Postgraduate Students' Almanac 2018/19 - Graduate Research School

 
Postgraduate Students' Almanac 2018/19 - Graduate Research School
Graduate Research School

Postgraduate
Students’
Almanac
2018/19
Welcome to The University
                                                                                         Each of these areas can provide new
of Western Australia                                                                     postgraduate research students with
                                                                                         valuable information and strategies
                                                                                         for settling in to their research degree
Welcome to The University of Western Australia                                           at the University. At induction events
                                                                                         you are given the opportunity to meet
and the beginning of a new chapter in your life                                          key people in your faculty, school or
that will be both challenging and rewarding. In                                          discipline group, and information about
                                                                                         where to go for help and advice, and an
welcoming you to the vibrant multicultural setting                                       indication of the expectations of your
that is the main campus at Crawley, we recognise                                         higher degree by research .

the Noongar people as the traditional custodians                                         Sections 3, 4 and 5 outline important
of this land over many thousands of years.                                               information that you will need once
                                                                                         you have enrolled. There is a particular
                                                                                         emphasis on issues which you need
UWA promotes an inclusive                    It should be used in conjunction with       to be familiar with early in your
environment for all staff, students and      the official online UWA Handbook            candidature. There is also information
the broader community; one which             (handbooks.uwa.edu.au), which               specifically for international students.
guarantees the rights of students            contains authoritative details and
and staff to fair treatment so they          the most current information about          Section 6 links you to the support
may achieve their full potential. The        studying at UWA.                            services available at UWA. Please take
University is strongly supportive of all                                                 the time to read this section because it is
initiatives that promote equity and          You should also consult the Graduate        important to balance work and life and
diversity to ensure that our institution:    Research School website (postgraduate.      you never know when you might need
• promotes a work and study                  uwa.edu.au/) and seek information from      some support to get you through when
    environment that is free from            both your school and faculty.               things are tough!
    all forms of discrimination
    and harassment                           The 2018 Postgraduate Almanac               Section 7 contains information pertaining
• celebrates diversity                       provides:                                   to learning at UWA, including the research
• recognises, utilises and values the        • an outline of Orientation events and      proposal, research ethics, fieldwork and
    knowledge, abilities, skills and ideas      how you can participate                  safety policies, intellectual property and
    of all our people, irrespective of       • things you should know once you           the Centre for Applied Statistics.
    race, ethnicity or religion, gender or      are enrolled
    sexual preference, education, socio-     • details to help you access ongoing        Section 8 is a guide to academic policies
    economic background, age, disability        support                                  and processes, and the Campus Services
    or family responsibility                 • resources that will be useful to          and Directory sections (Sections 9
                                                you while you are a postgraduate         and 10) are a quick reference to:
Whether you have studied at                     research student at UWA.                 • important University dates
UWA before or completed your                                                             • important contacts within
undergraduate degree at another              Sections 1 and 2 of this book outline the      the University
institution, you may find that beginning     Enrolment and Orientation processes at
again as a postgraduate student raises       UWA. As a new postgraduate research         Keep this booklet in a handy place as
a different set of conditions and issues.    student you will be invited to attend       it will be useful to you long after you
Even the most experienced student            a variety of orientation and induction      have enrolled. Please note that the
can benefit from information about the       activities. It is important that you        information contained in this guide
resources and opportunities available        attend any orientation and induction        was correct at the time of publication.
to postgraduate research students. The       activities organised by your faculty or     For further information contact The
2018 Postgraduate Almanac is designed        school as well as by the Guild, Student     Graduate Research School. Good luck
to be used as a handy directory to           Support Services and the Graduate           with your postgraduate studies, and we
services and important information.          Research School.                            hope you enjoy your time at UWA.

                                                                                                                   uwa.edu.au 03
Contents
1. Enrolment
1.1 Research students..........................................................................................................................................................................................................7
     Concurrent enrolment...................................................................................................................................................................................................7
1.2 International students..................................................................................................................................................................................................7
1.3 Campus card ...................................................................................................................................................................................................................8

2. Orientation
2.1 When is Orientation and what happens?..............................................................................................................................................................8
2.2 Graduate Research School Welcome event............................................................................................................................................................8
2.3 International student orientation.............................................................................................................................................................................9
2.4 Services for students with disabilities.....................................................................................................................................................................9
2.5 Induction for research students................................................................................................................................................................................9

3. Managing your candidature
3.1 Checking your details and milestones using studentConnect..........................................................................................................................11
3.2 Verification of enrolment.............................................................................................................................................................................................11
3.3 Academic Conduct Essentials.....................................................................................................................................................................................12
3.4 Research proposal..........................................................................................................................................................................................................12
3.5 Annual Progress Reports..............................................................................................................................................................................................12
3.6 Confirmation of candidature.......................................................................................................................................................................................12
3.7 Ethics milestones............................................................................................................................................................................................................13
3.8 Automatic re-enrolment...............................................................................................................................................................................................13
3.9 Enrolling in coursework units.....................................................................................................................................................................................13
3.10 Research Internships, paid professional development and other forms of work integrated learning...............................................13
3.11 Changing your enrolment..........................................................................................................................................................................................14
3.12 Annual leave, sick leave and suspensions.............................................................................................................................................................14
3.13 Overseas travel during candidature.......................................................................................................................................................................14
3.14 Graduate Research School candidature officers................................................................................................................................................14
3.15 Thesis submission, thesis examination and oral examination.......................................................................................................................15

4. Online services
4.1 The University Library ..................................................................................................................................................................................................16
4.2 Research services ..........................................................................................................................................................................................................16
4.3 Research Support Program.........................................................................................................................................................................................16
4.4 Activating your Pheme account.................................................................................................................................................................................16
4.5 Computers and computer support in your faculty/school.................................................................................................................................17
4.6 Rules and guidelines......................................................................................................................................................................................................17
4.7 Lifetime email..................................................................................................................................................................................................................17
4.8 Postgraduate student business cards......................................................................................................................................................................17

5. Finance
5.1 Research training program..........................................................................................................................................................................................18
5.2 International students..................................................................................................................................................................................................18
5.3 UWA student services and amenities fee................................................................................................................................................................18
     Incidental fees and charges..........................................................................................................................................................................................18
5.4 Scholarships.....................................................................................................................................................................................................................18
5.5 Funding for research-related expenses...................................................................................................................................................................19
     Minimum resources for research students................................................................................................................................................................19
5.6 Travel..................................................................................................................................................................................................................................19
     Security Travel Support.................................................................................................................................................................................................19
     Graduate Research School Travel Award..................................................................................................................................................................19
     Convocation Postgraduate Research Travel Award . .............................................................................................................................................20
     Convocation.....................................................................................................................................................................................................................20
5.7 Centrelink benefits.........................................................................................................................................................................................................20

04 The University of Western Australia
5.8 Guild financial assistance............................................................................................................................................................................................20
    The Study Support Fund...............................................................................................................................................................................................20
    University student loans . .............................................................................................................................................................................................20

6. Supports and services
6.1 Postgraduate Students’ Association........................................................................................................................................................................21
    Communication and information...............................................................................................................................................................................21
    Postgraduate common room.......................................................................................................................................................................................21
6.2 Guild Student Centre.....................................................................................................................................................................................................21
    Guild membership..........................................................................................................................................................................................................21
    Clubs and societies on campus...................................................................................................................................................................................22
    Students assist officers . ...............................................................................................................................................................................................22
    The Co-op.........................................................................................................................................................................................................................22
6.3 UWA Sport.........................................................................................................................................................................................................................22
    UWA Recreation and Fitness Centre ..........................................................................................................................................................................22
    Social sports . ..................................................................................................................................................................................................................22
    Recreate short courses .................................................................................................................................................................................................22
6.4 UWA Student Wellbeing................................................................................................................................................................................................23
    Academic assistance . ...................................................................................................................................................................................................23
    Accomodation assistance . ..........................................................................................................................................................................................23
    Crawley Village ................................................................................................................................................................................................................23
    UWA Careers Centre ......................................................................................................................................................................................................23
    Career advice ..................................................................................................................................................................................................................23
    Drop in ..............................................................................................................................................................................................................................23
    Use CareerHub for . ........................................................................................................................................................................................................24
    Resume reviews . ............................................................................................................................................................................................................24
    Online services . ..............................................................................................................................................................................................................24
    InterviewStream – interview preparation and practice . ......................................................................................................................................24
    Employer presentations, workshops, bootcamps and careers fairs .................................................................................................................24
    Career Mentor Link . .......................................................................................................................................................................................................24
    Counselling ......................................................................................................................................................................................................................24
    UNIACCESS – UWA’s disability office . ........................................................................................................................................................................24
    Medical Centre ................................................................................................................................................................................................................25
    Medical Centre fees .......................................................................................................................................................................................................25
    Child care services .........................................................................................................................................................................................................25
    Chaplaincy/spiritual dimensions . ..............................................................................................................................................................................25
    Contacts ...........................................................................................................................................................................................................................25

7. Learning, researching and writing at UWA
    Research supervision.....................................................................................................................................................................................................26
7.1 Obtaining academic assistance..................................................................................................................................................................................26
    Academic staff within your faculty..............................................................................................................................................................................26
    STUDYSmarter..................................................................................................................................................................................................................26
    STUDYSmarter team members....................................................................................................................................................................................27
    Graduate Education Officers .......................................................................................................................................................................................27
7.2 Statistics clinic.................................................................................................................................................................................................................27
    Statistics clinic ................................................................................................................................................................................................................27
    Conditions . ......................................................................................................................................................................................................................27
    Assistance with course work is excluded..................................................................................................................................................................27
    Current short courses....................................................................................................................................................................................................27

                                                                                                                                                                                                                    uwa.edu.au 05
7.3 Research proposals........................................................................................................................................................................................................28
     Research proposal writers’ webpage ........................................................................................................................................................................28
7.4 Ethics..................................................................................................................................................................................................................................28
     Research integrity advisers...........................................................................................................................................................................................29
7.5 Confidentiality and intellectual property...............................................................................................................................................................29
     Copyright . ........................................................................................................................................................................................................................29
7.7 Fieldwork and safety......................................................................................................................................................................................................29
     Your responsibilities.......................................................................................................................................................................................................29
     Training and risk assessment.......................................................................................................................................................................................29
     Fieldwork in remote and rural areas . ........................................................................................................................................................................30
     Personal safety................................................................................................................................................................................................................30

8. Academic assessment policies and processes
8.1 Research students..........................................................................................................................................................................................................31
    Satisfactory progress.....................................................................................................................................................................................................31
    Appeals against assessment........................................................................................................................................................................................31
    Grievances........................................................................................................................................................................................................................31

9. Parking and security
9.1 Transport and getting around....................................................................................................................................................................................32
    Public transport...............................................................................................................................................................................................................32
    Parking...............................................................................................................................................................................................................................32
    Public holidays.................................................................................................................................................................................................................32
    After hours and weekends.............................................................................................................................................................................................32
    Vacation parking.............................................................................................................................................................................................................32
    Motorcycle and scooter parking..................................................................................................................................................................................32
    Other services..................................................................................................................................................................................................................32
9.2 Security and personal safety on campus................................................................................................................................................................33

10. Important dates, contacts and digital resources
10.1 Important dates for 2018.....................................................................................................................................................................34
10.2 Useful contacts.....................................................................................................................................................................................35
10.3 Graduate Research School staff contacts..........................................................................................................................................35
    Contacts ...........................................................................................................................................................................................................................35
    Candidature . ...................................................................................................................................................................................................................36
    Thesis examination . ......................................................................................................................................................................................................36
    Graduate Education Officers .......................................................................................................................................................................................36
    Scholarships Office ........................................................................................................................................................................................................36
    GRS staff in the service delivery centres ...................................................................................................................................................................36
    Faculty of Arts, Business, Law and Education . .......................................................................................................................................................36
    Faculty of Engineering and Mathematical Science ................................................................................................................................................36
    Faculty of Health and Medical Sciences ...................................................................................................................................................................37
    Faculty of Science ..........................................................................................................................................................................................................37
    Pre-candidature Admissions........................................................................................................................................................................................37

10.4 Graduate Research Coordinators............................................................................................................................................................................37
10.5 UWA website..................................................................................................................................................................................................................37
    askUWA .............................................................................................................................................................................................................................37

Graduate Research Coordinators.....................................................................................................................................................................................38

06 The University of Western Australia
1. Enrolment
As early as possible you should               Successful applicants receive by mail        Concurrent enrolment
familiarise yourself with the key websites    an Authority to Enrol letter to present to   You may enrol in up to 24 points
containing policies, guidelines and other     The Graduate Research School by the          of coursework units during your
information relevant to your course, as       specified enrolment date. You will be        candidature. You will need the
well as with the rules in the 2018 UWA        advised of special admission or course       approval of the Graduate Research
Handbook (handbooks.uwa.edu.au/               requirements. Any variations to the          School with the endorsement of your
postgraduate). For candidates in courses      terms of enrolment (as set out in the        coordinating supervisor and Graduate
administered by the Graduate Research         Authority to Enrol) must be approved         Research Coordinator. The addition of
School (all PhD and Master’s by Research      by your coordinating supervisor and          coursework units can be applied for
degrees) it is essential to become familiar   the Graduate Research Coordinator in         by submitting an online application at:
with the Graduate Research School             your school.                                 postgraduate.uwa.edu.au/students/
website: postgraduate.uwa.edu.au                                                           forms (see Variation of Terms of
                                              See also information in the 2018 UWA         Candidature form).
A student enrolled in a doctoral              Handbook:
or Master’s program in which the              handbooks.uwa.edu.au/postgraduate.           Except for those in approved combined
research component is 66.6% or more                                                        degrees, research students enrolled in a
is considered a research student.             Research students should discuss their       research degree at UWA are not usually
Research students’ enrolment is               starting time with their coordinating        permitted to enrol in additional courses,
covered by the conditions of the              supervisor. Scholarship holders              either at another university or at UWA
Commonwealth Research Training                seeking to commence after March 31
Program (RTP) and in most cases               require the approval of the Graduate
Australian citizens, permanent                Research School.                             1.2
residents and New Zealand citizens
are not required to pay tuition fees.         Your enrolment in subsequent years           International
International students, however, are          is dependent upon the lodgement
required to pay full fees unless they are     and approval of satisfactory Annual          students
in receipt of a scholarship which pays        and Interim Progress Reports,
the fees for them.                            Research Proposals, Confirmations            It is important to remember that for
                                              of Candidature, Travel Reports and           international students changes to your
                                              payment of the Student Services and          enrolment could affect your student
1.1 Research                                  Amenities Fee (SSAF) and any other           visa. International students should
                                              debts by the re-enrolment period at the      contact The Department of Foreign
students                                      end of each year (see section 3 for more     Affairs and Trade (DFAT) to explore the
                                              details). If all milestones have been        potential implications of any changes
Research students include those               submitted to the Graduate Research           to enrolment. Sponsored students
in courses administered by the                School as required, and you have no          should also contact the coordinator,
Graduate Research School (all PhD             other debts, your re-enrolment for the       International Sponsored Students:
and Master’s by Research), which have         following year will be automatically         Ms Debra Basanovic
no formal coursework component)               processed. The Graduate Research             Ph. 6488 1785
and those in courses administered by          School is unable to re-enrol you if you      Email: debra.basanovic@uwa.edu.au
individual faculties (research degrees        have any financial encumbrances such
which include a formal coursework             as unpaid parking fines or library fees.     Department of Foreign Affairs and
component). Students must manage all                                                       Trade: www.studyinaustralia.gov.au
changes to enrolment and candidature
with the Graduate Research School or
faculty as appropriate.

The information on the enrolment
process contained in this section relates
primarily to those courses administered
by the Graduate Research School.

                                                                                                                    uwa.edu.au 07
1.3 UWA
Campus Card
All students require an official UWA
Campus Card with an identifiable
photograph (student ID card). The card
includes your photograph, student
number, and library barcode and is
issued free at the time of enrolment
to all new students. It is a requirement
of your enrolment that you obtain a
Campus Card. You will need your card
for:
• electronic access to buildings
• examination proof of identification
• library borrowing and electronic
     database access
• storing cash value to pay for
     printing and copying in libraries and
     computer labs

You may also be required to produce
your card for identification purposes
should it be requested by an officer
of the University. All information on
the UWA Campus Card will be stored
within the Student Records System of
the University and consequently will
be subject to the University policy on
confidentiality.

Student Adminstration has a service
called CaptureMe which allows students
to take and upload their own photo
from their computer or mobile device
for the creation of their UWA Campus
Card. To find out how to obtain your
Campus Card using the CaptureMe
service see: campuscard.uwa.edu.au/
obtain-card/ students.

For further information on how to
obtain your student Campus Card visit:
campuscard.uwa.edu.au/obtain-card/
students.

For Student Guild facilities and retail
discounts you will need to take your
UWA Campus Card to the UWA Guild
Student Centre for activation of your
membership.

08 The University of Western Australia
2. Orientation
Starting postgraduate research study is                                                  During the afternoon tea break you
an exciting, challenging and sometimes      2.2 Graduate                                 will have the opportunity to meet
confusing time. Many students have a                                                     many of the key staff with whom you
variety of questions. For instance, you     Research School                              may interact during your candidature.
may want information about:                                                              You will be able to collect useful
• funding for your project                  Welcome event                                information about the services
• finding your way around campus                                                         available to postgraduate research
• understanding academic jargon             A Welcome activity for postgraduate          students from the Graduate Research
• meeting and building networks with        research students is held twice each         School, the Centre for Applied
    people in your field                    year, early in April and September. All      Statistics, the Office of Research
• getting advice when you need it           newly enrolled postgraduate research         Enterprise (ORE), and Student
• finding a place to live                   students will receive an invitation to       Support Services.
                                            attend the Welcome regardless of
Most of these questions will be             whether they have previously been            For further details regarding the
answered for you if you attend              a student at UWA.                            Graduate Research School Welcome,
Orientation activities. A range of                                                       contact:
orientation activities are offered by       The Graduate Research School                 Dr Michael Azariadis
the University. Attending Orientation is    Welcome consists of a half-day               Tel: (+61 8) 6488 1726
important. Students who do not attend       program. During the first hour of the        Email: michael.azariadis@uwa.edu.au
Orientation programs may find that they     Welcome you will be formally welcomed
have missed out on information vital        by both the Dean and the Associate           To register for the Welcome event visit:
to their success in research. Even if you   Director of the Graduate Research            postgraduate.uwa.edu.au/students/
have completed your undergraduate           School. This is followed by several short,   induction/postgraduate-welcome-
degree at UWA, you may find that your       interactive seminars and workshops           form
entitlements have changed. In terms         by guest speakers on topics including
of postgraduate research study the          communicating your research, research
expectations and conditions regarding       ethics and integrity, finding and
your enrolment are different from those     managing information, and support
of undergraduate students.                  structures for postgraduate research
                                            students. The Welcome event will also
                                            include a panel of current postgraduate
2.1 When is                                 students who will reflect on their
                                            experiences of doing research at UWA.
Orientation and                             These sessions focus on topics that are
                                            critical to the success of postgraduate
what happens?                               research students, including
                                            developing strategies for generic skills
All research students are invited to        development, publishing and working
attend the Graduate Research School         effectively with your supervisor.
Welcome event (see next column).
International postgraduate research         You will also receive important
students are also required to attend        information about your candidature,
the International Student Welcome.          about the Postgraduate Students’
In addition, schools and faculties may      Association (PSA) the Language and
host their own orientation programs         Cultural Exchange (LACE) program,
for commencing graduate research            the University Library, intellectual
students. The Guild also hosts a range of   property and much more from other
activities for commencing students. This    representatives of the University.
section contains general information
about orientation programs.

                                                                                                                   uwa.edu.au 09
Students requiring additional support
2.3 International                            regarding their transition to studies or      2.5 Induction
                                             any issues regarding visas, can contact
student                                      the International Student Adviser             for research
                                             located in Student Central. Prior to
orientation                                  induction it is important commencing          students
                                             international Higher Degree by Research
Along with other University and faculty      students collect their ‘Authority to Enrol’   All postgraduate research students are
orientation events, and to assist your       letter from Admissions staff in Student       invited by email to attend a Graduate
transition into your new environment and     Central and then go to the Graduate           Research School induction within their
academic life at UWA, all international      Research School in Hackett Hall to            first two months of enrolment.
postgraduate students are required           complete their enrolment.
to attend the International Student                                                        Domestic students are invited to a
Welcome. The Welcome will include:           For further information, please contact:      one-hour meeting with the Graduate
                                             Dani Christos, Student Transition             Education Officers to discuss the
•   opportunities to meet other new          Adviser                                       resources and support available at
    international postgraduate students      Student Experience                            UWA. Students are encouraged to ask
•   information about study                  Tel: 6488 3988                                questions in this informal meeting and
    expectations, student support            Email: dani.christos@uwa.edu.au               can book an individual induction with a
    services and student associations                                                      Graduate Education Officer if they wish
•   student visa requirements                                                              for further advice.
•   overseas student health cover            2.4 Services for
•   information regarding all of the                                                       International postgraduate research
    supports and services available for      students with                                 students are invited to meet with a
    international students                                                                 Graduate Education Officer individually.
                                             disabilities                                  One-on-one induction interviews are
In addition to the International Welcome,                                                  part of the Facilitating International
the University also holds an International   UniAccess, UWA’s Disability Office,           Research Students Transition at UWA
Expo event for all International students    provides support and assistance               (FIRSTatUWA) program that also
to showcase UWA services and external        to students who have a disability,            includes a series of support emails in
services relevant to International           medical condition, mental health              the first year of candidature. Mention
Students, including major banks,             condition or temporary injury that            of the FIRSTatUWA program is made in
overseas health cover and the Australian     affects their performance at university.      your international student’s enrolment
Taxation Office.                             Appointments can be made at the               letter. For further details see:
                                             Student Wellbeing reception desk or by        studyat.uwa.edu.au/research/
Please refer to the UniStart website         phoning 6488 2423. It is important for        research-applications/firstatuwa
(www.uwa.edu.au/unistart) for more           you to make contact with UniAccess
details regarding specific Orientation       to receive information about UWA’s
activities for postgraduate students.        resources and services. An individual
Orientation activities are mandatory for     orientation is available, if required, and
all students who are new to UWA. These       involves a guided tour of buildings and
activities will help prepare you for your    facilities. Please make contact early so
postgraduate studies at UWA and provide      that sufficient time can be set aside to
opportunities for you to meet other          plan for this. For further information see:
postgraduate students.                       uniaccess.uwa.edu.au

Optional activities including excursions     You may want to talk to UniAccess about
and social events are also available         managing your condition, and you are
as part of Orientation; information          encouraged to talk to the Graduate
about these is available on the UniStart     Research School to explore how
website. In order to benefit from the        arrangements might be made in your
program, international students are          candidature to accommodate it.
expected to attend all events.
                                             Please refer to page 24 for more
                                             information about how best to contact
                                             UniAccess staff.

10 The University of Western Australia
3. Managing your candidature
Your candidature is the length of time                                                    If you believe there is an error in your
you have to complete your HDR course,       3.1 Checking                                  milestones, contact
and you have a number of important                                                        pghelp@postgraduate.uwa.edu.au
dates in your candidature. If you are       your details and
enrolled in a course administered by the
Graduate Research School, you have a        milestones using 3.2 Verification
series of dates, known as ‘milestones’,
which provide a framework for you to        studentConnect of enrolment
manage your candidature and complete
your course within the allowable length     UWA uses a Callista database to               A verification of enrolment letter is sent
of time. Each milestone is associated       manage student information. You can           to your student email address soon after
with paperwork that you need to             access your student record through the        your enrolment. The letter contains
complete and submit to the Graduate         studentConnect interface of the UWA           important candidature milestone and
Research School.                            database, and your supervisors can access     supervision information, all of which
                                            your record using staffConnect. To log into   you will also be able to access through
The due dates for your milestone            studentConnect go to:                         studentConnect. It is imperative that you
paperwork can be seen in                    studentadmin.uwa.edu.au/welcome/              check your enrolment carefully.
studentConnect. Your milestones are         student_connect
calculated on your enrolment type                                                         If any information is incorrect you should
(full-time or part-time) and the type and   You can check and edit your personal          contact your candidature officer in the
length of the course you are enrolled       contact details, your enrolment details       Graduate Research School or send an
in. For these reasons, it is likely that    and your milestones in studentConnect.        email to:
your particular milestone due dates are     Keep your contact details up-to-date, so in   pghelp@postgraduate.uwa.edu.au.
unique. During candidature, additional      the case of an emergency, we can contact
milestones may be added to your list,       you and/or your next of kin.                  Depending on where your course is
and if you change your enrolment status                                                   administered, postgraduate research
(by changing to full-time, part-time,       It is essential that you inform the           students may also be required to contact
or suspending your candidature) your        University of any change to your address.     their faculty.
milestone dates will be automatically       You can change your address details
updated in studentConnect for you.          at any time via your Student Connect
                                            account. You will also need to check your
During candidature, you may wish to         address as part of your re-enrolment. You
apply to change supervisors, school         must ensure your contact address, home
and/or research direction, extend your      address, and emergency contact details
candidature, take leave or suspend your     are always current. Your contact address
studies, change between part-time and       is the address to which the University will
full-time enrolment, and/or upgrade or      post any correspondence and documents.
downgrade your course. You can find         To avoid delivery delays of important
more about the processes involved in        personal documents it is important this
making these changes here:                  address is kept up-to-date at all times.
postgraduate.uwa.edu.au/students/
candidature                                 To find your milestones, click on
                                            the ‘Courses’ link, your course code
                                            number and the milestones tab. A list of
                                            milestone types, the current status of
                                            each milestone, the due date and actual
                                            achieved date will appear. A step-by-
                                            step guide to finding your milestones in
                                            studentConnect is available here:
                                            www.postgraduate.uwa.edu.au/
                                            students/candidature

                                                                                                                     uwa.edu.au 11
Your proposal is prepared by you with
3.3 Academic                                   close assistance from your supervisors.      3.6
                                               You, your supervisors and your Graduate
Conduct                                        Research Coordinators must ensure that       Confirmation of
                                               your research proposal submission is
Essentials (ACE)                               completed and signed, indicating you         candidature
                                               all agree with the information provided
At the very early stages of candidature,       in your proposal. Once your proposal         If you are enrolled in a PhD, for the first
you need to complete a short online unit       has been completed and signed, you           year of candidature you are enrolled as
called Academic Conduct Essentials             can submit it to the Graduate Research       a ‘provisional candidate’. At the end of
(ACE). The unit is designed to inform you      School either online through the             the first year of your enrolment (or the
of academic practices and misconduct           Delphi portal or in hard copy form.          equivalent of one year of candidature
and ensure you are familiar with UWA’s         Your proposal is then reviewed by the        if you have had any period of part-time
academic expectations as early as              Graduate Research School and you will        candidature – check your milestones in
possible in your candidature. ACE is           be notified of the outcome.                  studentConnect for precise dates), you
compulsory, unless you have completed                                                       will submit paperwork along with your
the unit as part of another UWA course.        Timely completion of a satisfactory          annual report for your confirmation of
If you are required to complete ACE,           research proposal is a requirement of        candidature. Confirmation of candidature
you are automatically enrolled in the          your continuing candidature, so late         does not apply if you are enrolled in a
unit; you will see the unit appear in your     submission of your research proposal         Master’s by Research).
course details in studentConnect, and          may result in suspension of your
you will be able to log into the unit in the   candidature.                                 In brief, in your research proposal
Learning Management System using your                                                       you will outline a number of tasks to
Pheme account. You must complete the           For more information relating to             be completed before submission of
ACE module within the teaching period          submitting your research proposal, the       your confirmation paperwork. These
by obtaining a minimum of 80 per cent          Delphi portal and the review process         tasks will be agreed between you, your
in the quiz at the end of the module. You      see:                                         supervisors and your school, and set out
may attempt the quiz as many times             postgraduate.uwa.edu.au/students/            in the Research Proposal for approval
as necessary to pass. Your Academic            proposals/submission                         by the Graduate Research School.
Transcript will indicate you have either                                                    The Graduate Research School sets a
passed (UP) or failed to complete (NC)                                                      number of compulsory tasks that all
the ACE unit. More information on ACE is       3.5 Annual                                   doctoral students need to complete for
available in the UWA Handbook and at:                                                       confirmation of candidature: completion
student.uwa.edu.au/learning/                   Progress                                     of the ACE unit; UWA ethics approval
resources/ace                                                                               if animal or human ethics approvals
                                               Reports                                      are required; and a substantial piece
                                                                                            of writing. This writing task is included
3.4 Research                                   You are required to lodge an Annual          to assess your academic writing skills,
                                               Progress Report every year, even if          your conceptual understanding of your
proposal                                       you are on suspension or studying            research (or part of your research) and
                                               part-time. The Annual Progress Report        how well you put these two together.
Approval of your enrolment and                 provides an opportunity for you,             The writing task is in addition to your
continuation of your candidature               your supervisors and your Graduate           research proposal.
is dependent on the approval of a              Research Coordinator to review your
satisfactory research proposal. The due        progress and to discuss and revise your      In addition to the compulsory tasks
date for your research proposal varies,        research plan as each year passes. It is     set by the Graduate Research School,
depending on whether you are enrolled          particularly important to review your        supervisors will add a number of
in a PhD or a Master’s by Research             progress in light of the time limit for      tasks. Some schools also set tasks for
degree and whether you are studying            your candidature to ensure that you will     confirmation of candidature. Possible
full time or part time. You can find the       complete within this limit. A satisfactory   tasks that you could be required to
precise due date of your proposal in your      Annual Progress Report is a condition of     complete in order for your candidature
studentConnect record.                         your re-enrolment.                           to be confirmed include presenting
                                                                                            work orally to the School and/or passing
                                               Further information about annual             appropriate courses such as Laser,
                                               reports is available at:                     Radiation, Chemical and/or Laboratory
                                               postgraduate.uwa.edu.au/students/            safety.
                                               candidature/re-enrolment

12 The University of Western Australia
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