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                                                                                            SCHOOL SPORT

  Ground Floor, 86 Customhouse Quay,
     Wellington 6011, New Zealand
     PO Box 2251, Wellington 6140
Phone: +64 4 472 8058 Fax: +64 4 471 0813

                                            ISBN: 978-1-927232-39-2
    Whether it’s on the court, on the field, in and on the      This Guide is designed to make your role easier by
    water, or on our streets and backyards, sport is part       pointing you to examples of good practice, case
    of our DNA. And our time at school is often when we         studies, templates and tools, to help you do your job.
    will shape the experiences, skills, attitudes and friends   Some of the information you need is in this guide;
    that will develop our love of sport and games and set       some has been collated from others in similar positions
    us up for a lifetime in sport and recreation.               who have developed great ideas and followed them
                                                                through; and some is yet to be developed but will be
    More than 145,000 secondary students pull on the            added to the online version of Running Secondary
    school jersey or play regularly in school competitions      School Sport as we source it.
    every year and they are supported by 10,500 school
    staff, 6000 of them teacher coaches.                        Thanks for your commitment to developing a love of
                                                                sport in our young people and for your fantastic work
                                                                in putting together programmes, events and support
                                                                that will ensure sport continues to be a feature of the
                                                                school years of our young people, and a significant
                                                                part of New Zealand’s sporting culture.

                                                                Roger Wood
                                                                Sport New Zealand

                                                                The role of the sport coordinator, the
                                                                parent and community volunteers,
                                                                teachers and all those who support sport
                                                                in schools is increasingly important and

    But it’s getting tougher to keep sport in the lives
    of our young people, and school staff are under
    pressure too. For young people it’s NCEA, part-time
    work, caregiver responsibilities, peer pressure and
    a wide variety of leisure options. For teachers their
    workload has increased, they are under the gun to
    ensure the government’s numeracy and literacy targets
    are landed, there’s more reporting, less professional
    development support and increased parental
    expectations. And they are often parents too, trying to
    fit in support for their own kids who are playing sport.


    FOREWORD                                               1   1.3 ABOUT SCHOOLS                             21
                                                               Strong school sport environment               21
    TERMS AND DEFINITIONS                                  4
                                                               Example of the structure of sport within
    INTRODUCTION                                           6   and outside a school                          23

    Purpose of this Guide                                 6    Roles and responsibilities                    23
    Who it’s for                                          6    About Schools summary                         24
    How to use it                                         6    1.4 HOW IS SPORT IN SCHOOLS FUNDED?           25
                                                               KiwiSport                                     25
    GETTING STARTED                                        7
                                                               Funding opportunities                         25
    Your job description                                  7
                                                               Community and gaming trusts                   25
    Induction checklist                                   7
                                                               Other funding opportunities                   25
    Support for you - Regional Sports Directors           7
                                                               Parent contribution/user pays                 25
    Planning your year                                    7
                                                               Sponsorship                                   25
    Sport management systems                              7
                                                               1.5 COMMUNICATION                             26
    1. THE SCHOOL SPORT ENVIRONMENT                       8
                                                               2. SPORT SUPPORTERS                           28
    1.1 ABOUT KIDS                                         9
    Ages and stages of development                         9   2.1 PARENTS AND WHANAU                        29
    Participation patterns and trends                      9
                                                               2.2 TEACHERS AND SCHOOL PERSONNEL             30
    Key influencers                                       12
                                                               Professional development for personnel
    Understanding kids’ motivations to                         dedicated to sport                            30
    participate in sport                                  13
    Barriers to participating in sport                    14   2.3 COACHES, OFFICIALS AND VOLUNTEERS         31
    Continuing sport participation after leaving school   15   Coaches                                       31
    About Kids summary                                    15   Volunteers and officials                      31
    1.2 ABOUT SPORT                                       16   2.4 COMMUNITY                                 33
    What to look for in a sports provider                 16   Benefits of connecting with the community     33
    How schools fit into the sport sector                 17   Keys to successful collaboration              33
    Roles and responsibilities                            18   Barriers to collaboration                     33
    Pathways                                              20   How to initiate collaboration                 34
    About Sport summary                                   20   Examples of how school and community
                                                               organisations collaborate                     34

                                                               2.5 CODES OF CONDUCT                          35
                                                               Safe sport for children                       35
                                                               Legislation                                   35


3. RUNNING SPORT                    36   3.6 FACILITIES, EQUIPMENT AND UNIFORMS       46

3.1 PLANNING                        37   Facilities                                   46
                                         Equipment                                    46
How to create a school sport plan   37
                                         Uniforms                                     47
3.2 POLICIES                        41
                                         3.7 FINANCE/MONEY MANAGEMENT                 48
3.3 COMPETITION DELIVERY            42   Budgeting                                    48
Sports registration                 42   Sponsorship                                  48
Event registrations                 43
                                         3.8 HEALTH AND SAFETY                        49
Running sports trips                43
                                         Risk analysis and management system (RAMS)   49
3.4 INFORMAL SPORT AND GAMES        44   Injury prevention                            50
                                         Education outside the classroom (EOTC)       51
3.5 TOURNAMENTS AND DRAWS           45
Types of tournaments                45   CONCLUSION                                   53


    Terms and Definitions
    TERM                                   DEFINITION
    Annual plan                            An implementation document that identifies roles/responsibilities,
                                           timelines and tasks. It typically links to a longer-term strategic plan and/or
                                           sport plan.

    Co-curricular activities               Activities that are outside class time but connected to the curriculum, such as:
                                           .. free time/spontaneous play
                                           .. sport and games before and after school, during interval and lunch,
                                             through clubs, community groups and inter-school competitions
                                           .. cultural groups e.g. Polyfest.
    Community organisations                Include sport clubs, recreation organisations (e.g. Scouts, Duke of Edinburgh’s
                                           Hillary Award), territorial authorities (local councils, recreation centres and
                                           pools), commercial recreation centres, commercial providers of sport (e.g.
                                           indoor sports centres), support organisations (e.g. Rotary, Project K), sponsors
                                           of sport, and parents/whànau.

    Informal sport                         Social or recreational sport without the need to abide by a schedule of
                                           competition or activity, and at a time or place of the participant’s choosing.

    Inter-school                           Between secondary schools.

    Intra-school                           Within the same secondary school.

    Participant/athlete-centred approach   This approach requires sport providers to listen to and consider the needs,
                                           wants and perspectives of children and young people when planning and
                                           implementing programmes. It means recognising and catering for individual
                                           differences in terms of development, ability and other factors that may impact
                                           on participation.

    Physical Education (PE)                Refers to the mandatory element in a school’s curriculum concerned with
                                           movement and wellbeing. It is implemented in school curriculum time and
                                           .. using planned learning experiences based on Health and Physical
                                             Education in the New Zealand Curriculum
                                           .. opportunities for students to be physically active
                                           .. a variety of relevant and appropriate experiences for learning in, through
                                             and about movement.

                                                                                          TERMS AND DEFINITIONS

TERM                              DEFINITION
Sport                             Includes organised and informal sport activity during school time and outside
                                  school time, and outdoor recreation.

Sport plan                        The school’s long term sport plan for how to run sport in school. It aligns with
                                  the school’s overall strategic plan and has a specified term.

Sport staff                       Includes sport coordinators, sport administrators, directors of sport, heads of

Strategic plan                    A school’s overall plan that contains its long-term (3-5 years) objectives and
                                  how these objectives will be achieved. It is approved by the Board of Trustees.

Young person-centred philosophy   Ensures young people receive the greatest possible value from their
                                  participation and are encouraged to remain participating over time.

ACRONYM                           DEFINITION
BOT                               Board of Trustees

EOTC                              Education Outside the Classroom

MOE                               Ministry of Education

NAGs                              National Administration Guidelines

NEGs                              National Education Goals

NSO                               National Sport Organisation

NZSSSC                            NZ Secondary Schools Sports Council

RAMS                              Risk Analysis and Management System

RSD                               Regional Sports Director

RSO                               Regional Sport Organisation

RST                               Regional Sports Trust

SAP                               Safety Action Plan

TA                                Territorial Authority

TIC                               Teacher in charge


    Introduction                                             HOW TO USE IT:
                                                             The Guide can be used as a complete
    Purpose of this Guide                                    resource or you can read and use each
    Sport New Zealand’s Running Secondary School             section on its own depending on the
    Sport is a comprehensive tool designed to assist and     information and resources you need.
    guide running sports in secondary schools. It provides
                                                             The Guide is split into three sections:
    practical information and resources to help people
    involved in managing and organising school sports
                                                             1. THE SCHOOL SPORT ENVIRONMENT
    to prioritise and plan sports that are well run, fun
                                                             About kids: who influences them to play
    and will ultimately encourage young people to keep
                                                             sport, how they participate and why; how
    participating in sport.
                                                             schools fit into the sport sector and the
                                                             structure of sport in schools; the roles
    Who it’s for                                             and responsibilities of those involved with
    Sport coordinators, teachers and the key drivers of      managing secondary school sports; and who
    sport in schools.                                        funds school sports.

                                                             2. SPORT SUPPORTERS
                                                             About the parents, whanau, teachers,
                                                             coaches, volunteers, peers and community
                                                             who support young people in sport.

                                                             3. RUNNING SPORT
                                                             How to plan and run secondary school
                                                             sports; practical information on planning,
                                                             sport policies, competition delivery, and
                                                             health and safety requirements.

                                                                Relevant resources are linked throughout the
                                                                Guide and are available online at:

                                                                                                 GETTING STARTED

Getting started                                                 Planning your year
                                                                At the end of the year, it’s really important to schedule
                                                                all your school’s sport events for the next year and to
Welcome to secondary school sport. Here are a few
                                                                calendar when you need to start planning for these.
handy tips and resources to help you get started in your
                                                                For example, you should start planning in November/
role of managing and organising school sports.
                                                                December for the following year’s summer tournament
                                                                and in April/May for the winter tournament. Your RSD
Your job description                                            will send you a schedule of event dates.
As a member of the sport staff in your school you will be
an integral part of developing, coordinating, maintaining       Every year, the NZ Secondary Schools Sports Council
and evaluating a strong school sport environment both           (NZSSSC) puts together an events schedule of all
internally and externally. Your role will include:              secondary school sporting events and provides updates
                                                                if things change. Check out the events calendar on the
   ..   organising school and inter-school sports teams
                                                                NZSSSC website, and then create your own.
   ..   organising coaching programmes in school sports
   ..   liaising with community clubs                           There are plenty of online calendars you can use to
   ..   managing sports resources and facilities.               customise and help plan your own school’s sporting
                                                                events. Some example online calendars include
The personnel roles within a school’s sport staff can vary      Google, Outlook and Yahoo. There are also free
from school to school. Take a look at the example job           Word and Excel calendar templates available online to
descriptions for a Sport Director, Sport Coordinator, Sport     download, for example, check out the 2015 calendar
Administrator and Sport Assistant.                              template from

Induction checklist                                             Sport management systems
Your school will have an induction process when you             There are several electronic student management
first start in the sport coordinator’s role. See an induction   systems (SMS) that can efficiently manage your school’s
checklist example to help you through that process and          sporting functions. These include recording player,
to highlight your key tasks.                                    coach and team information such as including names,
                                                                contact details, fees, uniforms and much more, as well
Support for you - Regional Sports                               as print lists that you may require from time to time.
                                                                The majority of schools use KAMAR and MUSAC;
Regional Sports Directors (RSDs) are personnel dedicated        other systems include PCSchools and Synergetix. Both
to supporting you and secondary school sport. They’re           KAMAR and MUSAC run excellent helpdesks. Ask your
employed through Regional Sports Trusts (RSTs) and              school’s system administrator for advice.
also in dedicated College Sport offices (e.g. College
Sport Auckland, College Sport Wellington, School Sport          You also use the SMS to produce the school sport
Canterbury, Otago Secondary School Sports Association,          representation census, which is required at the end
Southland Secondary School Sport).                              of each year by the NZSSSC and your RSD. See the
                                                                NZSSSC website for how to produce the census.
Typically the RSDs:
   ..   are jointly funded by Sport NZ and secondary            The census asks for information about participation
        schools                                                 levels in each sporting code as well as information
   ..   are connected to RSTs and the sport resources           on school coaches, officials and managers. It would
        and personnel they house                                pay to start using your SMS to record sport data from
   ..   advocate for sport with principals and Boards of        the beginning of the year and update it regularly
        Trustees in their regions                               throughout the year so that when census time comes
   ..   coordinate and deliver a regional calendar of           around, all the information you require is already in the
        inter-school events                                     SMS and you’re familiar with using the system.
   ..   support the sport coordinator and provide
        professional learning opportunities                              Resources and templates are available online
   ..   report to local secondary school principals.                     at:

See a list of RSDs on Sport NZ’s website.

                        RUNNING SECONDARY SCHOOL SPORT

    The School
    Sport Environment

                                                                                         1. THE SCHOOL SPORT ENVIRONMENT

   School sport management is about good organisation,
   facilitation and supervision of sports. This means
   making sure that students are in the right place, at                   EXCUSES FOR DROPPING OUT
   the right time, playing against the right opposition,                  OF SCHOOL
   using the appropriate uniforms and equipment, and
                                                                          .. Sport is no longer important anymore
   supported by dedicated people.
                                                                               because I can drop it at school
                                                                          ..   It’s too time consuming
1.1 About Kids                                                            ..   Sport is boring
                                                                          ..   Sport means I miss out on parties and
   To encourage kids to play school sport and to                               socialising
   keep participating after they leave, schools need to
   understand young people, their development needs,                      REAL REASONS FOR DROPPING
   and who or what motivates and influences them.                         OUT OF SPORT
                                                                          .. Friends have dropped out which
   Ages and stages of development                                              breaks up teenagers’ social circles
   The sporting needs of children change as they develop
                                                                          ..   Too scared to play because of the
   not only physically but also emotionally, socially and
                                                                               threat of injury
   cognitively. While the majority of children pass through
   the same developmental phases, each child develops at                  ..   It’s intimidating – being laughed at for
   their own pace. Chronological age is a poor indicator                       lack of ability or making mistakes
   of development and progress, especially in sport.                      ..   Sport is too competitive
                                                                          ..   Seeing unfair play or unsporting
   There is no magic age at which a child is ready to play
   organised sport. Evidence suggests that success in sport
   does not depend on how early a child gets involved in
   sport, but is associated with a child participating when
   they are optimally ready to participate.1

   For more information on ages and stages, see Athlete
   development - characteristics and needs from Sport                    “The main reason [I dropped out] was I
   NZ’s Coach Development Framework.                                     wasn’t getting any work done and I decided to
                                                                         concentrate more on studies…
   Participation patterns and trends                                     It was always after school and it went on for
   Having fun, quality sport experiences are key factors
                                                                         two or three hours and I’d get home at
                                                                         like 7pm and I’d be all dirty and muddy, have
   for young people to stay interested and involved in
   sport throughout their secondary school years and                     a shower, eat dinner and then go to sleep.
   beyond. Quality experiences include having safe                       I had no time.”
   social and physical environments to play sport in, and
   consistency of sport delivery and communication                                                                        Source: Stay and
                                                                                                                          Play summary from
   among sport providers.                                                                                                 Sport NZ Stay & Play
                                                                                                                          research (2006)

   The 2013 NZ Secondary Schools Sports Council
   (NZSSSC) School Sport Representation Census shows
   that the participation trends established over recent
   years continue:2 (continued on following page).

    Sport New Zealand 2014, Good Practice Principles [online],
   available URL:                         19 year-old Female,
   good-practice-principles-for-the-provision-of-sport-and-recreation-                      past Touch Player
    NZ Secondary Schools Sports Council 2013, Representation
   Census 2013: Participation & Teacher Involvement in Sport by
   Region [online], available URL:

                                                                                            1. THE SCHOOL SPORT ENVIRONMENT

        ..   Fifty-three percent of students (50% girls;                 ..   Traditional sports are still very relevant to our
             56% boys) represented their school in sport.                     schools; rugby and netball had the greatest
        ..   Teachers still provide the majority of our                       numbers with almost 30,000 students taking
             school sporting leadership but the numbers of                    part in each, and football (24,000) in third spot.
             teachers involved in coaching and managing                  ..   Big sports that have shown rapid growth over
             continues a slow decline. In 2013, 34% of                        the last 5 years include basketball (20,000
             teachers were involved in coaching, managing                     up 15%), volleyball (16,000 up 21%), touch
             or officiating school sport, down 1% from the                    (14,000 up 16%) and badminton (12,000 up
             previous year.                                                   13%) Smaller sports that are growing rapidly
        ..   There are an increasing number of students                       include Waka Ama, table tennis, adventure
             taking on the coaching role in secondary schools.                racing, orienteering and futsal.


                BY GIRLS                             BY BOYS                                 ALL STUDENTS
                Sport                      Numbers   Sport                     Numbers       Sport                       Numbers

        1.      Netball (outdoor)          28,449    Rugby Union               25,946        Netball (outdoor)          28,947

        2.      Volleyball                 9,739     Football                 14,936         Rugby Union                 28,794

        3.      Football                   8,418     Basketball                12,380        Football                    23,354

        4.      Basketball                 7,825     Cricket (outdoor)        8,659          Basketball                  20,205

        5.      Hockey (outdoor)           7,251     Touch                    7,162          Volleyball                  15,626

        6.      Touch                      6,725     Athletics                6,763          Touch                       13,887

        7.      Badminton                  5,480     Hockey (outdoor)         6,485          Hockey (outdoor)            13,736

        8.      Athletics                  5,392     Volleyball                5,887         Athletics                   12,155

        9.      Tennis                     3,155     Badminton                 4,561         Cricket (outdoor)          10,439

       10.      Rugby Union                2,848     Tennis                    3,779         Badminton                   10,041

     Source: NZSSSC Representation Census 2013.

     Summary data from the census can be found on the                    ..   Schools play an important role in providing
     NZSSSC website.                                                          sporting opportunities for young people. The
                                                                              way a school values, organises and resources
     Key participation patterns from the 2011 Young                           sport, and encourages and supports students,
     People’s Survey:                                                         are important influences on young women’s
        ..   Most young people like playing sport but as                      experiences of sport.3
             they age young people like playing sport less.              ..   Sports clubs and school sports teams are
        ..   Sport participation is higher for boys than girls                an important part of many young people’s
             in most respects. Most young people spend                        sporting lives.
             3 or more hours a week taking part in sport
             and recreation, when we combine the time                3
                                                                      Burrows L, McCormack J 2011, Sport NZ research summary
             spent participating in both formal and informal         factsheet series: Young Women’s Views and Experiences of Sport
                                                                     [online], available URL:
             settings.                                               completed/sport-and-recreation-in-the-lives-of-teenagers/

                                                                                1. THE SCHOOL SPORT ENVIRONMENT

Sources: Sport NZ’s infographic: Are our kids on the sideline or in the game?

    ..   The majority of girls and boys want to try or do
         more of one or more sports/activities. Sports
         that interested both boys and girls of all ages
         are basketball, football and tennis.

For more information, see the Young People’s Survey
results on Sport NZ’s website.

                                                                                                                  1. THE SCHOOL SPORT ENVIRONMENT

     Key influencers
     Young people are influenced by several factors to play                                          “Don’t tell them they’re wrong, it kills them.
     sport.                                                                                          Never abuse your players in your team –
                                                                                                     never abuse them. Yell but you’ve got to yell
     PARENTS                                                                                         positive. Yell encouragement – don’t yell
     Parents are the number one influencer on kids to play                                           because they stuffed up.”
     sport and to continue playing sport.

     For children aged 10 to 15 years, about half had a                                                                                                         Source: Stay and
                                                                                                                                                                Play summary from
     parent or caregiver that encouraged them to take part                                                                                                      Sport NZ Stay & Play
                                                                                                                                                                research (2006)
     in physical activity almost daily or more often during a
     normal week.4

     Parents should be involved in their children’s sports;
     they can contribute and help to make sport experiences
     positive. They can be involved by helping to manage,
     administer, coach, or be officials for school sport.
     Parents are often role models for their children.
                                                                                                                               Netball Coach
     Around 20% of kids aged 10 to 15 years reported
     having a parent or caregiver take part in physical
     activity with them almost daily or more often during a
     normal week.4
                                                                                                      “You want a coach that will take advice
                                                                                                      from you as well – he might not know
                                                                                                      everything and you might be able to give him
                                                                                                      some pointers.”

                                                                                                                                                                 Source: Stay and
                                                                                                                                                                 Play summary from
                                                                                                                                                                 Sport NZ Stay & Play
                                                                                                                                                                 research (2006)

                 Sources: Sport NZ’s infographic: Are our kids on the sideline or in the game?

                                                                                                                            17 year-old Male,
     Friends are the second biggest influencer of kids to                                                                    Cricket Player
     play sport. The opportunity to be social and have fun
     with friends is one of the most important reasons for
     kids to get involved with school sports.3

     Fifty-one percent of boys and 40% of girls aged 10                                          4
                                                                                                  National Institute for Health Innovation, The University of Auckland:
     to 15 years reported doing sport or active things with                                      Maddison R, Pfaeffli Dale L, Marsh S, et al. 2014, The New Zealand
     their friends almost daily.4                                                                Physical Activity Report Card for Children and Youth [online], available
     Siblings are a big influence on girls to play sport and
     for boys, sports heroes are very important.

                                                                                                      1. THE SCHOOL SPORT ENVIRONMENT

COACHES AND INSTRUCTORS                                                            ..   talk to the whole team rather than singling out
One of the most common reasons young people give                                        one person
for quitting a sport is that they didn’t like the coach.                           ..   match the level of difficulty of the activity to
Good coaches have a participant/athlete-centred                                         the ability of the athletes
approach which focuses on the needs of the kids; they                              ..   provide positive and constructive performance
encourage kids to participate and learn, they listen to
their players, understand their needs and then work
with them to help them succeed in their sport.                                  The NZ Coach Approach continuum (fig.1) illustrates
Good community coaches have a huge positive impact                              two different styles of coaching. Sport NZ advocates
on the development of young people.5 They:                                      for an athlete-centred approach for coaching. In reality
    ..   communicate honestly
                                                                                coaches may move between both approaches. For
                                                                                more information, see the New Zealand Coaching
    ..   use respectful language
                                                                                Strategy on Sport NZ’s website.


                              COACH-CENTRED                                         ATHLETE-CENTRED
                              Autocratic                                            Empowering
                              Instructional                                         Participative style
                              Command style                                         Athlete has knowledge
                              Coach has the knowledge                               Questioning based

Understanding kids’ motivations to
participate in sport                                                               “A lot of people will play for the fun of it.
                                                                                   You’ll never win every game, but you’ve
                                                                                   gotta have fun – that’s it. Having fun and
Young people see sport as ‘competitive’ with the
primary goal of winning. Around 20% of students are                                making new friends.”
motivated by winning.
                                                                                                                               Source: Stay and
Sport that is seen as ‘non-competitive’ is highly rated                                                                        Play summary from
                                                                                                                               Sport NZ Stay & Play
by young people because the primary goals are                                                                                  research (2006)

getting together with friends, doing the best they can,
and ultimately having fun. In non-competitive sport
the rules can be changed to suit the participants and
environment to make sure everyone can play and that
no one is excluded.
                                                                                                     15 year-old Male,
Previous research on why young people participate in
                                                                                                       Touch Player
sport shows that they view sport mainly as a vehicle
for fun, enjoyment and socialising.

 Sport NZ 2012. New Zealand Community Sport Coaching Plan 2012-2020 [online],
available URL:

                                                                                      1. THE SCHOOL SPORT ENVIRONMENT

                                                               “The kids enjoy the social side of it, the
                                                               camaraderie you get in sport… and they
                                                               develop long-lasting friendships.”
     Socialising and being with friends are primary reasons                                                  Source: Stay and
     for kids participating in sport.                                                                        Play summary from
                                                                                                             Sport NZ Stay & Play
                                                                                                             research (2006)

     Young people see sport as a way to get fit and healthy,
     develop skills, establish identity, and balance the
     demands of academic work.

                                                                                   Soccer Coach

     The most commonly cited responses appear as larger words and phrases.

     Barriers to participating in sport                             ..   co-ed PE classes can make young women
                                                                         anxious about how boys will respond to their
     Among secondary school students, 15% reported
                                                                         sporting abilities and bodies
     not participating in organised sport outside of school
     because there were no sports facilities in their area,
                                                                    ..   the influence of friends can be an enabler and
     14% reported it costs too much, and 12% reported                    a barrier. For some, the opportunity to have
     not being able to get to sports facilities.4                        fun with friends is a motivator, while others
                                                                         drop out of sport because their friends do
     Barriers to participation in sport are numerous and            ..   lack of time due to work and family
     complex, and include:                                               commitments
        ..   the competitive nature of sport in secondary           ..   costs associated with sport, for example,
             schools                                                     registration fees, and the cost of uniforms,
        ..   self-perception of sport competence                         equipment and transport are significant barriers.

                                                                                                         1. THE SCHOOL SPORT ENVIRONMENT

Continuing sport participation after                                                About Kids summary
leaving school                                                                      Tips on what you can do to get kids playing sport,
For some teenagers, sport is seen as ‘something you                                 as well as staying involved in sport when they leave
do while at school’. It can also be difficult for some                              school:
young people to find a place to play sport once they                                   ..   adopt a participant-centred approach to
leave school. To help with this, schools can foster                                         getting kids into sport
relationships between students and local sports
organisations and clubs before they leave school, and
                                                                                       ..   increase the use of social leagues among
maintain regular contact with these organisations to                                        young people, especially 15- to 19-year-olds
encourage them to contact school leavers.                                              ..   create intra-school opportunities
                                                                                       ..   encourage parents to get involved in their kids’
        WHAT WOULD ENCOURAGE                                                           ..   recognise and support young people who
        YOU TO PLAY SPORT AT                                                                don’t want to be in the top team but still want
        UNIVERSITY?                                                                         to participate
         .. Meeting new people, and other                                              ..   develop databases of players and share them
               social activities [both females and
                                                                                            with sports organisations, codes and clubs to
                                                                                            create an easy transition from school sport to
                                                                                            club sport
        YOU FROM PLAYING SPORT AT                                                      ..   use websites, social media and the latest
        UNIVERSITY?                                                                         available technology to encourage students
         .. Timing (e.g. commitment,                                                        to get involved with and ‘own’ their school
                                                                                            sport. For example, encourage text messaging,
               flexibility of training and games,
                                                                                            blogging, posting photos on the school
               etc.) [both females and males]
                                                                                            website, etc., and regularly update school
                                                                                            sports websites with results
        PLAYING AT UNIVERSITY                                                          ..   keep mates together – for most young people,
         .. Netball, badminton and dance                                                    sport is social rather than a means of achieving
               [females]                                                                    success
          ..   Football, badminton and                                                 ..   be innovative with payment methods for
               basketball [males]                                                           parents to ‘pay off’ sports fees
                                                                                       ..   keep students well informed of competition
Source: 2012 Sport beyond school: School leaver survey6                                     and training dates and times so they can plan
                                                                                            their schedules appropriately
                                                                                       ..   work with local RSTs or clubs to get equipment
                                                                                            for those who can’t afford it.

 Sport Beyond School 2012, School leaver survey [online], available URL: https://

                                                                                                  1. THE SCHOOL SPORT ENVIRONMENT

                                                                           ..    repetitive drills are avoided as these are likely
1.2 About Sport                                                                  to cause injury and boredom
                                                                           ..    young people are encouraged to treat each
                                                                                 other with respect and fairness
      Sport provides many benefits for young people such
                                                                           ..    safe and appropriate equipment is available,
      as opportunities to be social, and to improve health,
                                                                                 including protective gear where necessary
      wellbeing and social skills.7
                                                                           ..    being consistent – making sure there are
      To encourage children and young people to participate                      consistent messages and approaches to sport
      in sports, they need to feel physically and socially safe.                 delivery across providers.
      Sport providers have a responsibility for protecting
      children and young people from physical, social and              These quality experiences come from a participant-
      emotional harm.                                                  centred approach. This approach requires sport
                                                                       providers to listen to and consider the needs, wants
                                                                       and perspectives of children and young people when
                                                                       planning and implementing programmes. It means
                                                                       recognising and catering for individual differences in
                                  SAFE                                 terms of development, ability and other factors that
                                                   CHA                 may impact on participation.1


                                                                                FROM A CHILD OR YOUNG PERSON’S
                                                                                PERSPECTIVE, QUALITY MEANS:
                                                                                ..   fun and enjoyment


                                                                                ..   social opportunities and friendships

                                                                                ..   lots of activity
                                                                                ..   appropriate learning and development
                         ICES               NERSHIP                             ..   feeling good about yourself
                                          OW                                    ..   feelings of confidence/sense of achievement.

                                                                       What to look for in a sports provider
      For kids to continue playing sport, the sport sector
                                                                       Schools should be able to recognise the sports that
      needs to provide them with quality experiences. In
                                                                       can provide quality experiences for their students, and
      practise, this can mean: 1,7
                                                                       the coaches who are appropriate and can provide
             ..   sport opportunities are appropriate for the age      these experiences.
                  and stage of development of the participants,
                                                                       When engaging community organisations to assist
                  meet their social and development needs, and
                                                                       with sport programmes, schools should consider the
                  are supported by caring and knowledgeable
                                                                       following questions: 8
                  coaches, parents, organisers and officials
             ..   plans and procedures are in place to make sure       7
                                                                        Sport NZ 2010, Community Sport Strategy: Phase 1: 2010-2015
                  that potential risks are minimised, removed or       [online], available URL:
                  managed effectively to protect kids from harm
                                                                        Ministry of Education 2007, Physical Activity for Healthy, Confident
             ..   suitable facilities are available, accessible and    Kids: Guidelines for Sustainable Physical Activity in School
                                                                       Communities [Online], available URL:
                  in good order for young people’s sport               Teaching-in-HPE/Policy-guidelines

                                                                                                                      1. THE SCHOOL SPORT ENVIRONMENT

    ..   What is the purpose of the organisation’s                                            ..    Have the personnel been police checked, and
         programme or resource? Who benefits from                                                   do they have the knowledge and expertise to
         the purchase of these programmes – the                                                     work within an educational setting? Are they
         students or the organisation?                                                              willing to collaborate with relevant people
    ..   Is the organisation’s programme or resource                                                and, if necessary, to adapt the programme to
         relevant to New Zealand students and schools?                                              meet the needs of individuals or the school?
         Is the programme inclusive? Does it meet the                                         ..    Is the material feasible? Can it be previewed?
         needs and interests of the targeted group?                                                 Is it time- and cost-effective? Is there
         Are the aims and objectives of the programme                                               evidence of the programme’s or provider’s
         clearly defined, and can they be evaluated?                                                effectiveness? Does any of the content have
    ..   Does the organisation’s philosophy align                                                   ethical implications for the school? Will
         with the school’s physical education (PE) and                                              materials be available when needed?
         sport philosophy? Does it support the current
         learning programme and complement Health                                        For more information, see the Guidelines for using
         and Physical Education in the New Zealand                                       external providers for physical education and school
         Curriculum?                                                                     sport.9

How schools fit into the sport sector

                                                  .. Sport NZ                                  .. Local Government NZ
         Policy Makers                            .. Ministry of Education                     .. Ministry of Social Development
                                                  .. Department of Conservation

                                                  ..                                                                                ..
         Funders                                  ..
                                                        Gaming/Community Trusts                Supporters                           ..
                                                  ..    Government                                                                  ..   TAs
                                                  ..    TAs                                                                         ..   NZSSSC

                                                   ..                                          ..
         Providers                                 ..
                                                        Clubs                                  ..
                                                        TAs                                         Event Organisers
                                                   ..   Marae                                  ..   Other Community e.g YMCA

         Settings                                  ..
                                                   ..   Events

         Opportunities .... Proximity
                            Cost                                                               Influencers                          ..
                                                  .. Transport                                                                      ..   Teachers
                                                  .. Safety                                                                         ..   Coaches
                                                  .. Access to places                                                               ..   Role models

 Premier’s Council for Active Living NSW 2008, Guidelines for using contracted external providers for physical education and school sport [Online], available URL:

Roles and responsibilities
     Sport NZ is the national agency for sport in New
     Zealand. It works in partnership with national sport
     organisations (NSOs), regional sports trusts (RSTs),
     territorial authorities (TAs) and other sector groups as
     required. Sport NZ’s role is to lead, invest and enable
     the sport sector to create a sport environment in which
     more New Zealanders participate, support and win.

     Provide recreational opportunities that encourage
                                                                 REGIONAL SPORT ORGANISATIONS (RSOs)
     more New Zealanders to be more active, more often.
                                                                 Responsible for, and support the delivery of, sport in a
     Some examples of NROs are the YMCA, Sir Edmund
                                                                 geographical region. They are often a provincial sport
     Hillary Outdoor Pursuits Centre and Outward Bound
                                                                 association that is closely aligned to its NSO and whose
     Trust of NZ. Sport NZ works closely with selected NROs
                                                                 members are local sports clubs. The size, role and
     to help get more young people involved in recreation,
                                                                 boundaries of RSOs vary among sports. Some of their
     and participation is required for some students to
                                                                 responsibilities include:
     complete their national achievement standards at
     school.                                                        ..   the strategic direction of the sport in their
     See a list of NROs on Sport NZ’s website.
                                                                    ..   organising local competitions

                                                                    ..   management of coach, referee and volunteer
     Responsible for the capability of their regional sport
     providers. They help to increase participation in sport        ..   support and development of their sports clubs
     at regional and community levels by:7                          ..   support and administration of school sports’
        ..                                                               competitions and programmes.
             developing whole-of-sport plans that include
             strategies for improving the delivery of sport at
             the community level                                 REGIONAL SPORTS TRUSTS (RSTs)
        ..   advocating for the importance and value of          RSTs are independent not-for-profit organisations
             community sport to funders and others               governed by a Board of Trustees drawn from the local
        ..   establishing partnerships with key providers to
                                                                 community. They have strong working relationships
                                                                 with sports organisations, local councils, health
             benefit community sport
                                                                 agencies, education institutions, local businesses
        ..   providing expertise and other support to
                                                                 and the media. As ‘umbrella’ organisations, RSTs
             regional sport providers and clubs
                                                                 work across the broad sport sector, assisting RSOs,
        ..   developing programmes and/or disseminating          schools and clubs as well as supporting individuals
             appropriate support resources, tools and            and community groups participating in less structured
             guidelines                                          sport. They provide a regional voice for their sport and
        ..   encouraging best practice delivery of               recreation communities.
             community sport at local and regional levels.
                                                                 The 14 Regional Sports Trusts are: Sport Northland,
     They are involved in getting more young people              Auckland Sport, Sport Waikato, Sport Taranaki, Sport
     participating in organised sport through primary            Wanganui, Sport Manawatu, Sport Gisborne, Sport
     and secondary schools, and their strategic plans also       Bay of Plenty, Sport Hawke’s Bay, Sport Wellington,
     include a school sport component.                           Sport Tasman, Sport Canterbury, Sport Otago, Sport
     For a list of NSOs, see Sport NZ’s website.

                                                                                 1. THE SCHOOL SPORT ENVIRONMENT

Regional Sports Directors are personnel dedicated to         Sports clubs are the face of sports in a community;
supporting secondary school sport, employed in most          they have an important role to play in making sport
areas through Regional Sports Trusts but also including      available in communities. They create opportunities
dedicated College Sport offices in some areas (College       for participation and deliver key sporting services such
Sport Auckland, College Sport Wellington, School             as coaching and access to competition directly to
Sport Canterbury, Otago Secondary School Sports              participants.
Association, Southland Secondary School Sport).
                                                             COMMERCIAL/EXTERNAL SPORT PROVIDERS
Typically the RSD positions and College Sport offices:
                                                             External sports providers offer and/or facilitate sport
   ..   are jointly funded by Sport NZ and secondary         opportunities with a cost associated.
   ..   are connected to regional sports trusts (RSTs)
        and the sport resources and personnel they
   ..   advocate for sport with principals and boards
        of trustees in their regions.
   ..   coordinate and deliver a regional calendar of
        inter-school events.
   ..   support the sport coordinator and provides
        professional learning opportunities.
   ..   report to local secondary school principals.

See a list of RSDs on Sport NZ’s website.

   ..   Coordinates National and North and South
        Island secondary school sports events.
   ..   Operates a judicial function on behalf of its
        member schools to ensure a level playing
        field in inter-school competition, particularly
        developing and applying eligibility criteria.
   ..   Provides professional learning and support
        to Regional Sports Directors and sport

For more information see the NZSSSC website.

TAs are district and city councils, the second tier of
local government in New Zealand, below regional
councils. They play a critical role in the sport sector by
providing and managing community facilities, such as
playing fields and swimming pools, that allow sport
and recreation participation to happen; quality facility
management results in high levels of community
access and participation. They invest hundreds of
millions of dollars annually in sport and recreation
partnerships, facilities, programmes and major events.

                                                                                                    1. THE SCHOOL SPORT ENVIRONMENT

          PARTICIPANT AND ATHLETE                                                                         Excel
                                                          (Lifelong)                                                 Talented
                                                                                                         Perform     Athlete

                                                                               Talent Development


                       Foundation Pathway
                                                           Learn               •   Detection
                                                                               •   Selection
                       •   KiwiSport                                           •   Identification
                       •   Fundamental movement skills                         •   Development
                       •   School sport
                       •   NSO community sport plans      Explore

     Pathways                                                          Participate stage
     Having a planned approach to sports provides a                    This phase is the critical time for developing lifelong
     pathway for young people to journey through their                 participation and involvement attributes. It includes
     sport experiences. This will help guide their learning            young people from the later years of primary school
     and development.                                                  who’ve continued with organised sport, secondary school
                                                                       students in both the school and club setting, and adults
                                                                       who play organised sport in a non-elite environment.
     SPORT AND RECREATION PATHWAY                                      This is where secondary school and community sport
     Sport NZ’s sport and recreation pathway (fig. 2)                  and recreation providers play an important role in
     provides a generic model of participant and athlete               encouraging and maintaining participation.
     development. Many providers of sport-specific
     opportunities for children and young people have                  Throughout the ‘participate stage’ people with
     used this to develop their own sport’s pathway, as it             outstanding talents and abilities are identified and
     helps to guide the learning and development of young              placed in programmes aimed at allowing them to reach
     participants.                                                     their performance potential. The ‘talented athlete phase’
                                                                       is the responsibility of national sport and recreation
     Sport NZ aligns its programmes and services within a              organisations.
     sport pathway. This approach models the nature of the
                                                                       See more information about Sport NZ’s Sport and
     lifelong journey through both community sport and
                                                                       Recreation Pathway on Sport NZ’s website.
     high performance sport.

     The pathway illustrates that school and community
                                                                       About Sport summary
     sport and high performance sport are in fact part of                 ..   Children and young people need to feel physically
     one system and depend on each other to flourish.                          and socially safe in a sports environment.
                                                                          ..   Sport providers have a responsibility for
     Explore and learn stages                                                  protecting children and young people from
     In these stages participants develop basic fundamental                    physical, social and emotional harm.
     movement patterns and skills, and form positive                      ..   Sports organisations need to provide kids with
     attitudes and confidence. Development of these
                                                                               quality experiences in order for them to continue
     attributes underpins future participation and
     achievement. Most of the participants in this stage are
     primary school children.
                                                                          ..   Sport pathways help young people develop
                                                                               and improve in a structured and supportive

                                                                                      1. THE SCHOOL SPORT ENVIRONMENT

                                                                    “I’ve learnt how
1.3 About Schools                                                to concentrate on the
                                                                 field and off the field.
                                                                  I’m applying myself
   New Zealand secondary schools are a significant                      in school”
   part of the national sport infrastructure. Schools
   understand the contribution that sport and PE
   can make to wider academic, social and sporting                             Source: What’s the real value of sport?


                                                            SCHOOL AND COMMUNITY
   Strong school sport environment
                                                            An effective school sport programme provides
   A strong school sport environment provides quality       pathways for students to realise their aspirations as
   experiences for all students, accommodates their         participants, coaches, officials and administrators inside
   aspirations, and gives them the confidence to continue   and outside the school, establishes strong working
   participating when they leave school. The components     relationships with community sports organisations and
   of a strong school sport environment include:10          personnel, and provides and shares equipment and
                                                            facilities that meet the needs of all students. It also
                                                            connects the school to parents and whanau who are a
                                                            critical part of the school and community sport system.

                          School Ethos                      SPORT OPPORTUNITIES AND EXPERIENCES
                           & Culture                        Schools need to ensure sport experiences meet the
                                                            needs and aspirations of all students, and that they are
                                                            developed with input from them. Sport opportunities
             Sport          Strong
                             Strong        School &         are provided in curricular, co-curricular and extra-
         Opportunities    Schhol Sport
                         School           Community         curricular settings, supported by competent and
          & Services      Environment
                         Environment                        informed personnel who understand and cater for the
                                                            development, sporting, emotional and social needs of
                                                            a diverse range of young people.
                                                            One of the most significant contributions to the
                                                            development of a lifelong love of sport is a rich,
                                                            rewarding and high quality PE curriculum in schools.
                                                            This programme needs to be well planned and
   SCHOOL ETHOS AND CULTURE                                 resourced, reflect the Health and PE curriculum, and
   A strong school sport environment starts with the        develop and enhance skills and attitudes in young
   culture and ethos established by the leaders of          people across a wide range of settings and activities.
   the school, and exhibited across all aspects of the
   school operation. It includes the establishment and      How does sport fit into the curriculum?
   propagation of a vision and philosophy for sport         Under the Education Act schools’ Boards of Trustees
   and PE, evidence-based planning and consequent           are required to implement a school curriculum in
   resourcing and support, and includes formal              accordance with the New Zealand Curriculum and
   documentation of this vision in plans and policies and   the priorities set out in the National Education Goals
   procedures.                                              (NEGs) and the National Administration Guidelines
                                                            (NAGs) (see fig. 3 over page).

                                                             Sport NZ 2014, School sport planning online tool [online], available


                                                                                                            1. THE SCHOOL SPORT ENVIRONMENT


                                                         The Education Act 1989
                                                                      and amendments

                                                         National Education Guidelines

                                                           Foundation                  National
                                                        Curriculum Policy            Curriculum
                                                          Statements                 Statements
                                                          Statements of policy   Statements specifying
                                                          concerning teaching, knowledge, understanding,
                                National                learning and assessment  and skills to be learned        National
                               Education                                                                      Administration
                                 Goals                                                                          Guidelines
                           Desirable achievements                                                              Directions to board
                            and policy objectives                                                              of trustees relating
                                                                                                                  particularly to
                                                          The New Zealand Curriculum                          management, planning
                                                                                                                   and reporting

                                                                Principles          Learning Area
                                                            Key Competencies          Achievable

                                                          The School Curriculum

     The New Zealand Curriculum sets the direction and                             In addition to PE in the HPE, a focus on physical activity
     provides guidance for schools as they design and                              is also provided for through the NEGs and NAGs:
     review their curriculum.                                                          ..   NEG 5 refers to physical activity: “A broad
     Health and PE (HPE) is one of eight learning areas.                                    education through a balanced curriculum
     Within HPE, physical education is one of three different                               covering essential learning areas. Priority
     but related subjects: health education, physical                                       should be given to the development of high
     education, and home economics. These include a wide                                    levels of competence (knowledge and skills) in
     range of subjects: mental health; sexuality education;                                 literacy and numeracy, science and technology
     food and nutrition; body care and physical safety;                                     and physical activity”.
     physical activity; sport studies; outdoor education.                              ..   NAG 1 refers to physical activity: “Giving
                                                                                            priority to regular quality physical activity that
                                                                                            develops movement skills for all students,
      Ministry of Education, Te Kete Ipurangi (TKI), The Education Act and

     the curriculum [online], available URL:                especially in years 1-6” (NAG 1 (i) (c).

                                                                                        1. THE SCHOOL SPORT ENVIRONMENT

Example of the structure of sport within and outside a school

         The Sports Sector                                  The School Sector

         National Sport                                       Sport Governance                       School Governance
         Organisations                                           E.g. Sports Council,                  E.g. Board of Trustees
                                                              Student Sport Committee

                                        Sports Trust
         Regional Sport                                      Sport Management                        School Management
                                                                  E.g. Sport Coordinator,                 E.g. Principal,
         Organisations                                             Sport Administrator                  Senior Leadership

                                      Regional Sports
              Clubs                                                 School/Sport                      School Teachers
         Coaches, Officials,                                        Management                           and Staff
          Event Managers                                      E.g. Director of Sport, TIC

 Roles and responsibilities                                DIRECTOR OF SPORT/HOD SPORT/TEACHER IN
                                                           CHARGE (TIC) OF SPORT
 SPORT COORDINATOR/ADMINISTRATOR                             ..    increases the participation and performance
    ..   helps to establish and maintain a strong school           levels of students in sport
         sport environment                                   ..    directs and manages the school’s
    ..   manages and coordinates school and inter-                 sport programme through leadership,
         school sports teams                                       communication, administration, and
    ..   manages and coordinates coaching                          professional support and training
         programmes in school sports                         ..    gives input into the strategic direction of sport.
    ..   manages sports resources and facilities.
                                                           HEAD OF DEPARTMENT (HOD) PE
 See example position descriptions for a sport               ..    focuses primarily on providing leadership to
 coordinator and sport administrator.                              put in place the PE curriculum
                                                             ..    develops and monitors a school-wide PE
    ..   coordinates activities outside class time.          ..    ensures resources are provided for the
    ..   coaches junior teams                                      teaching and learning programme of PE
    ..   supervises equipment distribution and               ..    keeps up-to-date with current practice through
         collection                                                ongoing professional development and
    ..   administers and officiates at sports events.              membership of relevant subject organisations.

                                                                                                1. THE SCHOOL SPORT ENVIRONMENT

     SPORTS ADVISORY COUNCIL                                                 ..   set realistic and relevant school goals and school
     May include representation from teachers, senior                             targets in relation to sport
     management, students, Board of Trustees, parents and                    ..   provide clear direction and strong leadership for
     community sport organisations. Ideally, the Council will:                    sport within the school
          ..   advise and support sport coordinators                         ..   implement a professional development policy that
          ..   develop sport policies                                             provides opportunities for teachers to maintain their
                                                                                  ability to provide sport
          ..   set sports targets in the strategic and annual
                                                                             ..   plan and provide professional development
                                                                                  opportunities for teachers and sport staff to ensure
          ..   manage funding applications
                                                                                  they are competent and up to date with current
          ..   provide financial reporting                                        practice
          ..   liaise with the community.                                    ..   ensure that sport opportunities are offered
                                                                                  within the school and that there is a process for
     See a proposed structure for a Sports Advisory Council
                                                                                  monitoring and reviewing these
     and ideas for setting their targets.
                                                                             ..   make sure that everyone in the school is informed
     STUDENT SPORT COMMITTEE                                                      about sport opportunities and PE.
     Gives students the opportunity to have a say about
     how sport is run in their schools.12 The role of                      BOARD OF TRUSTEES
     committee members may include:                                          ..   establishes a school charter: the Board’s mission,
          ..                                                                      aim, objectives, direction and targets so that their
               providing leadership
                                                                                  school will be governed and managed in line with
          ..   being role models for their peers                                  the Education Act 1989
          ..   promoting specific activities within the school               ..   approves the school’s strategic and annual plans
          ..   speaking at events, such as school exchanges,                      and ensures that the school complies with NEG 5
               prizegivings, sports assemblies.                                   and NAG 1
                                                                             ..   develops policies and procedures to support sport
                                                                                  and PE programmes within the school as well as
          ..   alongside the sports director, develop and
                                                                                  policies around safe sport for children
               implement sport within the strategic and
               annual plans
                                                                             ..   allocates adequate funding to purchase and
                                                                                  maintain appropriate facilities, equipment, and
          ..   ensure sufficient sports resources are available
                                                                                  other resources that are needed to enable students
                                                                                  to achieve their curriculum learning outcomes and
                                                                                  access appropriate sport opportunities.

                                                                           About Schools summary
                                                                             ..   A strong school sport environment provides quality
                                                                                  experiences for all students, accommodates their
                                                                                  aspirations, and gives them the confidence to continue
                                                                                  participating in sport when they leave school.
                                                                             ..   The key components of a school’s strong sport
                                                                                  environment are:
                                                                                  –   ethos and culture
                                                                                  –   school and community relationships
                                                                                  –   sport opportunities
                                                                                  –   curriculum.
                                                                             ..   A rich, rewarding and high quality PE curriculum
                                                                                  in schools contributes to students’ confidence to
      Ministry of Youth Affairs 2002. Youth Development Strategy
                                                                                  participate in sport for life.
     Aotearoa [online], available URL:
     and-reports/publications/youth-development-strategy-aotearoa.html       ..   Schools that interact with their community can provide
                                                                                  a broad range of sport opportunities for their students.

                                                                                           1. THE SCHOOL SPORT ENVIRONMENT

1.4 How is Sport in Schools Funded?

        The provision of sport in schools is a significant
        investment. The main organisations that provide
        funding to support school sport are Sport NZ, the
        Ministry of Education, community trusts and the
        gaming sector, and parents.

        KiwiSport is a government fund for the promotion of
        sport for school-aged children. The funding is through
        the Ministry of Education, and Sport New Zealand
        via regional sports trusts (RSTs). The intention of the
        fund is to increase the number of organised sport
        opportunities, increase the number of participants in
        those opportunities and to improve their skills.

        The KiwiSport fund is made up of two parts:

        1. The Direct Fund
        The Direct Fund is a grant paid quarterly to schools
        by the Ministry of Education and incorporated in
                                                                    Other funding opportunities
        schools’ operations grants. Typically, this is used in
        secondary schools to support the employment of sport        Crowd funding is another growing way of sourcing
        coordinators.                                               funding for all sorts of projects including sport. For
                                                                    more information, see the Funding Information
        For more information, see the KiwiSport section on          Service’s website.
        the Ministry of Education’s website.

        2. Regional Partnership Fund                                Parent contribution/user pays
        A Regional Partnership Fund is allocated to the 14          A significant cost of school sport is contributed by
        RSTs by Sport NZ for distribution to their communities.     parents, participants and the community. Schools
        RSTs establish priorities and mechanisms for fund           endeavour to reduce costs by accessing the funding
        applications that reflect the needs of their communities.   sources described above.
        See the KiwiSport sections on each RST’s website.

        Funding opportunities
                                                                    To help with the costs of running sport, many schools
        Refer to Sport NZ’s website for a directory of potential    have corporate sponsorship or benefit from a national
        funding sources.                                            campaign by agreeing to be part of a programme or
                                                                    accepting services/products. The reasons for sponsors
        Community and gaming trusts                                 to come on board may include to:

        New Zealand is one of the few countries that operate             ..   enhance their public image or public
        a community gaming model13 in which charitable                        awareness
        gaming societies aim to return a percentage of their             ..   improve customer relationships and reach
        funds back into their communities. Examples include              ..   be seen to be socially responsible
        the New Zealand Community Trust (NZCT), Lion
                                                                         ..   gain publicity through increased exposure.
        Foundation, Pub Charity and Southern Trust. Refer to
        the Department of Internal Affairs website for a list of
        all gaming society websites.                                 The Lion Foundation website:

                                                                                      1. THE SCHOOL SPORT ENVIRONMENT

 1.5 Communication

     Effective communication in managing sport at your
     school is crucial for keeping students, teachers,
     parents/family and the community informed and
     involved, and to promote and celebrate sports
     achievements and events.

     Ideally, a school will establish a communications plan
     that might include some or all of the channels listed
     below. Think about who you want to communicate
     with and what the best channel might be. It’s
     important to talk to your community (kids, coaches,
     teachers) about what the communication plan is; this
     ensures all the stakeholders are aware of it and how it
                                                                 A number of newsletters are developed through
     The technology and tools used for communication             applications such as MailChimp, which create, email
     are always evolving and changing. If you have any           and track newsletters. People subscribe to the
     problems, check with your school administrator first as     newsletters they’re interested in and then receive them
     they may have a solution; any technical functionality       automatically into their inbox. By using this method,
     required may already be available but it isn’t used or      parents don’t have to search for a newsletter through
     hasn’t been enabled.                                        a school website or at the bottom of their kid’s school
                                                                 bag. You also develop a subscriber database with
     Some of the ways to communicate and provide                 all their contact details stored in one place, and the
     sporting information include:                               ability to track their activity e.g. whether or not they’ve
                                                                 opened the newsletter.
     Speaking with and listening carefully to young people,
                                                                 MOBILE PHONES
     parents and families are important ways to engage
                                                                 Texting sports updates and reminders to students is an
     them and to find out if there are any issues or problems.
                                                                 easy way to get practical information out to students
                                                                 quickly. There are many sport-related apps that can
                                                                 be used to help with such things as nutrition and
     Quick and easy and often used to follow-up                  motivation, managing teams and training; for example,
     conversations to confirm information. Some school           check out
     data management systems have email and text
     message functionality (e.g. KAMAR has the option            Some schools have designed their own mobile app that
     of text notifications built into it). You may need          pulls together information such as notices, newsletters,
     permission from your school systems administrator to        photo galleries and sports updates for easy access on
     use these functions.                                        smartphones. For examples, see the School Apps NZ
                                                                 website and Pukekohe High School’s website which
     NEWSLETTERS                                                 includes a link to download their school app.
     These can be placed on the school’s website or
     emailed out through the student management system.
     Electronic newsletters need to be up-to-date and must
     be easy to open and download. Some families don’t
     own a computer, or parents are not computer literate,
     so a hardcopy newsletter is essential to provide in
     these situations.

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