STAFF HANDBOOK - Amity College
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STAFF HANDBOOK
INTENDED
USE
As an Amity College employee, it is your responsibility to read
the following information carefully. This handbook contains
details relating to your job and the College as a whole.
For your convenience, a copy of this handbook can also be
found on the Amity College staff portal.
Last updated 17 August 2019.
2 | Staff HandbookTABLE OF
CONTENTS
1. THE COLLEGE BACKGROUND
1.1 The School History 6
1.2 The Vision 6
1.3 The Mission 6
1.4 The College Logo 6
2. STAFF EXPECTATIONS, RESPONSIBILITIES
AND DEVELOPMENT
2.1 Expectations From Staff 8
2.1.1 The Commitments to Amity College 8
2.1.2 Values and Attitudes 8
2.1.3 Methods of Teaching 9
2.2 Professional and Legal Responsibilities of Staff 9
2.2.1 Teacher Accreditation 9
2.2.2 Working With Children Check (WWCC) 9
2.2.3 Child Protection 9
2.2.4 First Aid 10
2.3 Duty of Care (Supervision/Monitoring) 10
2.4 Staff Code of Conduct 10
2.4.1 Staff Dress Code 10
2.4.2 Mobile Phones 11
2.5 Staff Attendance 11
2.5.1 Staff Absence 11
2.5.2 Meetings 11
2.5.3 School Events 12
2.5.4 Assemblies 12
2.5.5 Staff Leave 12
2.5.6 Holiday Periods and Leave 13
2.5.7 Supervision Class Arrangements 13
2.6 Student Attendance 13
2.6.1 Roll Call Procedures 13
2.6.2 Unexplained Absences 13
2.6.3 Truancy 13
Staff Handbook | 3TABLE OF
CONTENTS
2.6.4 Long Term Absence 13
2.6.5 Excursion/Incursion and Roll Call 14
2.7 Communications 14
2.7.1 Teacher – Teacher 14
2.7.2 Teacher – Parent 14
2.7.3 Teacher – Student 14
2.7.4 Social Media and Newsletter 14
2.7.5 Email and Internet Usage Guidelines 15
2.8 Teacher Performance and Development Framework 15
2.8.1 Professional Development 16
2.9 Staff Grievance Procedures 16
3. CURRICULUM
3.1 Curriculum Structure 17
3.2 Planning and Programming 17
3.3 Assessments 17
3.3.1 Schedules 18
3.3.2 Data Analysis 18
3.3.3 Exam Procedures 18
3.4 COOLSIS and Moodle 18
3.5 Homework 18
3.5.1 Primary (K-6) 18
3.5.2 High School (7-12) 18
3.6 Inclusive Schooling 19
3.6.1 Tier 1 Interventions 19
3.6.2 Tier 2 Interventions 19
3.6.3 Tier 3 Interventions 19
3.6.4 Learning Support Team 20
3.7 Incursions and Excursions 20
3.8 Co-curricular/Faculty Events 20
3.9 Committees 20
4 | Staff HandbookTABLE OF
CONTENTS
4. STUDENT WELLBEING AND DEVELOPMENT
4.1 Pastoral Care 21
4.2 Counselling Services 21
4.3 Career Advice 21
4.4 Behaviour Management 22
4.4.1 Student Code of Conduct 22
4.4.2 Student Uniform 22
4.4.3 Bullying, Harassment and Discrimination 23
4.4.4 Discipline Committee 24
4.4.5 Drugs, Alcohol and Tobacco Usage 24
5. ADMINISTRATIVE PROCEDURES
5.1 Daily Routine 26
5.1.1 Timetables 26
5.1.2 Replacement Classes 26
5.1.3 Yard Duties 26
5.1.4 Use of Specialist Rooms 26
5.1.5 Google Calendars 26
5.1.6 Wet/Hot Weather Procedures 26
5.1.7 Student Illness and Sick Bay Usage 26
5.1.8 Requisition Form 27
5.1.9 Excursions, Incursions and Camps 27
5.2 Operational 27
5.2.1 Multi Access Card (MAC) 27
5.2.2 Pigeon Holes/Lockable Space 28
5.2.3 School’s Electronic Devices 28
5.2.4 Photocopying 28
5.2.5 Workplace Health and Safety Procedures 28
5.2.6 Maintenance 28
5.2.7 Telephone Directory 29
5.2.8 Parking Spaces 29
5.2.9 Emergency Evacuation/Lockdown Procedures 29
5.2.10 Class and Corridor Displays 29
Staff Handbook | 51. THE COLLEGE
BACKGROUND
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6 | Staff HandbookSCHOOL BOARD
Payroll Officer Director of Finance Director of Pastoral Care (Boys) Head of Primary Head of High School
Mustafa Abay Recep Aydogan Ahmet Haktan Curriculum Curriculum
Vildan Gurbuz Azmi Alkan
International Student Coordinator PR & Marketing Manager Director of Pastoral Care (Girls)
Mujdat Keser Mujdat Keser Almila Koca
Diverse Learning Coordinator Diverse Learning Coordinator
Child Safety Officer Director of HR Compliance Operations Manager Zena Maarbani Ayla Erdem
Mujgan Berber Alpaslan C. Sancili Executive Principal Mesut Ozcan
Deniz Erdogan
Head Teacher (KG) Head Teacher (English)
IT Manager Director of Innovation & Technology Community Engagement Manager Omima Abdalla Ruth Smith
Murat Agar Akif Altundal Serkan Iner
Head Teacher (Year 1) Head Teacher (Mathematics)
Emneh Ali Alina Zhang
Principal, Auburn Campus Principal, Illawarra Campus Principal, Prestons Campus Principal, GHS Campus Principal, BHS Campus Head Teacher (Year 2) Head Teacher (Science)
Ahmet Cimen Ferhat Gurkan Nazan Polat Omer Ayvaz Hasan Dagli Gul Salih Nazan Toryan
Head Teacher (Year 3) Head Teacher (HSIE)
Samira Tokalic Rachel Crook
Deputy Principal Coordinator (K-2) Deputy Principal Coordinator (Year 7-8) Coordinator (Year 7-8)
Jayamala Naidoo Keren Wilson Bilgen Abdioglu Nuran Okan Lautaro Veloso
Head Teacher (Year 4) Head Teacher (Arts)
Amanda Thurling Ji Yun Hong
Coordinator (K-1) Coordinator (Year 3-6) Coordinator (K-2) Coordinator (Year 9-10) Coordinator (Year 9-10)
Rawa Bektas Lauren Platts Fatimah Elmir Jenan El-Ayoubi Ayla Erdem
Head Teacher (Year 5) Head Teacher (Technology)
Winda Mekari Alper Ciftci
Coordinator (Year 2-4) Coordinator (Year 7-8) Coordinator (Year 3-4) Coordinator (Year 11-12) Coordinator (Year 11-12)
Cheryl Vermeulen Georgina Camino Emma Coffey Shaymaa Hallani Dzana Dagdanasar
Head Teacher (Year 6) Head Teacher (PDHPE)
Aysheh Ali Jade Hunt
Coordinator (Year 5-6) Coordinator (Year 9-11) Coordinator (Year 5-6) Pastoral Care Coordinator Pastoral Care Coordinator
Nermin Gates Veronica Da Silva Fadime Sekmen Almila Koca Ahmet Haktan
Head Teacher (Languages Arabic) Head Teacher (Languages)
Mirvet El-Halabi Mujgan Berber
Pastoral Care Coordinators P Care Team Leader (Year 7-9) P Care Team Leader (Year 7-8)
Pastoral Care Coordinators TBA & Ahmet Sonmez
Pastoral Care Coordinators Semiha Durmus Erdem Toryan
Iman Zayied & Tamer Baydogan Nurdan Ayvaz & Bilal Kilic
Head Teacher (Languages Turkish) Head Teacher (Religion & Values)
Semih Yilmaz Dawud Ilham
Community Engagement Coordinators P Care Team Leader (Year 10-12) P Care Team Leader (Year 9-10)
Community Engagement Coordinators Hayley Ipek & Ibrahim Karaisli
Community Engagement Coordinators Tuba Ozturk Ibrahim Khalil
Elona Sheno & Hasan Safyurek Nurhayat Aydemir & Recep Kirkil
Head Teacher (Religion & Values) Head Teacher (VET)
Cemile Golcuk Huriye Akinci
Teacher Accreditation Supervisor Peer Support Coordinator P Care Team Leader (Year 11-12)
Teacher Accreditation Supervisor Claire Calvert
Teacher Accreditation Supervisor Emine Buber Mesut Buber
Nermin Gates Bilgen Abdioglu
Careers Adviser P Care Team Leader (Alumni) P Care Team Leader (Alumni)
Veronica Da Silva
Childcare Manager TBA Hasan Yilmaz
Mimoza Haxhimolla
PC House & Mentor Coordinator PC House & Mentor Coordinator
Zehra Yalcin Furkan Sami Cicek
Student Leadership Coordinator Student Leadership Coordinator
Celia Kemeny Ibrahim Khalil
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Teacher Accreditation Supervisor Teacher Accreditation Supervisor
Mujgan Berber Huriye Akinci
HSC Coordinator Careers Adviser
Adem Aydogan Hatice Aydogan
VET Coordinator Community Engagement Coordinators
Huriye Akinci Mujgan Berber & Ramazan Yavuz
Staff Handbook | 72. STAFF EXPECTATIONS,
RESPONSIBILITIES AND
DEVELOPMENT
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8 | Staff Handbook2. STAFF EXPECTATIONS,
RESPONSIBILITIES AND
DEVELOPMENT
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Staff Handbook | 92. STAFF EXPECTATIONS,
RESPONSIBILITIES AND
DEVELOPMENT
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10 | Staff Handbook2. STAFF EXPECTATIONS,
RESPONSIBILITIES AND
DEVELOPMENT
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Staff Handbook | 112. STAFF EXPECTATIONS,
RESPONSIBILITIES AND
DEVELOPMENT
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12 | Staff Handbook2. STAFF EXPECTATIONS,
RESPONSIBILITIES AND
DEVELOPMENT
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Staff Handbook | 132. STAFF EXPECTATIONS,
RESPONSIBILITIES AND
DEVELOPMENT
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14 | Staff Handbook2. STAFF EXPECTATIONS,
RESPONSIBILITIES AND
DEVELOPMENT
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Staff Handbook | 152. STAFF EXPECTATIONS,
RESPONSIBILITIES AND
DEVELOPMENT
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16 | Staff Handbook3. CURRICULUM
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Staff Handbook | 173. CURRICULUM
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18 | Staff Handbook3. CURRICULUM
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Staff Handbook | 193. CURRICULUM
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20 | Staff Handbook4. STUDENT WELLBEING
AND DEVELOPMENT
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Staff Handbook | 214. STUDENT WELLBEING
AND DEVELOPMENT
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22 | Staff Handbook4. STUDENT WELLBEING
AND DEVELOPMENT
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Staff Handbook | 234. STUDENT WELLBEING
AND DEVELOPMENT
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24 | Staff Handbook4. STUDENT WELLBEING
AND DEVELOPMENT
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Staff Handbook | 255. ADMINISTRATIVE
PROCEDURES
5.1 Daily Routine 5.1.4 Use of Specialist Rooms
5.1.1 Timetables The use of specialist rooms (i.e. Computer Lab,
Science Lab, Library, Art room, Music room, etc.) is
Timetables for teachers are organised at the timetabled. Additional use of these rooms must be
beginning of each term and placed in I/Drive requested from School Administration.
along with classroom timetables. Teachers are also
provided copies of their personal timetable on the Prestons Campus Gym and Hall bookings must be
first day of each term in Staff Meetings. made through the Staff Portal.
Teachers should also ensure to check COOLSIS 5.1.5 Google Calendars
for their timetable each term before school
commences. It is the responsibility of each staff to ensure they
check the Google calendar on a regular basis for
5.1.2 Replacement Classes important due dates and events. Staff must also
ensure they are available on the specified event
Teaching staff are responsible for providing work dates.
for their classes when absent. Students should be
expected to continue with their work program Staff must pay particular attention to school term
wherever possible. dates, especially to the Staff Development Days
identified in the calendar.
In primary the Class Teacher must ensure that
their daybook is complete for a Relief Teacher It is essential for teachers to update their class times
to follow through during their absence. In cases (High School teachers), meetings and other work-
where a Class Teacher has to leave for unforeseen related arrangements on personal Google calendars
circumstances or due to late notice of absence, so that your co-workers can see your calendar when
the Deputy Principal/Coordinator will organise the necessary.
split-up of the class.
5.1.6 Wet/Hot Weather Procedures
In High School, teachers must forward instructions
to the Daily Organiser and relevant Secretary. Wet/Hot Days will be announced by School
Instructions should provide a Relief Teacher with Management, where possible before recess and
sufficient information to ensure that the students lunch. On such days;
can proceed. It is helpful for the Daily Organiser
to receive the instructions as soon as possible, Primary students will remain in their classroom where
preferably two days prior to the classes that are to they will be under the supervision of their class
be covered, when the absence of the staff is known teacher.
in advance.
High School students:
5.1.3 Yard Duties • will be making their ways to the undercover/specified
area
A Duty Roster will be prepared each term. • must not stay under the rain
Teachers are to be present at their duties on time.
• eat their food in the undercover area
It is the Duty of Care of each teacher to ensure that
utmost care, vigilance and mobility is displayed • go to canteen with instruction of a yard duty teacher
whilst on duty. • will not be allowed to play any ball games
Staff must refrain from: 5.1.7 Student Illness and Sick Bay Usage
• Consuming hot beverages If a student is visibly ill, teachers in the Primary
• Using their mobile phone for personal use school must send the student with another student
to the Office.
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• Conversing with colleagues/students for a prolonged
period of time in order to not distract their attention
from their duty In the High School, students should be sent to the
Coordinator to obtain permission to go to the Sick
Please refer to the Amity College Supervision Bay.
Policy for further information.
26 | Staff Handbook5. ADMINISTRATIVE
PROCEDURES
Sick Bay/Follow-up Procedures: 5.1.9 Excursions, Incursions and Camps
1. Student remains under observation for up to 1
period. All excursions, incursions and camps must be
2. For minor injuries, the student will be provided with approved by School Management prior to being
first aid and sent back to class. organised, through the Activity Form on the Staff
3. If the student is assessed as being unfit to remain at Portal. When approval is granted teachers need
school, the parents will be contacted to collect the to ensure that appropriate bookings (including
student. If the parent is unable to pick the child up, it transportation) are finalised on the specified dates.
is the responsibility of the parent to make alternative The Casual Bus Bookings Request Form can be
arrangements for the collection of their child. If a located on the Staff Portal.
Parent/Guardian cannot be contacted the Secretary
will call the emergency contacts, for the procedure
above. The activity will be recorded on Google Calendar by
4. In circumstances of extreme injury or illness the Director of Curriculum.
(including head injuries), an ambulance will be called
at the discretion of the school (every attempt will Prior to the event:
be made to contact the parent/guardian). A staff • The excursion letter, with adequate risk assessments
member will accompany the child in the ambulance carried out, is to be written by the organising teacher
if the parents’ arrival to the school is not practicable and consulted by the School Administration before
due to timing/distance. The Staff member will wait sending to parents.
with the student at the medical facility until a parent/
guardian arrives. The Principal must be notified On the day of the event:
immediately in circumstances involving ambulance
contact. • Attendance must be taken and submitted to the
Secretary.
5. In circumstances of an anaphylactic reaction or
asthma attack, the action plan will be implemented, • A First Aid kit must be obtained from the Office.
alongside contacting an ambulance and parents. • Sun Smart practices must be implemented for all
6. A student who needs to take medicine at school/any outdoor activities (school hat and sunscreen).
school-related activities, must provide the Secretary/ • Time and place arrangements must be provided
relevant staff with a signed explanatory note from during whole-day events to staff/students who observe
his/her parent/guardian, indicating the prescription religious practices. Please avoid congregational
details of the medicine. practices in public.
7. Student details must be recorded in the Sick Bay Log
Book for minor illnesses/injuries by the Secretary/ Within a week after the event:
relevant staff. • The fee charge list must be forwarded to the Accounts
8. An Accident Report must be completed via the Staff department.
Portal for major incidents by the relevant staff. • A newsletter item with 5-10 photos in jpeg format
must be sent to the Newsletter Editor.
No student should come to school if they are
suffering from a contagious disease or any other • Photos and a caption must be sent to socialmedia@
disease or condition deemed to be dangerous to amity.nsw.edu.au.
others’ health, including head lice. • Feedback is to be provided to the Faculty or
Management.
Habitual visits to the Sick Bay need to be brought
to the attention of the Principal. 5.2 Operational
5.2.1 Multi Access Card (MAC)
5.1.8 Requisition Form
Staff will be issued with an ID card that provides
Purchases of teaching resources are to be made access to photocopiers and all relevant areas. This
by the Head Teachers/Coordinators upon approval card will also log staff attendance through access
from the Principal/Director of Curriculum. All books validation units located at each school’s office. Staff
purchased must be reported to the Librarian for will be required to scan their card on arrival and
inventory. departure from school for maximum efficiency of the
access system.
The Petty Cash Claim Form is to be completed for
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all purchases up to $100. It is the responsibility of the staff member to ensure
that this card is kept secure. This card must not be
Amity College will not take any responsibility shared with others.
for any purchases, which have not been ordered
through the correct channels. The Requisition Form Staff will be required to pay for the replacement
is on the Staff Portal at school website. value ($50) of the lost/damaged card.
Staff Handbook | 275. ADMINISTRATIVE
PROCEDURES
5.2.2 Pigeon Holes/Lockable Space in the correct use of plant, equipment and substances
used throughout the College are provided
All teaching staff will be allocated a pigeon hole • WHS Committee is well informed of incidents and
and lockable space. Staff are to check their pigeon accidents occurring on College premises or to
holes daily. employees so that Health and Safety performance can
accurately be gauged.
Teachers must leave personal items in a locked
cupboard/cabinet. The College will not be liable for The College Management seeks cooperation from all
any loss or damage to personal items. staff to create a healthy and safe work environment.
The staff will ensure that:
5.2.3 School’s Electronic Devices • reasonable care for their own health and safety and of
others affected by their actions at work are taken
School electronic devices are to be used for
• they comply with the safety procedures and directions
educational purposes only and must not be
removed from the College premises. • they must not wilfully interfere with or misuse items or
facilities provided in the interests of health, safety and
5.2.4 Photocopying wellbeing of College staff
• they report potential and actual hazards to the WHS
There are a number of photocopy machines Manager, who will have to set up effective notification
available to staff. Care must be taken when using procedures and records kept for all incidents and
these machines. All personal use of photocopiers accidents
will be subject to the High School student • they must inform the WHS Committee member of
photocopy fees. incidents and accidents occurring on the College
premises or to College staff so that Health and Safety
Assistance must be sought when there is performance can accurately be measured
malfunctioning with the machine. • they take reasonable care for health and safety of
themselves and of others who may be affected by
Teachers must be mindful of paper wastage when their acts or omissions at work
photocopying, hence must avoid unnecessary/ • they assist management to comply with statutory
excessive copying. duties for health and safety
• they inform management about any hazards, incidents
Photocopying facilities are available to students and near-misses that may occur.
with the purchase of a library card. The WHS Committee comprises of:
5.2.5 Workplace Health and Safety Prestons
Procedures • WHS Manager (Operations Manager)
The Principal is responsible for the effective • 1 representative from each school
implementation of the Health and Safety Policy Auburn & Illawarra
complying with relevant Acts and Regulations. The • WHS Manager (Operations Manager)
Principal will ensure that:
• Principal
• an appropriate Work Health and Safety (WHS) • 1 teaching staff
Committee of management and staff is formed, that
it meets regularly and maintains proper records of its • 1 non-teaching staff
meetings accessible by all staff members
WHS representatives are to be selected at the
• agreed procedures and responsibilities for regular
beginning of each year by the Principal.
consultation between the School Management and
WHS Committee are followed in a timely manner
The WHS Committee must meet once a term (within
• there is a schedule for regular assessments of Health
and Safety performance and for the provision of
the third week of each term).
resources
5.2.6 Maintenance
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• all specific policies operating within the College
(fire and explosion, purchasing, dangerous goods, All maintenance needs are to be reported to the
noise, training, first aid, systems of work, hygiene) are Operations Manager via the Freshdesk ticketing
periodically revised and are consistent with overall
system. It is every staff member’s responsibility to
Health and Safety objectives
report any damage to school property and buildings.
• training and supervision for all relevant employees
28 | Staff Handbook5. ADMINISTRATIVE
PROCEDURES
All staff must ensure that the doors are locked and
lights/fans/air conditioners are switched off when
the room is not in use.
5.2.7 Telephone Directory
An up-to-date telephone directory is located in
each staffroom/tearoom and also on the I:Drive.
This directory lists the names of all current teaching
and support staff with the relevant staff room
numbers in which they can be contacted on.
5.2.8 Parking Spaces
There are parking spaces available for staff on
school campus. Reserved parking spaces are
allocated for individuals and these may not be
utilised by others.
High School students are not allowed to utilise the
staff parking space during school hours.
5.2.9 Emergency Evacuation/Lockdown
Procedures
Emergency evacuation and lockdown procedures
are located in the I:Drive and Staff Portal, which the
staff should familiarise themselves with and display
in the classroom. The procedures will be reviewed
and implemented with practice from time to time
or once a semester.
In the case of an emergency there will be a siren.
All staff are required to follow the procedures in the
relevant Emergency Management plan :
• Prestons Campus
• Illawarra Campus
• Auburn Campus
5.2.10 Class and Corridor Displays
Frequent changes to work on display around the
buildings and in classrooms are encouraged, to
provide students with an avenue to show their work
to others and demonstrate/display the learning
taking place.
When considering building or classroom displays,
the following rules must be adhered to:
• No sticky tape to be used on walls, as it removes the
paint. Masking tape can be used.
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• No staples should be placed in walls.
• Displays must be confined to display boards and
display cords across the rooms. If you require further
display space, please speak to the Principal.
Posters/advertisements/announcements must be
approved by the Principal before displaying.
Staff Handbook | 29return to table of contents www.amity.nsw.edu.au
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