POPCORN LEADER'S GUIDE - 2018 senecawaterways.org/popcorn

 
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POPCORN LEADER'S GUIDE - 2018 senecawaterways.org/popcorn
POPCORN
LEADER’S
GUIDE
2018

 senecawaterways.org/popcorn
POPCORN LEADER'S GUIDE - 2018 senecawaterways.org/popcorn
Index
                                                        Thank you for your participation in the Seneca Waterways Council 2018 Popcorn Sale. Each
Council Leadership Letter ............ 2                year the sale achieves three very important objectives for our organization. First, the sale
                                                        raises over $450,000 profit for our units, an average of about $2,200 per unit that participates.
Popcorn Sale Calendar ................. 2
                                                        Second, the money earned by your unit is matched back to the council by Camp Masters
Unit Popcorn Kernel ..................... 3             (Ramsey) Popcorn Company, which allows us to support your units. Third, the sale gives us
                                                        the opportunity to instill a strong work ethic in our youth, encouraging Scouts to learn the
Product Catalog ............................. 4         value of earning their own way.
2018 Prize Program ....................... 5
                                                        Thanks to the fact that more than 70% of the sale comes back to us, our annual popcorn sale
Commissions ................................. 5         is a huge resource for our local Scouting program.
Sale Timeline .................................. 7
                                                        By participating in the sale you guarantee
Unit Tips.......................................... 8           your unit a reliable revenue stream
Kickoff Contests ............................ 10                lower prices for programs (such as subsidizing summer camp)
Credit Card Program ..................... 11                    camperships for Scouts in need
                                                                services and training for your leaders
Individual Scout Online Sales ..... 12                          Scouts learn life skills
Unit Online Ordering ..................... 13
                                                        On behalf of all our members, thank you for your leadership and involvement in this a
2018 Prize Form ............................. 15        important program.
                                                        Stephen T. Hoitt               Lew Heisman
                                                        Scout Executive                Council President

                                                        Popcorn Sale Calendar
                                                        July Trainings
                                                           Training #1                                                         7/9 @ 6:30pm
                                                              Council Service Center
                                                              2320 Brighton-Henrietta TL Road, Brighton
                                                           Training #2                                                         7/18 @ 6:30pm
                                                              Zion Lutheran Church
                                                              18 Snell Road, Geneva
                                                           Training #3                                                         7/26 @ 6:30pm
                                                              John Knox Presbyterian Church
                                                              3233 W. Ridge Road, Rochester
Have Fun Selling!                                       August
                                                          Training #4                                                           8/4 @ 9:30am
                                                             Council Service Center
                                                               2320 Brighton-Henrietta TL Road, Brighton
Contact Information                                       Popcorn Sale Starts
                                                          Council Membership & Popcorn Launch
                                                                                                                               8/12
                                                                                                                               8/12
Seneca Waterways Council                                     Burgundy Basin, 1361 Marsh Road, Pittsford
2320 Brighton-Henrietta Town Line Rd.                     Unit Popcorn Kickoffs                                                Unit Meeting
Rochester, NY 14623                                       Show ‘N’ Sell Orders Due                                             8/23

P (585) 244-4210              F (585) 256-8533         September
                                                          Show ‘N’ Sell Distribution                                           9/8
Popcorn Admin                                             Unit Popcorn Kickoffs                                                Unit Meeting
Chris Crittenden
christine.crittenden@scouting.org                       October
                                                          Show ‘N’ Sell Returns Due                                            10/22
                                                          Take Order and Prize Orders Due                                      10/30
Council Popcorn Kernel
Jon Ziehl                                               November
jonathan@ziehl.net                                        Show ‘N’ Sell Payment Due                                            11/2
                                                          Take Order Distribution                                              11/16
Staff Advisor                                           December
Tony Vogl                                                 Take Order Money Due                                                 12/7
tony.vogl@scouting.org

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POPCORN LEADER'S GUIDE - 2018 senecawaterways.org/popcorn
UNIT POPCORN KERNEL RESPONSIBILITIES

1.   Develop a unit fundraising committee to share responsibilities for Take Order, Show ‘N’ Sell: Storefront and Door-To-
     Door, Prizes, and Kickoff, and to ensure effective and efficient sales program. Responsibilities should not fall to one
     person.
2.   Attend popcorn sales training to prepare for a successful sale (see page 2 for dates).
3.   Work with the unit committee to develop a unit sales goal then divide that goal into a “per Scout” goal.
4.   Develop a unit incentive plan for your Scouts in addition to the Council prize program.
5.   Arrange Show ’N’ Sell Storefront locations (i.e., Walmart, Dunkin Donuts, any high traffic area, etc.). Decide on how
     much product your unit needs and place the order by August 23rd.
6.   Establish unit deadlines for Take Orders, money and prize forms. Orders are due to the Council by October 30th.
7.   Prepare for unit kickoff meeting for both leaders and Scouts. Units will be provided with a kickoff kit to help with this
     event. Additionally, you should provide:

          Timeline showing sale dates and date orders are due
          Unit goal and per Scout sales goal
          At least 1 order form and 1 prize flyer per Scout (electronic copies available at senecawaterways.org/popcorn)
          Display highlighting the Prize Program to motivate families
8.   Hold a unit kickoff to discuss sales techniques, money collection, safety suggestions, unit recognitions and per Scout
     goals.
9.   Collect Scout order forms and total up the amount of product to order prior to due date.
10. Submit all popcorn and prize orders through the Camp Masters website by October 30th.
11. Pick up popcorn at the designated site on pickup day. Make sure to bring vehicles large enough to accommodate
    your order (see vehicle load list on the Council’s website at senecawaterways.org/popcorn).
12. Distribute popcorn to your Scouts to deliver to their customers.
13. Remind Scouts of money due dates. Make sure checks from customers are made payable to your unit. The
    Council office will only accept checks from unit checking accounts made payable to Seneca Waterways Council.
14. Collect and tally money by due date, and submit one check made payable to Seneca Waterways Council, BSA to
    the Scout Service Center at 2320 Brighton-Henrietta Town Line Road, Rochester, NY no later than November 2nd
    for Show & Sell Popcorn and December 7th for Take Order Popcorn. Late payments will be assessed a 5%
    late fee (for full payment schedule see timeline on page 7).

                                     Additional Sale Information
           Additional materials are available at campmasters.org and senecawaterways.org/popcorn.
           Log on to find additional flyers, handouts, and presentations to help you give your unit the best
           popcorn kickoff.

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POPCORN LEADER'S GUIDE - 2018 senecawaterways.org/popcorn
CAMP MASTERS PRODUCT CATALOG

                5 Way Chocolatey                                             14 Pack Extra Butter
                Treasures Tin                                                Roaster Summer Corn *
                (Chocolatey Peanut Brittle, Chocolatey Caramel               (Like buttery corn on the cob this popcorn has that
                Popcorn, White Frosted Caramel Popcorn, White                extra butter flavor)
                Frosted Pretzels, Chocolatey Pretzels. Chocolate
                Lovers Dream)                                                8 per case                                $15
                1 per case; 74 oz.                        $55

                3 Way Premium Tin                                           Mauve Sea Salt Tin *
                (Chocolate Caramel, Butter Toffee, Supreme                  (Light and crispy sea salt popcorn—nothing artificial )
                Caramel with whole and crushed almonds, pecans &
                cashews)
                                                                            8 per case                                $15
                1 per case; 34 oz.                        $45

                3 Way Cheesy Cheese Tin *
                (Collective tin—3 big bags: White Cheddar Cheese,            12 Pack Sweet & Salty
                Yellow Cheddar Cheese, and Cheesy Salsa Popcorn)
                1 per case; 15 oz.                        $35                Kettle Corn—Microwave *
                                                                             (Sweet and salty old fashioned kettle corn taste)
                                                                             8 per case                                $15

                Mauve Variety, Real Butter &
                Kettle Tin *
                (County fair sweet & salty kettle and delicious real       Mauve Popping Corn Jar *
                butter mauve popcorn—virtually no hulls)                   (Virtually has no hulls, contains antioxidants, and
                1 per case                                $30              tastes great—nothing artificial)
                                                                           6 per case; 30 oz.                        $12
                Supreme Caramel Crunch
                with Almonds, Pecans, and
                Cashews *
                (Buttery sweet gourmet caramel popcorn with whole           Caramel Corn *
                and crushed nuts)                                           (Mouthwatering taste of delicate and crispy gourmet
                8 per case; 20oz.                         $25               caramel corn)
                                                                            8 per case; 8 oz.                         $10
                22 Pack Movie Theatre
                Extra Butter Microwave *
                (Perfectly seasoned with extra buttery flavor)
                6 per case                                $25

                Chocolatey Drizzled
                Caramel w/ Nuts
                (Buttery gourmet caramel popcorn with nuts and rich
                chocolatey drizzle—no trans fat)
                8 per case; 17 oz.                        $25

                Classic Trail Mix *
                (Includes peanuts, cranberries, raisins, chocolate
                candies, and cashews)
                8 per case; 16 oz.                        $20

*= Products for Show ‘N’ Sell
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POPCORN LEADER'S GUIDE - 2018 senecawaterways.org/popcorn
2018 PRIZE PROGRAM

In addition to the prizes offered by Camp Masters (prizes and prize levels are listed on the prize form),
Scouts may qualify for the following additional special prizes provided by the Seneca Waterways Council.

Fill a Sheet Club
Any Scout who fills an order form earns the Fill It Up Patch from Seneca Waterways Council.
All Order Forms for your unit must be submitted together for the Blast Day incentive
detailed on page 6.

$600 Club
All Scouts can qualify for the $600 Club just by selling $600 worth      of popcorn.
Each Scout whose sales qualify will receive a Helix Power Sling.

                                                    $600 Club Drawings will be held each week from September 24 to
                                                    October 29 with one Scout per week winning a
                                                    free 2019 session of Summer Camp at one of the
                                                    Council’s camps.

                                                    To enter, Scouts must provide copies of their order forms to the
                                                    Council Service Center by Saturday of each week. Order forms can
                                                    be faxed to 585-256-8533, delivered to the Council Service Center,
                                                    or emailed to christine.crittenden@scouting.org.

     Win A Free Session at Summer Camp!!               For each additional $600 of popcorn sold, Scouts will earn an
                                                       additional entry in the weekly drawing.

                                                Commissions
         Base Commission                      30%                      Bonus Sales Commissions:
                                                                       Units with increased sales of more than 25%
         Popcorn Kernel attends            +1%                         over 2017 sales will receive an additional
         one of the July/August trainings.                             bonus commission.

         Unit sends 2 reps to                 +2%                          Earn 3% commission
         August 12th launch                                                  sales growth of 25% or more over 2017 sales.
         (1 attends Popcorn Breakout and
                                                        E          S
                                                    SAL
         1 attends Membership Session)                                     Earn 5% commission
                                                                             sales growth of 50% or more over 2017 sales.
         Late Payment
         (Pay after either due date)
                                              -5%
                                                            %          * Bonus Max of 38%
                                                                       * Bonus is voided with late payments.

       * Units new to popcorn sale (units not selling in the last 3 years) will qualify for a one year
         Bonus Commission of an additional 3% on a minimum of $1,000 in sales.

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POPCORN LEADER'S GUIDE - 2018 senecawaterways.org/popcorn
2018 PRIZE PROGRAM

Popcorn Blast Day – April 27, 2019
J. Warren Cutler Scout Reservation
How do you qualify? Just fill up a Popcorn Order Form!
1 filled up form = A Big rocket & Flight Credentials
2 filled up forms = An even Bigger rocket!
3 filled-up order form = The Biggest rocket!

All Order Forms for your unit must be submitted together
for the Blast Day incentive by November 15, 2018.
Submit to Chris Crittenden at christine.crittenden@scouting.org

NEW! Online Seller Club
Sell $400 or more online and receive a $10 Amazon Gift Card

$3,000+ Club
Scouts who sell $3,000 or more will receive either a NEW Camping
                                                                                              $3,000+
Package — Tent with Texsport Cast Iron Cookset, Hammock, Joey                             Sales Achievement
                                                                                          (choose one prize item below)
Chair, and Bluetooth Speaker/Lantern/Powerbank or 5% of
total sales in American Express Gift Cheques
Gift Cheques are rounded up to the nearest $10. Must submit
High Achiever Form to Council by December 9, 2018.                                                 OR

Top Seller Award
The top seller in each district will receive one free session of
camp at any of our Council camps in 2019.

            2017 Top Sellers of $3,000                                    2017 Top Sellers of $3,000
Sales     Scout           Unit              District         Sales    Scout            Unit          District
$7,233    Brandon S.      Pack 126          SN               $3,127   Gerrad C.        Pack 138      MH
$7,028    Justin M.       Troop 48          LH               $3,091   Jacob C.         Troop 122     BC
$5,202    Joey C.         Troop 122         BC               $3,075   James M.         Troop 110     BW
$5,033    Kaiden W.       Pack 65           TP               $3,069   Jonathan S.      Troo 122      BC
$4,467    Alex D.         Troop 48          LH               $3,023   Jadon C.         Troop 122     BC
$4,203    Cody B.         Pack 65           TP               $3,015   Emanuelle M.     Pack 30       SN
$3,525    Ryan M.         Pack 225          TP               $3,012   Ty O.            Pack 14       LH
$3,316    Kenny R.        Pack 69           MH               $3,001   Elijah B.        Troop 356     BW
$3,154    Gabriel P.      Troop 167         SN

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POPCORN LEADER'S GUIDE - 2018 senecawaterways.org/popcorn
POPCORN SALE TIMELINE
 The Popcorn Sale is made up of two components: Show ‘N’ Sell and Take Order. Units are strongly encouraged
 to participate in both components to maximize their return. During the Show ‘N’ Sell portion, units sell popcorn on
 hand in front of businesses and at events or by selling door-to-door with product in tow. During the Take Order
 portion, Scouts go door-to-door collecting orders and return in November to deliver the product and collect money.

August                                                            October
    You will receive your order forms in the mail if your            Conduct Show ‘N’ Sell events.
     unit committed by July 2nd.
                                                                      Return product to the Council no later than
    Pick up popcorn packet and supplies from the                      October 22nd or keep extra product to fill take
     Council Popcorn Launch on August 12th at                          orders. Returns may not exceed 20% of your
     Burgundy Basin. Familiarize yourself with all the                 original order and must be in full cases.
     printed materials especially the Popcorn Leaders
     Guide. Additional materials and sale aids are                    Each week show the unit goal chart and check on
     available at campmasters.org and                                  your Scouts progress. Present Unit level prizes and
     senecawaterways.org/popcorn.                                      rewards as soon as they are earned. Make sure to
                                                                       collect any $600 Club order forms for the weekly
    Decide with your unit leaders your Show ‘N’ Sell                  drawing and get them to the Council Service Center
     Storefront locations and dates.                                   by noon on Saturday of each week.

    Take Order and Online Sale begins August 12th.                   After the final week of sales, collect all popcorn order
                                                                       forms and prize orders. Total all the orders onto a
    Issue a Press Release to local media about your                   single order form to make entering the orders online
     sale. (See sample on the Council website at                       simpler.
     senecawaterways.org/popcorn.
                                                                      Enter popcorn orders and prize orders online
                                                                       following the ordering instructions (pages 12-13) by
August/September                                                       October 30th.
    Log on to campmasters.org and order your Show ‘N’
     Sell product no later than August 23rd.
                                                                  November
    Create a sign-up sheet for your Show ‘N’ Sell:
                                                                      Make payment to Seneca Waterways Council for
                                                                       your Show ‘N’ Sell order by November 2nd.
     Storefront and Door-To-Door sales and have unit
     parents and youth sign-up for time slots.                        The Council will contact you with a pick up time for
    Create your unit’s sales incentives in addition to the            your Take Order popcorn.
     Council’s Prize Program and procure weekly prizes                Pick up your popcorn at your distribution location on
     for your Scouts.                                                  November 16th. Be sure to bring a large enough
    Share and post a chart with your unit goal and                    vehicle to haul your order and be on time to insure
                                                                       timely distribution.
     individual Scout goals in your meeting place or have
     it on hand during meetings. As the sale progresses               Distribute the popcorn to your youth at a pre
     be sure to update the chart.                                      scheduled time, no more than 2 weeks from the pick
    Pick up your Show ‘N’ Sell popcorn at your                        up date Make sure you have copies of your Scouts’
                                                                       orders.
     distribution site on September 8th (the Council will
     notify you in advance of your pick up time). Be sure             Send in all Fill-A-Sheet Forms in one grouping by
     to bring a large enough vehicle to haul your order                November 15th.
     and be on time to insure timely distribution.

    Conduct a Unit Kickoff and set a unit and per Scout          December
     goal.
                                                                      Collect payments from your Scouts and make
    Store product in a cool and clean location to keep                payment to the Council by making one check payable
     sweeter, coated items from melting.                               to Seneca Waterways Council by December 7th.
                                                                       Units with outstanding payments after December 7th
    Conduct Show ‘N’ Sell events.                                     will incur a 5% penalty. Additional late penalties may
                                                                       be imposed at the Council’s discretion.

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POPCORN LEADER'S GUIDE - 2018 senecawaterways.org/popcorn
UNIT TIPS FOR A SUCCESSFUL SALE

Before the Sale
 1. Set a unit budget and establish a unit goal.
           Use Fund Your Adventure Worksheet found at senecawaterways.org/popcorn.
 2. Identify locations that have high foot traffic and are safe for your unit’s Show ‘N’ Sells.
           Contact store or event organizer to gain permission.
 3. Sign your unit up to accept credit card payments for your popcorn sale (see details on page #11)
 4. Establish a unit prize program in addition to the Council prize program.
          Examples:
          100% Sales Club: Everyone sells at least one item, the unit holds a pizza party.
          5 Sales Club: Sell to at least 5 people. It’s as easy as asking parents, grandparents, and your neighbors.
          Online Sale Club: Recognize all Scouts who have at least 1 sale online.

The Kickoff
  1. Hold a big unit kickoff and submit form for the Camp Master
     Kickoff Contest. (see details on page #10)

  2. Educate parents of the direct benefits to them (i.e., Johnny/
     Sophia sells $ amount and gets to go to camp). Explain why
     this is such an important fundraiser, state goal, uses, explain
     High Achiever’s Program, Bonus Awards Program,
     Achievements that can be earned, etc. Share how this
     fundraiser gives more back to their child than other fundraisers.                   Troop 125 (Lighthouse District)
                                                                               2017 National Second Place Winner—Fun Category
  3. Set up a schedule for Scouts and parents to run the Show ‘N’                              $200 Troop Prize

     Sell: Storefront and Door-To-Door Blitz Days.

  3. Have Scouts practice what they are going to say to customers.
     Make sure they always mention Scouting in their sales pitch:
     “Would you like to support my Scouting adventure and help me
     go to camp by purchasing delicious popcorn today?”

  4. Write a letter that all your Scouts can use which explains the popcorn
     sale, why they are selling it, the dates of delivery, and the benefits for
     your unit and Council. Have your Scouts leave a copy of the letter with
     an Order Form at the homes of people who were not home.

  5. Pass out items for the sale: posters, yard signs, product samples,
     and order forms.

  6. Make parents aware of important dates and deadlines.

  7. Highlight prizes and products.

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POPCORN LEADER'S GUIDE - 2018 senecawaterways.org/popcorn
UNIT TIPS FOR A SUCCESSFUL SALE

Begin the Sale
  1. Make sure Scouts are always in uniform and appear neat and clean.
  2. Conduct your Show ‘N’ Sell: Storefront and Door-To-Door events. When you arrive on site:
           Arrive early and check in with store manager.
           Be sure to organize product in a neat and orderly fashion. Do not set up any chairs or tables.
              Stand in front of your display. (Tables create unnecessary barriers between the Scouts and the
              customers).

           Let the youth do the selling. It’s easy for adults to say no
              to adults, but very tough for adults to say no to Scouts in
              uniform.
           Display pictures of Scouting events you have
              participated in or are planning to attend. Be specific on
              what you are fundraising for.
           Display banners advertising your sale and what will be
              done with the money earned.

           Be sure to have these items on hand: posters, activity
              displays, tape, product samples, sample cups, petty
              cash, and pens.

           Be sure to pickup and be done on time. Clean up after
              yourselves, take all garbage with you, and be sure to
              thank the store manager when leaving.
           Have Scouts send a handwritten thank you note
  5. Have a unit Show ‘N’ Sale: Door-to-Door Blitz Day.
             Whoever sells the most receives a prize; the whole unit
              holds a pizza party.
  6. Ask parents to take Popcorn Order Forms to work.

  7. Use any remaining product from the Show ‘N’ Sell to fulfill some
     of your Take Order needs. Just reduce the amount that you order for the Take Order Sale by the amount
     remaining.

  8. Always emphasize safety. Review the safety information provided in the sales materials and online at
     campmaster.org. Adult supervision is required for all aspects of the sale.

After the Sale
        Send thank you’s to buyers for their support.
        Find a public way to thank the community (i.e., photo in the local town paper).
        Identify a Popcorn Kernel and team for next year.
        Save popcorn forms for next year and start a database of past supporters.

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POPCORN LEADER'S GUIDE - 2018 senecawaterways.org/popcorn
KICK OFF CONTESTS

    KICK UP THE SET UP                        KICK UP THE TRAINING                                     KICK UP THE FUN
CAMP MASTERS Unit Popcorn Sale            CAMP MASTERS offers great training tools,           The numbers are in and it’s apparent
Kick Offs are easy to organize and fun       like the Unit Kick Off Presentation               that Units holding a Kick Off have a
  for all! Show us how your Kick Off     (download today at campmasters.org). Show            better sale. That's more funding for
looks, with a well prepared room. You    us how your Kickoff prepares Scouts with the          your Scouting program!! Show us
  can include product samples, prize       confidence and safe selling techniques to         how your Kick Off is fun for your Scouts
     displays, games and staging.                      have a great sale.                         and their families! Be creative!

      KICK UP THE PRIZES                                                      For complete rules and regulations,
                                                                              visit campmasters.org
      Everyone wins when you have a Kick Off!
                                                                                     CONGRATULATIONS TO
      Capture your Unit’s SPECIAL ROOM SETUP,                                         PREVIOUS WINNERS
      TRAINING and FUN by sharing a video or photo story and                    2017—2nd Place, Fun
      entering at campmasters.org or using our smart phone app.                        Troop 125 (Lighthouse)
                                                                                2016—2nd Place, Fun
      Search the Apple App Store or Android Market                                     Troop 125 (Lighthouse)
      for “CAMP MASTERS Popcorn” to download.                                        3rd Place
                                                                                       Pack 78 (Mohawk)
      Prizes will be awarded to the top 3 Units                                 2015—1st Place, Training
      In each category:                                                                Troop 125 (Lighthouse)
                                                                                     2nd Place, Fun
         $400 bonus commission to the 1st place Units                                 Pack 78 (Mohawk)
         $300 to the 2nd place Units
                                                                                2014—1st Place, Room Set –up
         $200 to the 3rd place Units.                                                 Pack 125 (Lighthouse)

                                                            10
CREDIT CARD READER PROGRAM

               Accept Credit Cards During Your Popcorn Sale!!

Seneca Waterways Council has arranged for each Unit to utilize Credit Card Readers in this year’s
Popcorn sale free of charge! The readers will allow you to accept credit card payments from any
smartphone or tablet. The opportunity for people to use a credit card increases your sales and
fundraising opportunities.

The Council has partnered with PayAnywhere, LLC to provide you with
Credit Card Readers with no monthly fees, monthly minimums or
cancellation fees. Why buy a credit card reader for $15-$20 each and
then pay a usage fee? When you sign up for the Council’s program you
are simply charged 2.69% per credit card swipe (the lowest rate in the
industry) and can begin accepting credit cards as soon as you download
the free application. Further, you can get as many readers as you need
– get one for every Show and Sell Sale location or one for every Adult
Leader in your unit!! Funds from transactions will be posted to your
unit’s checking account the next business day and both you and your
customer can receive a real time receipt for your transaction.

To learn more about this program and to sign-up for your free Credit
Card Readers today please visit the PayAnywhere link on the Council
website at senecawaterways.org/popcorn. Please note that you must
have your sponsoring organization’s Federal ID Number when registering.

If at any time during your sale you have an issue using a Credit Card Reader, you can get help from the
PayAnywhere dedicated support line by contacting them at 877-534-0207.

                                                   11
INDIVIDUAL SCOUT ONLINE SALES

                                  popcornordering.com
                       SCOUTS CAN EARN FUNDS BY SELLING POPCORN ONLINE
                               TO PEOPLE ALL OVER THE COUNTRY.

                                 SALES WILL START ON AUGUST 12, 2018

This site allows Scouts to sell CAMP MASTERS products to friends and relatives across the country! Here are a
few key points on how the site works and benefits Scouts and Scouting.

Unit Leader – Steps to sign up Scouts for online selling

Step 1: Go to campmasters.org
Step 2: Click “Council and Unit Ordering” – log in using your user ID and password
Step 3: Click on “Admin” at the bottom of your screen (in the middle)
Step 4: Click “Scout” – check the list to see if this is a new Scout, and then click “Add”
          You will need to enter all the Scout’s information in the required fields, including valid e-mail
          address. Unit Leader will assign a Username and password. Each must be UNIQUE. A 10
          digit “Key Code” will also be displayed on the screen & will be the Key Code for the Scout you
          are entering. Click “update”
Step 5: You will then be able to give the Scout his username,
password, and Key Code.
Step 6:   Scout can now log-in to popcornordering.com and
          e-mail customers his Key Code. The Key Code is used
          to track Scouts sales and is how they receive credit for
          all online sales. If they do not give their Key Code to
          the customer, they will not receive credit for the sale.
Step 7:   Unit Leader and the Scout will each have the ability to
          log in later to track their online sales.
Step 8:   Customers will pay for product online with their credit
          card, and their order will be shipped directly to their
          home.
Step 9:   You will receive credit for your sales from your Council
          based on the online sales commission structure.
Step 10: The Unit Leader will combine the online sales with
         traditional popcorn sales to calculate “Prizes”.

                  70% of all product sales will benefit local Scouting!

                                                     12
EASY STEPS FOR UNIT ONLINE ORDERING
                         CAMP MASTERS POPCORN
                  YOU WILL HAVE JUST ONE UNIT LEADER LOG-IN/USER ID.

GET READY

       SOFTWARE REQUIREMENTS
            Internet Browser – use a current version of Internet explorer or Google Chrome.
            Adobe Acrobat Reader – use a current version to view/print reports.

GET SET

  1. Log-on to the internet to the website: campmasters.org.
  2. Navigation Bar is on the bottom; find “Council and Unit Ordering” and “click”.
  3. This brings you to the “LOG-IN” page.
  4. “SELECT COUNCIL” - scroll down list and select “Seneca
     Waterways Council”.
  5. “USER ID” – Type in the ID number the Council has given to
     you.
  6.   “PASSWORD” – The first time you log-in type in “hello”. You
       will see a message that says your login was successful. For
       security reasons, you will need to change your password
       and choose a question from the list and provide an answer. (If
       you forget your password, you will be prompted to answer the
       question that you chose. An e-mail with your user ID and new password will then be sent to your e-
       mail address.) Once you have changed your password you will be logged in to the ordering
       system.

ENTER ORDERS

Please be sure you click the appropriate order type for the order you are entering – “unit Show ‘N’
Sell” or “unit take order”. Dates for each Sale Type are preset by the Council so the system will only allow
you to enter orders during the correct dates. Select the appropriate Sale Type and then “click” to begin
entering your order.

SHOW ‘N’ SELL ORDERS

  1. UNIT SHOW AND SELL ORDERS – Once you have logged in as the Unit User, on the left hand
     navigation bar, click “place unit show-n-sell.” SHOW ‘N’ SELL products must be ordered in full
     cases.

  2. Contact Information will be displayed. Please review for accuracy. If you need to make changes,
     click on “CHANGE CONTACT INFO” and proceed with necessary changes. Also, at the bottom of
     the page be sure “PROFILE” has the correct e-mail address.

                                                   13
EASY STEPS FOR UNIT ONLINE ORDERING
                         CAMP MASTERS POPCORN

3. Scroll down the page to see the list of products available and pricing. Type in your order quantity for
   each item. As you enter the order, the system will show you the total price and total number of cases
   and containers you are ordering.

4. At the bottom of the page you will see a dollar total. If this is correct, select “PREVIEW ORDER”; if not,
   select “CANCEL” and start over. You will also have to choose if you are participating in the COUNCIL
   PRIZE PROGRAM. All Units are encouraged to participate in the Prize Program. There are no
   alternatives for Units not taking prizes. ** SEE PRIZE ORDERING BELOW**

5. If “PREVIEW ORDER” is ok, then click “SUBMIT ORDER”. This will send the order to the Council and
   you will not be able to make changes. If the “PREVIEW” is not ok, you can select “MAKE CHANGE”.
   This will take you back to your order where you can change quantities and then select “PREVIEW
   ORDER” again. Once you “SUBMIT ORDER” the system will give you an ORDER NUMBER on the
   screen – please note this order number for future reference.

6. After you “SUBMIT ORDER” you can PRINT a copy for your records. At the top of the page, left corner,
   select “PRINT” key. The form will be displayed in a pdf format; select “PRINT”.

7. Once you SUBMIT the order, if you find any errors please do not place a 2nd order; please contact
   Chris Crittenden immediately at christine.crittenden@scouting.org.

8. When you are finished, please click “LOGOUT”, located on the bottom, right-hand side of the page.

ENTER YOUR UNIT’S TAKE ORDER

   To enter a Take Order, on the left hand navigation bar you will select “place unit take order.” You will
   follow the same basic steps as for “Show ‘N’ Sell” noted above.

RETURNS/INVOICE ADJUSTMENTS

   RETURNS/INVOICE ADJUSTMENTS can only be entered at the Council level. The Council allows up
   to 20% returns from Show & Sell but has to make an invoice adjustment to make this happen. The
   Council will enter a RETURN ORDER that you will be able to review online. There are no returns on
   Take Orders. Exchanges can be made on a limited basis.

PRIZES

1. Before you logout place your prize orders. On the left-hand navigation bar, select “PRIZES” to enter
   your prize orders. This link will take you directly to the ordering page for the prizes. Before ordering
   prizes, check your e-mail address under “PROFILE” at the bottom of the page to be sure it is correct.

2. Total up each Scout’s Take Order sales, their credit for Show ‘N’ Sell sales and their online credit card
   sales from popcornordering.com; then order prizes for each of your Scouts.

3. For CAMP MASTERS High Achiever Prizes, please complete the High Achiever Prize form (download
   from campmaster.org) and turn it in to the Council Office by December 10, 2018. Prize Orders with
   High Achiever prizes ordered will not be released until your High Achiever Prize Form is received at the
   Council office.

                                                      14
2018 Prize Levels

15
Seneca Waterways Council
                Boy Scouts of America
2320 Brighton-Henrietta Town Line Road
                  Rochester, NY 14623
                          585-244-4210

            www.senecawaterways.org

                   Christine Crittenden
                          585-241-8580
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