THE 2020 CHEROKEE AND IROQUOIS DISTRICTS PINEWOOD DERBY MARCH 14, 2020 - HOSTED BY PACK 56 RACING AT THE KENTUCKY DERBY MUSEUM 704 CENTRAL AVENUE ...

 
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THE 2020 CHEROKEE AND IROQUOIS DISTRICTS PINEWOOD DERBY MARCH 14, 2020 - HOSTED BY PACK 56 RACING AT THE KENTUCKY DERBY MUSEUM 704 CENTRAL AVENUE ...
THE 2020 CHEROKEE AND
 IROQUOIS DISTRICTS
  PINEWOOD DERBY
     MARCH 14, 2020

           HOSTED BY PACK 56
RACING AT THE KENTUCKY DERBY MUSEUM
          704 CENTRAL AVENUE
             LOUISVILLE 40208
   9AM REGISTRATION – 10:30AM RACES
THE 2020 CHEROKEE AND IROQUOIS DISTRICTS PINEWOOD DERBY MARCH 14, 2020 - HOSTED BY PACK 56 RACING AT THE KENTUCKY DERBY MUSEUM 704 CENTRAL AVENUE ...
PLEASE READ THIS GUIDE THOROUGHLY. ALL
    PARTICIPANTS AGREE TO ABIDE BY ALL RULES AND
   REGULATIONS LISTED IN THIS GUIDE WHEN THEY PAY
               THE REGISTRATION FEE.

            Welcome to the 2020 Cherokee and Iroquois Districts Pinewood Derby!
This event is open for all youth currently registered as Cub Scouts in a Pack located in either the Cherokee District
or the Iroquois District of Lincoln Heritage Council. The reason for the Pinewood Derby is for Cub Scouts and
their adults to work together to turn four plastic wheels, four nails and some wood into a custom race car that gives
them a sense of personal achievement and pride. Fun is the number one goal! Winning races is great, but we want
every Scout who comes to have fun racing their cars and seeing all the amazing designs that their fellow competitors
came up with.

                                             LOCATION/HOST
This year, the Cherokee and Iroquois Districts’ Pinewood Derby will be hosted by Pack 56, chartered to Fern Creek
United Methodist Church in Louisville, KY. Facilities for the event will be provided by the Kentucky Derby
Museum (KDM), located at 704 Central Avenue in Louisville next to Churchill Downs. The Kentucky Derby
Museum is an independent 501(c)3 nonprofit organization with the mission to “…ENGAGE, EDUCATE, and
EXCITE EVERYONE about the extraordinary experience that is the Kentucky Derby!”

Admission to KDM is required to attend the races, even as a spectator. Scout who registers a car will receive free
admission to KDM for themselves along with free admissions for a maximum of two adults (persons aged 15 and
over). An entrant will also receive unlimited free admissions for any siblings or other minors living in their
household aged 14 and under. KDM Admissions are good for that day only and unused admissions may not be
transferred to other registrant groups. DUE TO CROWD-SIZE RESTRICTIONS, EACH SCOUT ENTERED
CAN ONLY BRING A MAXIMUM OF TWO ADULTS AGED 15 AND OVER WITH THEM TO THIS
EVENT. Participants are welcome to visit all of the exhibits and the Churchill Downs Historic Walking Tour that
are included in the Museum’s admission throughout the day until KDM closes at 5PM. Information on KDM’s
current events and tours can be found at www.derbymuseum.org.

Please note that the Kentucky Derby Museum does not own or control any of the parking near its building.
Participants are welcome to park free of charge in the Churchill Downs lots marked “Red,” “White” or “Black” that
are closest to KDM’s main entrance. Please do not park in the circular autocourt directly in front of the Museum
and it is not recommended to park in the neighborhoods on the other side of Central Avenue. Once parked,
participants should enter KDM through its main doors and look for a sign-in table in the lobby. The racing will
take place in the Museum’s Second Floor Gallery.
THE 2020 CHEROKEE AND IROQUOIS DISTRICTS PINEWOOD DERBY MARCH 14, 2020 - HOSTED BY PACK 56 RACING AT THE KENTUCKY DERBY MUSEUM 704 CENTRAL AVENUE ...
RACING INFORMATION – BLUE AND GOLD DIVISIONS
All Cherokee and Iroquois District Cub Scouts are welcome and encouraged to come to this event no matter how
their cars performed in their units’ Pinewood Derbys. Scouts will be divided into two divisions with roughly equal
numbers of participants – the Blue and Gold Divisions. It is expected that the Blue Division will be for Lion, Tiger
and Wolf Cubs while the Gold Division will contain Bear Cubs and Webelos. The volunteer race officials reserve
the right to shift the Wolf or Bear Cubs as a group into a different division on the event day before the races begin
to equalize numbers between the divisions if necessary.

Each Division will complete all of its races on its own track. All cars will race in four competitive heats, once on
each lane of the track. It is unknown at this time what technology will be available to determine race finish
positions. Therefore, winners will be determined by either the computer-generated lowest average finish time of all
four races or by a point system based on head-to-head finishes. Six points will be awarded to first place, then three,
two and one points respectively to the second, third and fourth place finishers. A forfeited race will earn zero
points. Extra heats may be run as deemed necessary by the volunteer race officials in the event of ties. If available,
average race time will be used over the points system and the divisions may use different systems of scoring.

                              SCHEDULE FOR SATURDAY MARCH 14, 2020
NOTE: No late registrations will be allowed unless there are issues with the volunteer race officials processing cars. Please allow ample
           extra time to park and get to the Second Floor Gallery race area inside KDM. All times approximate.

                                                   9:00-10:15AM – Registration
                        In the unanticipated case of a late start, registration will close 75 minutes after it begins.

                                                  10:30AM-12:00PM – All Racing

                                                  12:30PM – Awards Presentation

                                          BEHAVIOR AND APPEARANCE
The Cherokee and Iroquois Districts’ Pinewood Derby is a fun family event that celebrates personal achievement
and helps build good citizenship and character. All Scouts and their adults are expected to behave according to the
Scout Oath and Law. Scouts should attend the event in full Field Uniform (uniform shirt, belt and neckerchief). By
registering, all Scouts and adults agree to behave accordingly and follow all of the rules and regulations laid out in
this guide. Please be respectful of the host facility and do not let Scouts or other youth wander through KDM
unattended or bring food and drink outside of the Second Floor Gallery. KDM has also requested that NO DRY
GRAPHITE POWDER MAY BE APPLIED TO CARS INSIDE THE MUSEUM due to the mess it creates.

All adults are reminded that this is intended to be a fun events for the Cubs and that they are also expected to
behave in accordance with the Scout Oath and Law. Any Scouts or Adults who act in an exceptionally disruptive or
unsportsmanlike manner, as determined by the volunteer Race Director in accordance with other volunteer race
officials, will be asked to leave the event with no refund for any forfeited races.
AWARDS
Trophies or medals will be presented to the top three finishers in each den level, Lions through Webelos. The
Webelos I and II Scouts may be grouped into a single den for purposes of the awards. The top three overall
finishers in each division will be recognized but will not get an additional award. A Best in Show (Best Looking)
trophy or medal will also be presented to one participant in each division as judged by an unaffiliated employee of
the Kentucky Derby Museum and/or its volunteer group known as The Outriders Society.

                                                CONCESSIONS
Snack bar concessions will be available for purchase (cash and credit) from about 9AM to Noon in the Kentucky
Derby Museum’s Second Floor Gallery. Proceeds from concession sales will benefit Pack 56. All food and drink
must be kept in that room where the races will be held and not brought to other parts of the Museum. Full meals
and snacks will also be available for purchase starting at 11AM the Derby Café Express, operated by Rosemary’s
Catering year-round at KDM. Rosemary’s Catering has the exclusive catering contract for all KDM events and has
graciously allowed Pack 56 to provide concessions privately during the Pinewood Derby.

                                         ENTRY FEES/REFUNDS
Costs for this event is $5.00 for each car entered. Each individual Cub Scout may only enter one car. This nominal
charge covers facility fees and program supplies.

A refund will be made to an individual or group that cancels program attendance/registration, less a 15%
administrative charge if a written request is made at least thirty days prior to a council or district program/activity.

No refunds will be given to an individual or group that cancels program attendance/registration within thirty days of
a scheduled council or district program/activity. Exceptions for medical situations or family emergencies can be
made but must be submitted in writing within seven days after the program/activity.

Fees are transferable to other scouts but not refundable. All requests for refunds must be submitted in writing with
a copy of the receipt or cancelled check.
PINEWOOD DERBY CAR CONSTRUCTION REGULATIONS

1. MATERIALS: Cars must be built with the wood, wheels and axles furnished with the Pinewood Derby Car
   Kit #17006 and/or an Official Pinewood Derby Wheel and Axle Replacement Kit sold by BSA. Decorative
   elements not included in this kit may be included in the design as long as they do not take the car out of
   spec as detailed below. Springs, magnetic material, rubber bands, parts that shift or move while the car is in
   motion, liquids, any item that assists the car in starting and any elements that affect the wheels from
   spinning freely on the axles are not allowed, even as decoration. Cars must be powered by gravity only with
   no mechanical assistance.

2. DIMENSIONS: Overall car width, including wheels and axles, shall not exceed 2 3/4 inches. Overall car
   length shall not exceed 7 inches. All cars must fit into a frame with these interior dimensions that will be
   used at registration. Overall car height shall not exceed 5 inches. The car must have 1 3/4 inch clearance
   between the insides of the wheels and 3/8 inch clearance underneath the body.

3. WEIGHT: The completed car shall not exceed 5 ounces. The car may be built up to a maximum weight by
   the addition of solid material provided it is securely built into the car and does not move. The scale used by
   the volunteer race officials at the registration area shall be the final and only arbiter of weight.

4. SHAPE: The car may be of any style, but no part of the car may extend beyond the middle of the front
   bumper which rests against the starting pin. "U" and "V" shaped front ends are not allowed.

5. AXLES: Only the nails furnished with Kit #17006 or an Official Pinewood Derby Wheel and Axle Replacement
   Kit sold by BSA are allowed. They may be sanded or adjusted, but must be installed in a way that allows for
   the overall car to meet spec for dimensions and for at least three of the wheels to run on the track. One
   wheel may be lifted off the track, but no more than by 1/8 of an inch.

6. WHEELS: Only the wheels furnished with the Kit #17006 or an Official Pinewood Derby Wheel and Axle
   Replacement Kit sold by BSA may be used. Wheels may be lightly sanded to remove burrs or seams only but
   the tread surface cannot be altered in any other way. Any tampering with the wheels will disqualify the
   vehicle, including drilling holes, slots, lathe turning, grooves, rounding, etc. No wheel bearings, bushings,
   weights or washers are allowed and the wheels must spin freely on the axle. If using hubcaps, one each on
   the front and back axle must be removable for inspection.

7. LUBRICATION: Only dry graphite powder may be used for lubrication. Absolutely no liquid or gel
   lubricants are allowed, even if applied in advance or during the car’s construction. All graphite must be
   applied to the cars before they are brought into the Kentucky Derby Museum and registered. Cars that
   show signs of banned lubricant use at any time will not be registered.
PINEWOOD DERBY REGISTRATION AND RACING PROCEDURES

•   In the case of any judgement calls that need to be made concerning registration, racing rules and/or Scout
    or adult behavior, the decision of the volunteer Race Director in coordination with other volunteer race
    officials shall be final and binding. The Best in Show (Best Looking) winner will be judged by employees of
    the Kentucky Derby Museum and/or its volunteer group known as The Outriders Society that are not
    directly affiliated with any BSA unit. Their decision in the category will be final.

•   At the time of registration, the Scout entering the car must be present and personally provide their car to the
    race officials for inspection. No proxy, adult or youth, may perform this task. If the Scout is unavailable to
    be present at any time during the registration window, then they will not be allowed to race during this
    event. NO EXCEPTIONS WILL BE MADE.

•   If a car cannot pass inspection, an area with tools will be available for the Scout and their adults to make
    alterations. All alterations must be made before the registration window closes. Once the car has been
    registered and impounded, no additional modifications may be made. No graphite powder made be applied
    inside the Kentucky Derby Museum.

•   Once a car has passed inspection at registration, it will be assigned a number which will be written on a
    small sticker to be affixed to the bottom of the car. The Scout may request that the sticker be placed on a
    different part of the car, but it must remain attached throughout the event. The car will then be impounded
    and only the Scout and volunteer race officials may touch it until the event is over.

•   The Blue and Gold Divisions will run all of their races on their own tracks. Both tracks will be operated
    simultaneously in the Second Floor Gallery of KDM. If adults have Scouts running in separate divisions,
    they are responsible for keeping track of which of their Cubs race when and where.

•   Each car entered will race four times against random opponents. Each car will run once on each of the four
    lanes of the track to eliminate any track bias. Winners will be determined by either the computer-generated
    lowest average finish time of all four races or by a point system based on head-to-head finishes. Six points
    will be awarded to first place, then three, two and one points respectively to the second, third and fourth
    place finishers. A forfeited race will earn zero points. Extra heats may be run as deemed necessary by the
    volunteer race officials in the event of ties. If available, average race time will be used over the points
    system and the divisions may use different systems of scoring.

•   THE SCOUT MUST BE PRESENT AND PERSONALLY PLACE THEIR CAR ON THE TRACK
    EVERY TIME THEY ARE CALLED TO RACE. Exceptions will only be made for Scouts that are
    unable to place their car on the track by themselves due to physical or other limitations. In those cases, the
    volunteer Race Starter will assist the Scout in placing their car on the track as needed. IF A SCOUT IS
    NOT PRESENT IN THE MUSEUM’S SECOND FLOOR GALLERY WHEN THEY ARE CALLED
    TO RACE, THEY WILL FORFEIT THAT RACE.
•   Before each race, a list of participants will be announced. Those Scouts should go to the registration area,
    where they will be handed their car from the impoundment area by a volunteer race official. The Scouts will
    then walk to the Starting Line at the top of the track where the volunteer Race Starter will instruct them to
    load their cars one at a time. Once a Scout has loaded their car, they are to walk to the Finish Line at the
    end of the track and sit in a designated chair. The race will not begin until all participants are seated. Scouts
    may not touch the track at any other time.

•   At the end of a race, each Scout will remove their car from the track one at a time as directed by the
    volunteer race officials and walk it back to the registration area. The cars will be impounded until the next
    time the Scout is called to race.

•   While Scouts are responsible for placing their car on the track personally, the volunteer Race Starter may
    make verbal recommendations if they see an obvious issue (such as the Scout putting the car on backwards
    or if the car is not sitting correctly in its lane) in order to maintain fair and balanced racing. Once all cars are
    placed, the volunteer Race Starter is allowed to make minor position adjustments to the cars to prevent
    them from leaving the track or making contact with each other during the race.

•   No Scout may touch the car of any other competitor during the race event, even those of a sibling or fellow
    Pack member. Scouts will be given a verbal warning by volunteer race officials or disqualified from the
    event depending on the severity and/or frequency of the infraction(s). Any Scout whose deliberate actions
    damage the car of a competitor, even superficially, will be disqualified immediately. No refund will be given
    for this type of disqualification.

•   If a car is accidentally damaged in a way that will prevent it from running in future races (i.e., a racing
    accident or the car is dropped and a wheel comes off), the Scout should gather all of the pieces and walk it
    to the registration area. The Scout will then work with the volunteer Race Director to make any and all
    repairs that are possible using their hands and/or the Race Director’s pocket multi-tool in the time available
    until their next race. The Scout may choose to make the repairs on their own, but may be assisted by no
    other person besides the volunteer Race Director to ensure fairness. If the damage is not repairable or
    cannot be finished by their next race call, the Scout will be forced to forfeit that and any future races they
    are scheduled for. If a Scout’s car is damaged by their own deliberate actions (i.e., kicked or thrown) and is
    unable to race, then that Scout will not be given an opportunity for repairs and will automatically forfeit all
    future races. No refunds will be given for any forfeited races.

•   All Scouts and spectators must keep all body parts outside of the designated track area at all times unless
    they are running in that particular race. Only volunteer race officials are allowed in the designated track area
    during the event. Adults who have Scouts running in a particular race may ask the volunteer race officials
    permission to stand near the Finish Line area before the race begins in order to get a better view of that race
    only for picture or videos. Adults may not touch the track, any racing cars or assist their Scouts in any way
    while in the designated race area.
FACILITY SPONSOR

                2020 CHEROKEE
                AND IROQUOIS
         DISTRICTS PINEWOOD DERBY
               SATURDAY, MARCH 14, 2020
          AT THE KENTUCKY DERBY MUSEUM
  Calling all Cherokee and Iroquois District Cubs! Come see how you Pinewood Derby
 creation stacks up against everyone else by entering it in this spring’s greatest race. All
Cubs are welcome to enter no matter how they finished in their Packs’ races. Registration
 fee is $5 per car and limited to a maximum of 250 entries. Entry details on back of flyer.

          704 Central Avenue (Next to Churchill Downs) - Louisville, KY 40208
                    Registration Begins at 9AM - Races at 10:30AM

                                      CONTACT:
                  Jeff Kennedy – pack56lhc@gmail.com – 502.992.5908
                  Steve Shaw – steve.shaw@scouting.org – 502.400.5373
Complete the registration form and return to the Sam Swope Scout Center:
                                      ATTN: 2020 Cherokee/Iroquois PWD
                                            12001 Sycamore Station Place
                                             Louisville, Kentucky 40299
                                                 Fax: (502) 361-7899

      THE 2020 CHEROKEE AND IROQUOIS DISTRICTS PINEWOOD DERBY
DATE: Saturday March 14th, 2020
COST: $5.00 per Entry
                                                                                Youth Names (First and Last)
               **PLEASE PRINT CLEARLY**                                        1
Unit #: _____________________                                                  2
Adult Completing Form: _________________________________                       3
                                                                               4
Mailing Address: _______________________________________
                                                                               5
City: ____________________ State: ________ ZIP: ___________
                                                                               6
Phone: ________________________________________________                        7
Email: ________________________________________________                        8
TOTAL ENTRIES: _____________________________________
                                                                               9
                                                                               10
METHOD OF PAYMENT: ______________________________
                                      (Credit Card, Check, Cash)               11
                                                                               12
                                                                               13
 Name on Credit Card: _______________________________________
                                                                               14
 Billing Address: _____________________________________________
                                                                               15
 City: ___________________________ State: _______ Zip: ___________
 Amount to be charged: $_____________________________________
                                                                               16
 Credit Card Number: ________________________________________
                                                                               17
 Card Expiration Date: _______________________________________
                                                                               18
 CVC (Code on back of card): ________________________________                  19
                                                                               20
               MAIL:                 QUESTIONS? PLEASE CONTACT:
    2020 Cherokee/Iroquois PWD                  Jeff L. Kennedy
       Lincoln Heritage Council       pack56lhc@gmail.com / 502.992.5908
     12001 Sycamore Station Place
         Louisville, KY 40299                      Steve Shaw
                                      steve.shaw@scouting.org / 502.400.5373
               FAX:
            502-361-7899
                                              1-6801-069-20
              EMAIL:
      steve.shaw@scouting.org
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