WEDDINGS 2019 - COCHRANE RANCHEHOUSE
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Weddings 2019
Table of Cont ent s
Cont act I nform at ion & Map Page 3
Facilit ies Page 4
Fees Page 5
Cerem ony Page 6
Recept ion I nform at ion
Access Page 7
Cat ering Page 7
Guest Am enit y Fee Page 8
Rehearsal & Wedding Send Off Page 8
Liquor Service Page 9
Responsible Alcohol Managem ent
& Sm oking Page 10
Part y Alcohol Liabilit y I nsurance Page 10
2019 Bar Menu Page 11
Special Event I nsurance Page 12
Audio Visual Equipm ent Page 12
Décor Page 13 & 14
Page 2Cont act I nform at ion
Fa cilit y Eve n t Adm in ist r a t or :
Jane Graham
403- 851- 2561
j ane.graham @cochrane.ca
Adm in ist r a t ive Assist a n t :
Sharon Johnson
403- 851- 2562
sharon.j ohnson@cochrane.ca
Page 3Facilit ies
Ca pa cit y
Sq. Ft . Chairs Dining/
Dance
Room N a m e & D e scr ipt ion Approx Only
Aspe n , Bir ch , a n d Ce da r : ( in dividu a lly) Great space t o hold a
sm aller event . 1500 50 56
Aspe n & Bir ch : Use t wo of t he t hree room s t o accom m odat e your
m edium sized event . 3000 100 112
Aspe n , Bir ch , a n d Ce da r : A large, funct ional space for a
recept ion, wit h full dance floor; ideal for t hose who like t o leave all
4500 250 184
of t he t ables set up and st ill have plent y of room for dancing.
H a ll of Vision : The Hall of Vision is a beaut iful room wit h
hardwood floors and a large river- rock fireplace. Wit h windows on
bot h walls and access t o t he RancheHouse court yard, t his room is 2400 200 112
ideal for your cerem ony or recept ion, dinner and dance.
Ch inook D in in g Room : This beaut iful room is t he ideal set t ing for
a recept ion, dinner and dance. The large windows provide a
breat ht aking view of t he Cochrane Ranche. Access t o t he 4000 200 184
RancheHouse court yard is an added feat ure.
Th e a t r e : Excellent space for m eet ings, lect ures, present at ions.
N/ A 209 N/ A
Sa ge & W illow : Bridal part y preparat ion room s.
200 15 N/ A
* Ove r n igh t RV pa r k in g a nd ca m pin g is n ot pe r m it t e d.
* Spe cia l Eve n t Lia bilit y in su r a n ce is r e qu ir e d for e ve n t s
w it h live m u sic.
Page 4Fees ~ 2019
Room N a m e Ra t e
Aspen 870.00
Birch 870.00
Cedar 870.00
Aspen & Birch 1740.00
Aspen, Birch, & Cedar 2600.00
Hall of Vision & East Recept ion 4350.00
Chinook Dining Room &
4350.00
East Recept ion
Hall of Vision, East Recept ion &
4900.00
Chinook Dining Room
Willow/ Sage Room s I ncluded
Cerem ony ( Flat Rat e) $1000.00
* An in it ia l pa ym e n t of $ 1 0 0 0 .0 0 is r e qu ir e d t o con fir m t h e book in g.
Th is a m ou n t is r e fu n da ble w it h 9 m on t h s ca n ce lla t ion n ot ice .
* An a dm in ist r a t ion fe e of $ 5 0 .0 0 is a pplie d t o a ll ca n ce lla t ion s.
Page 5Cerem ony
Ce r e m on y Se t - u p.
RancheHouse st aff will creat e an indoor or out door wedding cerem ony set - up
which includes guest chairs, a m arriage license signing t able & chair wit h
linen.
St andard banquet chairs are provided for indoor cerem onies and whit e
folding chairs are used in t he court yard.
Br ide a n d Gr oom pr e pa r a t ion r oom s a r e pr ovide d.
I f t he cerem ony is planned for t he court yard, a back- up space will be
reserved for you in case of inclem ent weat her.
We do not host cerem onies and recept ions in t he sam e room .
Ceremony Only Celebra ons
Th e H a ll of Vision is a va ila ble for ce r e m on y on ly ce le br a t ion s
N ove m be r t h r ou gh Apr il.
The fee is $2000.00. This fee provides for chair set up, m arriage license
signing t able wit h linen, and Bride and Groom preparat ion room s.
All food and beverage m ust be ordered from one of t he Cochrane
RancheHouse preferred cat erers.
Page 6Access
Access t o t he facilit y is at 12: 00 pm ( Noon) on t he day of your event .
I t is t he responsibilit y of t he client t o plan t heir t im eline around t his
access t im e.
Day before decorat ing access m ay becom e available t wo weeks prior t o
t he event dat e, pending availabilit y.
Wedding rehearsals are arranged based on facilit y availabilit y; t here is
no day before guarant ee.
Catering
An Affa ir To Re m e m be r Gou r m e t To Go:
Phone: 403- 245- 5774 Phone: 403- 855- 1043
Em ail: st ephen@anaffair.com Em ail: info@gt gcat ering.ca
Websit e: www.anaffair.com Websit e: www.gt gcat ering.ca
One of these caterers must be contracted to provide all food and beverage
service, including the bartending.
The client is responsible for making these arrangements directly with t he
caterer.
The caterer's pay a 15% service charge on your total food and non‐alcoholic
beverage costs to the Cochrane RancheHouse.
This % will be noted on your catering invoice.
Page 7Guest Amenity Fee
In addi on to the room rental there is a Guest Amenity Fee of $10.00 per
person charged. The following items are included in this fee.
White linen tablecloths White linen napkins
So Drinks White table skir ng
Podium & Microphone SOCAN Fee
LCD Projector Flatware and Dinnerware
Projec on Screen Glassware
Tables and Chairs Room Set‐up/take‐down
Café Ligh ng installed in either Café Ligh ng is not provided in
the Chinook Dining Room or the the ABC rooms.
Hall of Vision. Up ligh ng is provided in the ABC
rooms.
Wedding Send Off
M u st be a ppr ove d by t h e Ra n ch e H ou se .
Ba lloons, Pa pe r la n t e r n s, Fir e w or k s, Bir dse e d,
Rose pe t a ls a n d Rice a r e n ot pe r m it t e d.
Rehearsal
W e ddin g r e h e a r sa ls a r e a r r a n ge d ba se d on fa cilit y
a va ila bilit y; a s a r e su lt of m u lt iple book in gs t h e r e is
n o r e h e a r sa l gu a r a n t e e .
Page 8Liquor Service
All liquor is provided by t he Cochrane RancheHouse.
The client m ust cont ract t he preferred cat erer t o provide bar service.
The preferred cat erer will charge t he client direct ly for bart ending
fees; t his will be included in your cat ering invoice.
A Cash or Host Bar opt ion is available. A Host bar would require a
credit card pre- aut horizat ion.
The Cochrane RancheHouse will provide t he liquor license.
A $2 m illion Part y Alcohol Liabilit y insurance policy is required.
I nsurance m ay be purchased t hrough your own agent or at
www.palcanada.com
A Special Event s Liabilit y policy which includes Part y Alcohol Liabilit y
coverage is required if live ent ert ainm ent is used. I nsurance m ay be
purchased t hrough your own agent or at www.palcanada.com
2019 RancheHouse m enu and bar pricing will apply.
Table wine m ay be pre- purchased from t he RancheHouse for
placem ent on guest banquet t ables; a m ax of t w o bot t les per t able is
perm it t ed. Table wine is $30.00 per bot t le. Choices are not ed on 2019
Bar Menu.
Shot s, shoot ers and doubles are not perm it t ed.
Twoonie bars are not perm it t ed.
S Special order liquor is not perm it t ed.
Non refundable Cochrane RancheHouse liquor t icket s will be available
for pre- purchasing at $5.50 per t icket . Guest s m ay redeem t he t icket
at t he Bar for t he alcoholic beverage of t heir choice including wine
and scot ch.
Page 9Responsible Alcohol Management
Th e Coch r a n e Ra n ch e H ou se pr a ct ice s a r e spon sible a lcoh ol
m a n a ge m e n t pr ogr a m in a n e ffor t t o pr ovide ou r D ut y of Ca r e a n d
e n su r e t h e sa fe t y of ou r gu e st s.
This program allows all em ployees of t he Cochrane RancheHouse t o m onit or
and cont rol t he service of alcoholic beverages in a safe and responsible
m anner.
Clie n t s a r e n ot pe r m it t e d t o con su m e a lcoh ol out side of t he
con t r a ct e d ba r t e n din g se r vice . Th is in clu de s r e h e a r sa ls, se t - u p, a n d
a n yt im e ou t side spe cifie d ca t e r in g se r vice .
Bart enders reserve t he right t o cease service t o any individual in
accordance wit h Albert a Server I nt ervent ion Program ( ASI P) regulat ions.
Sh ot s, Shoot e r s a n d D ou ble s a r e n ot pe r m it t e d.
Client s are responsible for t he conduct of t heir guest s. Misconduct m ay
result in t he guest being rem oved from t he facilit y or t erm inat ion of event .
Party Alcohol Liability Insurance
Liquor Liabilit y insurance is m andat ory for all event s serving alcohol.
A $ 2 m illion dolla r Pa r t y Alcoh ol Lia bilit y policy w it h t h e
Coch r a n e Ra n ch e H ou se n a m e d a s a ddit ion a lly in sur e d m u st be
pr ovide d.
This insurance can be purchased t hrough your own insurer or on- line
at w w w .pa lca n a da .com . Proof of I nsurance m ust be provided t o
t he Cochrane RancheHouse t wo weeks prior t o event .
Smoking
The Cochrane RancheHouse is non- sm oking facilit y. Sm oking t obacco is
perm it t ed out side. The consum pt ion of cannabis is banned from all public
places.
Page 102019 Wedding Bar Menu
Beer ‐ $6.00
Canadian, Coors Light, Kokanee, Alexander Keith’s, Heineken, Corona, Wild Rose
Wraspberry Ale, Toolshed People Skills Cream Ale, Big Rock Grasshopper Lager
Coolers/Cider/Tea ‐ $6.00
Palm Bay Ruby Grapefruit, Rock Creek Apple Cider, Twisted Iced Tea
Spirits ‐ $6.00
Absolute Vodka, Canadian Club Rye, Bacardi Light Rum,
Captain Morgan’s Spiced Rum, Bombay Sapphire Gin
Scotch $7.00
Glenfiddich 12 Year
Red Wine $7.00
Inniskillin Merlot (Canadian)
Lehmann Layers—Shiraz Blend (Australian)
Kaiken—Malbec (Argentinian)
White Wine $7.00
Mission Hill 5—Pinot Blanc (Canadian)
Inniskillin—Chardonnay (Canadian)
Lehmann Layers—Semillon Blend (Australian)
Menu choices subject to change.
Page 11Special Event Insurance
A Special Event Liabilit y I nsurance policy is required for all
event s where live m usic is used; t his policy m ust also provide
for t he required $2 m illion part y alcohol liabilit y coverage.
www.palcanada.com for m ore det ails.
Audio Visual Equipment
I t em Cost
CD Player I ncluded
32” TV/ DVD/ CD I ncluded
32” DVD/ VCR I ncluded
Decorat ive Easel x2 I ncluded
LCD Proj ect or I ncluded
Podium & Microphone I ncluded
Screen I ncluded
* Fog M a ch in e s a r e n ot pe r m it t e d.
* Ph ot o Boot h s a r e pe r m it t e d.
Page 12Décor
All decor m ust receive approval by Cochrane RancheHouse Adm inist rat ive st aff.
Cont ract ed Decor com panies m ust be WCB com pliant and m ust also carry
General Liabilit y I nsurance.
Cont ract ed Decor com panies m ust supply t heir own set up equipm ent and work
wit hin t he Noon - 2: 00 am set up and t ear dow n t im e- line.
Rent al chairs m ust be delivered, set up and rem oved by a WCB com pliant
Décor or Rent al Com pany. RancheHouse approval required.
Candles, confet t i, bird seed, rice and rose pet als are not perm it t ed.
Any fabric used for event s m ust follow t he Albert a Fire Code regulat ions and is
subj ect t o waiver signat ure.
The Cochrane RancheHouse is not responsible for any lost or dam aged it em s.
Linen:
Cochrane RancheHouse will provide whit e floor lengt h t ableclot hs,
whit e napkins and t able skirt ing for t he head, cake, gift , guest book, regist ry,
bar, and buffet t ables.
Client s m ay provide t heir ow n linen. Client s are responsible for t he placem ent
and rem oval of t his linen.
Ceiling Decor:
Client s are not perm it t ed t o inst all t heir own ceiling décor.
A Decor com pany wit h WCB com pliance and General Liabilit y I nsurance m ust
be cont ract ed t o inst all ceiling décor.
Café Light s are provided in eit her t he Chinook or Hall of Vision. Café light s are
not provided in t he ABC room s. Up light ing is provided in t he ABC room s.
Page 13Décor
Décor Accent pieces:
Client s m ay provide t heir ow n décor accent pieces.
Chairs:
The RancheHouse st andard banquet chair will be included in t he facilit y
rent al and m ay be used for indoor cerem onies and recept ions.
Whit e folding chairs will be provided for court yard cerem onies.
Chair covers and sashes:
Client m ay provide t heir own chair covers and sashes.
Client s are responsible for t he placem ent and rem oval of chair covers and
sashes.
Rental/Decor Items:
The delivery, set up and rem oval of all rent al it em s m ust be coordinat ed
by t he client or Cont ract ed Décor or Rent al Com pany on t he day of t heir
event .
Rent al it em s m ust be approved by t he Cochrane RancheHouse.
All rent al it em s m ust be rem oved im m ediat ely following t he event .
The Cochrane RancheHouse is not responsible for any lost or dam aged
it em s.
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