VILLAGE BOARD OF TRUSTEES REGULAR MEETING SUMMARY 5/12/2021
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BOARD OF TRUSTEES
WILLIAM SHERMAN, MAYOR
SHANE ELLIS, TRUSTEE
CHRIS RYAN, TRUSTEE
DON WILSON, JR., TRUSTEE
ANDREW WRIGHT, TRUSTEE
VILLAGE BOARD OF TRUSTEES REGULAR MEETING SUMMARY 5/12/2021
VIA ZOOM AND STREAMING ONLINE
MEMBERS PRESENT: MAYOR WILLIAM SHERMAN, TRUSTEES SHANE ELLIS AND CHRISTOPHER RYAN.
MEMBERS PRESENT VIA ZOOM: TRUSTEE ANDREW WRIGHT
STAFF PRESENT: TREASURER LISA SCHIMINSKE, CODES KEVIN FOSTER AND CLERK DEBBIE PINCKNEY
STAFF PRESENT VIA ZOOM: WWTP OPERATOR BOB KNEASKERN
1. Mayor Sherman Call to Order –
a. NOTICE: Pursuant to an Executive Order 202.1 issued by Governor Cuomo this
meeting will be held remotely via Zoom and in person with social distancing and
masks, it is also being streamed online at Facebook.com/villagecayugany. The
meeting notice advised residents or interested parties to submit and comments to
the board in writing to info@villagecayugany.com or via the drop box by 6pm,
5/12/2021.
2. Changes/Additions to Agenda – Add Fire Department Memorial Day Service at the
Cemetery to Trustee Wilson’s report. Add Rec/Swim Program to New Business per
Trustee Chris Ryan.
3. Submitted Public Comments – none
4. Announcements -none
5. Correspondence –
• NYSERDA Empower New York Program – State residents meeting Empower New
York or the Weatherization eligibility requirements can receive home energy
services through the programs at no cost.
• Memorial Hall Boiler Inspection through FM Global – acceptable
• Insurance review by Dan Patterson and Bob Kneaskern for the Automobile
Schedule, Statement of Values, and marine schedule - sent back to Haylor, Fryer
and Koon for renewal.
• USCS May 2021 Newsletter
• NYCOM 2021-2022 Annual Membership Notice – year 11 of no increase $727.00
6. Village Departmental Report(s) –
a. Codes – Kevin Foster via email – Report for April 2021.
• May 2021 Code Office Report
• April 13, Email regards to emergency repair 6188 Lake street
• April 14, Attend Board Meeting
o Facebook messenger questions on roof permit
• April 16, Office HoursPage 2 of 6
o Work on permits
• April 21, Cayuga County Codes Meeting
• April 23, Office Hours
o Issued Permit #21010 6188 Lake street
o Follow up on permit #21006 Court Street.
• April 29, Phone Call on Zoning and Review timeline for Cayuga Elementary Project
• April 30, Office Hours
o Issued Permit #21011 6208 Center Street Pool
o Work with Bill from Sunset on project on Court St.
• May 4, Inspection 6188 Lake Street Close Permit
o Meeting Beacon Bay Marina on upcoming project
• May 5, Call from clerk on permit request 6151 Court St Deck
• May 6, Phone call 6355 Willow Drive on need for permit on repairs.
b. WWTP – Bob Kneaskern via email. Plant is running well.
• Started grease treatment at pump station.
• Have been in touch with grout tech working on setting date and we are also getting
pricing from other company.
• Doing mark outs.
• Josh is in class for two weeks basic operations.
• Thank you.
c. DPW – Dan Patterson – via phone call to clerk
• Streets –leaf and brush continuing.
• Garage – plow truck striped and plow put away, spreader cleaned up and
stored.
• Filled Salt quota – 2021-2022 Salt contract is done.
• Parks – mowing the best we can as wet as it is – looking for a schedule of
activities if possible. Mayor and I met with Soil and Water to go over the
Walking Trail at the Ball Fields for recommendation on the wet spots.
• Jeff Sharpe is back working parttime, approximately 5 hours per day.
• Hall – Front Door lock issues -Friendly Lock fixed the left door and will be
back to fix the right one at the end of the week.
• Cemetery – trying to get things ready for Memorial Day, have had one burial
last week and will have one this Saturday.
• Camps – no updates until the asbestos is removed. I was told work would
start on asbestos removal June 1.
d. Fire Department – Newly elected Chief Stefan Szozda cannot be present this
evening. Slate of Officers for Board approval:
• Chief Stefan Szozda
• Asst Chief Eric Wilson
• Asst Chief Mike Nicpon
• Fire Captain Don Wilson Sr
• EMS Captain Jeff Day Sr
• WR Captain Paul Crolick
• Fire Lieutenant Dan SmithPage 3 of 6
• EMS Lieutenant Taryn Wilson
Motion Trustee Ellis to approve the slate of officers as presented. Second by Trustee Ryan. 4/0
approved.
e. Village Treasurers Report(s) – Lisa Schiminske via email
a. See Treasurer’s report emailed. Motion Trustee Ellis to approve the report
as presented. Second by Trustee Ryan. 4/0 approved.
b. Request a resolution to accept the reserve transfers:
• A200 cash $10,000.00 to A231D (DPW Reserve)
• A200 cash $2000.00 to A231E (Fire Dept Reserve)
• A200 cash $10,000.00 to A231F (Waterfront Reserve)
• G200 cash $5000.00 to G231 (Sewer Administration Reserve)
• G200 cash $5500.00 to G231 (Sewer EFC Reserve)
• F200 cash $5000.00 to F231 (Water Fund Reserve)
Trustee Wilson had recommended to Treasurer to fund the DPW and Waterfront reserve at
$8000.00 and the Fire Dept at $6000.00, as opposed to what had been budgeted. Discussion
and consensus by the Mayor since there is adequate money available to consider splitting the
funding of the reserves in the General Fund equally. Motion Trustee Ellis to fund the DPW,
Waterfront, and Fire Department Reserves $7500.00 each and leave the Sewer Admin
Reserve, at $5000.00, the Sewer EFC Reserve at $5500.00 and the Water Fund Reserve at
$5000.00. Second by Trustee Ryan. 4/0 approved.
c. Request a resolution to accept Budget Transfers/Amendments
• A1210.41 Mayor – audit expense $200.00 to A1325.4 Treas Contractual
• A1325.41 Payroll Company Fees - $263.03 to A1325.4 Treas Contractual
(Not enough budgeted, accounting software alone was $649.00 there
were 3 additional charges.)
• A1990.4 Contingent - $299.00 to A1450.4 Elections Contractual (over
budget due to 2 elections in the same fiscal year)
• 1620.411 Village Office bldg. Improve $1088.41 to A1620.42 Office
Telephone (as discussed this includes phone & internet will be Utilities
moving forward)
• A1910.4 Village Office bldg. improve - $152.00 to A1620.47 Village
water/sewer (it appears that not enough was budgeted for this line)
• A1910.4 Unallocated Ins - $2120.00 to A3410.43 Fire Dept Insurance
(appears more needs to be budgeted due to the cancer policy)
• A7140.4 Mem Hall Contractual - $152.00 to A7110.47 Ball Park
water/sewer. (it appears that not enough was budgeted for this line)
• G8130.4 Sewer Town/Profes Services - $1655.00 to A8130.4 Sewer Trt
Contractual (over budget due to Saxton Electric repair bill Voucher 279)
• G8130.41 Sewer Trt Electricity - $204.00 to G8130.42 Sewer Trt Phone
(we now have 2 monthly cell phone bills)
• G9901.9 Interfund Transfers - $30,000.00 A5031 Gen Fun interfund
transfers (advising to transfer this amount from sewer fund balance as
payment for what is due to A fund.)
Motion by Mayor Sherman to approve the Budget Transfers/Amendments as presented.
Second by Trustee Ellis. 4/0 approved.Page 4 of 6
f. Village Clerk Report – Debbie Pinckney
• The County Wide program where the Clerks create a wait list for their residents
that qualify for a COVID-19 vaccine has slowed down significantly moving
forward should I have a resident that I cannot sign up directly they will be
directed to the County Health Dept or local pharmacies.
• 1st Draw for the LWRP has been submitted – no word on when funds will be
received.
• Village Tax Collection will begin June 1 with collection without penalty due June
30, 2021.
• I have spoken to the Mayor and was given permission to use Rev for
transcription services. I will continue with the summary of minutes and add the
transcription to the official records in the minute book and post to the website if
the Board agrees.
7. Approval of Vouchers – Abstract #12-2020 total claims $31,911.04. Motion by Trustee
Ellis to table the approval of Abstract #12-2021 until end of the meeting so the Mayor
has a chance to review and sign the vouchers. Second by Trustee Ryan. 4/0 approved.
8. New Business –
• Appointment of Jeffrey Bedell to the Planning Board to replace a resigning
member with a term expiring in 2022. Motion by Mayor Sherman to appoint
Jeff Bedell to the Planning Board until 2022 to finish the term of Devin Fricano
who emailed his resignation. Second by Trustee Ellis. 4/0 approved. Note,
Mayor Sherman had reached out to Planning Board Chairman Mark Harris to
verify he would be staying on.
• June 12th Clean Up Day guidelines - Discussion and consensus that the clean-up
day is for residential, owner occupied households. For rental units, the landlord
must notify the Village with the name and address of the renter that wishes to
use the clean-up day service. Notices will be placed on the bulletin board, on the
website, and on Cleanup day signage.
• Rec/Swim Program – Trustee Ryan noted the Board had budgeted $10,000 for
the swim program. He is currently waiting for guidelines from the County Health
Department as to what will be the protocol for opening the beach during a
pandemic. Hope to have an answer soon. Due to the Civil Service guidelines for
new hires and the timeline for them approving new hires Treasurer Schiminske
suggested she list potential lifeguard openings with Cayuga County Civil Service.
Consensus of the Board to allow listing lifeguard openings, contingent upon the
COVID guidelines from the State and County Health allowing the Village to
remain within the budget.
9. Scheduled Business -
a. Water St property transfers – no updates
b. Railroad Street Cottages - Per the Board approval last month the Mayor has
entered into a contract with Mid Atlantic (low bid of $10,800.00) to begin the
asbestos removal at the Railroad Street Cottages with work to begin around JunePage 5 of 6
1, 2021 and also entered into a contract with Barton & Loguidice Engineering for
$2660.00 as the third-party monitor. Expense to be encumbered since the work
will be done in the new fiscal year.
c. Veterans Memorial Hall – no updates, but the Mayor again asked for Pyramid to
place a For Sale Sign up.
d. Trustee Don Wilson provided an email report as he is not available this evening
as he completes his EMT class through Cayuga County:
• As some of you may know, I will not be in attendance this evening. I have
started taking an EMT course at the county office building to further assist
with the fire department. To my recollection, this is the first meeting I have
missed since being elected to my first term in 2016.
• In the last month I have spent some time reaching out to the planning board
and discussing the village zoning law and how it would pertain to the newly
adopted marijuana legalization. At the time of the zoning rewrite, the
marijuana law wasn't something that we as a committee discussed, nor
planned for. At this time, the planning board isn't requesting any revisions to
the zoning code, as all of this is extremely new, and state guidance hasn't
been provided just yet. The board is planning on meeting up soon, to discuss
this topic, and a few others in the near future.
• To go along with the discussion with the planning board, it was brought to
my attention that on member, Devin Fricano, has told the village clerk that
they are planning on moving, and that a letter of resignation will be
provided. also, while discussing the topic, the planning board chair never
responded to the emails. My concern is that last month I had asked if all
members of ZBA and planning board were still interested and willing. So far it
appears as though the planning board may need an appointment of at least
one new member, and maybe a new chair. Unfortunately, I haven't had the
time to reach out to Mark personally and ask if I had a wrong email, or some
other communication issue.
• I spoke with Dan Patterson about CHIPS funding and the possibility of
perhaps getting some paving done. I know Dan had planned on talking with
Suit Coat, and some other companies to get estimates on a few locations in
the village that we might be able to cover withs CHIPS funding alone, without
having to use budget dollars. In the phone call Dan and I had both discussed
reaching out to the county about the intersection of route 90 and Genesee.
All of us can attest that the intersection needs some attention at the top of
the hill heading west towards the lake.
• Last Saturday I walked Mac Park with Stuttle Forestry. Mayor Sherman, and
Wayne Stuttle have confirmed that the scope of work has been approved by
the board, and Stuttle is planning to get the work started as soon as the
weather clears up. Right now, the area that we are wanting to be cleared has
more than 1 foot of standing water in some areas. As you can tell by looking
at the lay of the property, the section between the playground and thePage 6 of 6
ballpark is the lowest point in the area. With this wet spring, that area is too
saturated to get equipment in at this time (without causing unnecessary
damage). As discussed last year, the scope of land clearing will start at the
point closest to the Bedell property and head south going the full width of
the forest area. They will be taking out all trees and brush 8 inches and
smaller. The have agreed to not go past the allotted 10 hours at $150 per
hour ($1500 total contract) as estimated. (cost to be encumbered)
• Any further questions please feel free to contact me. I look forward to being
back with you all next month when I have finished this training.
• The Village of Cayuga Fire Department will hold a Memorial Day service at the
veteran’s marker at the cemetery, 9:00am sharp on Memorial Day.
e. Trustee Shane Ellis stepped back as Trustee to report on the Union Springs.
Soccer Club. The Club received permission from the Gavras Center to utilize
some of their property for 2 mini soccer fields for the 3,4-, and 5-year-old
groups.
f. Trustee Andrew Wright had researched area cemeteries and stated that the
Lakeview Cemetery prices are comparable to the local cemetery.
10. Executive Session - if necessary – none
Motion by Mayor Sherman to un-table the earlier motion by Trustee Ellis to approve
Abstract #12-2021 as presented. Second by Trustee Ellis. Discussion about the LWRP bill
from the County. Clarification the Village can submit a payment request quarterly to the
State now that the LWRP Contract has been executed. Treasurer will be working with the
Clerk to ensure the initial submittal of $12,647.81 is entered as a receivable. 3/0
approved.
Note - Trustee Ellis will be on vacation and not present for the June meeting.
11. Adjournment – Motion by Trustee Ellis to adjourn at 8:30pm. Second by Mayor
Sherman. 4/0 approved. Next Regular Meeting, Wednesday, June 9, 2021 at 7pm.
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