SWHC INFORMATION SHEET 2018
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SWHC INFORMATION SHEET 2018
Welcome to the 2018 hockey season! We, as the committee, are confident that it will be another
phenomenal year for the Somerset West Hockey Club, and look forward to officially getting it underway in
only a few weeks’ time. Before we do so, however, please read through this information sheet. It informs
new members of all there is to know about our club, and communicates to old members all that will be new
in 2018.
Who we are
The Somerset West Hockey Club has enjoyed success and produced quality players over the years, from
junior to senior, social to national level. The club welcomes everyone; those looking to take their hockey
further, those looking to just keep fit and enjoy the sport we all love, as well as all those in between. In
2017, we were proud to field six ladies’ and seven men’s teams, plus two U/13 teams.
Mission statement
Uphold the ethos of the Somerset West Hockey Club credo.
Administer, develop, co-ordinate and promote hockey on a non-professional basis, no matter
race, colour or culture.
Enforce the rules of the Western Province Hockey Union.
Provide opportunities for players to improve their performance levels.
Promote sportsmanship, on and off the field.
Club history
In 1974, Jerry Garret had the vision to establish a new hockey club in the Helderberg basin. Together with
Mervyn Traut, Terence (Terry) McIntyre and Albert Dunford a nucleus of 20 'bodies' was formed. 'Bodies'
indeed, as many had not actually played hockey before. The first committee was elected: Mervyn Traut,
Jerry Garrett, Mick Bourquin, Johan Strydom, Terry McIntyre and Dennis Johnson.
The statue 'Physical Energy' by George Frederic Watts was chosen as the club logo as it was thought at
the time to be the symbol of Cape Town, and also depicted the physical energy that the committee
thought should be displayed by the club at all times.
The first friendlies were played in 1974 with great success. In 1975 the club’s only team was admitted to
the 4th league - in essence the 9th league due to the structure. The team walked the league with 78 goals
for and 13 against them. Neels Van Niekerk was the first nomination and recipient of the Player of the
Year award. In 1976, a second men’s team was entered into the 4th league; the first SWHC ladies took to
the field in 1988.
SWHC Copyright © All rights reserved.
Credo
Winning is important. Players always give full effort and play up to the final whistle, regardless of
the score.
Opponents are always given a hard game; we always are tough and worthy opponents.
Players are always enthusiastic, positive, and support and encourage each other. Team loyalty is
considered very important.
Winning is not everything. The club prides itself on its good behaviour, sportsmanship, self-
discipline and courtesy toward opponents, officials and visitors.
The ethos and code of conduct at the club are of such a nature that parents are happy to let their
children become members.
The club welcomes families; family involvement is important to the club.
The committee
Our 2018 SWHC committee is as below. In addition, two administrators have been employed to oversee
the club’s admin.
Chairman Chris Beart chrisb@c2c.co.za
Vice Chairman Becky Blaauw bblaauw@vodamail.co.za
Club Secretary Mandy Thompson mandy.thompson@laser.co.za
Treasurer Andrew Brown andrew@ethicalservices.co.za
Social Portfolio Christy Christiaans christy.christiaans@gmail.com
Media Portfolio Sharon Penderis sharon.penderis@gmail.com
Club Governance and Development Dominique ter Huurne dom0924@gmail.com
Kit Sharon Abbott sharon@vidaesport.co.za
U/13s Becky Blaauw bblaauw@vodamail.co.za
Junior Hockey Clinics Toni Hughes hughes@cybersmart.co.za
Ladies’ Club Captain Dominique ter Huurne dom0924@gmail.com
Men’s Club Captain Simon de Waal simondw@sun.ac.za
Ladies’ Masters Representative Toni Hughes hughes@cybersmart.co.za
Men’s Masters Representative Andrew Brown andrew@ethicalservices.co.za
Administrator Nadet Rautenbach admin@somersetwesthockeyclub.co.za
Financial Administrator Eleanor Swanepoel finance@somersetwesthockeyclub.co.za
Trials 2018
ALL players are to register for trials here: https://goo.gl/forms/0whMz1ShrzcrSgsy1.
The dates of trials for the senior teams (also for masters ladies wishing to play in L3) are as follows:
– Men: 20 February and 1 March, 18:45 - 21:00 at Bloemhof Girls’ High School
– Ladies: 22 and 27 February, 18:45 - 21:00 at Bloemhof Girls’ High School
The trials for the L2 ladies masters’ team are on Saturday, 3 March from 16:45 to 18:00 at Parel Vallei
High School. The masters ladies that are NOT selected for the L2 team are to attend a squad practice with
the L3 and L5 players in the week of 12 March for an additional round of trials. Thereafter, practices for
the master ladies are optional.
The U/13 trials are on Saturday, 3 March at Parel Vallei High School at the following times:
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– U/13 girls: 13:45 to 15:30 – U/13 boys: 15:15 to 17:00 Teams, leagues and coaches In 2018, our teams will play in the following leagues and be coached by the following coaches: Team League Coach Ladies 1 LGC Andrew Drummond Ladies 2 LGR Warren Bevan Ladies 3 LTC Vossie van Schalkwyk Ladies masters L2 no coach for matches Ladies 4 L3 Ammie Uys and Sharon Abbott Ladies 5 L5 no coach for matches U/13 A & B Girls U/13 Girls Nadet Rautenbach Men 1 MGR Ian Naudé Men 2 MTC Dirk Truter Men 3 M2 TBC Men 4 M4 Hayden Callaghan Men 5 M5 John Kirstein Men 6 M6 Chris Beart Masters Men O35 no coach U/13 A & B Boys U/13 Boys Matthew Smith As of last year, the WPHU now also offers an U/13 league. In 2018, Somerset West will enter two girls’ and two boys’ teams. A player qualifies for a masters’ team when he/she has reached the age of 30 (ladies) or 35 (men) years. In 2018, the ladies 5s will comprise both masters and young/senior players. Matches are mostly played on Saturday afternoons between the months of April and September. Practice schedule and venues The practice schedule for 2018 is as given below. This schedule will take effect on 19 March. The practice schedule for the squad practices following trials is still to be confirmed. Please note that practices are compulsory for all players; only the masters ladies and ladies 5s are excused from practices, even though they are encouraged to attend the weekly skills practice on a Monday. The masters men and U/13s do not practise. SWHC Copyright © All rights reserved.
Membership application
There will be no more hard-copy membership forms in 2018; membership applications are to be done
online by following this link: https://goo.gl/forms/QrM0iln7fW72ENE52.
Your membership application will only be seen as complete once you have confirmed that you have read
the following club documents:
1. SWHC Information Sheet 2018
2. SWHC Terms and Conditions
PLEASE NOTE: the membership application process needs to be undertaken in addition to the registration
for trials, and only once your decision to become a member of the club in 2018 is final.
Team composition and selection
Team selection and composition for/of senior teams after trials
After the first two rounds of trials, players will be selected by the coaches for either the A, B or C
(men only) squad.
Squad trainings will follow for a further three weeks, after which teams will be announced on 23
March at our inaugural SWHC Meat du Cap social event (see Facebook and website for details).
18 players will be selected per team (at least for the top sides, and then where possible).
The top three teams will comprise no more than 5 scholars each, and no more than 3 scholars
from the same school.
In agreement with the club committee, a coach may use his/her discretion to deviate from these
policies where seen fit.
Weekly selection for senior teams
1. All club members are to communicate their weekly availability on their team’s WhatsApp group by no
later than Monday evening.
2. All coaches will undertake their weekly team selections in accordance to WPHU League Rules and
based on the following guidelines:
A match will be played with no more than 16 players; the exact number of players is to each coach’s
discretion.
Coaches will consider paid-up club members first.
Each player's overall practice attendance, as well as that of the previous week/s, and reason for
absenteeism from practice will be considered next.
Discipline issues will be considered afterward.
Players with outstanding fees will only then be selected.
Emergency players will be considered last. Emergency players are players who are contacted at the
last minute to fill a vacant spot in a team; these players must complete the registration process
before being allowed to represent the club.
3. The club captains will email the weekly team selections to all senior club members by no later than
Thursday morning.
Senior players joining after trials
Based on previous achievements, players that join the club after trials have been completed will
be accommodated in the team one lower than assumed suitable. Here, they will play for a trial
period of 2 weeks; exceptions with regards to the trial period can be made when seen fit by both
the committee and coach/es.
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Membership fees The 2018 SWHC membership fees are as shown, along with the instalments, below. These fees are for the entire season, including umpire fees but excluding kit. As stated in the SWHC Terms and Conditions, the full fees apply despite injury or membership withdrawal during the season. Team Fees 1st instalment 2nd instalment Men 1, 2, 3 and 4 R3,300 30 March: R1,650 1 June: R1,650 Men 5 and 6 R2,750 30 March: R1,375 1 June: R1,375 Masters men R1,900 30 March: R950 1 June: R950 Ladies 1, 2, 3 and 4 R3,300 30 March: R1,650 1 June: R1,650 Ladies 5 and ladies masters R2,000 30 March: R1,000 1 June: R1,000 Practice fee for ladies 5s and ladies masters R750 30 March: R375 1 June: R375 U/13 girls and boys R850 30 March: R425 1 June: R425 In the case of late-joiners, full fees apply when less than half the season’s fixtures have been played; a pro rata fee will be calculated when less than half the season’s fixtures remain. Playing kit and club clothing On-field kit (see styles below) will be available at trials for fitting. Please note that the U/13 kit is not shown. All on-field kit is to be ordered via the following Google Form: https://goo.gl/forms/nzkfGeKNXMLhyU01 3. Ordered kit will be handed out at our inaugural SWHC Meat du Cap social event on 23 March and on specific practice days towards the end of March to all who have paid (see banking detail in the following section). Thereafter, all new kit will be stored with the SWHC administrator and personal arrangements need to be made to collect orders. Off-field kit in the form of a warm-up top, hoodie and jacket is also for sale (see designs on the next page), and can be ordered via the following Google Form: https://goo.gl/forms/VXo3olGxFXtpJvaE2. Orders for off-field kit (with payments) close on 25 March. SWHC Copyright © All rights reserved.
The prices of the on- and off-field kit is as shown here: Item Price Men sleeveless shirt (only 1s t team) R220 Men quarters sleeved shirt (all other teams) R220 Men shorts (all men) R150 Ladies skort (all ladies) R195 Ladies shirt (all ladies) R220 Socks (hooped for senior 1s t teams, plain for all other teams) R65 Club hoodie R320 Club warm-up top R340 Club jacket R790 SWHC Copyright © All rights reserved.
Club banking details
The club’s banking details are as follows:
Somerset West Hockey Club
072490950
Standard Bank
Helderberg 033012
Please reference all payments with your initials, surname, team and what you are paying for (i.e. kit, fees
or both).
All proof of payments are to be sent to finance@somersetwesthockeyclub.co.za.
Clearance letters
All new members making a move from another club (also if from another province) are required to submit
a clearance letter to the SWHC administrator via email: admin@somersetwesthockeyclub.co.za before their
first game at the latest.
Interprovincial tournaments
Many of our members represent the club at a provincial, or even national, level. The SWHC administrator
and/or club captains will notify you of trial and tournament dates as soon as they are communicated to
them by the Western Province Hockey Union.
Indoor hockey
In October 2017, the WPHU once again introduced a standard indoor league. Indoor is played in the summer
months, i.e. first and fourth term. Please contact the respective club captains for further details.
Umpiring
Finding umpires is a weekly struggle. The committee/administrator is thus going to make a special effort
this year to allocate umpires to each team on a weekly basis. If you are a graded umpire, and would like to
make some extra cash (we pay well ) over the weekends, please inform the SWHC administrator. Also, if
any of your outside friends are serious about umpiring, please ask them to send us their contact details.
Those of you seeking a grading and/or umpire training are also to please get in touch with us. The same
applies to those wishing to upgrade their grading. The club will gladly assist you in this regard.
Junior hockey clinic
In the past, our club was well known for its mini-hockey programme run for primary school learners every
Friday afternoon. Many of our current senior players were, in fact, introduced to our club through this very
programme. In 2016, the club got the initiative rolling again, and in 2017 it was an absolute success. Such a
project cannot be run by the SWHC administrator and committee alone, however; it requires the support
of its club members. Should you be interested in having a special role in this project, please let us know. All
club members will be requested to assist at some stage or another. This year, numerous clinics will be run,
with details to follow shortly.
SWHC Copyright © All rights reserved.Social media, website and photographs Please follow our Facebook page Somerset West Hockey Club, and keep an eye out for weekly match reports in the District Mail. Our website www.somersetwesthockeyclub.co.za has also been updated. Should you, a spouse, parent or anybody else, have a collection of SWHC photos you would like to share with us, please do so on Facebook or get in touch with the SWHC administrator: admin@somersetwesthockeyclub.co.za. Means of communication The main means of communication used by the SWHC administrator, committee and coaches are email, team WhatsApp groups and WhatsApp broadcasts. Please ensure that you provide us with an email address linked to an email account you access on a daily basis. In the case of scholars, for example, please rather provide the email address of a parent. Our new website has a calendar on which all information will also be posted. In order to receive WhatsApp broadcasts sent by the SWHC administrator, it is vital that you save the following number on your phone: 066 083 2897. Social events and fundraisers Throughout the season, the club hosts numerous socials and fundraisers in order to build club spirit and raise funds. These include the SWHC Meat du Cap, a quiz night, 6-a-side social tournament, ladies masters’ tournament, year-end awards evening and others. The dates of the events are conveyed well in advance, so please make an effort to attend. Should you have any fun ideas for additional events, you are more than welcome to share these with us. Sponsorships As a club, we are always on the lookout for sponsorships, and appreciate donations of all shapes and sizes. These can be in the form of tournament prizes, foods and beverages, clothing, equipment, etc. Should you have a special skill/service you could offer to our club (especially with regards to events), or should you or your company wish to become a SWHC sponsor, please do not hesitate to contact a committee member or the SWHC administrator. We wish you well for the 2018 season! Please feel free to contact any of us with any questions you may have. THE SWHC COMMITTEE SWHC Copyright © All rights reserved.
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