Vision for the future Australia's most liveable city - Minutes of Council Meeting held via MS Teams and Live-streamed. Tuesday 15 September 2020 ...
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Minutes of Council Meeting
held via MS Teams and Live-streamed.
Tuesday 15 September 2020
Commenced at 4.00 pm
Vision for the future Australia’s most
liveable city.Order of Business
1. Statement of Acknowledgement............................................................................................................. 4
1.2. Reading of the Diversity Statement ........................................................................................................ 4
2. Confirmation of Minutes ......................................................................................................................... 4
3. Declarations of Conflict of Interests and Personal Interests ................................................................... 4
4. Public Question Time ............................................................................................................................. 4
5. Officer's Reports for Consideration ........................................................................................................ 5
5.1. Treatment of Hardship Assistance for Ratepayers in 2020/21 ....................................................... 5
5.2. CEO Performance Review ............................................................................................................. 5
5.3. s11A Instruments of Authorisation for Planning Staff ..................................................................... 6
5.4. Provision of Animal Pound Services - Contract Extension ............................................................. 6
5.5. Endorsement of City of Casey Municipal Emergency Management Plan ....................................... 7
5.6. Berwick Waterways Development Contribution Plan - Road Deviation .......................................... 7
5.7. Road Discontinuance – Nettle Drive, Hallam ................................................................................. 8
6. Consideration of Reports of Committees ................................................................................................ 8
6.1. Record of Discussion ..................................................................................................................... 8
7. Petitions ................................................................................................................................................. 8
8. Urgent Business..................................................................................................................................... 9
9. Closed Council ....................................................................................................................................... 9
Council Meeting - 15 September 2020 Page 2Administrators Present: Noelene Duff PSM Chairperson of Administrators Miguel Belmar Administrator In Attendance: Glenn Patterson Chief Executive Officer Jordan Barfoot AV Technician Jacinta MacLeod Minutes Assistant Council Meeting - 15 September 2020 Page 3
1. STATEMENT OF ACKNOWLEDGEMENT
The Chairperson of Administrators read the Statement of Acknowledgement.
1.2. READING OF THE DIVERSITY STATEMENT
The Chairperson of Administrators read the Diversity Statement.
2. CONFIRMATION OF MINUTES
Mover / Seconder: Mr Belmar / Ms Duff
That the Minutes of the Council Meeting held on 1 September 2020 be confirmed.
Carried
3. DECLARATIONS OF CONFLICT OF INTERESTS AND PERSONAL INTERESTS
Glenn Patterson declared a Conflict of Interest in Item 5.2.
4. PUBLIC QUESTION TIME
At 4.09 pm Question Time commenced.
Note: Questions are reproduced as prepared by the Questioner and no guarantee is given that
any subject matter or statement contained in the question is factually correct.
At 4.09 pm Question Time concluded.
Two questions were submitted however as they exceeded the deadline for submission, these
questions will be responded to directly by Council Officers.
Council Meeting - 15 September 2020 Page 45.
5.1.
OFFICER'S REPORTS FOR CONSIDERATION
TREATMENT OF HARDSHIP ASSISTANCE FOR RATEPAYERS IN 2020/21
Treatment of Hardship Assistance for Ratepayers in ITEM: 5.1.
2020/21
Corporate Services Ward: NA
Finance and Rates
Bernard Rohan
Purpose of Report: To extend the current hardship assistance for ratepayers to 31 December
2020
Mover / Seconder: Mr Belmar / Ms Duff
That Council resolves that in response to the COVID-19 crisis, and in recognition of the very
challenging time that many in our community are experiencing, the City of Casey continue to
implement:
• freezes on interest on outstanding rates to 31 December 2020
• a decision to not pursue legal action on outstanding rates until March 2021.
Carried
5.2. CEO PERFORMANCE REVIEW
CEO Performance Review ITEM: 5.2.
Corporate Services Ward: NA
Corporate Services
Governance
Rhys Matulis
Purpose of Report: To report on outcomes of the CEO Performance review held August 2020
Mover / Seconder: Mr Belmar / Ms Duff
That Council:
1. Note the minutes of the CEO Performance review held 11 August 2020 as per Confidential
Attachment 5.2.1 and.
2. The 2020-21 CEO Performance Plan be adopted as per Confidential Attachment 5.2.2.
Carried
5.3. S11A INSTRUMENTS OF AUTHORISATION FOR PLANNING STAFF
Council Meeting - 15 September 2020 Page 5s11A Instruments of Authorisation for Planning Staff ITEM: 5.3.
Governance Ward: NA
Rhys Matulis
Purpose of Report: To update the s11A Instrument of Authorisation to Planning Officers under
the Planning and Environment Act 1987
Mover / Seconder: Mr Belmar / Ms Duff
That Council resolves that –
1. The members of Council staff referred to in the instrument be appointed and authorised as
set out in the instrument.
2. The instrument comes into force immediately the Chief Executive Officer signs the
instrument and remains in force until Council determines to vary or revoke it.
3. The instrument be signed by the Chief Executive Officer on behalf of Council.
Carried
5.4. PROVISION OF ANIMAL POUND SERVICES - CONTRACT EXTENSION
Provision of Animal Pound Services ITEM: 5.4.
Contract CT000182
Community Life Ward: NA
Safer Communities
Caroline Bell
Purpose of Report: To approve the extension of the Animal Pound Service contract (CT000182)
with Lost Dogs Home to 31 October 2022.
Mover / Seconder: Mr Belmar / Ms Duff
That Council exercises its option and extends its Animal Pound Services Contract CT000182 with
the Lost Dogs Home for a further two years, commencing on 1 November 2020 until 31 October
2022.
Carried
5.5. ENDORSEMENT OF CITY OF CASEY MUNICIPAL EMERGENCY MANAGEMENT PLAN
Council Meeting - 15 September 2020 Page 6City of Casey Municipal Emergency Management Plan ITEM: 5.5.
Community Life Ward: NA
Connected Communities
Callum Pattie
Purpose of Report: To present the Municipal Emergency Management Plan to Council for
adoption.
Mover / Seconder: Mr Belmar / Ms Duff
That as per the Emergency Management Act 1986, sections 20(1) and 21(4), the City of Casey
Municipal Emergency Management Plan be endorsed by Council.
Carried
5.6. BERWICK WATERWAYS DEVELOPMENT CONTRIBUTION PLAN - ROAD DEVIATION
Berwick Waterways Development Contribution Plan - ITEM: 5.6.
Road Deviation
Corporate Services Ward: Edrington
Property and Procurement
Chris Heath
Purpose of Report: For Council to authorise the deviation of Ward Road, Berwick under the
Berwick Waterways Precinct Structure and Development Contributions Plan
Mover / Seconder: Mr Belmar / Ms Duff
That Council:
1. Publish a notice of the Road Deviation in the Victoria Government Gazette pursuant to
section 207B(1) of the Act; and
2. Make an application to Land Use Victoria for title, including an application pursuant to
section 207E of the Act for:
a. the Adjoining Owner to be recorded as registered proprietor of the discontinued Old
Road; and
b. Council to be recorded as registered proprietor of the New Road.
Carried
5.7. ROAD DISCONTINUANCE – NETTLE DRIVE, HALLAM
Council Meeting - 15 September 2020 Page 7Road Discontinuance – Nettle Drive, Hallam ITEM: 5.7.
Corporate Services Ward: River Gum
Property and Procurement
Chris Heath
Purpose of Report: For Council to consider the discontinuance and sale of Nettle Drive Road
Reserve
Mover / Seconder: Mr Belmar / Ms Duff
That Council:
Having given notice under section 223 of the Local Government Act 1989 of its intention to
discontinue the road and sell the subject property and not receiving any submissions requiring its
consideration;
1. Resolve to discontinue the road shown diagonally hatched on the Attached Gazette Plan and
sell that part of the road by public auction and delegate authority to the Chief Executive
Officer to do the following:
a. Publish a notice in the Victoria Government Gazette of the discontinuance of the road and
sale of the discontinued road;
b. Sign and seal all documentation associated with such road discontinuance and sale
of the subject land and;
c. Act generally on Council’s behalf in this matter.
Carried
6. CONSIDERATION OF REPORTS OF COMMITTEES
6.1. RECORD OF DISCUSSION
That the Record of Discussion, as listed, be received and noted.
Carried
7. PETITIONS
Nil.
Council Meeting - 15 September 2020 Page 88. URGENT BUSINESS
Nil.
8. URGENT BUSINESS
9. CLOSED COUNCIL
Item 1 – Planning Matter
Pursuant to Section 3 (5) of the Local Government Act 2020 (the Act), the Chief Executive
Officer has determined that these documents and the attachments are confidential in
accordance with Section 3 (5) of the Act for the following reasons:
(c) land use planning information, being information that if prematurely released is
likely to encourage speculation in land values;
Item 2 – Legal Matter
Pursuant to Section 3 (5) of the Local Government Act 2020 (the Act), the Chief Executive
Officer has determined that these documents and the attachments are confidential in
accordance with Section 3 (5) of the Act for the following reasons:
(a) council business information, being information that would prejudice the Council's
position in commercial negotiations if prematurely released;
Recommendation
Mover / Seconder: Mr Belmar / Ms Duff
That Council resolve itself in 'Closed Council'
Carried
Council Meeting - 15 September 2020 Page 9CONCLUSION OF MEETING The Meeting closed at 4.29 pm. Confirmed this 6 October 2020 …………………………………………. Ms Noelene Duff PSM Chairperson of Administrators City of Casey JM Council Meeting - 15 September 2020 Page 10
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