Studholme College 2021 Resident Handbook - University of Otago
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Studholme College 2021 Resident Handbook
Contents
Welcome ……………………………………………………………………… 3 College Tutorials
Orientation and Re-orientation
General Introduction ……………………………………………………. 4 Noise and Quiet Hours
A brief history Communication
Your College staff College Wireless Network
Harmful Digital Communications
Meet the Team …………………………………………………………. 5-6 Cyber Safety
Negative Conduct
Arriving at the College ……..…………………………………………… 7 Confidentiality and Privacy
Term Dates Student Voice
Parent Orientation Student Executive
Your Arrival Presidential Election
Te Puna Student Accommodation Portal Floor Representatives
Staying late at the end of the year Inter-floor/House Shield
College Awards and Competitions
Your Room …………………………………………………………………… 8 Inter-College Sport and Cultural Competition
Bedroom College Events and Engagement
Electrical Appliances Sustainability
Personal Belongings Illness or Injury
Heating in Rooms Smoking
Smoke Detectors Vaping
Room Checks Illegal Drugs
Room Furniture Alcohol
Common & Shared Areas …………………………………………….. 9 Hauora & Well-being ………………………………………………. 15-16
Bathrooms Pastoral Care Act and Code
Kitchens/Kitchenettes Welfare
Rubbish and Recycling Concern for others
Main Common Room Consent
Dining Room Personal Safety
The Local Loneliness and Homesickness
Music Room Addiction
Study/Tutorial Rooms
Laundry Emergency Procedures …………………………………………… 17-18
Gym Fire
Earthquake
College Services ……………………………………………………… 10-11 College Lockdown
Catering Threat to life on Campus
Cleaning Threat to life in College
Maintenance Pandemic Threat
Security and Keys Illness, Accidents and First Aid
Bicycles and Bike sheds
Parking College Rules and Guidelines …………………………………… 19-21
Postal Mail Behavioural Rules
Lost Property Community Guidelines
Sports Equipment and Board games University Policies and Procedures
AV Equipment Alcohol Guidelines
Studholme Van Visitors/Guest Guidelines
Lift Noise and Alcohol ban periods
Ledges and Roof Spaces Bullying, Harassment and Discrimination
Disciplinary Authority, Fines and Levies
College Life …………………………………………………………….. 12-14
Living in the College
Academic Support Key Contact list …………………………………………………………. 21
Resident Handbook 2021 - 2 
NAU MAI, HAERE MAI
Welcome
It is with a warm heart that I congratulate you on This is a great time to mix with the other Colleges and
becoming a member of the Studholme College family. have a bit of fun, so have a crack if you can.
It is great to have you here and we hope that this will
be a fun and successful year for you. It is important to remind you all that our priority is to
ensure that the Studholme environment is safe and
For most, this will be the first time away from home conducive for academic success. Studholme College
and some will be a little apprehensive about what to provides tautoko (support) to one another so that
expect. everyone achieves the best they can. You are an
integral part of our College and we want to work
It is OK to feel this way, we have amazing staff who together to ensure everyone is safe and successful.
have travelled the road you have and are here to help
and support with the adjustments. Some staff are still You will need to read this booklet thoroughly as you
studying themselves and have lived in a College will be required to sign a form to say you have read
before, so you are in great hands! and understood its contents.
Please keep it with you so that you can refer to it as
Living in a community will also be a first for most of needed.
you and that can be a little weird. Sharing bathrooms
with people you’ve never met before, meeting people On behalf of the Studholme College whanau, we are
from different cultures, eating different food, getting excited to get to know you.
used to the academic challenges of University. Please feel free to come and see us if you want to
Our students mahi hard to rise to these challenges chat, if you need assistance or are worried about
and a whole lot of fun is had and friendships are made anything.
during the year.
We have great College spirit here at Studholme and Ngā mihi
throughout the year we will be calling on your gifts Johnny Nu’u | Warden of Studholme College
and talents that you have boasted about in your
application, to help us in our inter-college Sports,
Gaming and Cultural events with other Colleges. We
need you to help us to succeed.
Resident Handbook 2021 - 3 
GENERAL INTRODUCTION
Nestled on the corner of Clyde and Dundas streets,
Studholme College is owned by the University of Otago and Although Studholme still maintains close links with the
is operated through the Director of Campus and Collegiate Department of Consumer & Applied Science (the new name
Life Services. The Warden is responsible to the University for the School of Home Science) it now accepts students,
and reports to the Director for the administration of the both women and men (the ratio depends on the numbers of
College and the welfare of the residents. applications) from all faculties of the University.
At Studholme, we endeavour to provide: The current 127 Clyde street site was purchased in 1928
A comfortable, safe environment. (now known as West Wing). 1961 was a big year for the
A quiet place for effective study. College as It marked the unveiling of the completed main
A home where discrimination against students on the building. The subsequent decades saw the acquisition of
grounds of gender, religion, ethnicity or sexual houses behind the main building. The final 2008 acquisition
orientation is unacceptable; as is any form of bullying, brought it to the 184 membership it is today.
either physically, electronically or verbally.
Studholme has the distinct honour of being the first wholly
Concern for others, care and support are important to us. University-owned college.
We expect our students to take responsibility for their own
behaviour and co-operate with the guidelines so that the Your College staff
College will be a happy and supportive community for all. Your welfare and care is a priority for all college staff. The
Warden and Deputy Warden, with support from the Sub-
A brief history Wardens, head the pastoral care team. Working alongside
Studholme College was established in 1915 in two old them are our administrative, catering, facilities and security
houses (where University College now stands) to provide staff.
accommodation for students attending the School of Home Together we are here to ensure you make the most of your
Science that had been opened in 1911. academic, cultural, social and active experiences offered by
Studholme College and the University of Otago.
It is named Studholme in honour of Colonel Studholme who
had worked for the establishment of the School of Home If you need any assistance, do not hesitate to call on us.
Science and had personally endowed the first chair for it.
STUDHOLME COLLEGE
127 Clyde Street
Dunedin North
Dunedin 9016
Phone: (03) 479 5504
Duty phone: 021 286 2791
Email: studholme.college@otago.ac.nz
Studholme College reception office is
located in the main foyer of the main
building. Office hours are
Monday – Friday: 8.30am – 5.00pm
All enquiries can be made at reception.
Resident Handbook 2021 - 4 
MEET THE TEAM
Johnny Nu’u Rachael Carson Lori Moodie
Warden Deputy Warden Administrator
Hours: 9.00am – 5.00pm Hours: 2.30pm – 10.30pm Hours: 8.30am – 5.00pm
Days: Variable Days: Wed-Sun Days: Mon-Fri
Phone: (03) 479 5505 Phone: (03) 479 5506 Phone: (03) 479 5504
Grant Hutton Glen Miller Allison Kerr
Executive Chef Facilities Co-ordinator Domestic Services Supervisor
Hours: 8.00am – 4.00pm Hours: 7.30am – 3.30pm Hours: 7.00am – 11.00am
Days: Mon-Fri Days: Mon-Fri Days: Mon-Fri
Phone: (03) 479 5507 Phone: (03) 479 4570 Phone: (03) 479 5504
Resident Handbook 2021 - 5
OUR DOMESTIC TEAM
Our wonderful Domestic staff are on-site 7 days a week.
They vacuum bedrooms, empty rubbish from floors/houses and clean the
common and shared spaces.
You will have a dedicated cleaner in your area so you will get to know them
and they will get to know you as well! Be sure to say hello when you arrive.
They generally work from 7am until 11am.
OUR CATERING TEAM
Our dedicated Catering staff are always up for a laugh and enjoy a
bit of banter. They take tremendous pride in getting to know you,
and you are encouraged to get to know them.
They work 7 days a week to create tasty and nutritious meals for
you to enjoy. Meal times are shown on page 10.
OUR SUB-WARDENS
These wonderful people are our senior students who live
amongst you, providing support for you.
They are your biggest cheerleaders and our after hours
support.
Being students themselves, they are a great source of Resident Handbook 2021 - 6
advice on how to navigate University and Studholme.
ARRIVING AT THE COLLEGE
From day one and beyond
Academic Term Dates
Throughout the year there are key dates that need to be noted. This will help you to plan a trip home during a break or any other
activities you may consider doing.
Semester Description Dates
First Term Mon 22 February – Thurs 1 April
1st Mid-semester Break Fri 2 April – Sun 11 April
Semester 1 Second Term Mon 12 April – Fri 4 June
Study and Examinations Sat 5 June – Wed 23 June
Mid-year Break Thurs 24 June – Sun 11 July
Third Term Mon 12 July – Fri 27 August
2nd Mid-semester Break Sat 28 August – Sun 5 September
Semester 2 Fourth Term Mon 6 September – Fri 15 October
Study and Examinations Sat 16 October – Sat 13 November
Parent Orientation Time away – Let us know if you are going to be away
Prior to the College opening on Saturday 20 February 2021, from the College by recording your departure and
parents of our incoming residents are invited to attend our return dates.
Parent Orientation Programme. Parent Orientation offers Self Service – Request a late dinner.
parents a first-hand opportunity to experience life at
Studholme College and at Otago University with an option to As more online capabilities become available we encourage
stay at the College. More information will be sent out on this you to take the time to have a look at Te Puna, once you
closer to the time. obtain access.
Your arrival: Please bookmark the following URL to Te Puna:
We prefer that residents do not arrive before the College https://college-accommodation.otago.ac.nz/StarRezPortalX
opens on Saturday 20 February. In the event that a resident
has circumstances requiring them to arrive one or two days
prior to the College opening, the cost to stay at the College Tips to settle into your new home:
is $62.50 per night including meals. Moving into a new place can be hard. To make it easier for
you we have some helpful tips for you:
If you are driving to Studholme College there are very few Bring along plenty of familiar things or a taonga
parking spaces available. We suggest you drop your (something highly prized) from home (posters etc.) to
belongings off at Reception, then find a park out on the decorate your room with.
street. Please use Blu-Tak to stick up posters or pictures as you
are not allowed to use cellotape or pins/tacks (except
NO PARENTS OR VISITORS ARE PERMITTED TO STAY OVERNIGHT on the noticeboard).
WITHIN THE FIRST TWO WEEKS OF THE COLLEGE OPENING Walk around the buildings and introduce yourself to
your new College members.
When you first arrive at the College you will be asked to Sign Find someone to go explore your new home and city
in. You will be given your room keys. Signing in or out is only with!
required when arriving at the College, for the University mid- Come and hang out downstairs to meet others and
semester and mid-year breaks, and when departing at the make sure you meet your Sub-Warden.
end of the year.
Te Puna Student Accommodation Portal Staying late at the end of the year
Te Puna is our online tool to assist you while you are living in Residents who are required to stay on after the College has
the College. closed in November, e.g. College of Education students on
placement in Dunedin, are welcome to do so at a cost of $30
Te Puna is where you: per night. This charge does not include any meals. There are
Accommodation - Apply for accommodation. kitchen facilities available and residents will have to organise
Accounts – View your account and make payments. their own food.
Maintenance – Report maintenance issues.
Inventory - Sign off on your room inventory.
Shopping Cart – Purchase items and event tickets.
Resident Handbook 2021 - 7 
YOUR ROOM
Bedroom
When you move in to your room, we ask that you complete the inventory check. This will become extremely relevant
at the end of the year when it is time for you to depart.
What Is Provided: You May Bring: Do Not Bring The Following:
Bed base New electric blanket Candles
Mattress Hair dryer Incense sticks
Mattress protector Personal electronic devices Heaters
Two sheets including headphones Oil burners
Pillowcase (no pillow) Extra bedding Faulty electrical appliances
Duvet and cover Blu-tak Loud speaker systems
Blankets Umbrella (highly recommended) Air Diffusers / air purifiers
Wardrobe
Set of drawers You Must Bring:
Study desk Personal Emergency Kit – more on
Chair and lamp this later.
Bookshelf Pillow
Pinboard Towels
Heater
Electrical Appliances Smoke Detector
It is a health and safety requirement that all of your Each room is fitted with a smoke detector which is extremely
electrical appliances are checked and registered as safe by sensitive. As well as smoke, the following will also set it off:
a certified electrical contractor. Appliances are considered aerosol sprays, dust, water, hair straighteners, vapes and
any items that are plugged into a wall outlet. You must have steam. Please use aerosols and hair curlers/straighteners in
all items tested prior to or once you arrive at the College. the bathrooms. It costs over $1,400.00 for a fire callout. This
Technicians will be available at the College on a specified day cost is passed on to the resident whose room was
to test your appliances at no additional cost to you. responsible for activating the detector.
Possessions Room Checks
You are responsible for your personal possessions and we We expect that you will keep your room reasonably clean
advise you to lock your door whenever you are out of your and tidy throughout the year. Failure to do so may result in
room. The College cannot accept responsibility for damage disciplinary action. We will check your room at certain stages
or loss due to theft or accident within the College. We throughout the year:
strongly recommend all your possessions are adequately Prior to your arrival.
covered by an ‘All Risk’ insurance policy. Once per semester – we will notify you before this takes
place.
Heating in the Rooms Prior to your departure at the end of the year.
Each room has its own electric heater that when switched on
will heat the room until it reaches a certain temperature, Room Furniture
after which it will need to be restarted. The houses each We expect that any furniture that is in your room upon
have heat pumps in the lounge areas and the rooms all have arrival will be present at the end of the year. Any swaps or
electric heaters with attached thermostats. Please do not changes of furniture must be approved by senior staff. No
place furniture against the heater, nor use it to dry towels College property should be removed from the building.
or articles of wet clothing. Additionally, do not attempt to
circumvent the hardwiring that the heater is connected Adhesives - No drawing pins, adhesive tape or glue is to be
through. used on any doors or walls. Please use blu-tak to put up
posters etc.
Room number and name tag - The room number and name
tag on your door should not be defaced or removed.
The College reserves the right to change room allocations during the course of the year if it is deemed necessary.
The Warden or delegated authority has the right of access, without prior approval, to any room at any time if the health and
safety of any student at the college is at risk.
Resident Handbook 2021 - 8
COMMON & SHARED AREAS
Bathrooms and a drum kit and is available for the practice of any
There is a bathroom with showers, toilets and hand basins musical instrument throughout the day from 9am to 9pm.
on each floor and in each house. These are cleaned daily, Please exchange your room key for the Music Room key at
Monday to Friday. A bath in the West Wing bathroom is the Office. The level of noise from this room must be at a
available for general use. Please bring your own towels and comfortable level for surrounding rooms. No Studholme
toiletries, as they are not provided. instruments are to be removed from this room without
permission.
Kitchens / Kitchenettes
There is a kitchenette with a microwave, fridge, electric jug, Study / Tutorial Rooms
toaster, iron and ironing board on each floor. Each of the West Wing Study: Named after its location, West Wing is
houses has a communal lounge and kitchen with similar upstairs directly above the Main Common Room. When not
equipment. The ovens in the houses are disconnected for being used for tutorials, this area is also available as a quiet
health and safety reasons. area for study.
Patricia Coleman Seminar Room: Located on the second
Rubbish & Recycling floor above the Dining Room. It is available for residents to
Studholme is committed to the University goals of waste use as study space when the room is not already being used
reduction and recycling. for tutorials or other College related purposes.
Currently there are three types of rubbish bins available: Computer Room: Located on the second floor of the main
Red bin – This is for general waste building, it is directly opposite the Patricia Coleman Seminar
Yellow bin – This is for aluminium tins, steel cans and Room. It has 1xPC and 1xMac and it also contains a university
plastics with categories from 1 to 7 printer for your use. It is our third study space alternative.
Blue bin – This is for mixed glass
Residents are responsible for conducting a weekly clean-up Laundry
of their own floor or house kitchen. This includes taking Main Building: Located on the Ground Floor of the main
recycling bins out for collection and returning them the building.
following day. Houses: Each house has its own washing machine and dryer.
We are looking to review these measures in 2021. There is a Drying Room off the laundry in the main building
and outdoor line space near the houses.
Main Common Room We expect residents to do their own washing, however two
Our spacious Common Room is located in the main building clean sheets and a pillowcase are provided weekly in
and provides exchange for your dirty ones.
Table tennis table
Pool table Laundry tips from our Domestic team
Television with Sky (volume needs to be kept low after BYO washing powder and pegs.
10pm) Label all clothing. Every year we donate several bags of
TV connected to a Playstation. Controllers and games are unnamed and unclaimed articles to various charities.
also available. Do not put clothes on room heaters to dry.
Soak clothing items in the laundry sinks only, not in
Dining Room bathroom hand basins or kitchen sinks.
It is usually available to socialise outside of meal times. Set personal timers for your washing. Do not leave your
However, we ask you allow time for our catering team to clothing unattended longer than necessary as it may get
clean up before and after each meal service before heading mixed up with other people’s clothing.
in or out. At your own risk. Studholme College accepts no
Please treat this space kindly. Clean up after yourself and responsibility for any missing laundry items.
make sure the table, chairs and area is able to be used by
another person.
Gym
Coffee machines and filtered water are available throughout
We also provide a space for exercise and physical wellness.
the day and evening.
This is open from 7am – 9pm and equipment includes:
The Local Elliptical trainer
There is a small lounge (The Local) adjoining the Main Treadmill
Common Room that also has Sky TV. You may socialise, Rowing Machine
watch sports or movies, listen to music and host birthdays Excercycle
etc. in this room. 3-in-one resistance machine (lat pull, seated bench
press, seated row)
Music Room Kettle bells
Located in a room out the back of The Local, it has a piano Foam rollers, swiss balls
Resident Handbook 2021 - 9
COLLEGE SERVICES
Catering Cleaning
Our catering service is provided by Union Catering, the We have a friendly team of dedicated Domestic staff who
University’s catering team. Meals will be served in the Dining work throughout the College every morning.
Room at the following times:
They will vacuum your room once a week. Information
Mon to Fri Sat Sun
7:15am 8:00am 8:00am
advising your vacuuming day will be posted on the floor
until until until noticeboards and your floor should be left clear on this day.
Breakfast When Domestic staff need to enter your room they will
10:15am 10:30am 1:10pm
knock on your door before entering. This is one way for us to
12:00pm 12:00pm 11:30am find out if residents are unwell.
until until until
Lunch The Domestic staff also clean the bathrooms and common
1:10pm 1:10pm 1:10pm
areas during the week.
5:30pm 5:30pm 5:30pm
Dinner You will have the same Domestic staff member working in
until until until
6:10pm 6:10pm 6:10pm your area every day so you will get to know them, and they
will get to know you quite well.
Special Diets
The Catering team are able to cater to most special dietary Cleaning Fee
Residents are required to leave their room in a tidy state at
needs. Please note, however, that residents requesting
special diets other than vegan, vegetarian or halal are the end of the year. A cleaning charge will be placed on the
required to provide a medical certificate from their doctor resident’s account if their room is left in an unacceptably
confirming this requirement. untidy state.
Seconds Ways you can help our Domestic team
Seconds may be offered after 1:10pm and 6:10pm once all Introduce yourself.
residents and staff have been served. Any bulky, heavy, wet or unpleasant rubbish should not
be left in your room. It should be taken directly to the
Early Meals or Late Lunch rubbish skip behind the kitchen.
If you require late or early meals please write your name in Do not leave empty bottles or broken glass in your
the book at the back of the Dining Room before 11am for room. Please take glass, cans, cardboard, etc. to the
early or late lunches. The meals are issued by the kitchen recycle bins in your area.
staff or the duty Sub-Warden and can be heated in one of Condensation - This may be a problem in some rooms in
the microwave ovens in the Servery or Dining Room. winter months, especially if you use a clothes airer to
dry your washing. Please leave your top window open at
Early breakfast at the weekend, food for field trips etc. are the first notch to help fresh air to circulate. Your room
available by prior arrangement with the Catering staff. will be warmer and healthier if you air it out, rather than
if you leave it closed up with moisture inside.
Packed Lunches
Students who are unable to make it back to the College for Maintenance
Lunch may have a packed lunch. Residents make their own As mentioned above, you can log any maintenance issues
lunches and items are available in the Servery area between through the Te Puna portal. Please specify:
7.30am – 9.30am from Monday to Friday. What is the issue e.g. light is not working, floor is wet
How long the issue has been present
Drinks
Any other useful information that you would like to add
There is a water filter provided in each of the floor and house
kitchens. In the Dining Room there is a machine that makes
Our Maintenance team will look to address this matter as
fresh ground coffee and hot chocolates. There is also a
soon as practicable. Our practice is that we will lock
selection of different teas available.
bedrooms after attendance, so please ensure that you take
Toast Time your keys with you.
Toast and spreads are provided throughout the day and the
evening. Unless you want to, you do not need to be present during
any maintenance attendance.
Crockery or cutlery must remain the Dining Security and Keys
Room. Our after hours security service is provided by Allied
Security. They work 7 days a week. They will regularly
Resident Handbook 2021 - 10conduct a routine walk-through of the College and attend to Outward mail can be handed in to reception. It will be
any matters that are brought to their attention. collected every morning Monday to Friday. All mail
items must have the correct postage stamps attached.
Security Cameras All parcels must have the correct postal and paid
We have security cameras operating for safety reasons and packaging.
to deter theft. They are located in the: Laundry, Front and
Back Doors, Common Room, West Wing Study, Dining Room, Lost property
Computer Room and Seminar Room. We have 3 locations where possible lost items are kept.
Please do not rely on the cameras for complete security Small and/or valuable – held in the Office.
service. We encourage all residents to exercise common Larger items, such as shoes, clothing etc, - Lost Property
sense and sound judgement in looking after their own Box outside the foyer bathroom.
belongings. Items in the laundry in the main building – there are two
boxes in the drying room where unclaimed items are
Keys kept.
You will be provided with keys when you arrive. They are
made up of your Bedroom key and a Magnetic key tag that Items that are left unclaimed at the end of the year will be
gives access through the main front and back doors when donated to charity.
locked at night. If you live in one of the houses, the magnetic
key tag will also let you into your house. Sports Equipment and Board Games:
The College has a variety of sports equipment and board
You must report any lost keys immediately. The cost of games you may borrow, including:
replacing lost keys is $75.00 and is charged to the individual rugby balls
resident. Please be responsible in regard to your keys; we soccer balls
rely on all residents to co-operate in keeping our building tennis racquets
and property safe cricket gear
volleyball
After hours access
various board games – Chess, Monopoly, Scrabble, Risk
All of our external doors run on a timed system. This means
etc.
at a certain point in the evening and morning they lock and
guitar – always available in the Main Common room
can be accessed using the magnetic key tag. Our doors are
normally locked from 10.00pm at night until 7.00am the next
morning. AV Equipment
We also have various AV equipment that can be used. We
Our gates behind the main building are locked by security at have fixed projectors located in the West Wing study and
10.00pm and unlocked by College staff in the morning. Seminar Room. We also have a portable projector which can
be borrowed from the office.
Bicycles and Bike Sheds
Bicycles are not permitted inside the buildings or houses. Studholme Van
There is covered storage available in a garage on Dundas The College owns a minibus that may be used for official
Street beside the entrance to the rear carpark and another College events such as sports, cultural activities, floor
on Forth Street at the entrance to the bottom carpark. Keys outings etc. The Sub-Wardens will usually drive groups of
for these garages are available from the Office and there is a people to and from these events, by prior arrangement.
$10.00 annual charge payable upon issuing the key. Bike
shed users are required to return the key at the end of the Lift
year. A lift gives access to all floors in the main building. The lift
must not be used in the event of a fire alarm.
Parking
There is no parking available on Studholme property. Any Ledges and Roof Spaces
cars parked in the grounds will be towed away at the owner’s All ledges and roof spaces are out of bounds - offenders will
expense. be fined.
Postal Mail
Mail is delivered to the College every morning from Monday
to Saturday. Staff will sort and place mail in the lettered
boxes outside the Dining Room.
Parcels are placed on the table in the foyer outside the
Dining Room for collection.
Resident Handbook 2021 - 11 COLLEGE LIFE
Studholme College is a vibrant and exciting place to live and hang out. There will be a wide range of things
that happen which will make your experience extremely worthwhile and memorable.
Living in the College Visitors – Generally visitors can visit. However we ask
Learning to live together will be a huge part of your that they leave by 6pm. Should a visitor act contrary to
experience! So here are some helpful tips: to our rules and guidelines outlined below, they will be
Learn people’s names, it makes them feel special. asked to leave without delay.
Respect people’s personal space, they will do the same Overnight Guests – This will not be possible during the
for you. first two weeks of the year and the week of re-Oweek.
Clean up after yourself in common areas, a clean
environment goes a long way.
Noise and Quiet Hours
Due to the design of the College, sound carries very easily.
Be mindful when cooking and or preparing food, we all
Please be considerate of other residents’ needs. Excessive
have different tastes.
noise is not acceptable at any time and the College should
Think of others before making a lot of noise. While you
be completely quiet after 10:00pm.
may have a day off, someone else may have an
We have quiet hours operating as follows:
assignment to complete.
Sunday – Friday: 10.00pm-9.00am
Remember to check in with each other, no one will be
Saturday: 10.30pm-10.00am
upset at you for simply asking “Hey, how are you going
In practice, this means that during the stated times the
today?”
College should be quiet.
Please note that during the study and exam period at the
Academic Support end of each semester we implement a 24 hour noise ban.
We endeavour to provide an environment that is conducive This means that all reasonable effort is made to reduce noise
to academic excellence and a successful academic year. If levels throughout the day.
you require academic assistance, please do not hesitate to
reach out to any of the staff, who will be able to assist you in
Communication
making the necessary arrangements.
Email - Please make sure that your email address is current
We promote self-motivated learning. You are encouraged to
and up to date on e-Vision. Important communication will be
create and join study groups, general or subject focused. The
sent to you via your student email address. You should check
Sub-Wardens will assist in this wherever possible. We expect
your student email address at least twice a week for
residents to attend lectures, tutorials and laboratory
messages.
sessions for which they are enrolled.
Ensure all communication sent to you is read as you might
miss something important!
College Tutorials
Supplementary tutorials are held on-site in addition to the
Phone numbers - Please make sure e-Vision is updated with
University’s formal tutorials in many popular subjects. Our
your current NZ mobile phone number. There may be an
Deputy Warden works very closely with Tutors to deliver as
occasion where we need to contact you quickly.
much academic support as possible. Tutorials are held in the
evenings. Often extra tutorials are held closer to exam time.
Notices - Notices are posted on College noticeboards and
Subject need will determine our on-site tutorial programme.
social media. Check these daily for any up and coming social
Where we are unable to provide certain subjects, we work
events or any matter which may affect you and/or your
closely with our fellow College Community to share
friends or guests.
resources.
College Wireless Network
Orientation and Re-Orientation Week
Wireless internet access is available through the use of the
Each respective week is a fun and exciting time for our
University of Otago administered WiFi system.
residents. We want to be as supportive as we can be while
The student printer available in the Computer Room
maintaining a reasonable level of safety and security. Below
operates on the Wifi network.
is a snapshot of what this means for the college:
College meeting – The Warden will host a meeting at the
To sign-in to the Wifi network you will need two details:
beginning to outline Studholme College and what the
Username: This will be your University username
year will bring.
provided to you once you are confirmed with the
Daytime - Walking tours during the day to campus so
University
that you know where to go for your first lectures.
Password: As above, this will be provided
Afternoon / Evening – We host events on-site to build
The Wifi network is throughout the University campus and
our community and offer opportunities for residents to
associated buildings. This means you can use it at any
get to know each other in different settings.
University location.
Resident Handbook 2021 - 12Harmful Digital Communications Student Voice
Under the Harmful Digital Communications Act 2015 it is A critical part of living in the college is to “make your
illegal to make a visual recording, on any device, of another experience your own”.
person without their knowledge or consent, where the To achieve this, getting involved in our college in ‘what we
recording shows them naked or partially naked or involved do and how we do it’ is important. We strongly encourage
in any activity (eg showering or toileting) that involves you to get involved where you can at any given opportunity.
dressing or undressing. These are known as intimate visual From playing in a team through to supporting. All of it
recordings and are illegal even if they are not shown to other matters and will go a long way in making your year one that
people or shared on social media. you will cherish for a long time.
Any allegation that a resident has made an intimate visual
recording of another resident (or any other person) is likely Student Executive
to be treated as serious misconduct and if proven is likely to Early on in the first semester each floor will elect a
result in termination of the resident’s contract with no offer Representative. Soon afterwards, a President is elected. This
being made to rehouse the resident in another College. group of people forms the Student Executive and will be your
social and sports committee for the year. They will meet
Cyber Safety regularly with the Deputy Warden of College, and with the
Residents are expected to comply with University of Otago Warden as often as deemed necessary, depending on what
guidelines regarding internet and communications usage as events are coming up.
outlined in the Information and Communications
Technology Regulations available on the University of Otago Representative committees organise a wide variety of
website. cultural, social and sporting activities including the College
Residents are also required to comply with the University’s Ball, the Ski Trip, the College Yearbook and Inter-College
Student Code of Conduct which states that students have competitions. A good Committee generally means a
the right to be safe and free from harm or intimidation in “happening” year, so choose your rep carefully by
their interactions with others, including interactions via considering someone who gets things done.
electronic media.
Presidential Election
Negative Conduct The President Elect leads the Student Executive. Elections
If you have seen behaviour that is concerning or would usually take place in the first few weeks of the College
constitute negative conduct please report this to staff coming together. They are the person that will be the overall
immediately using the duty number. Negative conduct may representative of the College.
include (but is not limited to) verbal abuse toward another, The president will meet regularly with the Deputy Warden
taunting, peer pressure to do something they do not want, or Warden to discuss how the college experience is going
negative use of social media and more. from both the resident and staff perspective. They will work
together to support and facilitate the college experience.
Confidentiality and Privacy
Staff and residents of Studholme College endeavour to treat Floor Representatives
one another with respect and to treat private matters in Floor Representatives are appointed at the beginning of the
confidence. There are, however, occasions when it may be year. Floor Reps are a crucial part of Studholme College.
necessary for staff to contact other concerned outside adults They become the voice of the student body to the Warden
(normally guardians or overseas agents). We disclose any regarding activities for the year.
decisions reached where necessary.
Inter-Floor/House Shield
Inter-Floor/House Shield is competed for annually over a
range of activities throughout the year. It all kicks off during
O-week with events throughout the week. Points are also
awarded through support and participation in non-
competition events such as volunteering and other
occasions.
College Awards
Each year Studholme College presents awards to the
residents who are considered to be:
Academic of the Year - Awarded to the person attaining
the highest grades in their mid-year examinations.
Greatest Contributor to Studholme - The recipient of
this trophy is judged by the Studholme staff across a
number of different aspects of College life.
Resident Handbook 2021 - 13 Sportsperson of the year – Awarded to the person who Sustainability
has been regularly involved through our Inter-College The University of Otago is committed to making the
competition. university a sustainable place to study, work and live. We
Wordsmith Trophy - Awarded to the person judged to whole-heartedly agree with this commitment. We will
have submitted the best piece of writing. There is no continually look at ways where we can make an impact
word limit and submissions can be any form of writing, toward our sustainability goal. Current initiatives include
i.e. short stories, poetry etc provided they were written reducing waste through rubbish and recycling, ‘Mindful
in the current year. Mondays’ in catering and the Community Garden on-site.
The Art competition is for an original piece of artwork of We will also be looking at other initiatives during the year.
any genre created in the current year. We invite all our residents to contribute where possible in
seeking to achieve this goal.
Inter-College Sport, Cultural and Gaming Competition
We participate in a vibrant inter-college programme of Illness or Injury:
sporting, cultural and gaming events throughout the year in Always contact a member of staff in the case of illness or
which all the Colleges vie to take out the title of overall inter- injury no matter what time of the day or night. This may
college Sporting, Cultural or Gaming Champion. There is a save a life. The Warden or a member of staff should be
huge range of events and activities in the competition for informed when students are unwell or have been injured so
everyone to get involved in. that proper care may be given. A First Aid Kit is kept in the
Office and ice is available from the Kitchen.
It's not just winning that counts in the competition, there is
a large emphasis on participation. Colleges also earn points Parents will be notified in the event of a Resident being
just for taking part and it's not possible to be crowned Sport, taken to hospital.
Cultural or Gaming Champion(s) without taking part in all of
the events. Smoking
The University’s Dunedin campus became completely
College Events & Engagement smoke-free on 1 January 2015, a move that brought it into
line with Otago’s other campuses in Christchurch,
Throughout the year we will host on-site and off-site events
Wellington and Invercargill. The revised smoke-free policy
and engagement opportunities that we encourage you to
enhances the outstanding campus experience that the
join in and be part of. Some events include:
University offers its staff and students and is consistent with
College Ball
its mission statement, which sets out Otago’s aim of
Ski Trip
promoting individuals' development and wellbeing.
Formal Dinners
Theme Dinners
Vaping
Garden Party
Vaping falls within the same position as smoking. The College
Awareness weeks
is a vape-free environment.
Theme nights – Retro, Back to School
Enviro group
Illegal Drugs
Volunteering
Illegal drugs are prohibited. Anyone who is found using, or in
Charity Drives & so much more
possession of illegal drugs, will be referred directly to the
authorities and may be excluded from the College.
Alcohol
NOTE: Alcohol regulations may be revised in accordance
with any legislative amendments to the Sale of Liquor Act.
You may drink alcohol quietly in your bedroom with your
friends. If there is a special occasion (e.g. a birthday) that
warrants a group gathering please book The Local. You must
be a responsible host and have adequate food at these
functions.
Noise and Alcohol Ban
A noise and alcohol ban is put in place two weeks prior to
the start of each examination period in an endeavour to
provide a quiet and settled environment that is conducive to
study. Any student making excessive noise or being found
with alcohol and/or intoxicated will be reprimanded by the
Warden.
Resident Handbook 2021 - 14 HAUORA & WELL-BEING
We care about your physical, mental, emotional, social and spiritual well-being. It is important that we
offer guidance in managing any challenges that you may face.
Pastoral Care Act and Code
Under the Education (Pastoral Care) Amendment Act 2019, In all relationship matters it is essential that mutual respect
the Government has set minimum standards to support the and consent is followed by both parties. All members of the
safety, wellbeing and care of students in residential colleges. College must be very clear on the meaning of sexual consent.
The University and all its Colleges have processes in place to Sexual activity without consent will be treated as serious
ensure that we meet and exceed the Government misconduct and will most likely also involve the Proctor and
requirements. the NZ Police. The following are very good guidelines.
Welfare Consent must be CLEAR. The absence of a no does not
Studholme College staff are able to support you in all mean yes. Silence is not consent. No means no.
manner of things that may come your way during your stay Consent must be COHERENT. People who are asleep or
with us. We consider our staff team to be safe, well trained, incapacitated by drugs or alcohol cannot give consent.
and experienced in all manner of life circumstances. Consent must be WILLING. It is never given under
pressure, whether that is emotional or physical
If you need help, are not sure where to get help, or just want manipulation or threats being used.
to talk about something that has happened to you, or you Consent must be ONGOING. If someone consents to
would like to talk about something that you are worried one sexual activity, that doesn’t mean consent to all
about, feel free to talk with one of us. activities.
Of course we also always welcome a good old chat, so don’t
be afraid to drop in to see us for a catch up about nothing in As a collegiate community you are also responsible for each
particular. other. Please look after your friends and be pro-active in
supporting anyone who is in potential danger or harm.
Concern for others
There are times where you might be worried or concerned If you have had an encounter or incident that leaves you
about a fellow resident, friend or community member. We feeling uncomfortable or uncertain you are encouraged to
encourage you to start a conversation. You don’t need to be seek help and support. You can approach any member of
an expert to reach out - just a good friend and a great College staff who will treat you with respect and care. A staff
listener. member may encourage you to seek additional assistance
Start a conversation with these four steps*: from the College management. You may also wish to contact
1. Ask R U OK? a support agency such as the OUSA, Student Health,
2. Listen Healthline, Rape Crisis, NZ Police or Youthline.
3. Encourage action
4. Check in The University of Otago’s sexual violence support and
prevention centre is called Te Whare Tauwharau. They offer
*Taken from https://www.ruok.org.au/ free, confidential support for any student who needs
assistance and are available for walk-ins and phone support.
We encourage you to contact any staff member if you are
worried about anyone or you have not seen anyone for a https://www.otago.ac.nz/te-whare-tawharau
while. You can do this by:
Popping down and seeing reception Personal safety
Calling our 24/7 duty number: 021 286 2791 New Zealand has an international reputation as a safe and
Emailing: studholme.college@otago.ac.nz friendly country, but you should still take all the security
precautions you would take anywhere in the world. Here is
some useful and important advice you should follow:
Consent
Whether you are in a long term or casual relationship, you Make sure you keep your keys on you
and your partner deserve to be treated with respect. You will have received a room key and a magnetic key tag
Consent is a free agreement made together about any sexual which gets you into the College after hours.
situation or experience. You are strictly prohibited from lending your keys to anyone
Consent is always agreed to in the moment. Having else. If you lose your keys and do not report this, it puts the
consented previously doesn’t mean you consent in the security of the College at risk. If you lose your keys,
future. Consent is not a contract. You can change your mind. replacements will need to be ordered and paid for. Staff will
If you are not comfortable with something you have a right help any residents who lock themselves out of their room.
for it to stop. It’s OK to say stop.
Resident Handbook 2021 - 15Essential safety advice sex and porn.
For your own peace of mind, make it a habit to lock your Addiction is considered a mental illness and can be treated
door whenever you’re out of your room If you are walking similarly to other mental illnesses with therapy, medication
home at night, go in a group and keep to well-lit streets or and lifestyle changes.
take a taxi instead.
If you are unsure about your safety, dial 111. If you are It is important to keep in mind that addiction is a treatable
within the University precinct area and need assistance you condition. Recovery is possible.
can contact Campus Watch on 0800 479 5000. Campus
Watch is a diverse group of people readily available to offer There are service providers that may be able to help you
assistance and advice to students when or wherever it is through such situations:
required. University Student Health: 0800 479 821
https://www.otago.ac.nz/studenthealth/index.html
Loneliness and homesickness Alcohol and Drugs helpline: 0800 787 797
Loneliness and homesickness can affect any student during https://alcoholdrughelp.org.nz/
their academic year. By choosing to live in a College, you Gambling helpline: 0800 654 655
have already chosen one of the more effective strategies to https://www.gamblinghelpline.co.nz/Home_452.aspx
deal with loneliness and to succeed at your studies. Quitline (Smoking): 0800 778 778
However, it can be easy to feel isolated even in a community. https://quit.org.nz/
Here are some strategies that may help you overcome
loneliness:
Sit in a common room, not in your bedroom. Watch a
little TV and take the opportunity to meet others.
Invite others to eat with you. One of the biggest
concerns for new residents is who are they going to eat
with. If you go to the Dining Room alone, mix with
people already there.
It is expected that you will eat all your meals in the
Dining Room.
Get involved with organised activities, attend the
meetings and look out for flyers or posters that
announce events.
Talk to one of the Sub-Wardens or the Deputy Warden if you
continue to feel lonely. They may not be able to fix the
problem for you but they will be happy to listen and give you
suggestions of where to go to find the assistance to help you.
There are also professional counsellors at the University of
Otago campuses who are able to help.
Addiction
In your first year you will be exposed to many new things
that you may not have otherwise had, seen or experienced
at home. In other cases, it may have pre-existed, however
with a new found freedom, it may spiral out of control.
Addiction is when you no longer have control over doing,
taking or using something to the point that it is causing harm
to you or those around you.
Anything you use a lot of and all the time (compulsively and
obsessively) to ease tension or enhance your mood can
become addictive.
Common addictions include:
alcohol
cigarettes (tobacco)
P (meth), cannabis and other illegal drugs
prescription medicines
gambling
gaming and social media
work and study
Resident Handbook 2021 - 16 EMERGENCY PROCEDURES
Fire Minimal requirements, according to University Health and
Smoke and heat detectors, fire hoses and fire extinguishers Safety:
safeguard the College. This equipment is only to be used in Emergency contact details – a written copy as well as on
an emergency. Fire evacuation drills will be held at least your cell phone!
twice a year and everyone should get to know the escape Torch and spare batteries
routes. Strong outdoor shoes
Supply of personal medications
A ringing alarm and a recorded voice message indicates Antibacterial hand gel, or antiseptic wipes
that the building is to be evacuated. Survival blanket
Leave your door unlocked. Bottle of water
If there is no immediate danger, take the few extra Some muesli bars or similar
seconds needed to collect warm clothing and sensible
footwear, as you may have to stand outside for some Have close at hand ready to grab in case of an evacuation:
time. Warm clothing (jacket or similar)
In the main building the exit routes are through the fire Your cell phone
doors at the northern end (Dundas Street) of the building, Additional extras that would be useful:
and down the external fire escape. DO NOT USE THE LIFT. Personal toilet items
West Wing residents go downstairs and out the main Supermarket bags/rubbish bags
front door or, if the stairs are blocked, proceed via the Whistle and light sticks
alternative Fire Exit through the West Wing Study window Copies of important documents
that faces towards the main gates.
Residents in the houses are to exit via the most accessible
College Lockdown
door.
In some emergency situations, it may require the College to
Assemble on the front lawn of the main building (for lockdown. Should this occur, the risk will determine
those in houses, access around the end of the main prevailing actions:
building).
Threat to life on campus:
Wait on the lawn until the Fire Brigade and College Staff
The College will be locked down
deem it is safe for you to return into the building.
All curtains will be closed
Switch off electronic devices such as mobile phones/
The misuse of fire protection equipment is viewed seriously
and may result in a heavy fine – $250.00 laptops
plus additional replacement cost of any repairs. Move away from all windows and/or doors
Move to higher floor where practicable
Any malicious Fire Alarm involving a Fire Brigade call-out is Remain quiet
costly (over $1,400.00) and the offender will be expected to Follow the instructions of Senior staff
cover this cost. Removal of a smoke detector will initiate a Await instructions from Emergency Services
callout requiring a technician to reset the fire system at a Threat to life in the College:
cost exceeding $300 that will be passed on to the resident. If the decision is to “Run”, as much as
possible EVADE or EVACUATE.
Earthquake Evade – Try your very best to evade where you can.
In a major earthquake: Deploy some useful tactics such as running in different
1. Drop, Cover, Hold. Stay away from windows or other directions as long as it is toward an evacuation point, do
items that could fall on you. not run toward other people.
2. Once the shaking stops pick up your Personal Evacuate – Under the direction from the Warden or
Emergency Kit, including important documents. Deputy Warden, residents are to evacuate to Arana
3. Evacuate the main building using the main stairwell, or College at first instance.
the nearest clear exit in the houses. Should the threat be from the direction of Arana,
4. Assemble on the front lawn away from the building. residents may evacuate to Studholme houses, this
5. Remain at the assembly point (Alhambra Rugby Club needs to be a lower risk of danger than where the
field on the one way system) until clearance has been residents currently are within the College.
given to re-enter the buildings. MAINTAIN COVER or CONCEALMENT if possible.
6. Upon re-entering the building DO NOT use the lift. Then, EVACUATE to safety (Arana College).
If there are no auditory sounds of a threat, it is possible that
Personal Emergency Kit: evading to a safer area, such as the Computer Room
You should have a “grab bag” that is relatively small with may be the best option.
items that aren’t used for anything else.
Resident Handbook 2021 - 17Pandemic Threat: It is important to seek assistance for medical conditions
In the event of a Pandemic all residents are expected to be before they become too serious, as illness can spread very
prepared and adhere to: quickly in a group living situation.
• Ministry of Health Directives and Guidelines If you are involved in any form of accident or injury on-site,
• Instructions from College and University staff you must let a member of staff know promptly. Staff have
• Social Distancing Guidelines and Restrictions undergone first aid training and can help with injuries on-
• Sanitising Requirements site.
Residents must comply with the following: After the event you will be required to fill out an incident
Report to on-site staff member confirming their location report which is forwarded to the University Health and
Report any illness that they or a neighbour is currently Safety department. This is an Occupational Health and
experiencing Safety requirement.
Abide by best practices and recommendations provided If you call an ambulance for any reason, inform staff
by on-site staff immediately so that we can ensure paramedics have access
Limit any movement and conduct as and when required to the building and can be directed to the right area.
by on-site staff The University of Otago’s Student Health and Counselling
Await further instructions from the University, Ministry Service is also available to you from 8.30am to 8.30pm,
of Health, Local Council, Central Government and/or Monday to Friday. It is best to phone 0800 279 821 for an
emergency services appointment. Outside of these hours residents are advised
to contact:
Residents should have their own medical kit and masks.
Dunedin Urgent Doctors and Accident Centre
Illness, Accidents and First Aid 18 Filleul Street, Dunedin
Open Hours: 8.00am – 10.00pm (7 days a week)
If you are ill you should report this promptly to a member of
Phone: (03) 479 2900
staff. They will assist you where appropriate, especially if you
Healthline:
need medical attention.
Phone: 0800 611 116
Mental Health Support:
Free call or Text 1737
Resident Handbook 2021 - 18 COLLEGE RULES AND GUIDELINES
Every community requires some rules in order to protect the rights of individuals and to ensure a stable
environment. The College will endeavour to keep formal rules to a minimum with the expectation that
residents will behave in a responsible and considerate manner for the good of the community as a whole .
Behavioural Rules No pets are allowed at the College.
You are expected to respect the rights of others in the Breaches of these basic rules will incur disciplinary action
College and act in a supportive and responsible manner. relative to the seriousness of the offence.
You must not act in an insulting or threatening manner
towards residents or staff. University Policies and Procedures
You may not enter another resident’s room without As a University of Otago student you have agreed to abide
their express permission. by the University’s policies and procedures.
If you are party to any offence under these rules
committed by another resident or guest, you shall be Among key documents, there are three key documents for
liable to be charged with the same offence and be consideration while staying in the college:
subject to the same disciplinary proceedings.
Note: In the clause ‘party’ includes any resident who in Code of Conduct – The purpose of the Code of Student
any way aids, assists, counsels, procures or encourages Conduct is to promote the University's academic aims
another to commit an offence under the rules. and a sense of community through the cultivation of
As well as being responsible for your own behaviour, mutual respect, tolerance and understanding. To this
you are accountable for the behaviour of any or all of end, the University expects that students will not
your friends, partner and guests. This includes any engage in behaviours that endanger their own or
actions which may threaten the safety and wellbeing of others' safety and well-being. Students are expected to
residents, their guests, staff members, and/or the conform to the standards contained in this Code of
College. Student Conduct off-campus as well as on-campus.
Any criminal act will be reported to the Police.
Ethical behaviour Policy – The purpose of this policy is
Community Guidelines to promote ethical interactions between members of
Observe the quiet hours. (see alcohol guidelines) the University community and to provide an
- It is the right of everyone to have quiet for sleep and environment of safety, respect and dignity so members
study. can participate fully in all aspects of University life.
Respect the College and its property.
- It is your home for the year. Student Charter – The University is committed to
Smoking & Vaping is not permitted in any of the College scholarship through excellence in teaching, research
buildings or anywhere in the grounds. and service and to the provision of a stimulating
The use or possession of illegal drugs within the College campus environment for the development of lifelong
or grounds is strictly prohibited. learning skills.
Firearms, real or imitation, knives, swords, martial art The purpose of the Charter is to advance those aims, to
weapons, or any other form of weapon are not acknowledge the University's commitment to the
permitted within the College or grounds. Legitimate Treaty of Waitangi and to promote good relations
between the staff and administration of the University
firearms or weapons can be stored with Campus Watch
and its undergraduate and postgraduate students.
for a small cost.
All fire door stays and fire doors must not be interfered
The University reserves the right to pursue through its
with in any way without express permission from Senior
disciplinary procedures matters that are also being, or may
management.
also be, addressed by the legal system or under any of the
Protective Fire Equipment is only to be used for above-mentioned University policies.
legitimate purposes.
Candles, oil burners, air purifiers and incense sticks are For more information:
not permitted. https://www.otago.ac.nz/proctor/otago670687.pdf
- They are a fire hazard AND SET OFF THE SENSITIVE
https://www.otago.ac.nz/administration/%20policies/
SMOKE ALARMS.
otago003161.html
The use of scooters, skateboards and rollerblades is
http://www.otago.ac.nz/administration/%20policies/o
prohibited within the building.
tago003161.html
Fireworks are not permitted within the College or
grounds.
Alcohol guidelines
No business or commercial activity may be operated
Alcohol in glass containers may be banned should they
within the College without the express permission of the
become a problem, e.g. broken glass, or bottles not being
Warden.
taken to the recycling bins.
Resident Handbook 2021 - 19 You can also read
