SPRINGVALE HOSTEL Information for Parents and Boarders Year 11 and 12 students
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SPRINGVALE HOSTEL
Information
for
Parents and Boarders
Year 11 and 12 studentsSpringvale Accommodation Pty Ltd
ACN 107 705 760
ABN 68 107 705 760
MISSION STATEMENT
Our mission is to provide pastoral care for enrolled students.
Vision Statement
A staff team, buildings and a student body that enriches and enhances the boarding experience to such an
extent that boarders participate from enjoyment and reward, achieve and excel as individuals and
contribute to the community life with enthusiasm and courage.
Values Statement
Pastoral care is based on the principle of “in loco parentis.”
Boarding students are generally considered to be operating at a disadvantage when compared to day students.
Therefore, the hostel will be run in such a way, on the basis of Christian, family and community values, so that the
disadvantages are redressed and the enrolled students see their experience as a positive and advantageous one.
Our commitment is to high quality pastoral care and includes:
Pastoral care based on experience and sensitivity
Encouragement and opportunity to excel at individual endeavours
Encouragement and opportunity to participate in the community life of the Hostel
Access to resources and programmes that redress the disadvantage of living away from home
Encouragement and training to develop self discipline
Encouragement and opportunity to develop leadership skills
Assistance with job seeking
Consultation with parents and schools
There is an expectation that students will participate in hostel life. Students seeking a place to eat and rest, as a
maximum level of involvement, would be better suited to alternate accommodation.Springvale Accommodation Pty Ltd
ACN 107 705 760
ABN 68 107 705 760
2-4 Midwood Street Telephone: Office (03) 6228 1282
New Town TAS 7008 Manager 0418 133 857
Facsimile: (03) 6228 0298
Postal address:
PO Box 685 E-mail: springvale@southcom.com.au
Moonah TAS 7009 Web: www.springvalehostel.com.au
Dear Year 11/12 student,
Thank you for expressing interest in boarding at Springvale Hostel. Springvale is a College hostel and preference is
given to College students ahead of grade 7 to 10 students. However, we are not obliged to take any person simply
because they apply and residence can be refused or withdrawn at any time.
Two big stumbling blocks for College students are the ability to pay fees in advance and the willingness to
participate in community life. Fees must be paid in advance and residence will be withdrawn if you fall in arrears.
If we need to engage a debt collector to recover arrears you will be liable for the debt and the debt collector’s fees.
We expect and require all boarders to participate in the community life of the hostel. This is not arduous or
demanding. You will have to do your fair share of domestic chores (about one week in six) and attend
approximately 2 to 3 events, such as a formal dinner or a House sport, per term. Therefore, if you are seeking
privacy to “do your own thing” and nothing more, Springvale will not be for you.
This package contains all the forms and information you will need. Please return the items that are underlined.
Your application will not be processed unless all the required signatures are received. Keep everything else in
a safe place. Put the fees information sheet on the fridge. You will need it each term.
RETURN THESE 4 FORMS with a $200 SECURITY DEPOSIT
Application for Residence Parent/Student sign this and return it
Health Information Parent/Student sign this and return it
Code of Conduct Parent/Student sign this and return it
Residency Conditions and Agreement Parent/Student sign this and return it
Fees Payment and Method Form
Security Deposit Form
KEEP THESE FORMS FOR YOUR INFORMATION
Contact details
What to bring and what not to bring
Daily Routine
“The rules”
Current Boarding Fees (and explanation of methods of payment).
Please read this carefully – it could save you money.You should also supply the following information. Failure to do so may result in you being refused
enrolment:
• A copy of your grade ten reference or an equivalent character referee
• Your year ten (or equivalent) TCE results
• The subjects you are enrolled in at College
It is important that you read and sign all the necessary documents and return them. If you are a new boarder you
must also return a $200 security deposit. This deposit includes a deposit for room and front door keys. It is non-
refundable, and if you do not take up your room your deposit will be forfeited. Once you begin attendance the
deposit can be refunded when you leave (provided keys are returned and your room passes exit inspection), or it can
be deducted from any outstanding fees amount.
We will contact you by phone, once we have processed your application, to confirm your enrolment.
Regards,
R.V. Gilmour
MANAGERSpringvale Accommodation Pty Ltd
ACN 107 705 760
ABN 68 107 705 760
APPLICATION FOR RESIDENCE (Confidential)
I wish to enrol my child at Springvale Hostel. I agree that my child will be bound by a signed Code of Conduct and
by any other rules that may be instituted from time to time. I agree that fees are to be paid in advance in accordance
with the fees scale for the current year. I agree that if it is necessary for Springvale Accommodation Pty Ltd to
engage a collection agency to recover arrears of fees I will be liable for the full amount of arrears and the cost of
recovery. My security deposit of $200 (new students only) is enclosed.
FAMILY NAME:.....................................................................................................................................................................
STUDENT’S GIVEN NAMES:...............................................................................................................................................
DATE OF BIRTH: / / GENDER: MALE / FEMALE
SMOKING: SMOKER / NONSMOKER
NB: SMOKERS OF ANY AGE MAY NOT BE OFFERED A POSITION. SMOKING IS ILLEGAL FOR THOSE UNDER 18
RELIGION:..............................................................................................................................................................................
WHAT SCHOOL and GRADE IS THE STUDENT IN NOW? ............................................................................................
..................................................................................................................................................................................................
SCHOOL and GRADE FOR THE COMING YEAR?............................................................................................................
..................................................................................................................................................................................................
PARENT(S) or GUARDIAN(S) NAME(S):...........................................................................................................................
HOME and/or POSTAL ADDRESS:......................................................................................................................................
.............................................................................................................................. POSTCODE:...........................................
HOME PHONE:.................................................................. BUSINESS PHONE:...........................................................
PARENT’S MOBILE PHONE: ..............................................................................................................................................
EMAIL ADDRESS:.................................................................................................................................................................
STUDENT’S MOBILE PHONE:............................................................................................................................................
BOARDING DURATION: 5-day 7-day □ □
Please indicate whether you will be a 5 or 7-day boarder. Please note the 7-day boarding is NOT available for students in
Grades 7 to 10. Please note that 7-day boarders pay the full 7-day fee whether they occupy their room every weekend or not.
Refunds will not be given for weekends that the student does not board.
ROOM PREFERENCE: Single □ Twin Share □
Please list below the name(s) of people you would like to share with – even if you have ticked a preference for a single room.
..................................................................................................................................................................................................
..................................................................................................................................................................................................
PLEAE NOTE: Single rooms are limited. Requesting a single room does not guarantee it will be delivered. Room allocation is
at the manager’s discretion. Generally Year 11 and 12 students and 7-day boarders will be given priority. High school students
are unlikely to get a single room.
Parent’s Signature................................................................................................ Date:........................................................
Student’s Signature.............................................................................................. Date:........................................................
__________________________________________________________________________________________________
OFFICE USE ONLY
Date received: Security deposit details: Enrolment confirmed: YES / NOSpringvale Accommodation Pty Ltd
ACN 107 705 760
ABN 68 107 705 760
HEALTH INFORMATION
Confidential
NAME:...................................................................................................................................................................................
AGE:............................................................................. DATE OF BIRTH:.......................................................................
GENDER (circle one): MALE/FEMALE
MEDICARE NUMBER:........................................................................................................................................................
PRIVATE HEALTH COVER (circle one): YES/NO
If “YES”, please provide fund name and card number:.........................................................................................................
PARENT'S/GUARDIAN'S NAME(S):..................................................................................................................................
TELEPHONE NUMBERS:
Work:...................................................... Home:.................................................. Mobile:..............................................
ALTERNATIVE EMERGENCY CONTACT (Please give address, telephone number and relationship to student):
............................................................................................................................................................................
............................................................................................................................................................................
Has you child ever Does your child Please list any
experienced? currently experience? medications etc.
(please circle appropriate (please circle appropriate currently taken for
answer) answer)
these conditions.
Asthma YES / NO YES / NO
Impaired hearing YES / NO YES / NO
Impaired eyesight YES / NO YES / NO
Bedwetting or soiling YES / NO YES / NO
Any allergies (please state) YES / NO YES / NO
Attention Deficit Disorder YES / NO YES / NO
Depression or other mental illness YES / NO YES / NO
Any other current illness NA YES / NO
(please state)
Please indicate present general health state:.................................................................................................
Has your child had all routine immunisations?(please circle appropriate): YES / NO
Please provide a copy of their up-to-date immunisation record.
PTOPlease provide any further information you consider the Hostel staff need to know about your child (e.g. habits, diet requirements, sleep walking, etc.) ............................................................................................................................................................................ ............................................................................................................................................................................ ............................................................................................................................................................................ ............................................................................................................................................................................ ............................................................................................................................................................................ Please list any medications that your prefer your child to have/not have. ............................................................................................................................................................................ ............................................................................................................................................................................ I certify that all the information contained herein is true to the best of my knowledge. I accept that in some circumstances it is possible that my child will need hospital treatment including anaesthesia and surgery. If it is impossible to contact me or the other emergency contacts listed I authorise/do not authorise (delete one) the hostel manager to sign whatever hospital documentation that is required to be signed to ensure the safety and well being of my child. Signature of Parent(s)/Guardian(s):.................................................................................................................... Date:........./.........../................
Springvale Accommodation Pty Ltd
ACN 107 705 760
ABN 68 107 705 760
SPRINGVALE HOSTEL
Code of Conduct
Year 11 and 12
PART ONE: PHILOSOPHY
Living in any community requires some cooperation. The attitude, “I don’t care as long as I’m OK”, will
work for any given individual for a certain time but will ultimately result in friction. Because rules create
black and white situations that cannot meet every occasion and sometimes do not reflect the realities of
life, a set of guidelines has more use. Guidelines explain what is expected and why. They provide an
indication of expected standards of behaviour but leave room for the individual to make choices and accept
responsibility for outcomes. Each member of the Springvale Year 11 and 12 community will be asked to
read, and individually indicate by signing, that they have read and accept the guidelines as a code of
conduct of behaviour while resident at the hostel. Your signed copy of the guidelines should be returned
with your application.
PART TWO: GENERAL BEHAVIOUR
The management of the hostel accept that adolescence is a time of change, excitement and confusion.
Young people are experiencing a range of new changes that vary from the exciting to the frightening.
These changes generate new responsibilities. It is expected that high spirits will be generated from time to
time. During these periods students are still responsible for their conduct and remain financially
responsible for damage or breakage of property belonging to the hostel or private individuals. Part of the
management’s aim is to keep the hostel at the highest level of serviceability. Accidental or unintentional
damage needs to be fixed and the manager should be informed if something gets broken. Vandalism or
deliberate destruction is not acceptable under any circumstances. If such damage does occur the student(s)
will be liable for the damage.
We share the hostel with a group of high school students and it is up to us to remember that they have not
reached our level of maturity or experience. It is also important to remember that they will be influenced
by what they see us do. These constraints apply to management and staff, as well as older boarders.
Therefore, it is expected that negative behaviours like smoking, swearing, violent or abusive language,
intoxication, temper-tantrums, vandalism and other socially unacceptable behaviour will not occur while
boarders are in residence.
Because Springvale is a community, it is expected that year 11 and 12 students will join in the community
activities. Therefore, students will be included in both entertainment and recreation activities and in
domestic chores.
Springvale is a drug and alcohol free zone. Cigarette smokers who are of legal age must leave the
premises to smoke. This applies to staff and students alike. Students who are underage may not smoke
and those who do may be asked to leave the hostel. Students who bring alcohol or drugs onto the premises
will receive little or no sympathy from the management if they are caught. Please be aware that because of
the presence of younger boarders we view this very seriously. It is highly possible that if drugs are found
on the premises that the police will be involved.
PART THREE: PERSONAL HYGIENE
Each of us is responsible for personal hygiene and the state of personal living quarters. Everyone is
expected to shower daily and more often if required. Rooms are to be maintained at a reasonable standard
and beds are to be made each day. Clothing and bed linen should be washed regularly. The manager will
point out problems in these areas privately in the first instance. Difficulties that an individual has can be
overcome if we know there is a problem. However, dirtiness that is simply due to laziness or due to
deliberate desire to offend is unacceptable.PART FOUR: SAFETY Most safety rules arise from experience; quite often bitter experience. Safety will not be compromised and in areas where legislation applies the hostel has a responsibility to ensure that the right thing is done. Under no circumstance will tampering with safety equipment, such as fire extinguishers or smoke detectors, be viewed lightly. Safety rules are non-negotiable. Boarders are reminded that helmets are mandatory when on bicycles on a public street and advisable if on a skateboard or roller blades. PART FIVE: MOTOR VEHICLES Students with a car or motorbike are welcome to park it at Springvale. Because the staff live here, they have priority of parking spaces (such as they are). If a vehicle is used in a way that creates a nuisance, the owner will be asked to remove it. “Nuisance” covers such things as noisy exhausts, loud revving, wheelies, “block bombing”, inappropriate parking and using the vehicle to discourage others from attending school. We cannot condone the use of vehicles for illegal purposes. High school students are not to be taken in college students’ cars or on motorcycles. PART SIX: USE OF SERVICES A fair amount of equipment is available at Springvale and we are always aiming to improve standards of service. At the same time we manage to keep costs down by expecting a high standard of responsibility from boarders. Here are some of the expectations: If using kitchen materials outside of regular meal times – clean up, wash up and put away anything used. If an electrical appliance is finished with – turn it off. Use all equipment in the way it was designed to be used. If it is broken or needs maintenance let a staff member know. Turn off unused lights. PART SEVEN: RELATIONSHIPS Adolescence is often a period when first serious romantic relationships are formed. These relationships can be joyful, but have the potential to be very painful. In an environment such as Springvale it would be a miracle if relationships were not formed between boarders. Because the demonstrated signs of affection can be embarrassing for others, activities such as embracing, hugging, kissing and so on are not encouraged. Discretion will reduce levels of embarrassment and envy. Under no circumstances should boarders enter each other’s rooms. If it is necessary to be in another’s room for the purposes of study the door should be left open. The Golden Rule: No Fraternisation! PART EIGHT: DAILY ROUTINE It is an unfortunate fact of life that our daily routines are driven by the needs of others. At Springvale we are governed by time factors, the cost of wages, legal considerations, and expectations of parents more than we are governed by the expectations of boarders. This applies to staff as well as boarders. Consequently, we function to a daily routine. Boarders are expected to comply with that routine wherever possible. Breakfast timetables are strict and it is a requirement that each student gets out of bed and attends breakfast. The routine is sufficiently flexible to meet individual needs but some things need to be pointed out. Late meals are available but the kitchen staff needs to be notified. As a general rule the curfew for year 11 and 12 boarders is 10:00pm. Boarders are to be in their own dorms by 10:30pm and lights out at 11:00pm. Individuals seeking some variation to this general rule can discuss their needs with the staff. If this routine seems overly constraining then it may be that hostel life is not for you. PART NINE: ACADEMIC BEHAVIOUR AND STUDY The hostel will not compel any year 11 or 12 student to study and recognises that most students have large amounts of free time during the college week. However, provision will be made for those students wishing to study at the hostel and study is encouraged. Staff are well aware of the competitive nature of the job market and it is recognised that the best guarantee of success at obtaining employment remains a good education. Students wishing to do extended after-hours study should negotiate with staff. PART TEN: STUDENT/STAFF RELATIONSHIPS Staff are entrusted with a responsibility and the governing principle is in loco parentis, or literally, acting as parents. If some incident occurs that goes beyond the confines of the hostel, it is by this principle that staff and the hostel will be judged. Consequently, staff are instructed to err on the side of caution. By the
same token we recognise that older students need a greater degree of autonomy and should have room to make mistakes so they can learn from them. There are very few situations that cannot be settled by negotiation and wherever possible discussion should occur on mutually respectful terms. In public places staff and boarders should address each other in terms that indicate mutual respect. Excessive familiarity is not needed and is probably undesirable in view of the responsibility entrusted to the staff. PART ELEVEN: VISITORS Experience has shown that many of the problems that do arise stem from the inability or unwillingness of boarders to be responsible for visitors. Therefore, boarders are not permitted to bring visitors to the hostel without prior approval. In any case, visitors are not to be taken into boarder’s bedrooms or into any private areas of the hostel. Visitors should be off the premises prior to 8:45pm when the youngest boarders begin going to bed. PART TWELVE: NON-COMPLIANCE and CONSEQUENCES When an issue arises that indicated a disciplinary measure is required there are a number of possibilities that may occur. In most instances direct negotiation between the management and the student may be all that is necessary. If issues are unresolved by negotiation then parents or teachers may be included in the discussion. Solutions may include making good of damage, apologising to others involved, a written undertaking not to repeat the offending actions and so on. The management reserve the right to refuse continued accommodation to any individual if it is the management’s belief that the continued residence of that individual is not in the best interests of the hostel or its other boarders. DECLARATION I have read the guidelines for conduct at Springvale Hostel and agree to accept them as a framework for my behaviour. Name of Student:............................................... Signature of Student:........................................... Name of Parent/Guardian:................................. Signature of Parent/Guardian:............................. Date:........./......../..................
Springvale Accommodation Pty Ltd
ACN 107 705 760
ABN 68 107 705 760
SPRINGVALE HOSTEL RESIDENCY CONDITIONS AND AGREEMENT
This is not a complete inventory of rules and regulations but defines the major conditions of boarding life.
The following conditions apply to all boarders resident at Springvale:
• The hostel operates on Christian values. We aim to encourage a family and community ethos. All
boarders are required to participate in any community activities that may organized from time to
time.
• All fees must be paid a minimum of TWO WEEKS in ADVANCE.
• The resident/parent is liable for any costs incurred by the hostel as a result of having to engage a
debt collection agency to recover bad debts.
• Rooms and bed spaces are rented for the school year and fees are due for the full year whether or
not the student sleeps in the room for the full year.
• Refunds may be given for absences of longer than two weeks, but refunds cannot be taken for
granted. Applications for refunds must be in writing and addressed to the manager.
• The hostel accepts no liability for loss or damage of residents’ personal property unless such
property has been handed to a member for staff for safekeeping.
• The person(s) causing the damage will pay for any damage caused to hostel property by deliberate,
negligent or careless behavior including the triggering of the fire alarm system. Where damage
occurs in a room the occupant(s) of that room will be regarded as liable for the cost unless they
disclose the name of the person(s) causing the damage. Damage due to fair wear and tear is not
regarded as a recoverable cost.
• All residents are required to sign and abide by a Code of Conduct and any other rules that are in
place or that may be amended from time to time
Agreement:
I/We (full name of parent(s)/guardian(s))_______________________________________________
_have read and understand the above conditions of residence. I/We agree that my/our child and I will be
bound by them.
Signature(s)_____________________________________________ Date / /
I (full name of student)_____________________________________________________________
__have read and understand the above conditions of residence. I agree that I will be bound by them.
Signature ______________________________________________ Date / /Springvale Accommodation Pty Ltd
ACN 107 705 760
ABN 68 107 705 760
2-4 Midwood Street Telephone: Office (03) 6228 1282
New Town TAS 7008 Manager 0418 133 857
Facsimile: (03) 6228 0298
Postal address:
PO Box 685 E-mail: springvale@southcom.com.au
Moonah TAS 7009 Web: www.springvalehostel.com.au
SPRINGVALE HOSTEL
Contact Details
Street Address: 2-4 Midwood Street
New Town TAS 7008
Postal Address: PO Box 685
Moonah TAS 7009
Telephones: Office, Deputy Manager and Duty Supervisor(s)
(03) 6228 1282
Use this number to speak to the duty manager or the
supervisor(s) on duty.
Best times to call are before (7:00 – 7:30 am) and after
breakfast (8:00-8:30 am) and after school until bedtime (3:00
– 10:00pm). Please don’t call during dinner (5:45 – 6:30 pm)
or homework (7:00 – 8:30 pm).
Manager
0418 133 857
Use this number to speak to the manager, Bob Gilmour,
during normal business hours. Please don’t call Bob on the
weekends unless it is urgent. You wouldn’t call the school
Principal or teachers on the weekend or of an evening when
they are at home, so please consider the time before calling.
Most things can be dealt with the next morning or on
Monday.
Facsimile: (03) 6228 0298
E-mail: springvale@southcom.com.au
Web: www.springvalehostel.com.auSpringvale Accommodation Pty Ltd
ACN 107 705 760
ABN 68 107 705 760
SPRINGVALE HOSTEL
Daily Routine
The following schedule is subject to change from time to time. Some variations occur for Year 11 ad 12
students.
7:00am Everybody wakes up and gets up
7:00 to 8:10am Breakfast, showering, room tidy and lunch cutting
8:10am Room inspection
8:15 to 8:30am Leave for school
3:00pm Hostel reopens for grades 7 to 10
3:10 to 4:30pm Afternoon tea
5:45pm Evening meal
7:00 to 8:30pm Self directed study (may vary with daylight savings)
8:30pm Supper
9:20pm Grade 7/8 boarders shower and ready for bed
9:50pm Grade 9/10 boarders shower and ready for bed
10:30pm Year 11/12 boarders to be in their own dorms and ready for bed.
Year 11/12 boarders shower daily to suit individual timetables.
11:00pm Lights out and Hostel secured. Only Year 11/12 boarders who
have made individual arrangements with staff should still be up.Springvale Accommodation Pty Ltd
ACN 107 705 760
ABN 68 107 705 760
2-4 Midwood Street Telephone: Office (03) 6228 1282
New Town TAS 7008 Manager 0418 133 857
Facsimile: (03) 6228 0298
Postal address:
PO Box 685 E-mail: springvale@southcom.com.au
Moonah TAS 7009 Web: www.springvalehostel.com.au
MESSAGE TO PARENTS OF "FIRST TIME BOARDERS"
Dear Parent(s)/Guardian(s),
If you are reading this then it is probable that your child is about to begin a career as a boarder and will be living
away from home for the first time. It is a stressful period for both parents and boarders. Sometimes it seems to me
that it is more stressful for the parents than the boarders. There are some things that can be done to minimise this
stress.
PARENTS:
• Before sending you son or daughter, come and see the Hostel first-hand and meet the staff.
• Read the information package carefully. It tells you nearly everything you need to know.
• If you have questions, ring and ask before term opens - but not during the holiday break (around mid-
December to mid-January each year).
• Share the load. Boarding is a family experience and all members of the family should be involved. Don't
leave it to one parent and the child. Both parents should be involved and Grandparents can often be useful
assistants.
• Plan your first day carefully - do not leave it to the last minute.
• Make sure that you are confident that your child has everything they need. If you are feeling confident then
it is easier for the new boarder to feel confident.
I cannot stress confidence enough. Every year we see that it is the confident children who adapt fastest and suffer
least from homesickness. The major cause of loss of confidence is often a lack of skill, especially personal care
skills. Make sure your child knows how to use a washing machine and dryer, wash and dry dishes, put on their own
clothes in the morning, make their own beds, look after their own personal hygiene and cut their own lunch. If your
son/daughter does not already do these things, spend the summer training them how to. They will have to do all of
this in the Hostel and there is nothing more confidence sapping for a boarder than to find out that they can't do these
things, that suddenly a parent is not around to do it for them, and that other kids don’t seem to have any troubles at
all.
This may sound silly to some parents but over the years we have had boarders who could not dress themselves, tie
their own laces, tie a school tie, use an iron, make toast, cut lunch or mix up cordial for a drink bottle. This lack of
skill and the subsequent lack of confidence will leave the student floundering and boarding can quickly become an
unpleasant experience. Staff and senior students will be assigned to identify and help overcome these problems but
the boarders can settle so much faster if they can already look after themselves to some extent.STUDENTS:
• If possible, make sure you already know at least one other person who is coming to Springvale. It will be
even better if that person is in the same grade.
• Bring some of your favourite things; this will help make your room seem more like home.
• If there are things you do not already know how to do: like making beds, drying dishes or ironing your
clothes, then make mum or dad teach you. You will need to know these things when you are a boarder.
• Read all the information, especially the Code of Conduct. This will tell you what your rights and
responsibilities are.
• Get Mum or Dad to bring you to see the Hostel. Spend a bit of time finding your way around, that way it
will not seem so strange on the first day of term.
PARENTS AND STUDENTS:
Springvale wants your boarding experience to be a positive and happy one and we will do everything we can to
ensure that it is. If you can help out by making sure you are well prepared then the whole thing becomes so much
easier.
Regards,
R.V. Gilmour
MANAGERSpringvale Accommodation Pty Ltd
ACN 107 705 760
ABN 68 107 705 760
SPRINGVALE HOSTEL
What to bring and what not to bring
WHAT TO BRING
The following personal items are required:
• School uniforms or equivalent clothing
• Bedding (most bring a quilt/doona, sheets, pillow-case and pillow)
• Casual clothing suitable for wearing after school
• Nightwear, including a dressing gown and slippers
• Bathers
• Towel(s) and face washer
• Personal hygiene gear (brush/comb, toothbrush, toothpaste, soap, shampoo/conditioner etc)
• Shoe cleaning kit
• Lunch box and a drink bottle
• A wash bag for soiled linen and clothing
• Thongs to wear in the shower
• Large bag(s) for packing up (the striped bags available at Chickenfeed are ideal).
Please make sure that all items are clearly and indelibly marked with the student’s name.
As wardrobe and drawer space is limited do not bring non-essential items.
Students may bring a bicycle, roller-blades and a personal stereo.
Skateboards are NOT permitted unless the appropriate agreement has been signed.
College students may bring a television for use in their room.
Please note: On some weekends (about 4 a year) students are required to pack up their room to make space available for
visiting groups. This commercial business is essential to the Hostel budget and allows us to keep fees at an absolute minimum.
Students should bring one or two large bags to enable them to pack up their room. “Candy-striped” bags can be purchased at
Chickenfeed. When rooms are packed up for weekends belongings can be stored at the hostel.
WHAT NOT TO BRING
• Knives of any kind
• Spray deodorants and hairspray
• Firearms or parts of firearms, bullets or ammunition
• Cigarette lighters or matches
• Televisions (Grade 7 to 10 students)
• Water pistols or spray guns
• Slingshots
• Pets
• Chewing gum
• Water bombs
• Tools of any kind
Any item such as those described above will be confiscated. Dangerous items will be destroyed.
Please note: Spray deodorants and hairsprays can activate the smoke-detectors/fire alarms. Activation of the alarms
requires the fire brigade to turn out. The brigade bill us an amount of $430 for each false alarm and we will be very happy to
forward this bill to the parents of any student responsible for causing such an alarm. As a matter of course, any wilful,
negligent, stupid or reckless damage caused by a student will become the financial responsibility of the student and/or their
parent(s)/guardian(s).Springvale Accommodation Pty Ltd
ACN 107 705 760
ABN 68 107 705 760
SPRINGVALE HOSTEL
The Rules
We do not have a “Book of Rules” as such. Such a thing would be a pointless exercise and a book of “thou shalt
nots” becomes a restrictive and activity killing dead weight. Our expectation is that people will honour their own
signatures on the Code of Conduct and keep their behaviour within those guidelines. Below are some of the “Thou
shalt nots” that occur when people don’t stay inside the guidelines.
• Students are not be out of bed before 0700hrs. Some leeway must be given to year 11/12 students, but not if it
means they are getting up to spend 45 minutes each in the shower! Hot water is plentiful but not unlimited!
• At 0700 all students will wake up and get moving.
• Stereos will be at normal speaking volume.
• Water wars, yelling, throwing toilet rolls and toilet tissue, bullying, hazing, ducking, flushing initiations and
rough-housing in the showers/toilets are not on.
• Every student will shower daily and more often if needed.
• By 0810hrs each student will be up, dressed, breakfasted and ready for room inspection. Lunch cutting is
optional.
• Hats are not to be worn in the dining room.
• Students are to be appropriately dressed for all meals. Tank tops, dirty clothing and overly revealing clothes
are to be replaced. Footwear must be worn at all times.
• Students, especially their hands, are to be clean for all meals.
• Thanks will be given at the evening meal. There will be silence before and during Thanks.
• At all times the noise level in the dining room should be held down to conversational level.
• At all times the behaviour in any area of the hostel is to be consistent with common courtesy rules.
• Students are not to run, yell, scream, swear, fight, throw/kick balls, skate, cycle, draw, or scribble, in any
corridor or room of the hostel.
• Students are not, at any time, to be in any other student’s room. This applies to all students and all rooms.
Year 11/12 students who have asked permission may be in each others rooms for the purpose of study only,
but they must have the door open at all times.
• At room inspection the rubbish is to be picked up off the floor, bins are to be emptied into wheelie bins, not in
the corridor, beds are to be made, wardrobes and drawers tidied. This is the minimum.
• All students are to be gone by 8:20 am unless ill.
• Ill students may remain at the hostel. Schools and parents must be notified that students are ill.
• On returning from school all students will change into casual clothes before afternoon tea.
• All foodstuffs are to be consumed in the dining room. Food/drink of any kind is not to be taken into dorms.
• Chewing gum is not permitted.
• Students must sign the leave board before leaving and on return.
• Grade 7-10 students are to be back by 5:30 pm. They are not to leave the hostel after that unless it is on an
organised outing and we know about it. A signed note from parents is required.
• Mobile phones are permitted but are to be turned off during homework, meals and after lights out.
• Self-directed study starts at 7:00 pm. Students need something to write on and write with, and enough work to
keep busy for the study period. This is the minimum standard. The noise level during study is to be
conducive to work.
• During self-directed study all students should be in their rooms or an approved study area.
• After self-directed study students may watch TV or be in other public areas of the hostel.
• Any potentially dangerous activity is to be supervised.
• Students are not to congregate in the corridors. If they want to assemble in groups they are to be in the public
spaces.
• Students are not to congregate by the phone. One person on the phone – everyone else, somewhere else.
• Students are not to sit at the phone. They are to stand.
• All visitors are to stay in the public spaces and are to leave at 9:00 pm.
• Skateboards are banned unless the required agreement is signed.• TV watching is banned after breakfast (all days) and after school (unless the weather is wet).
• Students are to get ready for bed early enough so that lights are ready to go out at the appointed bedtime.
• Students are not to back chat, swear at, disobey or argue with staff.
• Before bed all toileting, filling of drink bottles, washing etc is to be complete. After lights out the students are
to settle to sleep – nothing else.
• Unless studying the 11/12’s are to “lights out” at 11:00 pm.
• All of the behaviour rules listed above apply to 11/12 in general terms.
• The private property of any individual is out of bounds to all others at all times.
• The property of Springvale is out of bounds to students at all times. Students are not to take or move chairs,
wardrobes, desks etc without seeking the approval from the manager.
• The blanket store, linen stores, cleaners stores, pantries and cool rooms, fire extinguishers, hose reels and
switch boards, staff quarters and staff bathrooms are out of bounds at all times. Entry is to be only, and
totally, under supervision.
• Students are not to ride bicycles or roller blades indoors, nor are these things to be taken to dorms. Students
on bikes are to wear helmets.
• The hostel is a drug and alcohol free zone. It is unlawful for people under 18 to have or use alcohol, cigarettes
and non-medical drugs.
These rules apply generally to all students, including year 11/12, although there are areas where 11/12s will be given
leeway. The list of rules is by no means exhaustive, but if you haven’t got the picture by now you never will. These
seem to be the common areas where students get into trouble and find themselves being disciplined.Springvale Accommodation Pty Ltd
ACN 107 705 760
ABN 68 107 705 760
BOARDING FEE INFORMATION
PLEASE read this. It could save you money, embarrassment or both:
METHODS OF PAYMENT
Our preference is that payments are made in four (4) installments, promptly at the beginning of each term.
You may also elect to pay the full year’s fee and receive a 5% discount. We can accept cash, personal
cheque, bank cheque, money order, EFTPOS or arrange for direct deposit. Eligible students can also set
up payments via Centrelink Centrepay, Assistance for Isolated Children (AIC) or Abstudy.
We will also accept payment by smaller installments.
PLEASE NOTE the following information if you decide to pay in small installments:-
• We will ONLY accept payment via regular DIRECT DEPOSIT or via CENTRELINK’S
CENTREPAY facility
• All small installments will attract a $5.00 administration fee
• All small installments must be paid IN ADVANCE
Direct Deposit
• Payments should be sent to CBA BSB 067-100, Account Number 1012 9963
• All direct deposits need to include the student’s name so the payment can be identified
• Please forward a copy of the bank transfer details (by mail or fax 6228 0298) to assist us in
reconciling your payment
Centrelink - Centrepay
• Students who are receiving Centrelink can arrange for fees to be directly paid to Springvale
Accommodation on a fortnightly basis using Centrelink’s Centrepay facility
• You will need to set this up well before the start of 1st Term
• You will need to provide Centrelink with Springvale Accommodation’s Organisation CRN, which
is 555 057 085 B for the purposes of Centrepay
Assistance for Isolated Children (AIC) and Abstudy
• If eligible, you will need to contact Centrelink to organize for payment via these methods.
• You will need to provide Centrelink with Springvale Accommodation’s Organisation CRN, which
is 555 014 161 V for the purposes of AIC and Abstudy.
Students who are managing their own affairs MUST organize for payment of
boarding fees via DIRECT DEPOSIT or through Centrepay (a service offered by
Centrelink).
SECURITY DEPOSIT
All new students must return a security deposit of $200 with their application. Returning students do not
need to do this. If no deposit is forwarded, no room will be allocated. If a room is allocated but the
student does not take it up, the deposit is forfeited. Security deposits will be refunded when the student
leaves the hostel if the room is left clean, tidy and undamaged, if all keys are returned and if all fees are up
to date. You will need to apply in writing to have you security deposit refunded.ENROLMENTS Students are enrolled for the school year and are required to pay the annual fee. Therefore, short weeks, public holidays and absences have no effect on the total fee required to be paid. 7-DAY BOARDERS Seven-day boarding is available to College students only. Students who have indicated in their Application that they are 7-day boarders will be required to pay the full annual 7-day boarding fee, whether they travel home on some weekends or elect to stay at the hostel on all weekends. No discount will be given for weekends not spent at the hostel. HOLIDAYS Unless special circumstances exist boarders will not be accommodated over Easter or Term Holidays. No fees are charged for Easter or Term Holidays. Students may be required to remove their belongings from their dormitories over holidays. WEEKENDS Except for 7-day boarders SPRINGVALE ACCOMMODATION retains the right to use rooms for other purposes at weekends. Students may be required to pack and store belongings for some weekends (about 4 per year). Occasional weekend boarding for 5-day boarders will be considered in special circumstances. Arrangements must be made well in advance and a fee will be charged. TENANCY AGREEMENT All parents/boarders will be required to sign a tenancy agreement (enclosed in the enrolment package) that highlights the major conditions of board payments and arrears recovery. REFUNDS Students are enrolled for the whole year and are expected to pay the full annual fee. There are no automatic refunds for any type of absence and we are under no obligation to give refunds. If you think that you are entitled to a refund you must apply in writing. Each case will be judged on its merits. Refunds may be considered where a student incurs a long absence through illness; through representing their school/state/country in any event; or where the student has been withdrawn from the hostel for any reason. Refunds will be calculated to a maximum of 80% of the fees paid. When students are suspended, excluded or expelled refunds may not be given. EARLY WITHDRAWLS A minimum of 2 weeks notice of intention to withdraw is required. In the absence of such notice fees must be paid for the notice period. Fees are not required to be paid once a student has been withdrawn. If a student is withdrawn a written application for a refund of unused fees should be forwarded to the manager. PARENTS AND BOARDING Through the school week parents visiting students are very welcome to stay overnight if we have available space. There will be no charge for this. Parents are welcome to board at weekends at the same cost as students.
Springvale Accommodation Pty Ltd
ACN 107 705 760
ABN 68 107 705 760
BOARDING FEES PAYMENT METHOD
PLEASE complete and return this form with your application.
1. Please indicate who will be responsible for paying the fees:
□ Parent(s)/Guardian(s): Name(s).......................................................
□ Student: Name...........................................................
2. Please select one option by ticking the box:
□ I will be paying the annual discounted fee.
• Payments can be made by cheque, cash, EFTPOS or by Direct Deposit.
□ I will be paying by term installments.
• This option consists of a total of 3 payments, due by the end the first week of each term.
• Payments can be made by cheque, cash, EFTPOS or by Direct Deposit.
□ Term payments will be sent via Assistance for Isolated Children (AIC)
• Please ensure that you have made arrangements with AIC well before the start of the 1st term.
□ Term payments will be sent via Abstudy.
• Please ensure that you have made arrangements with AIC well before the start of the 1st term.
IMPORTANT: If you elect to pay by small installment the ONLY payment options we will accept
are:
• Regular DIRECT DEPOSIT to Springvale Accommodation, or
• CENTRELINK deposit to Springvale Accommodation using CENTREPAY
□ I would like to arrange pay by WEEKLY small installment
□ I would like to arrange pay by FORTNIGHTLY small installment
□ I would like to arrange pay by FOUR WEEKLY small installment
• Details about DIRECT DEPOSITS and CENTRELINK CENTREPAY can be found on the FEE
INFORMATION sheet.
• Please ensure that you have made arrangement for your preferred payment method well before the
beginning of 1st Term.
• Payments need to be made IN ADVANCE and on a REGULAR basis.
Please indicate which method you will use to make small installments:
□ DIRECT DEPOSIT □ CENTREPAYSpringvale Accommodation Pty Ltd
ACN 107 705 760
ABN 68 107 705 760
SECURITY DEPOSIT
PLEASE complete and return this form with your application.
Student’s Name:..................................................................................................................
• All new students must return a security deposit of $200 with their application.
• If no deposit is forwarded, no room will be allocated.
• If a room is allocated but the student does not take it up, the deposit is forfeited.
• Security deposits will be refunded when the student leaves the hostel if the room is left clean, tidy
and undamaged, if all keys are returned and if all fees are up to date.
Please select one option by ticking the appropriate box:
□ I have enclosed a cheque/money order for $200
• Please make cheque payable to SPRINGVALE ACCOMMODATION PTY LTD
□ I have directly credited $200 to Springvale Accommodation
• Direct Deposit can be made to the CBA Account Name: Springvale Accommodation Pty Ltd, BSB: 067-100, Account
Number: 1012 9963
• Please ensure that you use the student’s FIRST NAME and SURNAME with the payment so we are able to identify
your payment on our bank statement
• Please provide evidence of payment, such as a copy of the bank transfer details
□ I have paid Springvale Accommodation by EFTPOS, date: □□/□□/□□□□
• This can be done over the phone in most cases. We accept VISA and MasterCard
• Please provide the date that your payment was made
□ Other (eg cash), please give details..............................................................................
• Please note that you need to contact us to discuss any other arrangement before completing your application and
returning it.
___________________________________________________________________________________________
FOR OFFICE USE ONLY
SECURITY DEPOSIT RECEIVED: Date: ........./........./.........................
Details:...........................................................................................................................................................................................................................................
KEYS RETURNED: Date: ........./........./.........................
Details:...........................................................................................................................................................................................................................................
ROOM INSPECTION COMPLETED: Date: ........./........./.........................
Details:...........................................................................................................................................................................................................................................
SECURTIY DEPOSIT RETURNED/PART RETURNED/NOT RETURNED: Date: ........./........./.........................
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