent Cougars “dry-fit” t-shirts are also acceptable.
If students chose to wear sweaters, vests,
Expectations
contact will be made. Consequences will Suspension:
be determined depending on the situation Academia Cotopaxi uses two types of hoodies or jackets, these also must have the • Clothing will be clean and in good
suspension: in-school and out of school. Academia Cotopaxi logo on them. condition, without holes or frayed edges
3. A third visit: The Principal will request a
conference with the teacher, parents, and Principal’s authority to suspend students under • Undergarments are not to show
either type is limited to five (5) days. Should Bottoms
the student • Shirts must be tucked in or overlap with
an incident require prolonged investigation, Most pants and skirts, including jeans, are
* In cases of a serious violation, a student pants or skirts at all times, whether the
the Principal may recommend to the Director permitted. They must be in good condition,
may be removed from his/her peers, the student is standing or sitting down
the need for a longer suspension. without holes and not torn or frayed. “Short-
parents are notified and a decision will be shorts”, mini-skirts, pajama bottoms, and the • Clothing may not be excessively baggy,
made on whether a suspension from class/ A student suspended out of school will not
like are not appropriate for school. short or tight
school is necessary be readmitted to school until a conference
is held between the Principal, the teacher(s), • Language or pictures on clothing
The following guidelines on Suspension Concert Attire
the student, and the student’s parents or condoning or explicitly or implicitly
and/or Expulsion are included as a guardians. If the suspension is more than five All students who are performing, unless advertising alcohol, drugs, racism, sex,
reference, yet they primarily apply for days, the Director will lead the conference. A otherwise informed, will be expected to wear tobacco or foul language are not permitted
older students. suspended student may not participate in any a white button-down shirt or blouse and black
pants or skirts and dress shoes (not sneakers) • Clothing which is disruptive to the
school sponsored activity, event or function
Student Suspension and/or for band or orchestra concerts. educational process is prohibited. In cases
on or off campus.
of disagreement, the principal’s decision
Expulsion Suspended students or their parents of School Trips will be final
In more serious cases parents and teachers PK-Grade 5 are responsible for contacting When traveling on school trips and/ • Clothing which may be offensive in any
will be notified in writing of the detention, teachers and completing work missed during or representing the school, students are way, provocative, revealing, offensive,
suspension or expulsion and a written report their suspension. expected to wear only Academia Cotopaxi vulgar or obscene is prohibited. In case of
will be placed in the student’s file. Expulsion: clothing. The other general dress code any disagreement, the principal’s decision
See Bullying and Harassment for additional expectations- also apply. will be final
When we consider a case for expulsion we
information. follow the Ecuadorian Ministry of Education Given specific authorization from the • Hats may only be worn outdoors, not
guidelines that states that “very serious and/ Principals, to be included in the Field Trip indoors (e.g. classrooms, auditorium,
Suspensions and Expulsions or chronic offenses may lead to expulsion. Permission Form, students may be asked to library, etc)
Behavior that deviates from Academia This action shall only be taken after due dress more informally/formally than usual,
consideration and consultation.” depending on the event. • For safety reasons, open-toed or strapless
Cotopaxi’s policy and core values may lead shoes are not allowed (flip flops, sandals, etc)
to suspension and in certain cases expulsion. Students who do not meet expectations will
Offenses include, but are not limited to the not be permitted to go on the trip. • Sun Protection: All students are
following:
Dress Code encouraged to wear sunscreen and hats/
All students must wear garments according Physical Education caps for protection while outdoors.
• Alcohol use or possession Children in PK-Grade 5 may be required to
to the dress code beginning the first day of Students should wear clothing appropriate
• Assault and battery school and must meet all the requirements as for sports and other physical activities. The bring their own sunscreen. Students from
• Bullying stated in this document. Dress code includes following is should be worn for PE: PK-Grade 5 will be asked to play in the
the following: short sleeved polo type shirts, shaded area if they don’t have a hat/cap
• Cheating • Navy blue AC Cougar dri-fit T-shirt or
“AC Cougars” dry-fit t-shirt short and long • Students in PK and K will be required to
• Disrespect school polo
sleeve, fleece hoodies, polar vests and PE bring boots to wear when there is mild
• Drug use or possession shorts. The only colors established for the • Athletic shorts or pants rain. All students will observe “in-door”
• Fighting different garments are NAVY BLUE, WHITE, recess when rain is persistent
• Athletic shoes with non-marking soles
and PINK. Embroidering the school logo on
10 11
• Profanity garments with designs and colors different
Elementary
School
PK - Gr. 5
Student/Parent
of trips during the school day are generally
Handbook Emergency & Closing covered by tuition. Family trips may require a
www.cotopaxi.k12.ec
2018-19 Procedures parent contribution. The following guidelines
When it becomes necessary to close school will be followed for field trips:
due to emergencies in Quito, we use an • Parents should be notified in writing a
emergency text messaging system (SMS) week or more in advance of field trips
which all parents will receive on their
registered mobile phone number. We will • Students not attending field trips are
also use emails to notify the community, with expected to attend all classes and
a phone chain as a backup. Information is complete work as assigned. If an entire
also posted on the school website. It is very grade level class attends the field-trip
important that we have up-to-date contact then the school will assign the student
information for all parents. To update your to a staff member for supervision
information, contact the Admissions Office at • All school expectations apply during
admissions@cotopaxi.k12.ec. field trips. Students violating school
policies on the field trip may be sent
English Language Learners home if feasible, and they will receive
disciplinary consequences for their
(ELL) behavior
The aim of the English Language Learners • Attending field trips is a privilege, not
Department (ELL) is to provide English a right. Students are representatives of Area of small groups to work on issues that may be
Learners with the support they need to the AC community at all times and are Assessment interfering with academic performance or
develop English language proficiency in order expected to act accordingly. Teachers personal development. Information shared
to reach their full potential in their academic, Above Expectations 4 with the counselor is considered confidential
who organize the trip, along with the
social, and emotional lives. principal, may establish additional Meeting Expectations 3 and will not be shared with others, except
The ELL Department offers support in the criteria and guidelines for student in the case of possible serious harm to self
Approaching Expectations 2
Elementary School in a variety of ways: expectations as appropriate to the or others. The counselor meets with each
trip. The school undertakes a major Below Expectations 1 homeroom group of students approximately
• ELL specialists collaborate with teachers every other week.
responsibility by taking students on field Not Applicable N/A
to differentiate instruction in content
trips and we must be assured that the The counselor works with the teachers
area classes. The specialist may be found
students will behave properly and special services staff to facilitate and
co-planning units, co-teaching lessons, Grouping for Instruction coordinate appropriate interventions
working one-on-one with students • Some field trips may require additional
or small groups, and consulting the adults and teachers will let parents The school believes that all possible efforts for students having difficulties. When
teacher on differentiation of lessons and know. Other field trips will not be able need to be made by the school and the appropriate, the counselor will refer students
assessments to accomodate more than a certain parents to insure that students are properly or families to psychological or medical
number of adults placed. When academic or developmental specialists within the community. Parents
• ELL specialists will create an ELL Learner questions arise, the school will alert parents are encouraged to contact the counselor with
Profile to outline WIDA scores, suggestions of these problems and assist the parents to
Overnight School Trips any concern or problem affecting their child.
for modifications/ accommodations, and develop an action plan for their child. The Appointments can be made through the
goals for students to work towards Grades 4 and 5 students participate in an school administration reserves the right to school office or directly with the counselor.
At AC, all teachers view themselves as overnight experiential learning trip, Discover make the final decision regarding placement.
language teachers, but ELL specialists provide Ecuador, in the middle of the school year. This
the additional support to both teachers experience is dedicated to class collaboration Gum and Toys
and students to improve English language activities. It is a mandatory trip and provides Guidance and Counseling Distracting items such as toys, trading cards,
proficiency. opportunities not possible on a family trip.
Discover Ecuador is financed outside the Program etc. are not permitted in school. Personal
standard school fees. Parent and students Two dedicated Elementary School Counselors items of value are discouraged at school;
Field Trips and School Trips receive detailed trip information at the are available to parents and students to their loss causes unnecessary concern
beginning of the school year. assist with any type of personal, social or to students and the school will not be
The purpose of all of our field trips is to
academic difficulty. Students may request responsible for these.
provide opportunities to extend student
learning in other environments. All field trips Grading Scales an appointment with the counselor on their Gum chewing for students is not permitted
have a connection with our units of study or own or teachers or parents may refer them. anywhere on campus at any time. Exceptions
a community building purpose. The costs Students in the PYP years (PK-Grade 5) use Students may be scheduled for regular are made when there is a medical or learning
number Grades 1-4 denoting the following: counseling sessions either individually or in need to chew.
12 13
Elementary
School
PK - Gr. 5
Student/Parent
that each student is unique and time spent motivation, engagement, ownership, and Delivery
Handbook Home Learning & completing assignments will vary from authentic learning are conditions which
www.cotopaxi.k12.ec
2018-19 Homework Guidelines student to student. should be present in order for students At Academia Cotopaxi, we are committed to
to learn productively and deeply. Passion serving students with a wide range of learning
Home learning is an opportunity for Pre-K: Parents are expected to read to their differences through a collaborative approach
students to extend their learning to other Project engagement aside, other benefits
children every night in English or their native that includes the child, parents and
environments. Beginning in 2016-2017, we will include more quality family time and/or
language. Students may have a home-link professionals. Students receiving learning
have adopted a home learning approach that time to pursue interests outside of school;
activity to complete once a week assigned at support have Accommodation Plans or
includes daily reading, developing personal such as sports, artistic ventures, community
teacher discretion. Individualized Learning Plans (ILP) which
passions, and the practicing and enhancing of volunteering, etc.
Kindergarten: Parents are expected to read are developed with the child’s learning
skills through real life experiences. We invite This video, titled “Creative Homework” speaks needs in mind and updated every year. Our
to their children every night for 10-15 min. in
parents to support their children’s home time for itself: http://bit.ly/29zg5v7 goal is to help students to understand their
English and/or in their native language and
by providing an environment that will lead learning profile, to develop strategies to
students are expected to read to their parents Additionally, and maybe surprisingly,
to positive and abundant family interactions support their learning, and to advocate for
as they acquire reading skills later in the ongoing research continues to show us that
and play time in the afternoons. themselves.
school year. homework in the elementary grades may not
Responsibilities of Teachers: be as beneficial to student achievement as Within the context of a private American
Grade 1: up to 15 minutes daily
1. Clarify home learning with the students we once thought, and in some cases, possibly International School, student success
Grade 2: up to 20 minutes daily detrimental to a child’s attitude toward is achieved in partnership with parents,
2. Communicate home learning expectations learning. If you’d like to read up on some of
through their blogs or communication Grade 3: 20 minutes teachers and students within the framework
the research, please check out the following of Academia Cotopaxi’s Mission Statement.
folders Grade 4: 25 minutes links.
3. Provide feedback on completed work Grade 5: 30 minutes (The second semester of • www.alfiekohn.org/article/rethinking- Commitment
4. Often differentiate or modify home Grade 5 will follow the MS homework policy homework/ As stated in the school’s strategic plan, a
learning expectations according to a for preparation and transition purposes) long-term commitment exists to becoming
• http://wapo.st/WwdOEx
student’s individual learning needs an inclusive school and serving a managed
• http://thecaseagainsthomework.com/
Responsibilities of Parents: Inspiration Projects number of students representing the full
• http://bit.ly/29kvKcl range of learning differences and language
1. Provide an environment conducive to Using a design approach, students learn to
diversity.
consistent home learning routines carry out personal projects on themes that are • http://bit.ly/1GDyrUq
of their interest. These personal inspiration
2. Oversee the home learning routine, but Balance
projects happen at home and are showcased
allow for students to be independent
at school during specific dates. Designing and
Spanish Home Learning We believe in maintaining an manageable
3. Check teacher’s communication in blogs carrying out inspiration projects is expected Native Speakers are expected to read in balance between students from our general
or other means to beging second semester of Grade 2 and Spanish at home on a regular basis. education population, and those with
these run through Grade 5. Students find a learning differences. Inclusion parameters
4. Communicate with your student’s teacher Students are encouraged to review what
personal passion project that they’re excited are set at 10-12% mild learning needs, 2-3%
if your child’s reading time consistently they have learned in class to practice their
to pursue and showcase it to their classmates moderate learning needs, and 1% intensive
falls short of or exceeds the recommended Spanish in oral, writing, and reading. Grades
on at least one occasion per quarter. Students learning needs.
time given below 2-5 are assigned weekly reading which varies
may choose to showcase a number of
Responsibilities of Students: different passions throughout the year if they according to their level. Identification
1. Refer to communication folders or blogs wish, and classroom teachers have structures Formal and informal interventions and
in place to facilitate these presentations. The
2. Ask for clarification if home learning
philosophy is to turn the traditional, teacher Learning Support assessments are used to identify learning
expectations are not clear needs in students with whom classroom
driven homework model over to the students, Academia Cotopaxi is an inclusive school. teachers and / or parents have specific
3. Put forth their best effort when engaging in order for them to take ownership of their We believe that inclusion is a universal concerns.
in home learning personal learning and dig deep into what human right that enriches the lives of all
motivates them to learn. Of course, we will students and builds a caring and empathetic Nondiscriminatory Evaluation
4. Complete their home learning on time
watch each student carefully and at any time community. Academia Cotopaxi offers an
that we feel that they need specific practice inclusive international education designed Once the team recommends a formal
Expected Home Learning Times or support with their in-school learning, we to give every student an opportunity to evaluation, parents will be asked to
The suggested time frame for assigned will assign the appropriate homework to achieve their potential. We are committed carry out a complete psycho-educational
daily reading at each grade level includes enhance their achievement. Here’s the “why” to providing our students with equitable evaluation administered by external
reading to your child, independent reading, (or rationale) behind this approach to home learning opportunities within a collaborative qualified evaluator(s). Academia Cotopaxi
Spanish and core teacher assignments or learning: and supportive learning environment that will recommend qualified evaluators,
home connections. Please keep in mind yet parents may seek other qualified
14 15
21st century learning is showing us that results in appreciation of all its members.
evaluators. Typically, this implies a psycho-Elementary
School
PK - Gr. 5
Student/Parent
Handbook educational evaluation that should be Least Restrictive Environment Inquirers They develop their natural curiosity. Reflective They give thoughtful www.cotopaxi.k12.ec
administered considering the student’s They acquire the skills necessary to conduct consideration to their own learning and
2018-19
dominant language. No single assessment
(LRE) inquiry and research and show independence experience. They are able to assess and
will be used. Comprehensive re-evaluations Student needs are carefully taken in learning. They actively enjoy learning understand their strengths and limitations
are completed every three years. into consideration so that appropriate and this love of learning will be sustained in order to support their learning and
educational services are provided within the throughout their lives. personal development.
Confidentiality least restrictive environment. At Academia
Knowledgeable They explore concepts, Our mission, core values and the elements of
Cotopaxi, students are supported within
Information about a student’s psycho- ideas and issues that have local and global the PYP, guide our actions in the Elementary
the general education setting as much as
educational evaluation and the Learning significance. In so doing, they acquire in- School. The following elements in this
possible.
Support program are kept strictly confidential. depth knowledge and develop understanding handbook, refer to processes and practices
Only the parents and appropriate school across a broad and balanced range of that parents will benefit from understanding.
personnel and teachers working with the
Professional Teaching Staff disciplines. We will refer to these practices frequently
student have access, as needed to support Qualified professional staff are hired to and recommend that you become familiar
Thinkers They exercise initiative in applying
the student, to this information. support our students with learning differences, with these.
thinking skills critically and creatively to
as well as to work with collaboratively with
recognize and approach complex problems,
Parental Rights and classroom teachers to provide high quality
and make reasoned, ethical decisions. Leaving School Grounds
Responsibilities differentiated instruction for all students.
Communicators They understand and At no time may any student leave school
Parents have the right, and the responsibility, International Baccalaureate express ideas and information confidently grounds during the school day without a
to participate in their child’s educational and creatively in more than one language and parent or guardian picking them up at the
program. They must give permission before Organization in a variety of modes of communication. They school. Please try to schedule appointments
their child is evaluated using cognitive Academia Cotopaxi has been authorized by work effectively and willingly in collaboration outside of the school day. Taking children out
tests, placed in or exited from the Learning the International Baccalaureate Organization with others. of the school early is disruptive to student
Support Program, or given modified to offer the Diploma program since 1983 and learning and the school highly discourages
grades. They have the right to help plan Principled They act with integrity and this practice.
the Primary Years Programme since 2005. As
and responsibility to support their child’s honesty, with a strong sense of fairness,
such, Cotopaxi embraces the IBO Mission. If your child must leave campus during
Individualized Learning Program (ILP), and justice and respect for the dignity of the
individual, groups and communities. They the school day, bring a written permission
must sign the ILP to indicate agreement and IBO Mission Statement from home so that the teacher is aware and
allow implementation. Parents have the take responsibility for their own actions and
right to regular reports about their child’s The International Baccalaureate aims to the consequences that accompany them. can dismiss the student at the appropriate
progress. Parents have the responsibility develop inquiring, knowledgeable and time. Before leaving campus with your
caring young people who help to create a Open-minded They understand and child, you must get a dismissal slip from the
to comply with any external support appreciate their own cultures and personal
recommendations articulated in the ILP. better and more peaceful world through Elementary School office to present at the
intercultural understanding and respect. histories, and are open to the perspectives, main gate. If your child normally takes the
To this end the organization works with values and traditions of other individuals and school bus, and will not do so on a given day,
Multidisciplinary Team Process communities. They are accustomed to seeking
schools, governments and international complete the online Transportation Change
Student Study Teams are comprised organizations to develop challenging and evaluating a range of points of view, and Form. Please do this no later than 10 a.m. for
of all support specialists, teachers and programmes of international education and are willing to grow from the experience. PK and 1:00 p.m. for K-Grade 5 on the day the
administrators who are involved in The rigorous assessment. These programmes change is to take place. Telephone requests
Caring They show empathy, compassion
Team makes decisions affecting the encourage students across the world to to the transportation office are not accepted
and respect towards the needs and
child’s educational program. Parents may become active, compassionate and lifelong and will not be honored.
feelings of others. They have a personal
be involved. ALL discussions are strictly learners who understand that other people, commitment to service, and act to make
confidential. Outside specialists are involved with their differences, can also be right.
as needed.
a positive difference to the lives of others Library
The IB Learner Profile in close liaison with and to the environment.
The School Library offers a variety of resources
Individualized Learning Plan the school’s core values serves as a guide for Risk-takers They approach unfamiliar for information and recreational reading:
personnel and students throughout the Lower situations and uncertainty with courage and books, magazines and online databases. The
(ILP) & Accommodation Plans School. forethought, and have the independence Library staff is available for recommendations
ILP’s and Accommodation Plans are written by of spirit to explore new roles, ideas and and research assistance.
learning support specialists who take student, IB Learner Profile strategies. They are brave and articulate in
teacher and parent input into consideration. defending their beliefs. Materials may be borrowed from the library
The aim of all IB programmes is to develop for a period of two weeks, and longer if
All students receiving special education internationally minded people who,
services have a yearly formal review of their Balanced They understand the importance of necessary. Students are responsible for the
recognizing their common humanity and intellectual, physical and emotional balance materials they borrow, and students who lose
ILP or Accommodation Plan. shared guardianship of the planet help to to achieve personal well-being for themselves or damage materials are expected to pay for
create a better and more peaceful world. IB and others. the replacement cost of those items. Parents
18 learners strive to be:
19Elementary
School
PK - Gr. 5
Student/Parent
Handbook can also use the library and check-out books. • Student/Parent Handbooks available in www.cotopaxi.k12.ec
print and on our website
2018-19 The Library is a common learning area, and all
users must respect each other’s work space • Regularly scheduled reports of students’
by maintaining a quiet tone of voice. Food is progress
not permitted. The Library is open Monday
• Timely notice of all school events,
through Friday from 7:30 a.m. to 4:00 p.m. for
including individual meetings
classes or independent study.
• Availability of school personnel to meet
with parents
Medical Office
• Periodically scheduled open discussion
The medical office is open during school
times with school director, principals, and
hours. If for some reason the office is closed,
parent representatives
students should report to the office. A student
who needs to go to the medical office must • Disclosure of all emergency procedures
check first with his/her classroom teacher.
Parents will be notified in the event that a What Commitment Do We Ask of
student needs to return home due to illness. You?
It is essential that parents provide the school There are many levels of commitment that
with the student’s medical records as per our parents demonstrate. We have created the list
enrollment requirements. Students who do below to emphasize what most children need
not have medical records on file may not be in touch with teachers and seeking productions, special awards ceremonies,
in terms of parental support to be successful information as needed assemblies, and competitions
allowed to continue to attend classes as per in our school and find their experience here to
school policy. be a meaningful and enjoyable one. Please • Ensure that your child has opportunities at • Read report cards and progress reports
review the list below and make sure that you home to continue learning and connecting with your child and discuss your child’s
Parent/School are supporting your child in these ways: with authentic experiences progress periodically supporting a process
of reflection and growth
Communication A. Stay informed • Inform the Admissions Office of any
• Read weekly newsletters and all email changes in your contact information, D. At Home
Communication is the key to a successful including cell phones and email addresses,
sent to you by your child’s teacher and the • Discuss the school’s core values and what
school year. We encourage a collaborative which are frequently used by the school
school these mean to your family
working relationship between all members of for emergency communication
our community. • Carefully read and refer to the Parent/ • Establish a learning environment at home
Student handbooks • Inform division offices of any changes in
your or your child’s status including but • Model the behaviors you desire your child
What is Our Commitment to You? • Utilize school website information and to exhibit
not limited to health issues, travel, etc.
Academia Cotopaxi is committed to resources (www.cotopaxi.k12.ec) • Engage in close communication with your
providing the best possible education for • Communicate with teachers when
• Refer to the website online school mitigating circumstances arise and child
all of our students. We are committed to
calendar for updated activity information arrange holidays, medical visits and other • Discuss and extend the curriculum areas
honestly and consistently communicating
with you regarding your children’s education • Read and adhere to agreement regarding appointments out of the regular school covered in class whenever possible at
and overall development based on the fees and payments day home
observance of the school’s core values. In • Follow-up with school recommendations • Ensure a healthy diet and foster
order to communicate effectively, venues for B. Collaboration
for ELL, Special Services, private emotional appropriate eating habits
school / home communication are available • The first person to contact about your or tutoring support, neurological
and include but are not limited to: child’s experience is your child’s teacher. evaluations, and physical or speech exams • Ensure a good night’s rest and breakfast
If you need further support after talking to and/or other forms of individual therapy • Show high but reasonable expectations
• Regularly scheduled written
your child’s teacher, you should feel free to for achievement
communication via the weekly • Support the PTSA by participating as a
contact your child’s counselor or principal
newsletter, Elementary School News. volunteer • Ensure child’s regular attendance at
and then the director in that order
• Up to date website (www.cotopaxi.k12.ec) school and punctuality
• Attend regular and special parent C. Celebrate
• Online calendar of school activities conferences • Attend Back-to-School night and other • Provide daily opportunities for play
• Online publication of the school’s • Attend the school’s General Assembly for extracurricular functions in which your • Encourage participation in school activities
curriculum parent members children have an opportunity to share and school spirit
their accomplishments with you such
• Annual Board Reports • Monitor your child’s progress by visiting • Read to and with your child regularly (see
20 21
as sporting events, concerts, drama
your child’s electronic portfolio, being Home Learning Section)You can also read
