Vacancy Announcement Embassy of the United States of America Bujumbura, Burundi - US Embassy in Burundi
←
→
Page content transcription
If your browser does not render page correctly, please read the page content below
Vacancy Announcement
Embassy of the United States of America
Bujumbura, Burundi
Announcement Number: Bujumbura-2020-01
Position Title: Project Management Specialist (HIV Care & Treatment)
Opening Date: January 6, 2020
Closing Date: January 21, 2020, at 12:00pm (Noon)
Note: Closing time for submission of physical applications at the Embassy is 16:00 (Monday to
Thursday) and 11:00 on Friday.
Series/Grade: FSN-4000/ FSN-11
For More Info: Mailing Address: Human Resources Office
Embassy of the United States
Avenue des Etats-Unis
B.P 1720 Bujumbura
E-mail Address: BujumburaHR@state.gov or visit our website at
https://bi.usembassy.gov/embassy/jobs/ and/or contact the Human
Resources Office at 22 20 70 24 or 22 20 72 04.
Who May Apply: Open to All Interested CCN (Cooperating Country National)
Candidates, see USAID solicitation paragraph 10.
1SOLICITATION NUMBER/VACANCY ANNOUNCEMENT: 72069519R100002
ISSUANCE DATE: January 6, 2020
CLOSING DATE/TIME: January 21, 2020/12:00 p.m. (CAT)
SUBJECT: Solicitation for a Cooperating Country National Personal Services Contractor
Dear Prospective Offerors/Applicants:
The United States Government, represented by the U.S. Agency for International Development
(USAID), is seeking offers from qualified persons to provide personal services under a contract as
described in this solicitation.
Offers must be in accordance with Attachment 1, Sections I through V of this solicitation.
Incomplete or unsigned offers will not be considered. Offerors should retain copies of all offer
materials for their records.
This solicitation in no way obligates USAID to award a personal services contract, nor does it
commit USAID to pay any cost incurred in the preparation and submission of the offers.
Any questions must be directed in writing to the Point of Contact specified in the attached
information.
Sincerely,
//signed//
Reid H. Ahl, CM
Contracting OfficerI. GENERAL INFORMATION
1. SOLICITATION NO.: 72069519R100002
2. ISSUANCE DATE: January 6, 2020
3. CLOSING DATE/TIME FOR RECEIPT OF OFFERS: January 21,
2019/12:00 p.m. noon African Central Time
4. POSITION TITLE: Project Management Specialist (HIV Care &
Treatment)
5. MARKET VALUE: 61,913,334 to 99,061,354 Burundi Francs equivalent
to FSN-11 in accordance with AIDAR Appendix J and the Local
Compensation Plan for the U.S. government agencies in Burundi. Final
compensation will be negotiated within the listed market value.
6. PERIOD OF PERFORMANCE: Employment under this contract is of a
continuing nature utilizing a five-year contract as the hiring mechanism. Its
duration is expected to be a series of sequential contracts; all contract
provisions, clauses and regulatory requirements concerning availability of
funds shall apply.
7. PLACE OF PERFORMANCE: Bujumbura, Burundi with possible travel
as stated in the Statement of Duties.
8. SECURITY LEVEL REQUIRED: Facility Access / Employment
Authorization
9. STATEMENT OF DUTIES
Basic Functions of Position
The incumbent to this position will be the key public health advisor on HIV
prevention and treatment to the Senior HIV Advisor and to the Senior
Health Team Leader. The Job holder will not only support clinical and
public health programming of the President's Emergency Plan for AIDS
Relief (PEPFAR) portfolio, but will also ensure linkages and synergies
between care and treatment, and the cross-cutting social and health systems
strengthening and HIV prevention components of the PEPFAR program
through oversight of the HIV program 's outputs and through coordination
of PEPFAR team staff. The Job Holder serves as the lead for coordination
of implementing partners, stakeholders, and host government, setting
priorities, agendas, follow-up, and monitoring milestones for USAID's HIV
1program. The incumbent to this position is also the strategic lead for partner performance management and monitoring. The Job Holder will work closely with the Senior HIV Advisor to ensure continuous alignment of programs and activities with PEPFAR and USAID directives and objectives and use of program data to monitor and adjust activities. Position is responsible for the design, implementation, coordination, and evaluation of a broad range of agency-funded HIV program activities required to implement the PEPFAR portfolio in Burundi. Job holder will be the U.S. Government HIV prevention and treatment program's public health advisor to the host country ministries and partners, including those funded by the host government, the Global Fund, and non-governmental organizations (NGOs). The incumbent represents USAID/Burundi on HIV issues at technical, policy, and strategic planning meetings, including meetings with collaborators and donor agencies. Job holder serves as the contracting/agreement officer representatives for HIV prevention and treatment grants, contracts, and cooperative agreements; and coordinates funding, reporting, and administration with USAID support offices to ensure USG funds are appropriately utilized and activities are aligned with Agency priorities and regulations. Major Duties and Responsibilities Project Management (50%) Participates each year, with a lead role, in the country operational plan (COP) development process, providing key technical leadership on prevention and treatment strategies, quality improvement and quality management, aligning treatment strategies with supply chain and laboratory strategies, and community-level programming. Based on the COP strategic direction, provides direction and recommendations to partners and stakeholders to strengthen programs and enhance results. Works with the agency grants or contracts office and partner representatives to ensure that most current prevention and treatment protocols are included in signed agreements. Provides guidance and direction to grantees, program collaborators, and contractors on management and implementation of agreement activities to ensure consistency with PEPFAR policies and guidance and host country policy regulations. Participates in the review of work plans for implementation of activities following awards or related to the COP strategic direction. Working closely with host government ministry staff involved in public health programs, private sector providers, and implementing partners, incumbent is required to monitor all programs under his/her purview to
assure that the specific objectives for the program are achieved and/or appropriate remedial activities are instituted. Monitors activities and collaborates with each partner organization on a regular basis to make sure program results are achieved. This involves regular site visits and meetings with representatives of each organization to review progress. Draws attention to organizational needs such as inadequate medical supplies, equipment, facilities and staffing. In liaison with the Strategic Information specialist position develops program evaluation strategies, methodologies, and indicators for monitoring HIV programs in accordance with standard guidelines and protocols. In close collaboration with the SI specialist, leads regular site assessments to review program implementation. Based on the information collected during field visits, communicate findings and recommendations as appropriate, to the PEPFAR Team, implementing partners and government counterparts. Review performance reports to ensure that partners are in compliance with bilateral government agreements, and with the performance expectations outlined in their work plans and agreements with USAID. Prepares the technical assistance requests to be sent to the US Embassy PEPFAR managing body and/or designated agency leaders and develops scopes of work as needed for the requests In close collaboration with the Strategic Information (SI) specialist, oversee/conduct appropriate analyses of relevant quarterly data in order to strengthen activities data collection, tracking and reporting efforts. Analyze program results against targets and make recommendations for corrective action, if required, on issues related to the technical areas of responsibility of the PEPFAR team. Provides advice and recommendations to Senior HIV Advisor and Senior Health Team Leader on interpreting data on health objectives and indicators related to HIV programs. Prepares oral and written reports on the progress of program activities. Readers of these reports include agency and post management, other agency PEPFAR officials, U.S. headquarters offices and are ultimately used in reports to the U.S. Congress. Reporting responsibilities are monthly, quarterly and annually. The incumbent for this position is formally designated as the AOR/COR for PEPFAR-funded activities. Holds a major technical role in development of the Scope of Work (SOW), Funding Opportunity Announcement, Request for Application, or Annual Program Statement review of applications, supplemental awards, and requests for extensions. Liaises with the agency grants, contracts and cooperative agreements technical specialists at post and in the U.S. Once implementing agreement is in place, oversees
performance of cooperating partners/contractors, carries out technical reviews, reviews progress, identifies potential issues and informs supervisor, recommending actions for amelioration. Technical leadership and guidance (25%) Develops documents related to the assigned area of responsibility. Develops directives, memoranda, policy statements and proposals to introduce new initiatives and to recommend effective operations consistent with overall program objectives in support of the PEPFAR program in Burundi prevention and treatment programs including , but are not limited to: pre-exposure prevention (including HIV testing services and linkage to ART for positives) ; targeting key and highly vulnerable populations; prevention of transmission of mother to child (PMTCT) cascade; HIV treatment cascade in all populations; strengthening the linkage of HIV positives to care and treatment; promoting the implementation of new HIV service delivery models to enhance the retention of PLHIV on ART; Tuberculosis and HIV. Serves as a technical advisor to the Ministry of Health (and other ministries or government/non-government entities as appropriate) in furthering the national HIV programs, focusing on non-duplication of services provided by USG Agencies, cooperative partners, contractors. Works closely with host government Ministry of Health, international organizations, as well as partners funded by the government or Global Fund as indicated, and non- governmental organizations to influence other collaborative organizations engaged in HIV programs to adopt appropriate Strategies for their program activities. Holds a leadership role in the PEPFAR Team in guiding the development of quality assurance/quality improvement plans for all care and treatment partners; ensures effective implementation of the Site Improvement Monitoring System (SIMS) to improve treatment service delivery quality. Provides updated technical information to partners as it becomes available. Responds to requests from NGOs, health care organizations and medical professionals for information and technical assistance on HIV Program strategies. Analyzes, synthesizes, and disseminates lessons learned and state of the art practices on prevention and treatment activities. Contributes to research operations, evaluating effectiveness and identifying lessons learned. Provides recommendations to apply findings to future program and activity design, strategy, project management.
Coordination, Partner Relations, and Representation (15%) Develops working relationships with the IPs in-country to ensure effective coordination and collaboration across and along the clinical cascade. Promote information and experience sharing regarding effective care, treatment and support. Strengthen collaboration with other development partners, particularly WHO and the GFA TM, to reduce funding overlaps and increase synergy; ensure that program investments are consistent with international norms and standards; strengthen technical collaboration; and enhance the long-term sustainability of program activities. As an expert on matters pertaining to HIV program, job holder represents PEPFAR/Burundi at technical, policy and strategic planning meetings, including meetings with collaborators, Ministry of Health Technical Groups, and donor agencies. Briefs agency officials on the results of such meetings and prepares written reports for submission to other interested parties. Coordinates technical inputs and contributions for USAID/Burundi health team in discussing and developing financial commitment proposals for HIV prevention and treatment programs at administrative and strategic planning meetings. This includes other agencies and the Office of the Global AIDS Coordinator (OGAC). Serves as chair or rotating chair on technical working groups to ensure effective coordination of work plan development, implementation strategies, and evaluation plans for all USAID/Burundi prevention and treatment activities in Burundi. Note: This position description in no way states or implies that these are the only duties to be performed by incumbent. Incumbent will be required to perform other duties as assigned by the agency. Administrative Management (10%) Incumbent is responsible for reviewing budget requests for appropriateness, monitoring the use of funds for adherence to proposed activities; quarterly pipeline reviews/budget status reports, following up on irregular findings, providing advice for realignments of budgets and accruals. Incumbent is also responsible for representing USAID/Burundi in quarterly data and programmatic reviews and addressing sub- optimal target achievement. Job holder maintains files and records for activities/programs for which incumbent is responsible. Job holder is responsible for data integrity and security of information in the reporting databases that does or may relate to HIV/AIDS infection (particularly as related to named individuals). Other program files include reports, meeting summaries
and minutes, copies of all grants/cooperative agreements/contracts, research
determinations, panels, and awards. Whenever possible these records will be filed
electronically and entered into the reference system. Prepares and presents briefings
for VIP visitors, participates in making arrangements for visits and serve as spokesman
as required on matters within technical expertise.
10. AREA OF CONSIDERATION: Open to All Interested CCN (Cooperating Country National)
Candidates.
AIDAR, Appendix J, 1. (b) Definitions:
“Cooperating country” means the country in which the employing USAID Mission is located.
“Cooperating country national” (“CCN”) means an individual who is a cooperating country
citizen or a non-cooperating country citizen lawfully admitted for permanent residence in the
cooperating country.
NOTE: All applicants must reside in Burundi and have the required work and/or residency
permits to be eligible for consideration.
11. PHYSICAL DEMANDS: The work requested does not involve undue physical demands.
12. POINT OF CONTACT: Human Resources Office at BujumburaHR@state.gov or
(+257) 22 20 7024.
II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION
Education and work experience requirements must be met at the time of application.
1. Education: A Bachelor’s degree in Public Health, Health Policy, Public Administration or
other host country equivalent.
2. Prior Work Experience: Five years of mid-to-senior level public health experience in
developing, implementing and evaluating HIV prevention and treatment programs that
involve coordination with an international agency, Ministry of Health, and/or implementing
partner required.
3. Post Entry Training: Professional seminars to expand knowledge, skills and abilities in
HIV/AIDS prevention, counseling and testing, behavior change, care and treatment,
program evaluation, practices, procedures, and administrative and fiscal management.
PEPFAR and agency-specific training in approaches to program design, implementation
and reporting. Agency-specific leadership development training, and A/COR or Project
Management of grants/cooperative agreements training are required.
4. Language Proficiency: Level IV (fluency - speaking/reading/writing) English is required.
Level IV (fluency- speaking/reading/writing) in French is required. English proficiency will
be tested.5. Job Knowledge: Comprehensive knowledge and experience in HIV prevention and treatment
is required. Detailed knowledge of U.S. government HIV programs and strategies is required.
A detailed knowledge of the range of HIV programs, policies, regulations and precedents
applicable to development and administration of national/international HIV programs is
required.
6. Skills and Abilities: Comprehensive knowledge and experience in HIV prevention and
treatment is required. Thorough public health knowledge of current HIV issues is required.
Detailed knowledge of the host government health care system and structures, including
familiarity with MOH policies, program priorities and regulations is required. Detailed
working knowledge of USG HIV public health programs, strategies, methods, processes and
techniques used to plan, develop, implement, and evaluate program results is required.
Excellent oral and written communication skills to develop and maintain effective working
relationships with national and international health partners are required. Good working
knowledge of team management techniques to plan, organize and direct multidisciplinary
project teams and activities and overall administrative requirements, budgeting and fiscal
management in support of cooperative agreements and contracts is required. The ability to
lead results-driven project teams and workgroups is required. Quantitative skills for data
analysis are required.
III. EVALUATION AND SELECTION FACTORS
The procedure for evaluating and ranking applications is outlined below. Applicants will be scored
based on the documentation provided with the application. The applicants who meet the minimum
qualifications will be invited to take an English proficiency test.
1. ELIGIBILITY REQUIREMENTS
The basic eligibility requirements for this position are:
- Authorized to work in Burundi;
- Complete application submitted as outlined in section IV;
- Eligible to attain clearance for Facility Access;
- Cleared medically to work at USAID/Burundi;
- Available and willing to work additional hours beyond the established 40-hour
workweek, including weekends, as may be required or necessary;
- Willing to travel to work sites and other offices as/when requested.
2. EVALUATION AND SELECTION PROCESS
After the closing date for receipt of applications, those that meet the minimum qualification
requirements will be invited to take an English proficiency test. Applications from candidates
who do not meet the minimum requirements will not be reviewed. Those who meet the Level
IV English requirement will be referred to a technical evaluation committee (TEC). The TEC
will review and score the application based on the evaluation criteria outlined below.
Candidates with competitive application scores will be invited for an interview and skills test.
References of the finalists will be checked; applicant references must be able to provide
substantive information about past performance and abilities. (If an applicant does not wanta current employer contacted, please highlight such a request in the application cover letter.
USAID will delay the checking of references pending the applicant’s concurrence.)
A. English Proficiency Test (EPT) Pass/Fail (Level IV)
B. Application: 25 Points
Extent to which the applicant has the education or training required to satisfy position elements, and
quality of experience or skills necessary to successfully perform the work. The application review
will be weighted as follows: Experience (10 points), Job Knowledge and Skills (15 points). Section
II, paragraphs 2, 5, and 6.
C. Skills Test: 25 Points
A Skills Test, utilizing common spreadsheet and word processing software programs, will be
administered to enable the TEC to assess the candidate’s quantitative, analytical and
communications strengths and weaknesses.
D. Interview: 50 Points
Interview questions will revolve around the candidate’s capacity to:
● Manage high-level coordination and relationships with public sector entities,
bilateral and multilateral donors and NGOs;
● Demonstrate an understanding of principles of HIV care, prevention and treatment;
● Demonstrate the ability to work effectively in a team environment;
● Handle multiple, competing tasks simultaneously;
● Demonstrate public health knowledge of current HIV issues, health care systems
and structures including familiarity with MOH policies, program priorities and
regulations;
● Integrate as a member of the USAID/Burundi team.
E. Reference Check Pass/Fail
Total Possible Points: 100
IV. PRESENTING AN OFFER (APPLYING)
A complete application package for this position will include:
1. Cover letter no longer than one page in length;
2. Application for US Federal Employment, form DS-174 (available on-line);
3. Current résumé or curriculum vitae;
4. Any other documentation (e.g., essays, certificates, awards, and copies of degrees
earned) that addresses the qualification requirements of the position as listed
above.
Offers must be received by the closing date and time specified in Section I, item 3, and submitted
to the Point of Contact in Section I, item 12. To ensure consideration of offers for the intended
position, Offerors must prominently reference the Solicitation/Vacancy Announcement number in
the offer submission.V. LIST OF REQUIRED FORMS FOR PSC HIRES
Once the Contracting Officer informs the successful Offeror about being selected for a contract
award, instructions will be provided regarding how to complete and submit the following forms.
1. Pre-employment Medical Examination
2. Form for Non-Sensitive Positions
VI. BENEFITS/ALLOWANCES
As a matter of policy, and as appropriate, a CCNPSC is normally authorized the following
benefits and allowances:
1. BENEFITS (in accordance with the Burundi Local Compensation Plan):
a. Health Insurance
b. Social Security insurance
c. Annual and Sick leave
d. Annual Bonus
e. Maternity Leave
f. Retirement Contribution
2. ALLOWANCES (in accordance with the Burundi Local Compensation Plan):
a. Housing Allowance
b. Transportation Allowance
c. Family Allowance
VII. TAXES
The Mission emphasizes to its employees that they are obliged to observe all Burundi laws,
including those concerning income and related tax obligations. By international agreement,
payment of taxes is a matter between the individual employee and the Burundi government.
VIII. USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING TO
PSCs
USAID regulations and policies governing CCNPSC awards are available at these sources:
1. USAID Acquisition Regulation (AIDAR), Appendix J, “Direct USAID Contracts With a
Cooperating Country National and with a Third Country National for Personal Services Abroad,”
including contract clause “General Provisions,” available at
https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf
2. Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms3. Acquisition & Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for
Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-
cibs
Personal Services Contracts
AAPD/CIB
No. Title/Issued Date Subject Category
AAPD 18-05: Designation of USPSCs and CCNPSCs as
Contracting and Agreement Officers (Class Deviation Acquisition
from the AIDAR – no. M-OAA-DEV-AIDAR-18-8c). This Management
AAPD 18-05 AAPD replaces and supersedes AAPD 16-05 in its Personal Services
entirety. – September 17, 2018 Contracts
AAPD 16-03, REVISED AIDAR Deviation from Appendices
D and J for the continuation of Expanded Incentive
Awards for Personal Services Contracts with
Individuals.
Personal Services
AAPD 16-03 Contracts
PERSONAL SERVICES CONTRACTS -- CHANGES IN USG
AAPD 10-01 REIMBURSEMENT AMOUNTS FOR HEALTH INSURANCE Personal Services
AND PHYSICAL EXAMINATION COSTS – 01/08/10 Contracts
AAPD 06-10 PSC MEDICAL EXPENSE PAYMENT RESPONSIBILITY – Personal Services
October 30, 2006 Contracts
AIDAR, APPENDICES D AND J: USING THE OPTIONAL
AAPD 06-08 SCHEDULE TO INCREMENTALLY FUND CONTRACTS – Personal Services
JUNE 23, 2006 Contracts
Revision of Contracts/Contract Procedures for Personal
AAPD 03-11 Services Contracts with Foreign Service Nationals
(FSNs) to Work in Iraq and Afghanistan – 12/02/03 PSC4. Ethical Conduct. By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635. See https://www.oge.gov/web/oge.nsf/OGE%20Regulations
You can also read
