SPONSORSHIP AND EXHIBITION PROSPECTUS INVITATION TO INDUSTRY - AEPC 2019
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SPONSORSHIP AND EXHIBITION PROSPECTUS
INVITATION TO INDUSTRY
CONTENTS Invitation Letter AEPC Council / Local Organizing Committee AEPC 2019 General Information The City: Seville The Venue Main Topics – Preliminary Program AEPC 2019 Objectives Why should your Company participate? Sponsorship and Exhibition Information Educational Support Opportunities Promotional Support Opportunities Advertising Support Opportunities Other Support Opportunities Exhibition Opportunities-Floor Plan Exhibition Types General Information and Conditions of Exhibition Additional Information for Supporters and Exhibitors Booking Form Terms and Conditions
INVITATION LETTER “… Multidisciplinary approach… the right way to go forward…” Dear Friends and Colleagues, It is an honour to welcome you to the 53rd Annual Meeting for European Paediatric and Congenital Cardiology (AEPC 2019) taking place from May 15th to 18th in Seville, Spain. Seville has been one of Spain’s most important cities since ancient times. After America’s Discovery, it became centre of Spanish economy, as its port monopolised the trans-oceanic trade. Seville – puerto y puerta de Indias (port and gateway of the Indies) – quickly transformed into one of the biggest, richest and most cosmopolitan cities on earth. In recent era, due to the Expo ’92 international exhibition (1992) that brought the city millions of visitors, Seville experienced a resurge in all aspects but specially in infrastructures, that can be seen in its eight new bridges across the Guadalquivir river and AVE high speed train that connects to Madrid. Over the last 50 years our specialties have not only demonstrated an evolution, but even a revolution of diagnostic and interventional techniques, neonates and adult congenital surgery, training management and society influence. Our Congress has been the perfect place to visualize this progress. The city of Seville has all the qualities it takes to guarantee a successful AEPC Annual Meeting and we consider that with the famous Seville atmosphere, we could help in the continuous improvement of our specialties. As many of you already know, Juan V. Comas received the suggestion, from some of you, to recommend Seville as venue for the AEPC 2019. After his untimely death many of us felt devastated, not only for the loss of an excellent cardiac surgeon, but also of a friend. Juan promoted the cooperation between cardiac surgeons and cardiologists in several ways, as AEPC Councilor and all along his professional career, being, as he was, a foremost figure in both disciplines: congenital cardiac surgery and paediatric cardiology. After reflecting on the situation for some time, the members of currently team prepared the bid for Seville in memory of Juan.
The Scientific Program includes multidisciplinary approach to the field of
Paediatric and Congenital Heart Disease, the right way to step forward. There will
be an important emphasis on latest developments and innovations, but at the same
time, focusing on basic and advanced educational opportunities, targeting in junior
specialists, trainees, nurses and students. Highlights will include the Update Course
on Left ventricle Diseases, and there will be expert invited lectures, exciting
sessions of the AEPC Working Groups, interactive sessions and abstracts sessions.
Moreover, we kindly invite you to enjoy the congress programme and to visit the
exhibition and the Satellite sessions supported by sponsoring companies.
We think also that in Seville with a new Convention Centre (FIBES II), our group of
professionals are confident that the event will offer you an exciting learning
opportunity and is capable to construct a serious and successful 53rd European
Paediatric and Congenital Cardiology in 2019.
We will be delighted and honoured if we could discover together the Spanish
Experience.
Looking forward to welcoming you in Seville!
Warm regards,
Dr. Dimpna C. Albert
Chairman of the Local Organising Committee
In memory of Juan V. Comas, AEPC Councilor, Congenital Heart Surgery
(exitus June 16, 2015)
AEPC COUNCIL
Gurleen Sharland President
Katarina Hanseus Elected President
Ornella Milanesi Secretary General
Nico A. Blom Scientific Secretary
Sylvie Di Filippo Treasurer
Skaistė Sendžikaitė Junior Councillor
Dimpna C. Albert Councillor
Felix Berger Councillor
Roberto Di Donato Councillor
Happonen Juha-Matti Councillor
Jan Janousek Councillor
LOCAL ORGANIZING COMMITTEE
Chair:
Dimpna C. Albert, Paediatric Cardiologist
Co-Vicechair:
Félix Coserria, Interventional and Paediatric Cardiologist
Co-Vicechair:
Georgia Sarquella-Brugada. Paediatric Electrophysiologist and
Interventional Paediatric Cardiologist
José Ignacio Aramendi, Adult and Congenital Cardiac Surgeon
Pastora Gallego, Adult Congenital Cardiologist
María del Mar Rodríguez, Foetal and Paediatric Cardiologist
Carlos Ruiz, Interventional and Structural Congenital Cardiologist
Joan Sánchez de Toledo, Paediatric Cardiologist and Cardiac intensivist
Israel Valverde, Imaging and Pediatric Cardiologist
José Luis Zunzunegui, Interventional Congenital Cardiologist
AEPC 2019 GENERAL INFORMATION
Date / City, Country
May 15th to 18th, 2019 / Seville, Spain
Venue
FIBES SEVILLA (FIBES II, Modules B and C)
Avda. Alcalde Luis Uruñuela, 1. 41020 Sevilla (Spain)
Tel: +34 954 47 87 00
Web: www.fibes.es
Participants
Over 1,100 participants.
Language
The official language of the Congress is English.
CME Accreditation
An application for CME Credit will be made once the scientific program is finalized.
Further details will be available on the Congress website.
Personal Insurance
We recommend that all participants take out personal travel and health insurance for
their trip.
Organized by
Association for European Paediatric and Congenital Cardiology
(AEPC):
AEPC was founded in Lyon in 1963 (Association Européenne pour la
Cardiologie Pédiatrique) and subsequently has created a network of
specialists who are committed to the practice and advancement
of Congenital Cardiology and closely related fields. The overall
membership of the Association now stands at 1500 paediatric
cardiologists and other specialists. The amount of members
increases by 11% a year. AEPC and its Working Groups aim to enhance collaboration
amongst members for scientific research and professional development and to maintain
high standards of professional practice.
For further information, please, visit www.aepc.org
Congress Secretariat
Sponsorship & Exhibition
Encar Fernández
Tel: +34 91 361 26 00 Tel: +34 91 361 26 00 Ext.: 218
E-mail: aepc2019@kenes.com Email: efernandez@kenes.com
Website: www.aepc2019.org
THE CITY: SEVILLE (SPAIN) Located in the South of Spain, Seville, or Sevilla in Spanish, is the capital city of Andalusia. Welcome to one of the most charming cities of Spain. Seville’s rich history has left the city stuffed with innumerable monuments like the awesome cathedral, the third largest in the world, the Giralda tower, the wonderful palace of the Reales Alcázares, the magical Barrio of Santa Cruz with its narrow streets, the Maestranza bullfighting ring and the passion for Flamenco and the perfume of orange blossoms on every corner. The city of Seville is famous worldwide for its culture, monuments, traditions and artistic heritage. This is the birthplace of Flamenco and the city where the most amazing Easter processions take place. But Seville is also the neuralgic centre of the South of Spain, a city full of life and possibilities. Sevilla is well connected to Madrid by the Spanish high-speed train AVE. The city also has an international airport (Aeropuerto Sevilla-San Pablo). You will have the opportunity to join the city’s day and night life, and all the options the city has to offer. Exploring Seville will be an exceptional experience!
THE VENUE
The 53rd Annual Meeting of the Association for European Paediatric and Congenital
Cardiology will be held in FIBES SEVILLA (FIBES II, Modules B and C).
FIBES SEVILLA (FIBES II, Modules B and C)
Avda. Alcalde Luis Uruñuela, 1. 41020 Sevilla (Spain)
Tel: +34 954 47 87 00
Web: www.fibes.es
FIBES II. MODULE B
This is the central and multipurpose area of FIBES II
with direct access to Modules A and C. The
registration, exhibition, and catering areas are to be
found on levels 1 and 2. The multiple configurable
rooms are on level 3, on the same floor than the
meeting rooms of Module A. These rooms can be
configured thanks to a mobile wall system or used
as a wide open exhibition area of 1,450 m2.
FIBES II. MODULE C
This module hosts the state-of-the-art Auditorium
which has a maximum capacity for 3,200 people
and a 620 m2 stage. The Auditorium can be divided
into 2 or 3 simultaneous auditoria with capacities
for: 1,950 (central stalls) and 700 people (upper
part of the auditorium) or 1,950, 340 and 400
people.
In addition, it has rooms for press,
videoconferencing, TV, CLUB, VIP uses, and
dressrooms.
How to reach FIBES SEVILLA:MAIN TOPICS – PRELIMINARY PROGRAM
• Advances in genetics, embryology and basic science
• Fetal cardiology
• Genetic problems in fetal cardiology
• Intensive care management
• Non-invasive diagnosis techniques and therapeutic procedures
• Percutaneous therapeutic procedures
• Novel imaging and surgical techniques
• Electrophysiology and arrhythmias of the congenital heart
• Arrhythmogenic cardiomyopathy
• Pulmonary hypertension
• Transplantation in Fontan circulation
• Psychological aspects of Paediatric and Adult Congenital Cardiology
• Sports cardiology, physical activity and prevention
• Sudden cardiac death in the young
• Childhood cancer and the heart
• Joint Session of the Psychosocial, Neurodevelopmental and Nursing Working
Groups: Outcome and interaction heart-brain in congenital heartEDUCATIONAL SUPPORT OPPORTUNITIES
Satellite Lunch Symposium
Opportunity to organize a Satellite Lunch Symposium, up to 90 minutes (program
subject to the approval of the Congress Scientific Committee). Includes:
• Hall rental, standard audio/visual equipment, display table
• Symposia Programs will be included in the program (subject to receipt by
publishing deadline) in the Industry Section
• The supporting Company must cover all speakers’ expenses including
registration, accommodation and travel expenses, in addition to the support fee.
This also applies in cases where the speakers have been already invited by the
AEPC 2019 Congress
• Supporter’s logo with hyperlink on the Congress website
• Supporter’s logo with hyperlink on the Congress App
• Acknowledgement in the Supporters&Exhibitors list in the final program
• Acknowledgement on Supporters&Exhibitors Board on-site
Educational Grant-Congress Session
Supporting an Scientific Congress Session set by AEPC Scientific Committee and
supported by an unrestricted educational grant from Industry. Includes:
• Acknowledgment on a slide both at the beginning and the end of the session
• Supporter’s logo with hyperlink on the Congress website
• Supporter’s logo with hyperlink on the Congress App
• Acknowledgement in the Supporters&Exhibitors list in the final program
• Acknowledgement on Supporters&Exhibitors Board on-site
Poster Area
Posters will be displayed on boards near the Exhibition Area. The Supporter’s logo
will be displayed in the Poster Submission section on the Congress website and in
the Poster Area. There will be the opportunity to support Best Poster Prizes.
• Supporter’s logo with hyperlink on the Congress website
• Supporter’s logo with hyperlink on the Congress App
• Acknowledgement in the Supporters&Exhibitors list in the final program
• Acknowledgement on Supporters&Exhibitors Board on-siteCongress App
The Mobile Application enables participants to access all Congress-related
information and functions, such as Scientific Program, abstracts, Faculty
information, participant’s “personal scheduler”, Industry support and Exhibition
information, city information, special features, etc..
• Support will be recognized on the home screen with ˝Supported by... ˝ and a
Company logo
• The sponsor logo will have special relevance in the Industry section, with
information about the Company and hyperlink to its official website
• Supporter’s logo with hyperlink on the Congress website
• Supporter’s logo with hyperlink on the Congress App
• Acknowledgement in the Supporters&Exhibitors list in the final program
• Acknowledgement on Supporters&Exhibitors Board on-site
Poster Awards
The Award Ceremony will take place during the Congress. The winners will be
chosen by the Scientific Committee. For more details, please, check the Congress
website. Includes:
• Invitation to the Award Ceremony (one person)
• Supporter’s logo with hyperlink on the Congress website
• Supporter’s logo with hyperlink on the Congress App
• Acknowledgement in the Supporters&Exhibitors list in the final program
• Acknowledgement on Supporters&Exhibitors Board on-site
Educational Grants for Registration packages (special discount)
From 50 10 %
From 30 8%
From 20 5%
PROMOTIONAL SUPPORT OPPORTUNITIES
Internet/Relax Area
There will be one Cyber Center Area located in the Exhibition Hall, which will be
equipped with some workstations where attendees may check their e-mails; also
there will be some tables and chairs for networking. Includes:• Opportunity to display Company logo on screen saver • Opportunity to display Company logo on screen background • Opportunity to distribute mouse pads at the Cyber Center • Supporter’s logo with hyperlink on the Congress website • Supporter’s logo with hyperlink on the Congress App • Acknowledgement in the Supporters&Exhibitors list in the final program • Acknowledgement on Supporters&Exhibitors Board on-site Speaker´s Ready Room Facilities will be available for speakers and abstract presenters to check their presentations. • The Supporter’s name or Company logo will appear on all signs in this room • Opportunity to provide mouse pads • Supporter´s logo on computer screensavers • Supporter’s logo with hyperlink on the Congress website • Supporter’s logo with hyperlink on the Congress App • Acknowledgement in the Supporters&Exhibitors list in the final program • Acknowledgement on Supporters&Exhibitors Board on-site VIP Hospitality Suites An opportunity to hire a room at the venue that will be used as a Hospitality Suite. The supporting Company will be able to host its guests throughout the event. Companies will have the option to order catering at an additional cost. Hospitality provided will be compliant with all relevant Industry codes. Includes: • Opportunity to brand the Hospitality Suite • Acknowledgement on directional signage outside the suite • Supporter’s logo with hyperlink on the Congress website • Supporter’s logo with hyperlink on the Congress App • Acknowledgement in the Supporters&Exhibitors list in the final program • Acknowledgement on Supporters&Exhibitors Board on-site Signage There will be extensive Congress signage around the venue, and the opportunity exists for the Sponsor to support this service and have their Company logo on designated signage. Includes: • Supporter’s logo with hyperlink on the Congress website • Supporter’s logo with hyperlink on the Congress App • Acknowledgement in the Supporters&Exhibitors list in the final program • Acknowledgement on Supporters&Exhibitors Board on-site
Charging Kiosk
The charging kiosk features exclusive fast charge technology for electronic devices,
with the latest charging standards which ensure your phone or tablet are never
overcharged, and keep your device always ready.
Compatible with everything from the Apple iPhone and Android to Amazon Kindle
and Blackberry. It can be placed by your Exhibition booth in order to attract
delegates towards your booth or at a Relax Area. Includes:
• Supporter’s logo on the charging station
• Supporter’s logo with hyperlink on the Congress website
• Supporter’s logo with hyperlink on the Congress App
• Acknowledgement in the Supporters&Exhibitors list in the final program
• Acknowledgement on Supporters&Exhibitors Board on-site
Barcode reader (for Exhibitors only)
The barcode reader is a tool for the control of your booth visits in the Exhibition
Area. This device helps you collecting the information of your visitors by scanning
the barcode on their badge. Includes:
• Supporter’s logo with hyperlink on the Congress website
• Supporter’s logo with hyperlink on the Congress App
• Acknowledgement in the Supporters&Exhibitors list in the final program
• Acknowledgement on Supporters&Exhibitors Board on-site
Branded Water Stations
Water Stations will be scattered all around the venue (in compliance
with CME accreditation criteria, branded water stations will not be
placed in the educational meeting rooms).
• Supporter’s logo with hyperlink on the Congress website
• Supporter’s logo with hyperlink on the Congress App
• Acknowledgement in the Supporters&Exhibitors list in the final
program
• Acknowledgement on Supporters&Exhibitors Board on-site
Coffee Breaks
Coffee will be served during breaks in the Exhibition Area. Includes:
• Opportunity to have a display of Company’s logo at the catering point located
within the Exhibition Area
• Opportunity to provide items bearing Company logo for use
during the supported break
• Supporter’s logo with hyperlink on the Congress website
• Supporter’s logo with hyperlink on the Congress App
• Acknowledgement in the Supporters&Exhibitors list in the final
program
• Acknowledgement on Supporters&Exhibitors Board on-siteWelcome Reception/Faculty Dinner
Supporter will have the opportunity to promote itself through a networking
reception on the first evening to which all registered attendees are invited, or in the
Faculty Dinner. Hospitality and any activities provided will be in compliance with all
relevant Industry codes. Includes:
• Supporter’s logo on sign at the entrance to the Welcome Reception
• Supporter´s logo on the invitation for the Faculty Dinner
• Opportunity to provide items bearing company logo for use at the event
• Supporter’s logo with hyperlink on the Congress website
• Supporter’s logo with hyperlink on the Congress App
• Acknowledgement in the Supporters&Exhibitors list in the final program
• Acknowledgement on Supporters&Exhibitors Board on-site
ADVERTISING SUPPORT OPPORTUNITIES
Extra Mailing with Industry Session Advertising
Before the Congress takes place, it is possible to send a promotional mailshot to all
the participants, inviting them to attend your Satellite Symposium and/or visit your
booth. Includes:
• Supporter’s logo/banner with hyperlink to its website or preferred URL on the
newsletter
• Supporter’s logo with hyperlink on the Congress website
• Supporter’s logo with hyperlink on the Congress App
• Acknowledgement in the Supporters&Exhibitors list in the final program
• Acknowledgement on Supporters&Exhibitors Board on-site
Insert in Congress Bags
Inclusion of promotional material, such as leaflets and brochures, in the
participants’ Congress bags. Please note that the material should be provided by
Supporter and must be approved by the Organizing Committee and the Secretariat.
Includes:
• Supporter’s logo with hyperlink on the Congress website
• Supporter’s logo with hyperlink on the Congress App
• Acknowledgement in the Supporters&Exhibitors list in the final program
• Acknowledgement on Supporters&Exhibitors Board on-siteDigital insert
Consists of an ad-still image, in digital format, that will be displayed on a screen (40'-
50', depending on availability) in the Congress area, with promotional information
from the company. The content must be provided by the Sponsor, with the approval
of the Committee. In case of having more than one, they will be projected as a loop
during the Congress. This option contributes to the sustainability of the Congress,
and avoids the production costs of the collaborating company.
• Supporter’s logo with hyperlink on the Congress website
• Supporter’s logo with hyperlink on the Congress App
• Acknowledgement in the Supporters&Exhibitors list in the final program
• Acknowledgement on Supporters&Exhibitors Board on-site
Final Program Advertisement
The program will be distributed in the Congress bags to all participants.
Advertisements can be purchased for inside pages and cover page. Type: Inside Page
Full Color in Industry Section (€3,000); Inside Back Cover Full Color (€3,500);
Outside Back Cover Full Color (€5,000). Includes:
• Supporter’s logo with hyperlink on the Congress website
• Supporter’s logo with hyperlink on the Congress App
• Acknowledgement in the Supporters&Exhibitors list in the final program
• Acknowledgement on Supporters&Exhibitors Board on-site
OTHER SUPPORT OPPORTUNITIES
Congress Bags
Supporter will provide the participants' Congress bags, which will
show both Supporter's logo and the Congress logo. If provided by a
Company, the bags will have to be approved by the Organizing
Committee, and it will be the Company’s responsibility to pay the
relevant tax, shipping and any other extraneous charges. Includes:
• Supporter’s logo with hyperlink on the Congress website
• Supporter’s logo with hyperlink on the Congress App
• Acknowledgement in the Supporters&Exhibitors list in the final program
• Acknowledgement on Supporters&Exhibitors Board on-siteLanyards
All participants will wear a lanyard for their badges, so the Organization offers the
opportunity to include the Supporter’s logo on the lanyards.
Includes:
• Supporter’s logo with hyperlink on the Congress website
• Supporter’s logo with hyperlink on the Congress App
• Acknowledgement in the Supporters&Exhibitors list in the final program
• Acknowledgement on Supporters&Exhibitors Board on-site
Badges
All participants will show their badges during the Congress, so the Organization
offers the opportunity to include a Company publicity banner on the lower part of
the badge. Includes:
• Supporter’s logo with hyperlink on the Congress website
• Supporter’s logo with hyperlink on the Congress App
• Acknowledgement in the Supporters&Exhibitors list in the final program
• Acknowledgement on Supporters&Exhibitors Board on-site
Notepads & Pens
The Notepads and Pens will bear the Supporter’s name/logo and the Congress logo,
and will be distributed in the participants’ Congress Bags. Includes:
• Supporter’s logo with hyperlink on the Congress website
• Supporter’s logo with hyperlink on the Congress App
• Acknowledgement in the Supporters&Exhibitors list in the final
program
• Acknowledgement on Supporters&Exhibitors Board on-siteEXHIBITION OPPORTUNITIES
Booths are LIMITED, so secure yours TODAY!
Exhibition Floor Plan*
*Subject to changeEXHIBITION TYPES
The Commercial Exhibition will be held in FIBES II, Module B and C. The Floor Plan
has been designed to maximize Exhibitors exposure to the delegates.
Space Only Rental (minimum of 6 m2)
This includes:
• Carpet
• Electric outlet
• Exhibitors’ badges
• Cleaning of public areas and gangways
Shell Scheme Rental (minimum of 6 m2)
This includes:
• Carpet
• Electric outlet
• Shell scheme frame, basic lighting
• Fascia panel with standard lettering
• Exhibitors’ badges
• Cleaning of public areas and gangways
Additional Benefits
When you exhibit your Company will receive the following additional benefits:
• Supporter’s logo with hyperlink on the Congress website
• Supporter’s logo with hyperlink on the Congress App
• Acknowledgement in the Supporters&Exhibitors list in the final
program
• Acknowledgement on Supporters&Exhibitors Board on-site
• Company name on Exhibition signage during AEPC Congress 2019
Please note: Space only/shell scheme rental does not include any furniture, or
booth cleaning. All these services and others will be available to order in the
Exhibitors’ Technical Manual.GENERAL INFORMATION AND
CONDITIONS OF EXHIBITION
Allocation of Exhibition Space
Space Allocation will be made on a “first come, first served” basis. A completed
Exhibition Booking Form and Contract should be emailed to ensure reservation of a
desired location. Upon receipt of the Exhibition Booking Form and Contract, space
will be confirmed and an invoice will be mailed. Please note that three alternative
choices should be clearly indicated on the application form. Space allocations will be
made in the order in which application forms with payment are received.
Exhibitor Registration
All exhibitors are required to be registered and will receive a badge displaying the
exhibiting Company name. Three Exhibitor badges will be given for the first 9m2
booked and one additional for each 3m2 after. Any additional Exhibitors badges will
be charged an Exhibitor registration fee of €100 (Companies can purchase a
maximum number of Exhibitor badges).
Exhibitor registrations allow access to the Exhibition Area only and shall be used
by Company staff only.
Exhibitors’ Technical Manual
An Exhibitors’ Technical Manual outlining all technical aspects of exhibiting will be
circulated 2 months prior to the AEPC 2019 Congress. It will include the following:
• Technical details about the Venue
• Final Exhibition details and information
• Contractor details
• Services available to Exhibitors and order forms
Site Inspections
Exhibitors and Supporters are free to visit the Congress venue at their convenience.
Please contact Encar Fernández (efernande@kenes.com) to arrange the visit.
Exhibition Terms and Conditions
The Terms and Conditions of sponsoring and exhibiting are included in this
Prospectus. Please note that signing the BOOKING FORM indicates acceptance of
these Terms and Conditions. The Booking Form will be held as a valid liable contract,
by which both parties will be bound. Further details will be included in the
Exhibitor’s Technical Manual.ADDITIONAL INFORMATION FOR
SUPPORTERS AND EXHIBITORS
Applications for Support and/or Exhibition must be made in writing with the
enclosed Booking Form, and sent to Encar Fernández, efernandez@kenes.com
Contracts and Confirmation
Supporters
Once a Booking Form is received, an invoice will be sent to you. Upon receipt of the
Booking Form, the Organizer will reserve the items listed in it. Completion of the
Booking Form by the Supporter shall be considered as a commitment to purchase
the items.
Exhibitors
Once an Exhibition Booking Form is received, a confirmation of Exhibition will be
mailed to you with an accompanying invoice.
Acknowledgements
Please, note that all Supporters and Exhibitors will be acknowledged in the Final
Program, Congress App, on the Acknowledgement Board at the Congress and on the
Congress website. Please, forward your Company logo in high resolution, in the
colour and updated version to Encar Fernández, efernandez@kenes.com
Support Terms and Conditions
Terms and Conditions of Supporters and Exhibitors are included in this Prospectus
and will be included in the Supporter agreement.TERMS AND CONDITIONS
These Terms and Conditions are the contractual agreement between Kenes International (the "Organizer") and the "Exhibitor".
Application to Participate
The Exhibitors undertake to observe the timetable designated for completion of their
Application to participate as Exhibitor in the Congress will be considered only if submitted to display before the exhibition opening and its dismantling at the close of the exhibition.
Kenes on the appropriate forms, duly completed. Registration will be confirmed insofar as No dismantling or packing of the display before the designated hour is allowed. It is the
space is available. Applicants will be informed in writing of the acceptance or refusal of their Exhibitor's responsibility to pack and remove or consign for shipment all items of value
application. In case of refusal, all payments shall be fully refunded. In case of acceptance prior to leaving their exhibit unattended, otherwise the Organizer will arrange for their
Exhibitor will be bound by the terms and conditions listed herein and/or in the prospectus removal at the Exhibitor's risk and sole expenses. Exhibitors are obliged to ensure that
and/or any other contractual agreement between the parties. their stands are permanently staffed during the exhibition opening hours.
Payment is to be made in accordance with the conditions of payment listed in the
Obligations and Rights of the Exhibitor prospectus or as shall be agreed in writing with the Organizer. Should the Exhibitor fail
to make such payment on time, the Organizer shall be entitled to terminate the contract,
Registration implies full acceptance by the Exhibitors of the exhibition regulations. Any withdraw confirmation of acceptance, make other arrangements for the space or seek
infringement of these regulations may lead to immediate withdrawal of the right to participate compensation for non-fulfilment of contract.
in the congress without compensation or refund of sums already paid, and without prejudice Participation by Exhibitor is dependent upon compliance with all rules, regulations and
to the Exhibitor. conditions stated herein.
By submitting an application to participate, the Exhibitor makes a final and irrevocable Access to the exhibition is authorized on presentation of a badge issued by the
commitment to occupy the space allocated and to maintain his/her/it installation until the date Organizer. Exhibitor's badges will not be mailed in advance and may be collected from
and time fixed for closure of the event. the Exhibition Manager’s desk on the exhibition commencement date.
The Exhibitor may only present on his/her/it stand or space the materials, products or services The Organizer ensures daily cleaning of the aisles. Exhibitors are responsible for the
described in the application to participate. No advertising on behalf of firms not exhibiting is cleaning of their stands.
permitted in any form whatsoever. Transfer or sub-letting of all or part of the allocated spaces The provision of refreshments for the participants by Exhibitor is only permitted if the
is prohibited. catering regulations of the exhibition building concerned are observed. Organizer is not
liable or responsible for the quality and/or quantity of the Exhibitor’s refreshments. The
Obligation and Rights of Organizer Exhibitor shall fully indemnify, defend and hold harmless the Organizer, its shareholders,
directors, employees, agents and representatives, from and against any and all liability,
losses, claims, actions, proceedings, injuries, demands, fees, penalties, judgments,
The Organizer undertakes to allocate to the Exhibitor a space on the basis of the preference
fines, damages, costs and/or expenses (including reasonable attorneys’ fees and costs)
expressed by applicants. Application will be considered in order of receipt of application forms
sustained or incurred by any third party in connection with the use or consumption of the
accompanied by payment. The Organizer reserves the right, in case of absolute necessity, to
Exhibitor’s refreshments.
modify the positioning of stands, with no obligation to provide compensation to Exhibitors. The
All demonstrations or instructional activities must be confined to the limits of the exhibition
Organizer reserves the right to offer to a different firm any stand space that has not been
stand, with prior consent from the Organizer. Advertising material and signs may not be
occupied by the time of the opening of the congress, with no obligation to provide
distributed or displayed outside the exhibitor’s stands. Advertising panels and display
compensation to the defaulting Exhibitor.
are not permitted outside the exhibition areas allotted to the Exhibitors. Sound equipment
must be regulated and directed into the stand so that it does not disturb neighbouring
Liability/Insurance
exhibits. The exhibition management reserves the right to require the Exhibitor to
discontinue any activity, noise or music that is deemed objectionable.
Equipment and all related display materials installed by Exhibitor are not insured by the Exhibition areas and fittings made available to Exhibitor must be handed back in their
Organizer, and the Organizer under no circumstances will be liable for any loss, damage or original condition. In case of damage or loss of equipment provided, or damage to areas
destruction caused to equipment, goods or property belonging to Exhibitor. The Exhibitor occupied, repair and replacement will be charged to the Exhibitor. Any special decoration
agrees to be responsible for his/her/its property and person and for the property and persons or fittings must be submitted to the Organizer for prior authorization.
of his employees and agents and for any other third party who may visit his/her/its space. The The Organizer will not approve stands, which do not comply with the accepted standards,
Exhibitor shall hold harmless and indemnify the Organizer, its shareholders, directors, until the necessary changes have been made.
employees, agents and representatives, from any and all damages, loss, injuries, costs,
penalties and claims, including those claims and damages usually covered by a fire and Industry Code of Practice
extended under a coverage policy, sustained or incurred by the Exhibitor and/or their affiliates
and/or representatives in connection with the Exhibitor’s materials, equipment, goods or
It is the Exhibitor’s responsibility to comply with the local authority’s regulations, EFPIA
property used or displayed in the event. The Exhibitor will purchase insurance policies for the
(European Federation of Pharmaceuticals Industries & Associations) www.efpia.org ,
above listed damages.
Eucomed (represents Medical Technology industry) http://archive.eucomed.org/ and
Organizer reserves the right to change the venue, time and date of any Congress activities
IFPMA (International Federation of Pharmaceutical Manufacturers & Associations)
without being liable to Exhibitor for any damages or loss resulting therefrom. Exhibitor will be
www.ifpma.org code of practice on the promotion of medicines. Failure to comply with
notified in writing as soon as a change is made.
these regulations may not be used as a ground to declare the contract void. Failure to
comply with the rules and regulations will not expose the Organizer to any suits, demands
Exhibition Regulations
by the Exhibitor or any other third party.
The exhibition manager (the "Exhibition Manager"), acting under direction of the organizing CME
committee, has the final decision as to the acceptability of displays. Exhibitors are not allowed
to share with others any space allotted to them without prior written consent by the Exhibition
Absolutely no promotional activities will be permitted in the same room immediately prior
Manager.
to, during, or after a CME activity. Exhibit materials must be in a room or area separate
The Organizer reserves the right to alter the general layout or limit the space allotted to each
from the education and the exhibits must not interfere, or in any way, compete with the
Exhibitor, postpone the exhibition or transfer it to another site if unforeseen circumstances
learning experience. All promotional activities including interviews, demonstrations, and
warrant such action. Should any contingency prevent the holding of the exhibition, the
the distribution of literature or samples must be made within the Exhibitor's space only;
Organizer will not be held liable for any expenses incurred other than the cost of exhibit space
canvassing or distributing promotional materials outside the Exhibitor's rented exhibit
rental fees.
space is not permitted.
All exhibits are to be displayed so as to avoid blocking aisles, obstructing adjoining booths,
damaging the premises or the leased equipment. The Exhibitor is kindly requested to allow
sufficient see-through areas, which ensure clear views of surrounding exhibits.
In standard booths, height is restricted to 246cm. Exhibitors are responsible for the cost and
execution of the design, installation and delivery of their display to (and its removal from) the
exhibition site.
Flammable materials are not allowed to be utilized. Equipment displayed or demonstrated
must be installed with strict adherence to safety measures.You can also read
