SUPPORT AND EXHIBITION PROSPECTUS INVITATION TO INDUSTRY - ISIVF 2019
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SUPPORT AND EXHIBITION PROSPECTUS
INVITATION TO INDUSTRY
CONTENTS Invitation Letter Executive Committe/ Local Organizing Committee ISIVF 2019 General Information The City: Barcelona The Venue Main Topics-Preliminary Program ISIVF 2019 Congress Objectives Why should your Company participate? Past Corporate Sponsors and Exhibitors Sponsorship and Exhibition Information Educational Support Opportunities Promotional Support Opportunities Advertising Support Opportunities Other Support Opportunities Exhibition Opportunities-Floor Plan Exhibition Types General Information and Conditions of Exhibition Additional Information for Supporters and Exhibitors Booking Form Terms and Conditions
INVITATION LETTER
Dear Colleagues,
We are pleased to announce and to invite you to participate in the “20th World
Congress of in Vitro Fertilization” (ISIVF 2019), to be held in Barcelona, Spain, from
October 24th to 26th, 2019.
We would like to bring you the experience of a breakthrough scientific programme on
hot topics with in the field of in vitro fertilization of human oocytes (IVF) and various
forms of Assisted Reproductive Technology (ART) for the prevention and treatment
of infertility and other indicated conditions.
The International Society for In Vitro Fertilization (ISIVF) Executive Committee and
the Local Committee of the congress, are working on interactive and dynamic
sessions, led by renowned speakers, to make ISIVF 2019 a cutting-edge meeting
with a scientific content of excellence.
Your opportunity to thrive professionally:
Learn about the most recent researches and clinical development in IVF and ART
Build and maintain solid collaboration with international and national professionals
and organizations related to IVF and ART.
Advance in the understanding of the current and future challenges in the field.
Share your professional experiences and ideas with colleagues from all around the
world.
Enjoy an innovative scientific event in the beautiful city of Barcelona.
We look forward to welcoming you in Barcelona!
Prof. Bart Fauser
President of ISIVF
ISIVF EXECUTIVE COMMITTEE
Bart Fauser, President
Timur Gürgan, Past President; Education and Industry Relations
Morimoto Yoshiaru, Secretary
Svend Lindenberg, Treasurer
David Albertini, Scientific Advisor
Jie Qiao, Scientific Advisor
Arne Sunde, Scientific Advisor
Atsushi Tanaka, Scientific Advisor
Filippo Ubaldi, Scientific Advisor
Stephane Viville, Scientific Advisor
Joseph Schenker, Ethics
Moncef Benkhalifa, SIG Andrology
Anna Veiga, SIG Embryology
Christine Wyns, SIG Fertility Preservation
Joyce Harper, SIG Reproductive Genetics
Antonis Makrigiannakis, SIG Endometrium and RIF
Hisao Osada, SIG Reproductive Surgery
Recai Pabuçcu, SIG Reproductive Surgery
Yakoub Khalaf, SIG Reproductive Endocrinology and Infertility
Victor Gomel, Executive Director
Barry A. Cappel, Secretariat
LOCAL ORGANIZING COMMITTEE
Anna Veiga. Dexeus Mujer, Barcelona (Spain)
Ramón Aurell. Hospital Quirónsalud, Barcelona (Spain)
Amelia Rodríguez. Clínica Eugin, Barcelona (Spain)
ISIVF 2019 GENERAL INFORMATION Date / City, Country October 24th to 26th, 2019 / Barcelona, Spain Venue Hotel Barceló Sants Plaça dels Països Catalans, s/n. 08014 Barcelona Tel: +34 93 503 53 00 Web: www.barcelo.com Participants Over 650 participants. Language The official language of the Congress is English. CME Accreditation An application for CME Credit will be made once the scientific program is finalized. Further details will be available on the Congress website. Personal Insurance We recommend that all participants take out personal travel and health insurance for their trip. Organized by International Society for In Vitro Fertilization (ISIVF): www.isivf.com Congress Secretariat Tel: +34 91 361 26 00 E-mail: isivf2019@kenes.com Website: www.isivf2019.com Sponsorship & Exhibition Encar Fernández Tel: +34 91 361 26 00 ext.: 218 Email: efernandez@kenes.com Registration & Accommodation Tel: +34 91 361 26 00 Email: isivf2019-reg@kenes.com
THE CITY: BARCELONA Located on the Mediterranean coast, Barcelona is one of the world’s most popular tourist destinations. This cosmopolitan city is also one of Spain’s most important economic, cultural and commercial hubs, attracting both leisure and business tourism from all over the Globe. Every year, thousands of tourists visit Barcelona to discover this stunning city as well as attending numerous conferences, committees and other types of meetings. Barcelona is brimming with culture. It has numerous renowned museums like the Fundació Joan Miró or the Museu Picasso, but you’ll appreciate the city’s love for art by simply strolling through it’s charming center. The well-known Sagrada Família or the surprising Park Güell are just two of the many architectural marvels designed by Antoni Gaudí, an extremely famous Spanish Catalan Modernist architect. But Barcelona offers a lot more than just art, it also has vast and sandy beaches and excellent restaurants with delicious traditional Catalan cuisine You will have the opportunity to join the city’s day and night life, through concerts, exhibitions, ballets, theatre, gastronomy…and all the options Barcelona has to offer. Exploring Barcelona will be an exceptional experience!
THE VENUE The ISIVF 2019 Congress will be held at the Barceló Sants Hotel. Hotel Barceló Sants **** Plaça dels Països Catalans, s/n 08014 Barcelona Tel: +34 93 503 53 00 Web: www.barcelo.com At the Barceló Sants**** the futuristic, cutting-edge design resembles a space station, allowing guests to imagine themselves on an intergalactic trip. Located above Sants railway station and with direct access to the high-speed AVE and Barcelona's metro and local train links, this is the best-connected hotel in the city. It's just 500 m from the Palacio de Congresos at the Fira de Barcelona trade fair venue and the Montjuïc hill, and only 15 minutes by train from El Prat international airport and 4 minutes by train from Plaza Catalunya. The hotel is an ideal venue for meetings and events. There is natural light, capacity for up to 1,500 people, a showroom in which to exhibit vehicles and other large products, as well as a revolutionary menu that has been specially designed for working sessions. An unbeatable location with great transport links, perfect for events and with a special minimalist-style hotel atmosphere, the Barceló Sants stands head and shoulders above the rest. Fasten your seatbelts and get ready to enjoy a unique stay at the Barceló Sants. How to reach Barceló Sants Hotel:
MAIN TOPICS – PRELIMINARY PROGRAM Basic science Gametes from pluripotent stem cells Genome editing Infertility (relevance of comorbidity for IVF outcomes) Endometriosis Fibroids PCOS Infertility surgery Use of donor gametes Expanded carrier screening of gametes for donation Ethics of carrier screening Ovarian stimulation for IVF Mild stimulation Personalised stimulation Embryo cryopreservation Freeze all strategies for all embryos Is vitrification the best cryopreservation strategy for embryos at all stages of development Endometrial preparation for frozen embryo transfer Andrology Embryo quality assessment Time lapse monitoring Role of mitochondria in embryo development PGT Debate pro and con: PGT-A PGT for late onset disease IVF technical Embryo transfer technology Relevance of uterine contractions and interventions Endometrial receptivity / implantatio Repeated implantation failure Is ovarian stimulation affecting endometrial receptivity Fertility preservation Male Female IVF; society and global National/international registries WHO perspectives on global IVF How to define a successful IVF program (clinic) Children safety Should cumulative life birth per started treatment be used as the preferred outcome How to define a successful IVF program (lab) Quality certification IVF labs Optimization of the IVF lab
ISIVF 2019 OBJECTIVES
The 20th World Congress on In Vitro Fertilization (ISIVF 2019) will have a
positive impact on the human development response globally with the following
objectives:
- To bring together the World’s scientific experts to catalyze and advance
scientific knowledge about In Vitro Fertilization, present the most recent
research findings, and promote and enhance scientific collaboration
around the World between the various centres in the World that offer IVF
and ART
- To bring together community leaders, scientists, and policy leaders to
promote and enhance programmatic collaborations to more effectively
address international, regional, national and local responses to human
development around the World and overcome barriers
- Promote research and clinical development in the field of in vitro
fertilization of human oocytes (IVF) and various forms of Assisted
Reproductive Technology (ART) for the prevention and treatment of
infertility and other indicated conditions
- Promulgate ethical practice and standards of practice for such treatments
WHY SHOULD YOUR COMPANY
PARTICIPATE?
➢ Reach key opinion leaders, academic and Industry researchers,
obstetricians, gynecologists, midwives, nurses, general practitioners and
other specialists working in the field of reproductive medicine, assisted
reproductive technologies, reproductive genetics, surgery and women's
health from all over the World
➢ Demonstrate your Company’s leadership in the field of IVF and ART
➢ Raise your Company’s visibility in the field of In Vitro Fertilization and ART
with a corporate Symposium or space to promote and create awareness for
your products and services
➢ Exhibit and distribute your marketing, business development and
promotional materials
➢ Many networking opportunities with your target professional audienceEDUCATIONAL SUPPORT OPPORTUNITIES
Satellite Symposium
Satellite Lunch Symposium
Opportunity to organize a Satellite Symposium, up to 60 minutes (program
subject to the approval of the Congress Scientific Committee). Includes:
• Hall rental, standard audio/visual equipment, display table
• Symposia Programs will be included in the program (subject to receipt by
publishing deadline) in the Industry Section
• The supporting Company must cover all speakers’ expenses including
registration, accommodation and travel expenses, in addition to the support
fee. This also applies in cases where the speakers have been already
invited by the ISIVF 2019 Congress
• Supporter’s logo with hyperlink on the Congress website
• Supporter’s logo with hyperlink on the Congress App
• Acknowledgement in the Supporters&Exhibitors list in the final program
• Acknowledgement on Supporters&Exhibitors Board on-site
Ask the Expert
Opportunity to organize an Scientific Session, up to 45 minutes, prior to the
beginning of the first talk of the day, where an expert chosen by the Company
discusses a topic to a small audience of delegates (program subject to the
approval of the Congress Scientific Committee). Includes:
• Hall rental, standard audio/visual equipment, display table
• Session Program will be included in the Program (subject to receipt by
publishing deadline) in the Industry Section
• The supporting Company must cover all speakers’ expenses including
registration, accommodation and travel expenses, in addition to the support
fee. This also applies in cases where the speakers have been already
invited by the ISIVF 2019 Congress
• Supporter’s logo with hyperlink on the Congress website
• Supporter’s logo with hyperlink on the Congress App
• Acknowledgement in the Supporters&Exhibitors list in the final program
• Acknowledgement on Supporters&Exhibitors Board on-site
Educational Grant-Congress Session
Supporting an Scientific Congress Session set by ISIVF Scientific Committee
and supported by an unrestricted educational grant from Industry. Includes:
• Acknowledgment on a slide at the beginning and the end of the session
• Supporter’s logo with hyperlink on the Congress website
• Supporter’s logo with hyperlink on the Congress App
• Acknowledgement in the Supporters&Exhibitors list in the final program
• Acknowledgement on Supporters&Exhibitors Board on-siteePosters Area
ePosters will be displayed on digital screens near the Exhibition Area. The
Supporter’s logo will be displayed in the Poster Submission section on the
Congress website and in the Poster Area.
• Support will be recognized with acknowledgement in the Supporters&Exhibitors
list in the final program.
• Supporter’s logo with hyperlink on Congress website
• Acknowledgement on Supporters&Exhibitors Board on-site
Congress App
The Mobile Application enables participants to access all Congress-related
information and functions, such as Scientific Program, abstracts, Faculty
information, participant’s “personal scheduler”, Industry support and Exhibition
information, city information, special features, etc..
• Support will be recognized on the home screen with ˝Supported by... ˝ and
a Company logo
• The sponsor logo will have special relevance in the Industry section, with
information about the Company and hyperlink to its official website
• Supporter’s logo with hyperlink on the Congress website
• Supporter’s logo with hyperlink on the Congress App
• Acknowledgement in the Supporters&Exhibitors list in the final program
• Acknowledgement on Supporters&Exhibitors Board on-site
Educational Grants for Registration packages (special discount)
From 30 10 %
From 20 8%
From 10 5%PROMOTIONAL SUPPORT OPPORTUNITIES
Internet/Relax Area
There will be one Cyber Center Area located in the Congress
Hall, which will be equipped with some workstations where
attendees may check their e-mails. Includes:
• Opportunity to display Company logo on screen saver
• Opportunity to display Company logo on screen
background
• Opportunity to distribute mouse pads at the Cyber Center
• Supporter’s logo with hyperlink on the Congress website
• Supporter’s logo with hyperlink on the Congress App
• Acknowledgement in the Supporters&Exhibitors list in the final program
• Acknowledgement on Supporters&Exhibitors Board on-site
Speaker´s Ready Room
Facilities will be available at the Congress Area for speakers and abstract
presenters to check their presentations.
• The Supporter’s name or Company logo will appear on all signs in this room
• Opportunity to provide mouse pads
• Supporter´s logo on computer screensavers
• Supporter’s logo with hyperlink on the Congress website
• Supporter’s logo with hyperlink on the Congress App
• Acknowledgement in the Supporters&Exhibitors list in the final program
• Acknowledgement on Supporters&Exhibitors Board on-site
VIP Hospitality Suites
An opportunity to hire a room at the venue that will be used as a Hospitality
Suite. The supporting Company will be able to host its guests throughout the
event. Companies will have the option to order catering at an additional cost.
Hospitality provided will be compliant with all relevant Industry codes. Includes:
• Opportunity to brand the Hospitality Suite
• Acknowledgement on directional signage outside the suite
• Supporter’s logo with hyperlink on the Congress website
• Supporter’s logo with hyperlink on the Congress App
• Acknowledgement in the Supporters&Exhibitors list in the final program
• Acknowledgement on Supporters&Exhibitors Board on-siteSignage
There will be extensive Congress signage around the venue, and the
opportunity exists for the Sponsor to support this service and have their
Company logo on designated signage. Includes:
• Supporter’s logo with hyperlink on the Congress website
• Supporter’s logo with hyperlink on the Congress App
• Acknowledgement in the Supporters&Exhibitors list in the final program
• Acknowledgement on Supporters&Exhibitors Board on-site
Charging Kiosk
The charging kiosk features exclusive fast charge technology for electronic
devices, with the latest charging standards which ensure your phone or tablet
are never overcharged, and keep your device always ready.
Compatible with everything from the Apple iPhone and Android to Amazon
Kindle and Blackberry. It can be placed by your Exhibition booth in order to
attract delegates towards your booth or at a Relax Area. Includes:
• Supporter’s logo on the charging station
• Supporter’s logo with hyperlink on the Congress website
• Supporter’s logo with hyperlink on the Congress App
• Acknowledgement in the Supporters&Exhibitors list in the final program
• Acknowledgement on Supporters&Exhibitors Board on-site
Readcode (for Exhibitors only)
The barcode reader is a tool for the control of your booth visits in the Exhibition
Area. This device helps you collecting the information of your visitors by
scanning the barcode on their badge. Includes:
• Supporter’s logo with hyperlink on the Congress website
• Supporter’s logo with hyperlink on the Congress App
• Acknowledgement in the Supporters&Exhibitors list in the final program
• Acknowledgement on Supporters&Exhibitors Board on-site
Coffee Breaks
Coffee will be served during breaks in the Exhibition Area. Includes:
• Opportunity to have a one day display of Company’s logo at the catering
point located within the Exhibition Area
• Opportunity to provide items bearing Company logo for use
during the supported break
• Supporter’s logo with hyperlink on the Congress website
• Supporter’s logo with hyperlink on the Congress App
• Acknowledgement in the Supporters&Exhibitors list in the final
program
• Acknowledgement on Supporters&Exhibitors Board on-siteWelcome Reception/Faculty Dinner
Supporter will have the opportunity to promote itself through a networking
reception on the first evening to which all registered attendees are invited, or in
the Faculty Dinner. Hospitality and any activities provided will be in compliance
with all relevant Industry codes. Includes:
• Supporter’s logo on sign at the entrance to the Welcome Reception
• Supporter´s logo on the invitation for the Faculty Dinner
• Opportunity to provide items bearing company logo for use at the event
• Supporter’s logo with hyperlink on the Congress website
• Supporter’s logo with hyperlink on the Congress App
• Acknowledgement in the Supporters&Exhibitors list in the final program
• Acknowledgement on Supporters&Exhibitors Board on-site
ADVERTISING SUPPORT OPPORTUNITIES
Extra Mailing Industry Session Advertising
Before the Congress takes place, it is possible to send a promotional mailshot
to all the participants, inviting them to attend your Satellite Symposium and/or
visit your booth. Includes:
• Supporter’s logo/banner with hyperlink to its website or preferred URL on
the newsletter
• Supporter’s logo with hyperlink on the Congress website
• Supporter’s logo with hyperlink on the Congress App
• Acknowledgement in the Supporters&Exhibitors list in the final program
• Acknowledgement on Supporters&Exhibitors Board on-site
Final Program Advertisement
The program will be distributed in the Congress bags to all participants.
Advertisements can be purchased for inside pages and cover page. Type:
Inside Page Full Color in Industry Section (€3,000); Inside Back Cover Full
Color (€3,500); Outside Back Cover Full Color (€5,000). Includes:
• Supporter’s logo with hyperlink on the Congress website
• Supporter’s logo with hyperlink on the Congress App
• Acknowledgement in the Supporters&Exhibitors list in the final program
• Acknowledgement on Supporters&Exhibitors Board on-site
Insert in Congress Bags
Inclusion of promotional material, such as leaflets and brochures, in the
participants’ Congress bags. Please note that the material should be provided
by Supporter and must be approved by the Organizing Committee and the
Secretariat. Includes:• Supporter’s logo with hyperlink on the Congress website
• Supporter’s logo with hyperlink on the Congress App
• Acknowledgement in the Supporters&Exhibitors list in the final program
• Acknowledgement on Supporters&Exhibitors Board on-site
Digital Insert
Consists of an ad-still image, in digital format, that will be displayed on a screen
(40'-50', depending on availability) in the Congress area, with promotional
information from the company. The content must be provided by the Sponsor,
with the approval of the Committee. In case of having more than one, they will
be projected as a loop during the Congress. This option contributes to the
sustainability of the Congress, and avoids the production costs of the
collaborating company. Includes:
• Supporter’s logo with hyperlink on the Congress website
• Supporter’s logo with hyperlink on the Congress App
• Acknowledgement in the Supporters&Exhibitors list in the final program
• Acknowledgement on Supporters&Exhibitors Board on-site
OTHER SUPPORT OPPORTUNITIES
Congress Bags
Supporter will provide the participants' Congress bags, which will
show both Supporter's logo and the Congress logo. If provided by
a Company, the bags will have to be approved by the Organizing
Committee, and it will be the Company’s responsibility to pay the
relevant tax, shipping and any other extraneous charges. Includes:
• Supporter’s logo with hyperlink on the Congress website
• Supporter’s logo with hyperlink on the Congress App
• Acknowledgement in the Supporters&Exhibitors list in the final program
• Acknowledgement on Supporters&Exhibitors Board on-site
Lanyards
All participants will wear a lanyard for their badges, so the Organization offers
the opportunity to include the Supporter’s logo on the lanyards. Includes:
• Supporter’s logo with hyperlink on the Congress website
• Supporter’s logo with hyperlink on the Congress App
• Acknowledgement in the Supporters&Exhibitors list in the final program
• Acknowledgement on Supporters&Exhibitors Board on-siteBadges
All participants will show their badges during the Congress, so the Organization
offers the opportunity to include a Company publicity banner on the lower part
of the badge. Includes:
• Supporter’s logo with hyperlink on the Congress website
• Supporter’s logo with hyperlink on the Congress App
• Acknowledgement in the Supporters&Exhibitors list in the final program
• Acknowledgement on Supporters&Exhibitors Board on-site
Special package Lanyards + Badges
Notepads & Pens
The Notepads and Pens will bear the Supporter’s name/logo and will
be distributed in the participants’ Congress Bags. Includes:
• Supporter’s logo with hyperlink on the Congress website
• Supporter’s logo with hyperlink on the Congress App
• Acknowledgement in the Supporters&Exhibitors list in the final
program
• Acknowledgement on Supporters&Exhibitors Board on-siteEXHIBITION OPPORTUNITIES
Booths are LIMITED, so secure yours TODAY!
Exhibition Floor Plan*
The Commercial Exhibition will be held in Barceló Sants Hotel. The Floor Plan
has been designed to maximize Exhibitors exposure to the delegates.
*Subject to changeEXHIBITION TYPES
Space Only Rental (minimum of 6 m2)
This includes:
• Carpet and an electric outlet
• Exhibitors’ badges
• Cleaning of public areas and gangways
Shell Scheme Rental (minimum of 6 m2)
This includes:
• Carpet and an electric outlet
• Shell scheme frame, basic lighting
• Fascia panel with standard lettering
• Exhibitors’ badges
• Cleaning of public areas and gangways
Additional Benefits
When you exhibit your Company will receive the following additional benefits:
• Supporter’s logo with hyperlink on the Congress website
• Supporter’s logo with hyperlink on the Congress App
• Acknowledgement in the Supporters&Exhibitors list in the
final program
• Acknowledgement on Supporters&Exhibitors Board on-site
• Company name on Exhibition signage during ISIVF Congress 2019
Please note: Space only/shell scheme rental does not include any
furniture, or stand cleaning. All these services and others will be available
to order in the Exhibitors’ Technical Manual.GENERAL INFORMATION AND
CONDITIONS OF EXHIBITION
Allocation of Exhibition Space
Space Allocation will be made on a “first come, first served” basis. A completed
Exhibition Booking Form and Contract should be faxed/emailed to ensure
reservation of a desired location. Upon receipt of the Exhibition Booking Form
and Contract, space will be confirmed and an invoice will be mailed. Please
note that three alternative choices should be clearly indicated on the application
form. Space allocations will be made in the order in which application forms with
payment are received.
Exhibitor Registration
All exhibitors are required to be registered and will receive a badge displaying
the exhibiting Company name. Two Exhibitor badges will be given for the first
6m2 booked and one additional for each 3m2 after. Any additional Exhibitors
badges will be charged an Exhibitor registration fee (Companies can purchase
a maximum number of Exhibitor badges).
Exhibitor registrations allow access to the Exhibition Area only and shall be
used by Company staff only.
An Exhibitor registration form will be included in the Exhibitor’s Technical
Manual.
Exhibitors’ Technical Manual
An Exhibitors’ Technical Manual outlining all technical aspects of exhibiting will
be circulated 2 months prior to the ISIVF 2019 Congress. It will include the
following:
• Technical details about the Venue
• Final Exhibition details and information
• Contractor details
• Services available to Exhibitors and order forms
Site Inspections
Exhibitors and Supporters are free to visit the Congress venue at their
convenience. Please contact Encar Fernández (efernandez@kenes.com) to
arrange the visit.
Exhibition Terms and Conditions
The Terms and Conditions of sponsoring and exhibiting are included in this
Prospectus. Please note that signing the BOOKING FORM indicates
acceptance of these Terms and Conditions. The Booking Form will be held as a
valid liable contract, by which both parties will be bound. Further details will be
included in the Exhibitor’s Technical Manual.ADDITIONAL INFORMATION FOR
SUPPORTERS AND EXHIBITORS
Applications for Support and/or Exhibition must be made in writing with the
enclosed Booking Form, and sent to Encar Fernández, efernandez@kenes.com
Contracts and Confirmation
Supporters
Once a Booking Form is received, an invoice will be sent to you. Upon receipt of
the Booking Form, the Organizer will reserve the items listed in it. Completion of
the Booking Form by the Supporter shall be considered as a commitment to
purchase the items.
Exhibitors
Once an Exhibition Booking Form is received, a confirmation of Exhibition will
be mailed to you with an accompanying invoice.
Acknowledgements
Please, note that all Supporters and Exhibitors will be acknowledged in the
Final Program, Congress App, on the Acknowledgement Board at the Congress
and on the Congress website. Please, forward your Company logo in high
resolution, in the colour and updated version to Encar Fernández,
efernandez@kenes.com
Support Terms and Conditions
Terms and Conditions of Supporters and Exhibitors are included in this
Prospectus and will be included in the Supporter agreement.TERMS AND CONDITIONS
These Terms and Conditions are the contractual agreement between Kenes International (the "Organizer") and the "Exhibitor".
Application to Participate The Exhibitors undertake to observe the timetable designated for
Application to participate as Exhibitor in the Congress will be considered completion of their display before the exhibition opening and its
only if submitted to Kenes on the appropriate forms, duly completed. dismantling at the close of the exhibition. No dismantling or packing of
Registration will be confirmed insofar as space is available. Applicants will the display before the designated hour is allowed. It is the Exhibitor's
be informed in writing of the acceptance or refusal of their application. In responsibility to pack and remove or consign for shipment all items of
case of refusal, all payments shall be fully refunded. In case of acceptance value prior to leaving their exhibit unattended, otherwise the Organizer
Exhibitor will be bound by the terms and conditions listed herein and/or in will arrange for their removal at the Exhibitor's risk and sole expenses.
the prospectus and/or any other contractual agreement between the Exhibitors are obliged to ensure that their stands are permanently
parties. staffed during the exhibition opening hours.
Obligations and Rights of the Exhibitor Payment is to be made in accordance with the conditions of payment
Registration implies full acceptance by the Exhibitors of the exhibition listed in the prospectus or as shall be agreed in writing with the
regulations. Any infringement of these regulations may lead to immediate Organizer. Should the Exhibitor fail to make such payment on time, the
withdrawal of the right to participate in the congress without compensation Organizer shall be entitled to terminate the contract, withdraw
or refund of sums already paid, and without prejudice to the Exhibitor. confirmation of acceptance, make other arrangements for the space or
By submitting an application to participate, the Exhibitor makes a final and seek compensation for non-fulfilment of contract.
irrevocable commitment to occupy the space allocated and to maintain Participation by Exhibitor is dependent upon compliance with all rules,
his/her/it installation until the date and time fixed for closure of the event. regulations and conditions stated herein.
The Exhibitor may only present on his/her/it stand or space the materials, Access to the exhibition is authorized on presentation of a badge
products or services described in the application to participate. No issued by the Organizer. Exhibitor's badges will not be mailed in
advertising on behalf of firms not exhibiting is permitted in any form advance and may be collected from the Exhibition Manager’s desk on
whatsoever. Transfer or sub-letting of all or part of the allocated spaces is the exhibition commencement date.
prohibited. The Organizer ensures daily cleaning of the aisles. Exhibitors are
Obligation and Rights of Organizer responsible for the cleaning of their stands.
The provision of refreshments for the participants by Exhibitor is only
The Organizer undertakes to allocate to the Exhibitor a space on the basis
permitted if the catering regulations of the exhibition building concerned
of the preference expressed by applicants. Application will be considered in
are observed. Organizer is not liable or responsible for the quality
order of receipt of application forms accompanied by payment. The
and/or quantity of the Exhibitor’s refreshments. The Exhibitor shall fully
Organizer reserves the right, in case of absolute necessity, to modify the
indemnify, defend and hold harmless the Organizer, its shareholders,
positioning of stands, with no obligation to provide compensation to
directors, employees, agents and representatives, from and against any
Exhibitors. The Organizer reserves the right to offer to a different firm any
and all liability, losses, claims, actions, proceedings, injuries, demands,
stand space that has not been occupied by the time of the opening of the
fees, penalties, judgments, fines, damages, costs and/or expenses
congress, with no obligation to provide compensation to the defaulting
(including reasonable attorneys’ fees and costs) sustained or incurred
Exhibitor.
by any third party in connection with the use or consumption of the
Liability/Insurance
Exhibitor’s refreshments.
Equipment and all related display materials installed by Exhibitor are not All demonstrations or instructional activities must be confined to the
insured by the Organizer, and the Organizer under no circumstances will be limits of the exhibition stand, with prior consent from the Organizer.
liable for any loss, damage or destruction caused to equipment, goods or Advertising material and signs may not be distributed or displayed
property belonging to Exhibitor. The Exhibitor agrees to be responsible for outside the exhibitor’s stands. Advertising panels and display are not
his/her/its property and person and for the property and persons of his permitted outside the exhibition areas allotted to the Exhibitors. Sound
employees and agents and for any other third party who may visit his/her/its equipment must be regulated and directed into the stand so that it does
space. The Exhibitor shall hold harmless and indemnify the Organizer, its not disturb neighbouring exhibits. The exhibition management reserves
shareholders, directors, employees, agents and representatives, from any the right to require the Exhibitor to discontinue any activity, noise or
and all damages, loss, injuries, costs, penalties and claims, including those music that is deemed objectionable.
claims and damages usually covered by a fire and extended under a Exhibition areas and fittings made available to Exhibitor must be
coverage policy, sustained or incurred by the Exhibitor and/or their affiliates handed back in their original condition. In case of damage or loss of
and/or representatives in connection with the Exhibitor’s materials, equipment provided, or damage to areas occupied, repair and
equipment, goods or property used or displayed in the event. The Exhibitor replacement will be charged to the Exhibitor. Any special decoration or
will purchase insurance policies for the above listed damages. fittings must be submitted to the Organizer for prior authorization.
Organizer reserves the right to change the venue, time and date of any The Organizer will not approve stands, which do not comply with the
Congress activities without being liable to Exhibitor for any damages or loss accepted standards, until the necessary changes have been made.
resulting therefrom. Exhibitor will be notified in writing as soon as a change Industry Code of Practice
is made.
It is the Exhibitor’s responsibility to comply with the local authority’s
Exhibition Regulations
regulations, EFPIA (European Federation of Pharmaceuticals Industries
The exhibition manager (the "Exhibition Manager"), acting under direction & Associations) www.efpia.org , Eucomed (represents Medical
of the organizing committee, has the final decision as to the acceptability of Technology industry) http://archive.eucomed.org/ and IFPMA
displays. Exhibitors are not allowed to share with others any space allotted (International Federation of Pharmaceutical Manufacturers &
to them without prior written consent by the Exhibition Manager. Associations) www.ifpma.org code of practice on the promotion of
The Organizer reserves the right to alter the general layout or limit the medicines. Failure to comply with these regulations may not be used as
space allotted to each Exhibitor, postpone the exhibition or transfer it to a ground to declare the contract void. Failure to comply with the rules
another site if unforeseen circumstances warrant such action. Should any and regulations will not expose the Organizer to any suits, demands by
contingency prevent the holding of the exhibition, the Organizer will not be the Exhibitor or any other third party.
held liable for any expenses incurred other than the cost of exhibit space CME
rental fees.
Absolutely no promotional activities will be permitted in the same room
All exhibits are to be displayed so as to avoid blocking aisles, obstructing
immediately prior to, during, or after a CME activity. Exhibit materials
adjoining booths, damaging the premises or the leased equipment. The
must be in a room or area separate from the education and the exhibits
Exhibitor is kindly requested to allow sufficient see-through areas, which
must not interfere, or in any way, compete with the learning experience.
ensure clear views of surrounding exhibits.
All promotional activities including interviews, demonstrations, and the
In standard booths, height is restricted to 246cm. Exhibitors are responsible
distribution of literature or samples must be made within the Exhibitor's
for the cost and execution of the design, installation and delivery of their
space only; canvassing or distributing promotional materials outside the
display to (and its removal from) the exhibition site.
Exhibitor's rented exhibit space is not permitted.
Flammable materials are not allowed to be utilized. Equipment displayed or
demonstrated must be installed with strict adherence to safety measures.You can also read
