The 46th Annual Conference of the IEEE Industrial Electronics Society - IECON ...

The 46th Annual Conference of the
 IEEE Industrial Electronics Society
 October 18-21, 2020, Marina Bay Sands Expo and Convention Centre
 Singapore

 Sponsorship Prospectus

A host of marketing opportunities awaits organizations at IECON 2020.

Platinum Sponsor (S$15,000)
** Logo acknowledgement on the covers of Technical Program and Abstracts Book
** Entitle 6 conference entry passes which include conference package, welcome reception, lunches,
 tea break and banquet vouchers.
** Two nights accommodation without breakfast at Marina Bay Sand hotel (only within conference
period, 18-21 Oct 2020).

Gold Sponsor (S$10,000)
** Logo acknowledgement on the covers of Technical Program and Abstracts Book
** Entitle 4 conference entry passes which include conference package, welcome reception, lunches,
 tea break and banquet vouchers.
** One night accommodation without breakfast at Marina Bay Sand hotel (only within conference
period, 18-21 Oct 2020).

 Silver Sponsor (S$5,000)
- Logo acknowledgement on the inside pages of Technical Program and Abstracts Book
- Entitle 3 conference entry passes which include conference package, welcome reception, lunches,
 tea break and banquet vouchers.

Bronze (S$2,000)
- Text listing of organization’s name on inside pages of Technical Program and Abstracts Book
- Entitle 1 conference entry passes which include conference package, welcome reception, lunches,
 tea break and banquet vouchers.

The 46th Annual Conference of the
 IEEE Industrial Electronics Society
 October 18-21, 2020, Marina Bay Sands Expo and Convention Centre
 Singapore

Conference Items Sponsorship

 1. 1 page of company / commercial information in Conference Program Book S$ 20,000.00
 2. Company Logo in Conference Program Book Sponsor page S$ 3,000.00
 3. Company Logo on back cover of Program Book S$ 8,000.00
 4. Company Logo on back of name tag S$ 8,000.00

 Above sponsorship entitle conference exhibitors passes which include conference package,
 welcome reception, lunches, tea break vouchers and Banquet voucher

 5. One page of flyer to be inserted into conference package S$ 1,000.00

Other types of sponsorship/supports are also warmly welcomed.

We are also happy to tailor sponsorship schemes based on your needs. Please contact
sponsors@iecon2020.org to discuss your interests.

Only companies that provide products and services that are deemed appropriate are eligible to
participate. The organizing committee reserves the right to screen for appropriateness.

The 46th Annual Conference of the
 IEEE Industrial Electronics Society
 October 18-21, 2020, Marina Bay Sands Expo and Convention Centre
 Singapore

 Exhibition Prospectus

Companies that provide products or services in areas that are relevant to IECON 2020 participants are
invited to exhibit their products and services. IECON 2020 will provide a unique opportunity for equipment
manufacturers/suppliers and software houses to showcase their products and services to a large and
vital market.

The exhibition:

Type A (Unit cost: S$9,000): This will cater for 4 standard table, 4 x 72 ins by 30 ins.:
 - 3 chairs
 - Single-phase power point (13amps/220V UK Plug)
 - Conference banquet x 2 vouchers.
 - One-night accommodation without breakfast at Marina Bay Sand Hotel. (only within conference
 period, 18-21 Oct 2020).
 - 2 conference exhibitor passes which include conference package, welcome reception, lunches, tea
 break vouchers.

Type B (Unit cost: S$6,000): This will cater for 2 standard table, 2 x 72 ins by 30 ins.
 - 2 chairs
 - Single-phase power point (13amps/220V UK Plug)
 - Conference banquet x 1 voucher
 - 2 conference exhibitor passes which include conference package, welcome reception, lunches, tea
 break vouchers.

Type C (Unit cost: S$3,000): This will cater for a standard table, 1 x 72 ins by 30 ins.
 - 1 chair
 - Single-phase power point (13amps/220V UK Plug)
 - 2 conference exhibitor passes without conference package and meals vouchers

If Booth is required, exhibitors would have to create and set-up their own corporate booth design within
the space provided at their own cost.:

Please contact sponsors@iecon2020.org for your interest.

Exhibition Move-in 18 Oct 2020 (Afternoon, will be confirmed when near to the conference date)
Exhibition Period: 8 am to 5 pm on 19-21 Oct 2020
Exhibition Teardown: 21 Oct 2020 (Evening before 6 pm)

Only companies that provide products or services that are deemed appropriate are eligible to exhibit. The
organizing committee reserves the right to screen products and services for appropriateness.

The 46th Annual Conference of the
 IEEE Industrial Electronics Society
 October 18-21, 2020, Marina Bay Sands Expo and Convention Centre
 Singapore

Here are the regulations to observe for the exhibition:
1. Additional Exhibitor’s Badges: Additional exhibitor badges may be obtained at S$120 per badge.
Only bona-fide organization personnel, who are staffing the booths, are eligible to apply for additional
exhibitor badges. The exhibiting organization must provide a letter of certification stating that exhibition
staff is bono-fide organization personnel and who are helping to staff the booth. False certification in the
misuse of an exhibitor badge or any other methods or devices used to gain unauthorized access to the
exhibition area will be deemed as substantially violating these rules.
2. Assignment of Exhibition Space: The space will be assigned upon receipt of payment, on a first-
come, first-served basis. The final assignment of booths and the tabletop display locations are at the
sole discretion of the Organizing Committee.
3. Confirmation of Participation: All applications and full payment for the exhibition booth/space
must be received by 1 July 2020. A full refund less off an administration charge of S$250 will be given
to cancellation made on or before 1 Sept 2020.
4. Cancellation of Participation: Exhibitors who reduce or cancel the booth space after 1 Sept 2020
will have to forfeit the full exhibit rental fee. Exhibitors who cancel after 1 Sept 2020 with a balance
due on their account will be liable to pay the remaining amount in full within 30 days of the cancellation.

The 46th Annual Conference of the
 IEEE Industrial Electronics Society
 October 18-21, 2020, Marina Bay Sands Expo and Convention Centre
 Singapore

 Sponsorship Application
 (Application Due Date: 10 July 2020)

 Sponsorship Contract
By submitting this Sponsorship Contract, The company agrees to sponsor the stated amount to IECON
2020 to be held 19-21 October, 2020, at the Marina Bay Sands Expo and Convention Centre. The
Company agrees to pay the Organizing Committee for the said sponsorship amount in accordance with
the terms and conditions outlined in the Sponsorship Prospectus, and understand that, once accepted
by the Organizing Committee, this document constitutes a valid and binding contract between
Organizing Committee and The Company. The Company agrees to comply with all instructions, rules,
and regulations as set out herein.

I, the duly authorized representative of The Company, on behalf of The Company, subscribe and
agree to all the terms, conditions, authorizations, and covenants contained in the Sponsorship
Prospectus.

Type of Sponsorship: (Grand / Major / Sponsor/ Conference Items Sponsorship):

__________________________________________________________________________________

Company Name: __________________________________________________________________

Authorized Person: _____________________ Designation: ___________________________

________________________________ ________________________________
Signature Company Stamp
Date:

The 46th Annual Conference of the
 IEEE Industrial Electronics Society
 October 18-21, 2020, Marina Bay Sands Expo and Convention Centre
 Singapore

PAYMENT DETAILS
(Sponsorship Application/Contract submitted will only be confirmed upon receipt of payment)
 Cheque for $ _______________ enclosed
(made payable to “IEEE IECON 2020”)

Bank___________________________________________ Cheque No.__________________

 Bank Transfer $ _______________ to
Bank Name: OCBC Bank
Name of Account: IEEE IECON 2020
Account No: 713-040574-001
SWIFT code: OCBCSGSG
Bank Code: 7339
Branch Code (only if required): 713
Note: If Branch Code is used, Account No will be 040574-001
Name and address of bank:
Oversea-Chinese Banking Corporation Limited
65 Chulia Street OCBC Centre Singapore 049513

This completed application form and payment should be mailed / email to: IEEE IECON 2020, c/o
Worldwide People Connection Pte Ltd, 32 Seletar Terrace, Singapore 806933. Email:
sonosors@iecon2020.org

The 46th Annual Conference of the
 IEEE Industrial Electronics Society
 October 18-21, 2020, Marina Bay Sands Expo and Convention Centre
 Singapore

 Exhibition Application
 (Application Due Date: 10 July 2020)

To be included in initial booth assignments, this application must be received by the Conference
Secretariat on or before 10 July 2020, along with payment for the total cost of the requested booth(s) to
the organizer.
Submission of this Application / Contract does not guarantee allocation of a booth space. The available
booths will be allotted on a first-come, first-served basis.
 Exhibition Contract

By submitting this Exhibit Application and Contract, The company requests space in IECON 2020 to be
held 19-21 October, 2020, at the Marina Bay Sands Expo and Convention Centre. The Company agrees
to pay the Organizing Committee for the said space in accordance with the terms and conditions outlined
in the Exhibitor Prospectus and the attached Conditions of Contract to Exhibit, and understand that,
once accepted by the Organizing Committee, this document constitutes a valid and binding contract
between Organizing Committee and The Company. The Company agrees to comply with all instructions,
rules, and regulations as set out herein.

I, the duly authorized representative of The Company, on behalf of The Company, subscribe and
agree to all the terms, conditions, authorizations, and covenants contained in the Exhibit
Application and Contract, the Exhibitor Prospectus, and the attached Conditions of Contract to
Exhibit.

Company Name: __________________________________________________________________

Authorized Person: _____________________ Designation: ___________________________

Type of design: (Standard Exhibition Booth / Standard Exhibition Table)

________________________________ ________________________________
Signature Company Stamp
Date:

The 46th Annual Conference of the
 IEEE Industrial Electronics Society
 October 18-21, 2020, Marina Bay Sands Expo and Convention Centre
 Singapore

PAYMENT DETAILS
(Exhibit Application/Contract submitted will only be confirmed upon receipt of payment)
 Cheque for $ _______________ enclosed
(made payable to “IEEE IECON 2020”)

Bank___________________________________________ Cheque No.__________________

 Bank Transfer $ _______________ to
Bank Name: OCBC Bank
Name of Account: IEEE IECON 2020
Account No: 713-040574-001
SWIFT code: OCBCSGSG
Bank Code: 7339
Branch Code (only if required): 713
Note: If Branch Code is used, Account No will be 040574-001
Name and address of bank:
Oversea-Chinese Banking Corporation Limited
65 Chulia Street OCBC Centre Singapore 049513

This completed application form and payment should be mailed / email to: IEEE IECON 2020, c/o
Worldwide People Connection Pte Ltd, 32 Seletar Terrace, Singapore 806933. Email:
sonosors@iecon2020.org

The 46th Annual Conference of the
 IEEE Industrial Electronics Society
 October 18-21, 2020, Marina Bay Sands Expo and Convention Centre
 Singapore

 Conditions of Contract to Exhibit

1A. The Organizing Committee acts for exhibitors and their representatives in the capacity of agent, not
as principal. Organizing Committee assumes no liability of any act of omission or commission in
connection with this agency. The exhibitor and his/her representative hereby release and, in addition,
agree to hold harmless from any and all costs, expenses (including but not limited to attorney’s fees)
and liabilities for loss or damage ensuing from any cause whatever.

1B. All parties involved in the exhibit, including specifically, but not limited to, Marina Bay Sands Expo
and Convention Centre, the owner, the leasing association, the sponsor, and the individual exhibitor,
agree to pay and all claims arising out of their own negligence or that of their respective employees or
grants.

1C. Each party agrees to be responsible for its own property, through insurance or self-insurance, and
shall hold harmless any and all other parties from any damage caused by theft and other perils normally
covered by fire and extended coverage policies.

2. Unethical conduct or infarction of rules on the part of the exhibitor or his or her representatives or
both will subject the exhibitor or his or her representative to dismissal from the exhibit area, in which
event it is agreed that no refund shall be made and further that no demand for redress will be made by
the exhibitor or his or her representatives.

3. Organizing Committee will endeavor to assist in the protection of exhibitors by providing 24- hour
roaming security service. However, due to the tremendous value of exhibits, it is impractical and
impossible to insure exhibitors’ equipment against lost, theft, damage, and breakage. Neither the hotel,
nor any of its employees nor its representatives, nor any representative of the Organizing Committee,
nor any subcontractor will be responsible for any injury, loss, or damage to the exhibitor, the exhibitor’s
employees or property, however caused. In addition, the exhibitor must assume responsibility for
damage to the hotel’s property and indemnify and hold harmless the hotel from liability, which might
ensure from any cause whatsoever, including accidents, or injuries to exhibitors, their agents, or
employees. In view of the foregoing, exhibitors are urged to place “extraterritorial” and other coverage of
equipment and exhibits, and arrange for extended public liability insurance with their regular insurance
carrier, particularly if they are conducting experiments or demonstrations using heat or high voltage.
Organizing Committee will cooperate fully but cannot assume responsibility for damage to exhibitor’s
property, lost shipments, either coming into or going out of the premises, or for moving costs. Any
damage due to inadequately packed property is exhibitor’s own responsibility. If exhibit fails to arrive,
exhibitors will nevertheless be responsible for booth rent and no refund will be made. Exhibitors should
carry insurance against such risks.

4. Care of Building and Equipment: Exhibitors, or their agents, must not injure or deface the walls or
floors of the building, the booths, or the equipment on the booths. Any and all damages, losses,
expenses, and/or costs incurred by the exhibitor will be the sole responsibility of the exhibitor.

5. In order to avoid infringement of rights and privileges of exhibitors, interviews should not take place
outside of booths.

The 46th Annual Conference of the
 IEEE Industrial Electronics Society
 October 18-21, 2020, Marina Bay Sands Expo and Convention Centre
 Singapore

6A. Organizing Committee may, at its sole discretion, withhold or withdraw permission to distribute
souvenirs, advertising, or other materials it considers objectionable. Novelty gifts or souvenirs must be
submitted to the Organizing Committee for review before distribution.

6B. No soliciting for business shall be permitted in aisles or in other exhibitors’ booths. Exhibitors may
distribute samples, catalogues, pamphlets, publications, or promotional materials only strictly within
the confines of their own premises. No exhibitor will be permitted to give away premium items, nor to
conduct any prize drawings, awards for signing of names and addresses, or other extreme promotions
without first obtaining written permission from the Organizing Committee.

6C. Advertizing, canvassing, solicitation of business, conference in the interest of business, etc are not
permitted except by firms that have engaged from Organizing Committee space to exhibit, and then only
in the space assigned.

7. Structural work, such as shelving, standards, racks, signs, spotlights, etc, must be approved in
advance by the Organizing Committee’s official contractor.

8. No one under the age of eighteen (18) will be allowed in the exhibit hall during set-up and dismantling.

9. Exhibitors and their representatives who fail to observe these conditions of contract or who, in the
opinion of the Organizing Committee, conduct themselves unethically may be dismissed without refund
or appeal for redress.

10. Before any exhibit may be removed from the building, exhibitors must make arrangements
satisfactory to the Organizing Committee, Organizing Committee official contractors and other vendors,
and Marina Bay Sands Expo and Convention Centre for the payment of any charges incurred by the
exhibitor in connection with his or her exhibiting therein.

11. Amendment to Rules: Any and all matters or questions not specifically covered by the preceding
Rules and Regulations and other related documentation shall be subject solely to the discretion of the
Organizing Committee. The foregoing and other relevant regulations have been formulated for the best
interests of all exhibitors; the cooperation of all exhibitors is requested.