THINGS TO CONSIDER REOPENING YOUR SALON WHEN AFTER COVID19 - www.hairdressingcouncil.ie - Irish Hairdressing Council
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THINGS TO CONSIDER WHEN REOPENING YOUR SALON AFTER COVID19 www.hairdressingcouncil.ie
We know everyone is a little deflated at the news that
Hairdressing & Barbering is in Phase 4 of the Government's
'Roadmap for the Reopening of Society & Business'. Currently,
this will put us all back into the job we love from the 20th July
2020.
While we wait for the HSE's & the HSA's guidelines on making our
workplaces safe, the Irish Hairdressing Council has reviewed the
International guidance. We hope this will offer some guidance
and practical advice on how to move forward and get your Salon
and staff ready to hit the ground running.
We are engaging with both Government and Health Authorities
and will keep you updated throughout our social media
platforms.
Nobody knows your Salon and cares about your Clients as
much as you do, so now is the time to start planning and
preparing for their safe return.
Sean Taaffe
President
Irish Hairdressing Council
contents Disclaimer
Before Reopening The recommendations in this
document are based on the
Staffing & Rostering best advice available to us and
you may need to check with
Reopening & Ongoing the various health bodies
involved to ensure your salon is
Sanitisation
compliant.
Social Distancing
For the latest up to date advice
Posters & Signs for Your Premises and recommendations log on
to hairdressingcouncil.ie and
Operations follow us on our various social
media platforms.
Financal Supports (c) Irish Hairdressing Council
Useful Contacts 2020
Membership
www.hairdressingcouncil.ie
Before Reopening
Before reopening it’s essential to deep clean and sanitize the Salon
Establish adequate infection prevention and control measures
including, infrastructure development and handwashing facilities.
Infrastructure could include:
Screens will be a useful tool to prevent cross infection at Reception,
Backwash and Styling Sections.
Ensure all PPE (Personal Protective Equipment) that will be
required by both clients and staff are in stock and readily
available.
You may decide to use individual trolleys with styling products etc.
with each stylist taking responsibility for same.
Cleaning products should be fit for purpose and in line with best
practice.
Use disposable towels
Larger waste bins to accommodate above.
Remove all magazines from your Salon.
Inspect the toilets and make a list of all the additional items
needed under the new guidelines.
Staffing & Rostering
Hold a staff meeting about retraining on Salon cleanliness, hand
wash techniques, and other safety practises, including use of
Disposable gloves and face masks/shields.
Maintain respiratory etiquette.
Develop a Cleaning Roster, plus Signage outlining Clients
responsibility to the next user.
Use disposable Towels, Gowns and Aprons on your clients. Have
sealed bags ready with sterilized combs and brushes where
possible for individual clients. Staff may need two sets of
equipment as a minimum so that one can be sanitized as the
other is in use.
Staff Breaks should be staggered and taken off-site, e.g. in your
car.
Look at your staff rosters and space out shifts accordingly,
bearing in mind the salon may need to be open seven days a
week and with extended opening hours.
www.hairdressingcouncil.ieReopening & Ongoing
Ideally, there should not be clients in the waiting area. Where this
is not possible, it will be prudent to appropriately distanced chairs
available.
Contactless payment should be encouraged.
Message clients in advance asking them to attend the
appointment alone and outline their duties towards helping you
make this the safest visit to the salon possible.
Updated client information forms may be useful.
No coats or bags where possible Individual sealed bags with
Gowns and Towels, individually prepared in advance for
scheduled clients. The same bag should be reused and sealed
with above for in house Laundry (over 60 degrees wash)
Advise clients in advance that no food or drink should be brought
into or consumed on the premises
Manage the influx and rebooking etc. to minimise unnecessary
contact between the clients with each other and also between
clients and staff
Advise clients that if feeling unwell or have a high temperature not
to attend appointment before receiving medical advice. Let them
know you will accommodate them again at a suitable time
Make Antibacterial gel/hand wipes available to clients – ensure
clients and staff use these as they enter the salon and throughout
the day
Sanitise phone after every use
Sanitisation
Allow sufficient time in between clients to
sanitize your basin and work area eg 15mins.
It would be a useful exercise to do a dry run
with a staff member standing in for the client
to get the timing correct before organising
appointments.
www.hairdressingcouncil.ieSocial Distancing
Social Distancing will still be in operation so you need to spend time
organising how that is going to work in your individual Salon.
Client Numbers: Now is the time to start looking realistically at how
many clients you can safely look after per day whilst adhering to
restrictions. This will need to be reviewed regularly based on
Government recommendations.
Posters & Signs for Your Premises
The Department of Health has developed public health information
posters and social distancing graphics to display on premises.
Public health advice posters
Physical distancing graphics
More posters, leaflets and social media assets are available on HSE
posters and resources.
Also on the Health & Safety Authority Website here
www.hairdressingcouncil.ieOperations
With extended working hours for employees, you may have to
amend their contract of employment to allow for same.
Look carefully at holiday requests during this busy period. Contact
staff now to move forwards on this and seek HR advice where
necessary
Look at your stock levels, and a general guideline your order may
look like a Christmas one.
Engage with your supplier where debt exists and discuss a
payment plan
Managing demand: Each Salon will have a different system, but
as guidance, some salons are going to operate a rolling on of
columns so that those who did have appointments which they
missed during the pandemic get seen first.
It is also worth putting a list together now of long-standing clients
who visit your Salon regularly. Reassure clients that you will see
them as soon as possible and keep in contact with them.
Look at your pricing system and ensure that it covers the extra
time you will be spending with the client and in between sanitising
your work area. You will also need to charge for all PPE
equipment used by stylist and client, as salons cannot absorb this
cost right now.
Extra time will be required for colour correction etc so engage
with your client pre-service and illicit this information from them
(photo of hair etc).
A new patch test may be required.
Before reopening check the water, heating, phones, Credit Card
Machine etc are all working, with a fallback plan where possible
Engage with all Senior Debt, prioritise and communicate with your
creditors.
It would be best practise to record the movement of staff and
clients in and out of the Salon in the event of 'Contact Tracing'.
Accurate records should be maintained of Visitors, including
Deliveries of stock. These should occur by appointment and
ideally outside of client hours.
Think about having pleasant music and not the news – get staff
involved with playlists as this will lift their mood also.
www.hairdressingcouncil.ieFinancal Supports
COVID-19 Information for Employers & Employees
Temporary COVID-19 Wage Subsidy Scheme
The Temporary COVID-19 Wage Subsidy is a scheme which allow
employers to pay their employees during the current pandemic.
See Revenue.ie for more details
Income Supports
A number of income supports are available from the Department
of Employment Affairs and Social Protection for your employees
during a COVID-19 (Coronavirus) related absence or temporary
lay-off from work: employees and the self-employed who have
lost employment due to a downturn in economic activity caused
by the COVID-19 pandemic.
Workers who are not diagnosed with COVID-19 but who self-
isolate workers whose employers do not supplement/top-up the
State Illness Benefit payment (COVID-19)workers who are
requested to stay at home by their employer (COVID-19)workers
who are laid off temporarily or put on to short-time working
(COVID-19)workers who need to take time off work to care for a
person affected by COVID-19 (Coronavirus)
Short-time Work Support is a form of Jobseeker’s Benefit.
Applications for Jobseeker’s Benefit can be made online via
www.mywelfare.ie.
Other Supports
SME Credit Guarantee Scheme (CGS)
Small business loans from Microfinance Ireland for micro-
enterprises impacted financially by Coronavirus.
Advisory support available from your local enterprise office (LEO).
Revenue have announced measures to assist SMEs experiencing
cashflow difficulties arising from COVID-19
Enterprise Ireland has published a COVID-19 Business Response
Plan.
A Business Continuity Plan template can be found (Source
dbei.gov.ie ) HERE
Information for Employers and Employees in regard to COVID-19
from the Citizen Information Office can be found HERE (Source
Citizen Information)
Support from the Workplace Relations Commission can be found
HERE
www.hairdressingcouncil.ieUseful Contacts:
As the situation around COVID-19 continues to develop, so too do
the Government supports available.
For up-to-date information on the range of Government supports
available to address COVID-19-related challenges, please visit:
Government of Ireland – COVID-19
Department of Business, Enterprise and Innovation – COVID-19
Irish Hairdressing Council
www.hairdressingcouncil.ie
DBEI Business Support Call Centre
The Department of Business, Enterprise and Innovation (DBEI) has
established a Business Support Call Centre for information on the
government supports available to businesses and enterprises
affected by COVID-19.
Tel: +353 1 631 2002
Email: infobusinesssupport@dbei.gov.ie
Occupational Health and Safety Helpline
For information on workplace health and safety please contact the
Occupational Health and Safety Helpline.
Tel: 1890 289 389 or +353 1 614 7000
Email: wcu@hsa.ie
COVID-19 related prevention and recovery measures in the
workplace
For support in relation to improving your COVID-19 related prevention
and recovery measures in the workplace, contact the NSAI COVID-19
helpline.
Tel: +353 1 807 3800
Email: covid-19-support@nsai.ie
For more information, advice and guidelines from across government
visit gov.ie/covid19
www.hairdressingcouncil.ieMembership
Did you know that membership of the Irish Hairdressing Council is
free and can be completed at any time on our website.
www.hairdressingcouncil.ie
The Irish Hairdressing Council represents
over 1800 members with upwards of
400 salon owners in our membership.
What Membership of the Irish Hairdressing Council offers you:
Member of largest Irish body for Hairdressers
Member of an organisation that is open to everyone in the
hairdressing industry
Advice on NERA, employment law, wage rates
Networking with likeminded people who want change
Access to the latest in fashion, innovation, inspiration and
international trends
Apprenticeship representation and the development of the
Hairdressing Apprenticeship Scheme in Ireland
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