Starting Nursery - ADMISSIONS TEAM. NURSERY TEAM TO CHECK - Cardiff Council
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Starting Nursery
IT IS U
P TO Y
MAKE S OU TO
URE YO
CHILD’S UR
DETAIL
ARE RE S
GISTER
WITH T E
HE SCHO D
ADMISS O
IONS TE L
AM.
CONTAC
NURS ER T THE
Y TEAM
CHECK TO
46
Who is this section for?
Parent or carers of children who hold legal parental responsibility of a child who was born between:
1 September 2015 and 31 August 2016, you can apply in January 2019 for a Nursery school
place to start in September 2019 (autumn term)
1 September 2016 and 31 December 2016 you can apply in June 2019 for a Nursery school
place to start in the 2020 spring school term
1 January 2017 and 31 March 2017 you can apply in June 2019 for a Nursery school place to
start in the 2020 summer school term
What dates do I need to know?
Your child was born between Your child was born between
1 September 2015 and 1 September 2016 and
Starting Nursery
31 August 2016 31 March 2017
Applications open Monday 14 January 2019 Monday 3 June 2019
Application deadline Monday 18 February 2019 Monday 1 July 2019
Results Day Monday 22 April 2019 Monday 7 October 2019
Accept your offer by Monday 6 May 2019 Monday 21 October 2019
What are the actions I should take?
4 Apply on time
4 Submit all necessary documents by the closing date
4 Think carefully and realistically about which schools you list as preferences
How do I apply?
The easiest way to apply is online. Go to www.cardiff.gov.uk/nurseryadmissions and follow the
instructions on screen.
If you do not have internet access at home or you are unsure how the system works, you can still
apply online by going to your local Advice Hub. Staff at the Hubs will be able to help you use the
online application service. They will also be able to assist you if you need to scan in documents.
What happens if I miss the How to contact us
closing date?
If you want more information about the
You can still apply, but late applications school admission process please contact us:
are considered after all of the on time
offers have been made. These are called Email: nurseryallocations@cardiff.gov.uk
the later application rounds. Applying late Web: www.cardiff.gov.uk/nurseryadmissions
can significantly reduce the likelihood of Phone: 02920 872 087
getting a place at your preferred schools.
47
Don’t be influenced by others.
The right school for other children is not
necessarily what’s right for your child
If you want to apply for a nursery
place in a faith school, you apply
directly to them.
Read the oversubscription criteria and
make sure you know which apply to
your child
Look at the school prospectuses
and read the Estyn reports.
These are available from the
school itself or the Welsh
Government website http://
mylocalschool.wales.gov.uk
Read the information in
this booklet
HOW TO RESEARCH
THE RIGHT
SCHOOLS FOR YOU
Visit schools and ensure that you are
well informed about your preferences
before submitting your application
Check to see which is your
catchment school, to prepare you
for when your child goes to full
time school
www.cardiff.gov.uk/onlinemaps
Consider how likely it is that
your child will be offered
a place at your preferred
school
Consider how your child
will travel to and from
school
48KEY DATES FOR NURSERY ADMISSIONS
If your child was born between 1 September 2015 and 31 August 2016
14th January 2019 Application process for starting Nursery in September 2019 begins
18th February 2019 • CLOSING DATE FOR APPLICATIONS
• You must submit all supporting documentation and evidence
• Notify the Council of a change of address
We strongly recommend you DO NOT wait until the last minute to
apply in case you experience technical problems.
19th February 2019 Any new application will need to be done on paper and will be
considered as a late application.
February/March/April Preference forms are processed and assessed against the appropriate
Starting Nursery
Admission Criteria. This also includes checking and verifying the address
you have supplied and supporting information you have given us.
22nd April 2019 Offer Day – This is the day we tell you about the outcome of your
application
• If you applied online an email will be sent to you after 10am
• If you applied on paper a letter will be posted after 10am
• Please note, that decisions can be given over the phone after 12
midday on offer day
April 2019 Waiting lists established
6th May 2019 • Closing date for you to accept or refuse the place we have offered.
We reserve the right to withdraw offers that have not been responded
to by this date
• This is also the closing date for late applications
From 6th May 2019 Second round (late) applications processed and assessed
June 2019 Second round results sent out via post. All following rounds are processed
on a monthly basis from now on.
September 2019 Children start Nursery
49KEY DATES FOR NURSERY ADMISSIONS
If your child was born between 1 September 2016 and 31 March 2017
3rd June 2019 Application process for starting Nursery in September 2019 begins
1st July 2019 • CLOSING DATE FOR APPLICATIONS
• You must submit all supporting documentation and evidence
• Notify the Council of a change of address
We strongly recommend you DO NOT wait until the last minute to
apply in case you experience technical problems.
2nd July 2019 Any new application will need to be done on paper and will be
considered as a late application.
July/August/September Preference forms are processed and assessed against the appropriate
Admission Criteria. This also includes checking and verifying the address
you have supplied and supporting information you have given us.
7th October 2019 Offer Day – This is the day we tell you about the outcome of your
application
• If you applied online an email will be sent to you after 10am
• If you applied on paper a letter will be posted after 10am
• Please note, that decisions can be given over the phone after 12
midday on offer day
November 2019 Waiting lists established
21st October 2019 • Closing date for you to accept or refuse the place we have offered.
We reserve the right to withdraw offers that have not been responded
to by this date
• This is also the closing date for late applications
From 21st October 2019 Second round (late) applications processed and assessed
November 2019 Second round results sent out via post. All following rounds are processed
on a monthly basis from now on.
Spring term 2020 Children start Nursery
Summer term 2020
50HOW TO MAXIMISE YOUR CHANGE OF GETTING YOUR PREFERRED PLACE
APPLY ON TIME CHOOSE WISELY
If you do not submit an application, we will Think about the Council’s oversubscription
not be able to offer you a place. criteria
Submit all supporting evidence by this date. You only have one choice so be realistic in
It is your responsibility to provide this if you making your preference
want your application to be looked at under
specific criteria Do not assume you will be given a place
just because you have a sibling in the
All applications received after this date will school
be looked at after the results for on time
applications are issued There is no catchment area at Nursery
level.
Starting Nursery
A late application means it is much less likely
you will get a place at a school you prefer
APPLY ON-LINE
You can apply online at
www.cardiff.gov.uk/nurseryadmissions
The service is available 24 hours a day until
the closing date
You can amend your application up until
the closing date
There is no risk that the application will get
lost or delayed as long as you remember
to submit the form. You will receive a
confirmation email
You will get your results instantly on result
day through email and the website instead
of waiting for the post
51EARLY YEARS FUNDING How the funding is provided
Where places are unavailable in community Application forms are available from registered
nursery schools or nursery classes within two childcare providers and from Pupil Admissions,
miles of a child’s place of residence, parents County Hall, Cardiff CF10 4UW.
may apply for nursery education place funding with Funding application Forms are available from
a recognised provider designated by the Cardiff Nursery Admissions (nurseryallocations@
Early Childhood Group. cardiff.gov.uk). Alternatively you can email us at
nurseryallocations@cardiff.gov.uk. Please note the
Where places are available in local community following:
nursery schools or nursery classes within two miles
of a child’s place of residence, the Council will only • Your child must be resident within Cardiff.
approve applications for nursery education place • You must provide a copy of your child’s Birth
funding (with a recognised provider designated by Certificate or Adoption documents.
the Cardiff Early Childhood Group), where there are • All funding payments are made directly to the
compelling medical or compelling social grounds private provider concerned.
which make it inappropriate for the child to attend • THE COUNCIL WILL NOT PROVIDE
the nursery provision offered by the Council. Written RETROSPECTIVE FUNDING.
recommendations from a medical consultant or • Funding applications should be made before
social worker or similar professional will be required the term when your child is eligible to start
giving detailed reasons explaining why the child Nursery.
cannot attend any of the available Community
Nurseries.
CURRENT RECOGNISED NURSERY EDUCATION PROVIDERS
WELSH PRIVATE NURSERY/ VENUE STREET NAME DISTRICT POSTCODE TEL NO.
PLAYGROUP PROVIDERS
Cylch Meithrin Pentrebane Ysgol Coed y Gof Pentrebane 07954 646097
Cylch Meithrin Pili Pala Rugby Club Hartland Road Llanrumney CF3 4JL 07716 994817
Cylch Meithrin Rhiwbina Bethal Baptist Vestry Maes Y Deri Rhiwbina CF14 6JJ 02920 521270
Cylch Meithrin Trelai The Bowling Green Plymouthwood Road Ely CF5 4DD 02920 576805
Cylch Meithrin Ty’r Cymru 11 Gordon Road Roath CF24 3AJ 07864 575297
02920 497152
Cylch Meithrin Y Parc Salem Chapel Market Road Canton CF5 1QE 07794 065522
Cylch Meithrin Yr Eglwys Newydd Scout Hall Penlline Road Whitchurch CF14 2AD 07474 651141
Miri Mawr 19 Heol Gabalfa Llandaff North CF14 2JH 02920 560109
Si-Lw-Li (Whitchurch) 24 Park Road Whitchurch CF14 7BQ 02920 626720
St Aubins (Welsh Unit) 503A Cowbridge Road East Canton CF5 1BB 02920 222227
Hollies Playgroup 9 Sanatorium Road Canton CF11 8DG 02920 378177
ENGLISH PRIVATE NURSERY/ VENUE STREET NAME DISTRICT POSTCODE TEL NO.
PLAYGROUP PROVIDERS
Lighthouse Nursery Thornhill Church Centre Excalibur Drive Thornhill CF14 9GA 02920759995
Llanishen Village Playgroup The Methodist Church Hall Melbourne Road Llanishen CF14 5NH 07967673038
Pentyrch Nursery Pentyrch Village Hall Bronllwyn Pentyrch CF15 9QR 07891257368
Please be aware that this list is subject to change. Please check the website or request an up to date list when you apply.
52ADMISSIONS OVERSUBSCRIPTION CRITERIA
The admissions over subscription criteria are only used when there is a need to decide which children should
be offered a place when a school has more applications than places available. It is very important that you
provide us will all of the information and evidence we need when you apply for a school place.
1. For applications received by the published closing date of Monday 18 February 2019 for children born
between 1 September 2015 and 31 August 2016 (inclusive):
Criteria from the policy What this means for you
a) Children who are looked after by a Local If a child is currently looked after or previously looked after
Authority in England or Wales or children by the Local Authority. The Council has a duty to give that
who were previously looked after by a Local child a place at the school applied for as long as the school
Authority in England or Wales. is appropriate based on the child’s background and needs.
b) Children subject to a Funded Individual Please inform us if your child has a Funded Individual
Starting Nursery
Healthcare Plan. Healthcare Plan or receives Enhanced Early Years funding
because they have an identified and agreed additional
learning need(s).
c) Children who have a sibling (in any age The child has a sibling in years Reception – Year 6
group between Reception to Year 6 inclusive) attending the school and living at the same address in
who will be on register at the school at which September 2019. You must provide information about the
the nursery class is at the same school when child’s sibling if you want your application to be assessed
they are admitted. Where preferences exceed under criteria 3.
places available, priority will be given to
multiple birth siblings.
d) Children in respect of whom the Council You must have written recommendations from a medical
judges there are compelling medical grounds practitioner, social worker or similar professional submitted
or compelling social grounds for their by the closing date. It must provide detailed reasons
admission to a particular nursery school for the child to be admitted to a specific school to be
/ class. Where preferences exceed places considered under criteria 4.
available, priority will be given to multiple
birth siblings.
e) Children living nearest the nursery school/ You live near the school but none of the higher criteria
class, as measured by the shortest safe apply.
available route.
You application will be assessed only on how far you live
from the school.
2. For applications received by the published closing date of Monday 01 July 2019 for children born between 1
September 2016 and 31 December 2016 (inclusive), criteria (a) to (e) [as above] are applied.
3. For applications received by the published closing date of Monday 01 July 2019 for children born between 1
January 2017 and 31 March 2017 (inclusive), criteria (a) to (e) [as above] are applied.
PLEASE NOTE
Distance from the school is used as a tie breaker on all criteria if the number of preferences which meet the
same criteria exceeds the number of places available.
53Definitions of terms used and further after by the Local Authority, the Council has a duty
information to ensure that child is placed at the top of the list
It is very important that you give us as much of allocations. This will not exceed the admission
information about the grounds you are applying number.
under. This is essential so we can correctly apply the
Oversubscription Criteria to your child’s individual The Council requires a social worker to write a letter
circumstances. If you do not provide us with the confirming if a child is looked after or was previously
correct information it could mean that mean you looked after. Please see criteria a.
miss out on a place at your preferred school.
Additional Learning Needs
Your application and supporting evidence must be A child has additional learning needs if he or she
received by the closing date. has a learning difficulty or disability which calls
for additional learning provision. This is relevant
EVIDENCE PROVIDED AFTER THE CLOSING for admission purposes if your child has a Funded
DATE WILL NOT BE CONSIDERED IN THE FIRST Individual Development or Healthcare Plan OR
ROUND OF APPLICATIONS. receives Enhanced Early Years funding because
of their identified and agreed additional learning
Oversubscription criteria: need(s) which names a specific school as being the
These are the criteria that we use when a school has only place that that can provide for their needs.
more applicants than there are places available. This
ensures that places are given fairly to all applicants. Compelling Medical and Social
You may feel that for medical or social reasons that
Late applications: your child must attend a certain school. In these
Application forms received after the closing date cases written recommendations from a medical
are late applications and will only be considered in practitioner, a social worker or similar professional
the second or later processing rounds. Following the must be provided. This would need to include
first round of allocations, late applications will be detailed reasons for the pupil’s admission to a
considered together with anyone on the waiting list. particular school to be considered under this criteria.
It is important that the document addresses why
Refusal and waiting list the particular school would better meet the needs of
If a place has been refused, the application will the child whereas other schools could not. It is your
be placed on a waiting list. You also have the responsibility to provide this information with your
opportunity to apply for another school nursery application by the closing date. Please see criteria d.
whilst waiting. Applying for another school does not
affect your place on the waiting list. Multiple Birth siblings
Multiple birth siblings include twins, triplets, etc.
Looked After and Previously Looked After When we allocate places, we give first priority to
Children applications from multiple birth siblings.
For admissions purposes a looked after child is a child
in care who is looked after by the Local Authority. Siblings
This includes a child who is accommodated under a You must to provide information on a child’s siblings
Care Order or Interim Care order or who is provided if you want your application to be assessed on
with accommodation by the Children’s Services for these terms. It is not possible for us to automatically
more than 24 hours. If a child is currently looked consider pupil sibling criteria. A sibling, for this
after by the Local Authority, the Council has a duty purpose, is: A brother or sister, a half brother or
to provide that child a place even if offering them a sister (children who have one parent in common),
place exceeds the admission number. an adopted or fostered brother or sister, a step
brother or sister (children who are related because
A previously looked after child is child that was looked their parents are married, co-habiting or in a civil
after by the Local authority but is not any longer. partnership), but in every case the children must be
For example, if a child has been adopted or is the living in the same family unit at the same address
subject of a special guardianship order, they are and will be attending Year Reception – 6 at the
previously looked after. If a child is previously looked school during the school year. Please see criteria c.
54Shared Parental Responsibility example, a change of address). These circumstances
Where parents have shared responsibility for a child, may mean that the application no longer meets the
and the child lives with both parents for parts of the admission criteria on the grounds the application
week the home address will be determined as the was originally assessed. In these circumstances
property where the child lives for the majority of the the application will be re-assessed and in some
school week (i.e. 3 out of 5 school days). circumstances may result in the withdrawal of the
original offer of a place. Careful consideration
Parents will be required to provide documentary should therefore be given to changing address
evidence to support the address they wish to be during the application process. It is important that
considered as the child’s main home for admission you tell us if you move house after you have made
purposes. your application.
Child’s residence IF YOU MOVE BETWEEN THE DATE OF
On your application, you must use your child’s place APPLICATION AND WHEN THEY START
of residence. This is where the child lives for most of SCHOOL YOUR APPLICATION WILL NOT BE
the time and the majority of the school week (3 out ASSESSED ON THE NEW ADDRESS UNTIL
of 5 school days). This must be where your child lives AFTER THE INITIAL ALLOCATION OF PLACES.
at the point of application and until the school year
begins. It is where you and your child live together, Children of UK Service Personnel and other
Starting Nursery
unless you can show that they live elsewhere with Crown Servants (including Diplomats)
someone with legal care and control of your child. The address of UK Service Personnel will be accepted
For admission purposes, this must be a residential if their application form is accompanied by an official
property that is your child’s only or main residence. Ministry of Defence (MoD) letter stating a definite
return date and confirmation of the new address.
When considering applications for oversubscribed
schools, stringent residence checks will be
completed. The following are examples of evidence
you may be required to provide:
• Council tax information
APPLICATION CHECKLIST:
q Submitted your application on time
4
• Recent utility bills
• Driving licence q Made realistic school choices
• Child benefit information
• Exchange of contracts q Told us about all the oversubscription
• Bank statement criteria that apply to you
• Tenancy agreement.
q Submitted any supporting documents
We can refuse to accept the address stated if there
and evidence
is insufficient evidence or we receive information
that suggests a false address has been provided.. If q Pressed submit on your online application
we have concerns about the address provided, we
will ask for more evidence to confirm where you and q Checked you have received a confirmation
your child live. If satisfactory evidence is not received of receipt of your application email
a school place will not be offered on the basis of
residence. q Changed your email filters so you receive
the offer email
SCHOOL PLACES CAN BE REMOVED IF WE IT IS Y
RECEIVE INFORMATION THAT SUGGESTS YOU RESPO OUR
NSIBIL
DO NOT LIVE AT THE ADDRESS PROVIDED IN TO SUB IT Y
MIT
YOUR APPLICATION. RELEV
A
SUPPOR NT
EVIDE TING
Change of circumstance: NCE B
CLOSIN Y TH
There may be changes in a family’s circumstances G DAT E
after the initial application was submitted (for E.
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