Women's Golf Coaches Manual 2017-2018 - NAIA
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2017-2018 Women’s Golf Coaches Manual
WOMEN’S GOLF COACHES MANUAL
TABLE OF CONTENTS
TABLE OF CONTENTS.................................................................................................................................................................................................................... 3
IMPORTANT DATES........................................................................................................................................................................................................................ 5
PLAYING RULES AND REGULATIONS.......................................................................................................................................................................................... 6
CONDUCT IN COMPETITION ......................................................................................................................................................................................................... 6
POSTSEASON COMPETITION ....................................................................................................................................................................................................... 7
CONFERENCE/A.I.I./UNAFFILIATED NATIONAL CHAMPIONSHIP QUALIFYING TOURNAMENTS.......................................................................................... 8
NATIONAL CHAMPIONSHIP ........................................................................................................................................................................................................... 8
NAIA POLICY HANDBOOK INFORMATION ................................................................................................................................................................................. 14
SUNDAY PLAY POLICY ................................................................................................................................................................................................................ 14
RATINGS MANUAL ........................................................................................................................................................................................................................ 15
AWARDS ........................................................................................................................................................................................................................................ 20
COACHES ASSOCIATION ............................................................................................................................................................................................................ 22
APPENDICES
A. NAIA Women’s Golf Hard Card ............................................................................................................................................................................................. 26
B. NAIA Women’s Golf Business Meeting Minutes .................................................................................................................................................................... 26
For Information on NAIA Corporate Partners, click here.
For Ratings/Championship Selection/Coaches Association/Rules/National Championship Event Administration contact
Dustin Wilke, dwilke@naia.org
816.595-8161
The NAIA Golf Coaches Handbook is published annually by the National Association of Intercollegiate Athletics. The name National Association of
Intercollegiate Athletics, initials NAIA, logo, and other NAIA symbols and insignia are registered in the United States patent and Trademarks Office. The
name, initials, and marks are fully protected and are the exclusive property of the Association. Expressed, written approval by the NAIA President/CEO is
required for the use of the NAIA initials, name or marks in connection with any items offered for commercial sale, awards, or promotion, including such use at
NAIA events.
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WOMEN’S GOLF COACHES MANUAL IMPORTANT DATES August 24 RELEASE of preseason women’s golf rating September 28 RELEASE of first women’s golf rating April 15 RECEIPT DEADLINE for NAIA-Daktronics Scholar-Athlete nominations (National Office) April 15 RECEIPT DEADLINE for Buffalo Funds Five Star Champions of Character Award nominations May 9 DEADLINE for completion of conference/independent/unaffiliated tournaments May 9 RECEIPT DEADLINE for national tournament entries May 9 RECEIPT DEADLINE for postseason rosters May 10 RECEIPT DEADLINE for All-America nominations (National Office) May 10 RELEASE of final women’s golf rating May 10 RELEASE of national championship qualifiers May 11 RELEASE of national championship pairings May 21 RATERS MEETING at the National Championship May 21 BUSINESS MEETING at the National Championship May 22-25 23rd ANNUAL NAIA WOMEN'S GOLF NATIONAL CHAMPIONSHIP – PGA National, Palm Beach Gardens, Florida May 24 RELEASE of Daktronics-NAIA Women's Golf Scholar-Athletes May 29 RELEASE of NAIA Women’s Golf All-Americans May 31 RELEASE of the women’s golf postseason rating June 30 RECEIPT DEADLINE for Scholar Team Nominations NAIA WOMEN’S GOLF NATIONAL CHAMPIONSHIP FIVE YEAR CALENDAR 2018 May 9 Conference Championship Deadline May 22-25 24th Annual Women’s Golf National Championship, PGA National, Palm Beach Gardens, FL 2019 May 1 Conference Championship Deadline May 14-17 25th Annual Women’s Golf National Championship, Oklahoma City, OK 2020 April 30 Conference Championship Deadline May 12-15 26th Annual Women’s Golf National Championship, Oklahoma City, OK 2021 May 12 Conference Championship Deadline May 25-28 27th Annual Women’s Golf National Championship, TBD 2022 May 11 Conference Championship Deadline May 24-27 28th Annual Women’s Golf National Championship NAIA National Office • 1200 Grand Blvd., Kansas City, MO 64106 • 816.595.8000
WOMEN’S GOLF COACHES MANUAL
PLAYING RULES AND REGULATIONS
A. PLAYING RULES
Rules governing NAIA regular-season and postseason play are the Official United States Golf Association (USGA) Rules. To order a USGA
Rulebook, contact USGA, P.O. Box 708, Far Hills, NJ 07931, (908) 234-2300. See the Postseason Competition section of this manual for NAIA
modifications.
B. OFFICIAL BALL
No official ball is designated for NAIA postseason play. Competitors must report the brand of ball which they are using prior to the start of every
postseason competitive round.
C. INDIVIDUALS IN TOURNAMENTS
Should an institution choose to enter an individual(s) in a regular-season tournament, that player will be designated as an individual for the entire
tournament. (i.e. her score cannot be used towards the team score for any round.)
D. FORMAT
All tournaments must take place on courses of at least 5800 yards.
CONDUCT IN COMPETITION
A. EJECTIONS AND SUSPENSIONS
An ejection is an action enforced in conjunction with competition by a game official consistent with the playing rules in that sport. A suspension is
required by NAIA bylaws (Article 6, Section B, Item 7) as an additional consequence related to ejections in conjunction with competition.
Ejections are not subject to appeal. Some sport rules allow protests through an official process outlined in each sport rule book.
Suspensions may be appealed starting with the Conference/Association of Independent Institutions. An institution must submit an appeal to their
conference within 72 hours of the completion of contest. The conference will submit a recommendation to the national office within 72 hours of
receiving the appeal from the institution. The Conduct and Ethics Committee is responsible for all appeals related to suspensions due to ejections of a
coach and/or student-athlete.
Once an appeal with appropriate signatures has been submitted to the conference, the student-athlete/coach may continue to participate through the
appeal process. If the appeal is not approved, then the student-athlete/coach must sit out of the next scheduled contest(s).
A suspended person cannot be in the competitive venue the day of the contest or communicate with any team personnel or game officials the day of
the contest. The student-athlete/coach will be normally removed from the venue during a suspension. However, the game manager will use their best
discretion on what is appropriate to risk management procedures regarding their venue.
Ejection reports must be completed by the NAIA game official ejecting a student-athlete or coach and the athletic director of the ejected student-athlete
or coach. The form must be submitted to the NAIA within 48 hours after the completion of the contest.
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POSTSEASON COMPETITION
The number of players a team may use in a tournament is limited to five, using the four lowest scores. Additional players may be entered but will
follow the guidelines listed above in C. Eligibility Requirements – Bylaws, Article V, Section C.
NAC interpretation – Fulfilling declaration of intent
For the sport of golf, the National Administrative Council (NAC) has implemented the following policies:
• If an institution declares in the sport of golf, it must field a team (minimum of four players) for postseason competition. A team must start
and finish with a minimum of four players in order to fulfill a team’s declaration of intent in the sport of golf.
• Should an institution un-declare from the sport in the manner above, the institution may still send an individual(s) to participate in
postseason competition by including written notification to the national office at the time it un-declares (four weeks prior to postseason).
• If the institution fails to un-declare from the sport in the manner above, but then sends an individual(s) to participate in postseason
competition, they are in violation of their declaration of intent.
RESPONSIBILITIES OF PARTICIPATING INSTITUTIONS
A. OFFICIAL PARTY
The official party for each team participating in postseason play is nine (9), team (5), alternates (2), and coaches (2), for expense purposes and all
official functions. However, teams may have up to five (5) players in uniform.
Official Postseason Roster forms will now be filled out via the SIDHelp admin website at www.naiasports.org/admin and sent to the NAIA national
office. If you do not have a log-in account, please go to the link and sign up. You must have an account in order to fill out the roster forms as the forms
will no longer be available through coaches’ manuals. Once you log-in, please follow these instructions:
1. There will be a section titled “Forms and Rosters”. Click on the link “Official Postseason Rosters”.
2. Fill out the roster form.
3. After the roster form is completed for the entire team, you are required to print out the form(s) and gather the appropriate signatures.
4. You may scan the printed form (with signatures) and email as an attachment or fax the printed form with signatures to the national office.
5. If you email, send to dwilke@naia.org. If you fax, use (816-595-8200) in c/o of the Sport Manager.
If you have trouble with the on-line nomination form, please contact the NAIA Sports Information Department at cwaller@naia.org. Any other general
questions related to the official postseason rosters, please contact the Sport Manager.
A copy of this roster form MUST be hand-carried to the site of the conference/A.I.I./unaffiliated grouping and national tournaments, and presented to
the tournament supervisor (respective men's golf chair for conference/A.I.I./unaffiliated grouping tournament and NAIA Site Supervisor/Tournament
Committee for the national championship) prior to that institution's participation in the tournament. The deadline for certifying the official roster of 7
players is prior to the first tee of any tournament (conference/A.I.I./unaffiliated grouping or national). Once the tournament begins, no player may play
that is not on the official roster.
B. ROSTER CHANGES
A player may be replaced on the official roster between the affiliated conference/A.I.I./unaffiliated grouping tournaments and the national championship
by any eligible player whose name is included on the NAIA Official Eligibility Form for women’s golf for the current season. Any change made to a
roster must be reported to the NAIA. An updated roster should be faxed to the NAIA. The coach will need to hand-carry a copy of the eligibility form to
each tournament if a roster change is necessary.
For unaffiliated group qualifying tournament plans that call for preliminary competition between conference teams, roster changes cannot be made
once this preliminary competition begins. Unaffiliated group tournaments will follow the same roster change policies used for affiliated conference/A.I.I.
tournaments.
Each institution must designate the five (5) players that will comprise their team prior to the beginning the first round of the national championship
(regardless of the teams’ tee-times).
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CONFERENCE/A.I.I./UNAFFILIATED NATIONAL CHAMPIONSHIP QUALIFYING TOURNAMENTS
A. FORMAT
The conference/A.I.I./unaffiliated national qualifying tournaments are planned and administered by their respective groups/committees under the
leadership of the conference/A.I.I./unaffiliated golf chairs and subject to approval by the conference/A.I.I./unaffiliated executive committee.
Conference/A.I.I./unaffiliated national qualifying tournament plans must be submitted to the NAIA National Office no later than February 1 each year.
Plans must include a weather contingency plan. The tournament deadline will not be extended for weather delays.
Each NAIA conference and unaffiliated groupings shall qualify one team representative per six sponsoring institutions and one individual medalist (if
her team does not qualify) to the national championships (provided six full teams complete the entire conference/A.I.I./unaffiliated grouping
tournament). Each conference/A.I.I./unaffiliated grouping will determine the format and qualification procedures for the conference/A.I.I./unaffiliated
grouping championships.
B. DATES AND SITES
The dates and sites of the conference/independent/unaffiliated grouping women's golf championships shall be determined by each
conference/independent/unaffiliated grouping.
C. ADMINISTRATION
Conference/A.I.I./unaffiliated grouping tournaments are under the direct control and supervision of the leadership of the individual
conference/A.I.I./unaffiliated groupings. It is recommended that the conference/A.I.I./unaffiliated grouping chair or a representative of the
Conference/A.I.I./Unaffiliated grouping Management Committee be present at all conference/A.I.I./unaffiliated grouping tournament rounds as the
tournament supervisor.
NATIONAL CHAMPIONSHIP
A. ADMINISTRATION
The NAIA Women's Golf National Championships are under the direct control and supervision of the NAIA Women's Golf Tournament Committee
comprised of the officers of the NAIA-Women's Golf Coaches Association and/or a total of three coaches whose teams did not qualify for nationals, the
local PGA Professional, and the tournament director. The tournament committee is responsible for carrying out the policies approved by the National
Administrative Council (NAC), such as the selection and approval of participating teams, the management of the national championship and the
general welfare of the participating athletes and coaches. Other responsibilities include conducting a tournament coaches meeting, working with the
tournament director and local PGA professional and coordinating both pre- and post-tournament ceremonies.
All national champions should be determined in competition, with national championships played to conclusion. Playability should be determined by
the onsite games committee in consultation with the national office, making every effort to conclude on schedule. The committee should make every
possible effort to finish in the timeliest fashion possible.
B. FORMAT
The NAIA Women's Golf National Championship is a four-round tournament consisting of a maximum of 156 golfers. Competition is stroke play. Each
team competes with five golfers (minimum of four) and the top four scores posted each day are counted toward the team standings.
The tournament field is cut after 36 holes and reduced to the top 17 teams and 40 individuals (including ties). Pairings and starting times shall be
established by the tournament director in consultation with the Tournament Committee.
Playing groups will be made in threesomes throughout the event unless the number of entrants requires differently.
First and second day groupings will be made prior to the arrival of the participants and will be available upon registration. Participants are divided into
four groups. Group one will tee off the number one tee and group two will tee off the number 10 tee the first morning; while group three will tee off the
number one tee and group four will tee off the number 10 tee the first afternoon.
On day #2, morning players from day one will start in the afternoon on the opposite tee, and afternoon players from day one will start in the morning on
the opposite tee.
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The tee-time format will be consecutive by team beginning with the #5 player on and concluding with the #1 player.
The field will be re-grouped and divided into four groups for the third round. Golfers will be grouped according to the standing of their teams and
individual scores. (Individuals on each team are to be re-ordered based on their scores through the second round.) Individual medalists will be
grouped together except when necessary to fill out a threesome.
Teams (and individuals) will be re-grouped for the 4th and final round. (Individuals on each team are to be re-ordered based on their scores through
the third round.)
The following procedures for breaking ties for the pairing of teams (and individuals) between rounds will be used:
1) Team or individual that posts the score(s) first will be seeded higher the next day;
2) If the tied teams or individuals posted scores at the same time, then the fifth-woman score will break the tie;
3) If a tie still exists, then the tournament director breaks the tie(s) with a coin toss.
C. TIE-BREAKING PROCEDURE
Team Ties – In the case of a tie for the team championship at the conclusion of regulation play, the teams tied for the championship will proceed to a
hole designated by the tournament committee as the first play-off hole. All five players on each team involved in the play-off will play the hole and
count the best four balls. This process will continue until a champion is determined.
For team playoffs involving three or less teams, all teams shall play together (using the 5-4-3-2-1 teeing sequence). For playoffs, involving four or
more teams; teams will be paired in groups of two and the current tie breaking guidelines are used to determine teeing/playing order.
Individual Tie – In the case of a tie for the medalist championship at the conclusion of regulation play, the individuals tied for the championship will
proceed to a hole designated by the tournament committee as the first play-off hole. Play will continue from designated holes until a champion is
determined.
In the case of a golfer tied for individual medalist and also competing in a team tie-breaker, that golfer will compete in the team tie-breaker (playoff)
until the team championship is decided. Once the team competition is completed, the individual (medalist) playoff will take place and the golfer in
question will compete as an individual. The tournament committee will designate different holes for the team and individual playoffs. The committee
will also draft specific playoff procedures before the tournament begins and include them in the coaches’ packets.
D. QUALIFICATION
***NOTE: To be considered for the National Tournament, teams must play courses of at least 5800 yards in length.
1. Automatic Qualifiers - Qualification for the NAIA Women's Golf National Championships shall take place through
conference/A.I.I./unaffiliated grouping tournaments by the following methods:
a. Each conference/A.I.I./unaffiliated grouping having six or more institutions sponsoring women's golf shall automatically qualify one,
five-member team to the national championships, provided that six full teams (with a minimum of four players each) complete the
entire conference/A.I.I./unaffiliated grouping tournament. An institution may enter four individuals as a team entry but MUST count
each individual's score.
b. The individual medalist from a conference/independent/unaffiliated grouping tournament shall also qualify for the national
championship if her institution does not win the team championship (or receive an at-large berth). Should the team champion or
medalist from a conference/A.I.I./unaffiliated grouping tournament declare not to participate in the national tournament, the runner-
up team and/or medalist WILL NOT automatically qualify for the national championship as the conference/A.I.I./unaffiliated
grouping representative.
c. All ties for team and individual championships must be broken in conference/A.I.I./unaffiliated grouping tournaments by an
approved playoff or manner designated by the conference/A.I.I./unaffiliated grouping. Only one team champion and only one
medalist may represent a conference/A.I.I./unaffiliated grouping in the national championship as automatic qualifiers.
d. In the event a conference/A.I.I./unaffiliated grouping does not conduct a tournament to determine its champions, a berth will be
awarded to the top rated team in the top 25 national poll used for selection.
e. If a conference/A.I.I./unaffiliated drops below the threshold of six sponsored teams, leaving five teams remaining, the
conference/A.I.I./unaffiliated group must contest its postseason qualifying event as scheduled. The winning team will still earn an
automatic berth to the national championship. If a conference/A.I.I./unaffiliated group only has five teams from the start, the
winning team must be rated in the top 25 on the national poll used for selection in order to receive the automatic berth. However,
the individual medalist does not qualify if they represent a different team other than the team qualifier if the
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conference/A.I.I./unaffiliated group dropped below six teams. If the conference/A.I.I./unaffiliated drops to four or fewer sponsored
teams, the remaining teams are only eligible for qualification to the national championship through the at-large selection process.
There are no limits on the number of at-large berths an affiliated conference or the Association of Independent Institutions may
receive.
f. All-Tournament Team honorees from the previous national championship (top 15 players including ties) may participate in the
national championship if they compete in a conference/A.I.I./unaffiliated grouping tournament and do not qualify in any other
manner (medalist, team champion, at-large).
g. The host institution, if one exists for the national championship, shall automatically qualify its five-member team for the
championship should it not qualify as the conference/A.I.I./unaffiliated grouping representative.
2. At-Large Qualifiers - Additional teams may be invited by the NAIA-WGCA Selection Committee to participate in the national championship.
The highest ranked team in the final women’s golf top 25 rating that is not an automatic qualifier will receive the first at-large bid. This
procedure will continue until no more than five-player teams can be added to the field.
a. In the event there is a tie in the final rating for the final at-large spot, the tournament committee will break the tie taking the
following into consideration (in the following order until the tie is broken):
i. Head-to-Head (at any point throughout the current season, including postseason).
ii. Golfstat Adjusted Scoring Average
iii. Season Results (including postseason)
3. Individual At-Large Qualifiers - Individual at-large berths will be awarded in the event that the field is not completely filled after all the
conference medalists, conference team champions, at-large team berths, host team berth, and returning all-tournament team members have
been designated. Individuals who are rated by Golfstat (Top 50 Adjusted Scoring Average) and whose teams do not qualify for the National
Championship will also be considered by the NAIA-WGCA Selection Committee as qualifiers.
4. Tournament Selection Process Appeals - If there is misapplication of NAIA policy and procedures regarding tournament selection, an
institution may appeal to the NAIA national office.
5. Criteria for filing an appeal
a. A written appeal citing the specific NAIA policies and/or procedures that have been misapplied must be submitted to the NAIA
National Office - Department of Championships within 24 hours (or noon (central time) of the next business day if the end of the
24-hour period falls on a non-business day) from the time the tournament field has been released.
b. Once an appeal has been submitted, a response will be provided within 24 hours from receipt of appeal.
c. Appeals must be submitted and signed by the Athletics Director and President of the institution.
NOTE: The National Administrative Council sport liaison will be on the selection conference call to listen to the discussion of tournament
selection.
The liaison will report any concerns to the National Office immediately following the conclusion of the conference call.
The National Oversight Committee will review ratings to prevent any ratings process violations or unethical use of the ratings process.
5) MIXED TEAMS
A “mixed team” is an intercollegiate team on which at least one individual of each gender participate. “Mixed teams” are considered as a men’s team
for sponsorship and postseason qualification purposes.
If a mixed team qualifies as a team for post-season competition, the woman golfer must participate in the men’s postseason tournament with her team.
Where individuals as well as teams may qualify, a woman competing on a mixed team may be eligible for the women’s championship only if the
institution does not sponsor a women’s team and if she does not qualify for the men’s competition. In such cases, if the woman qualifies as an
individual for postseason competition, she will participate in women’s postseason play. If there is no women’s national championship, she can
compete in the men’s national championship. (NAC)
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E. POSTSEASON PROCEDURES
1. USGA rules govern NAIA regular and postseason play, supplemented by any local rules and the following NAIA modifications:
a. Special equipment may be transported to players by a designated coach during a competitive round such as umbrella, cap, rain
gear, etc., but no golf clubs may be added or exchanged other than allowed under USGA rules.
b. All players must carry their own bags during competitive rounds. Use of a power cart is strictly prohibited unless a player and/or
coach has a documented handicap that falls under the Americans with Disabilities Act of 1998. In this situation, a player is allowed
a power cart to participate in the NAIA National Championship in an equal manner as all others.
c. The NAIA Women's Golf Tournament Committees comprised of the officers of the NAIA-Women's Golf Coaches Association
and/or a total of three coaches whose teams did not qualify for nationals, the local tournament director and the host PGA
professional. It shall be the sole responsibility of the PGA professional to make all decisions relative to USGA rules and the
suspension of play due to weather conditions unless USGA rules officials are specifically assigned and designated for this
purpose.
d. The Tournament Committee shall assist in regulating the speed of play, monitor player and coach conduct and assist the PGA
professional in the administration of the rules.
e. The Tournament Committee serves as an "appeals committee" for any participating institution. Appeals of any decision must be
made in writing by the golf coach or his/her designated representative.
f. The national championship has adopted the following Advice Rule. Each team will have two persons who may give advice to
participants. They must be a non-playing individual. If the individuals are someone other than the head coach, an "Advice Form"
must be signed and returned to the tournament director prior to the team teeing off. Penalty per USGA rules. Players returning to
the golf course to follow team members must not communicate with team members at any time during the round or a violation of
the advice rule will occur.
g. A player may obtain distance information by using a device that measures distance only. However, if, during a stipulated round, a
player uses a distance-measuring device that is designed to gauge or measure other conditions that might affect his play (e.g.,
gradient, wind-speed, temperature, etc.), the player is in breach of Rule 14-3, for which the penalty is disqualification, regardless of
whether any such additional functions are actually used.
2. The NAIA-WGCA has established a Hard Card (Appendix A) to be used at every NAIA Women’s Golf National Championship. The Hard Card
will improve consistency in tournament rules from year-to-year and will allow the rules committee at each championship to know what rules
the NAIA coaches have approved and how to enforce them. NAIA coaches have the option of using this hard card at their regular-season
and conference/A.I.I./unaffiliated grouping tournament, thus allowing their athletes to play under the same conditions as the national
championship.
3. The official practice round is the Monday before the championship begins. Teams are allowed one additional practice round either Saturday
or Sunday before the championship week. Play prior to Saturday will not be monitored by the tournament committee.
4. Yardage measurement books may be made available for sale to participants prior to the practice round. Pin placement sheets will be
distributed each day by the official starter to indicate the quadrant of the green the pin is to be located, and distance (in yards) placement
from the green's front edge and nearest edge. The green should be indicated as a round circle with depths shown in yards.
5. The host course must be equipped with a method of calling the participants off the course in case of bad weather. This should be outlined at
the designated rules meeting prior to the championship.
6. The Tournament Committee shall be responsible for determining the resumption or termination of a round of play; including any decision to
resume play from the point of suspension on the same day or another day, and/or the complete cancellation of a round of play. A decision to
resume play from the point of stoppage on the same day, or another day which could result in the alteration of starting times is also the
decision of the Tournament Committee. The committee has the prerogative to shorten the length of the event if conditions require. The final
round will not extend beyond the established ending date.
7. The use of alcohol, tobacco and/or illegal drugs by the participants, coaches and officials is strictly prohibited on the golf course. The NAIA-
WGCA and the NAC approved the following policy as it relates to a participant violating the aforementioned:
Violators will be subject to an official warning, followed by assessment of a two stroke penalty for a second offense and disqualification from the
tournament for the third offense. All violations will also be reviewed by the NAIA Conducts and Ethics Committee for additional sanctions.
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F. NATIONAL CHAMPIONSHIP TEAM DESIGNATION & SCORING
Each institution must designate the five (5) players that will comprise their team prior to the beginning the first round of the national championship
(regardless of the teams’ tee-times). Of the five scores that are posted for each round, the lowest four (4) will count towards the team score for each
round.
G. RESPONSIBILITIES OF PARTICIPATING INSTITUTIONS
1. It is important for competing institutions to cooperate fully in providing publicity and program materials to the national championship site by
the published deadline.
2. All national championship qualifiers must pay the established entry fees prior to participation. Participating teams and individuals must also
pay the established fee for room and meals arranged by the tournament host as a prerequisite for participation. Failure to pay required
entry/housing fee will result in disqualification for the event.
3. Each participating institution shall be responsible for its own travel expenses, meals and lodging while participating in the national
tournament.
4. The official party for expense purposes for all official functions shall be limited to all participating student-athletes and one coach.
5. The coach or other designated person for each participating team must be in attendance and is responsible for his/her team at all times while
at the site of the championship. This person shall accept the responsibility for the conduct of his/her student-athletes at the championship
site, during the championship and at all activities connected with the team's championship participation. In case of property damage, the
offending institution shall be held financially responsible.
6. Each participating team shall provide its own medical, hospitalization, travel and accident insurance for all members of its official party.
H. TEAM TRAVEL & HOUSING POLICIES
Championship events are to be financially independent in that income from those events is to be used to cover expenses of the event. A program of
national and local sponsors is to be developed for the purpose of providing sufficient funds (together with event income) to allow schools to participate
in national championships at minimum expense. The NAIA will not reimburse meal costs of participating teams or individuals.
1. Transportation – All travel expenses incurred shall be the financial responsibility of the institution.
2. Lodging/Housing - All teams will be assigned to the headquarters hotel, and a maximum of five rooms will be blocked for each of the team's
official party. Teams pay all room, tax and incidental charges. All participating teams must stay at the assigned property designated by the
NAIA to be eligible for participation. Housing information will be sent to potential qualifier coaches in April.
I. PARTICIPATION IN FUNCTIONS AT NATIONAL CHAMPIONSHIPS
All participating teams and individuals competing in national championship events or clinics, including opening rounds, must attend all functions
including; Parade of Champions, coaches meetings, opening round celebrations, and Champions of Character nominations. Failure to comply will
result in a penalty of a $1,500 fine to the institution.
ADDITIONAL INFORMATION
Prior to the championship, an information packet will be distributed to all potential qualifiers, which will include specific instructions regarding transportation,
housing, practice rounds and all responsibilities upon qualification.
1. Notification to NAIA National Office - Immediately upon qualifying for the national championship, teams should e-mail the NAIA National
Office (dwilke@naia.org) their conference/A.I.I./unaffiliated grouping tournament results to identify the team champion and individual
medalist. Coaches need to submit their official entry online via SID Help upon qualifying for the national championship.
2. Banquet - There will be a banquet on the Monday evening prior to the championship to recognize the participating teams and any NAIA Hall
of Fame inductees. All teams and individual qualifiers are required to be in attendance at this function and appropriate dress is required.
Each participating team shall be given seven complimentary banquet tickets and each individual participant will be given two complimentary
banquet tickets.
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3. Pre-tournament Meeting - There will be a pre-tournament meeting for all coaches prior to the practice round on Monday. This meeting shall
serve as an informational forum and will include a briefing by the tournament director and the head rules official. Coaches are required to
attend this meeting.
4. World University Games - The NAIA-WGCA will select a coach to serve as the NAIA coach/representative at the World University Games.
The NAIA coach will establish criteria for team qualification, assist the NAIA student-athlete representatives in preparations before the event,
supervise and coach the NAIA players at the Games, and submit a summary report to the NAIA-WGCA at the annual business meeting.
5. Radio and Television - The broadcast of any tournament round is governed by broadcast policies as established by the NAIA Department of
Sports Information. For information relative to these policies, contact:
Chad Waller
NAIA Director of Sports Information
1200 Grand Blvd. | Kansas City, MO 64106 | 816-595-8119
Travel
A. SHORTS TRAVEL MANAGEMENT
Qualifying institutions are responsible for making their own travel arrangements to the National Championship. The Official Travel Bureau of the NAIA is
Short’s Travel Management. Please visit call Short’s Travel at 844-619-7044 to book your travel arrangements. In order to be eligible for reimbursement, all
schools are expected to use Short’s Travel for any air travel.
Short’s Travel has contacts with Charter air travel as well as charter buses for ground travel.
Short’s Travel Management can also be used for regular season travel planning.
B. NATIONAL CAR RENTAL
National Car Rental/Enterprise Rent-a-Car is offering special rates for the NAIA National Championship. Teams will be able to access these special rates by
providing the special NAIA contract ID #: XZ 051 46.
C. MASTER’S TRANSPORTATION
Master's Transportation is the official provider of all shuttles/buses for your sales, lease and rental needs. Please contact Matthew Winston at (816) 651-
7121 or Matthew@MastersTransportation.com for more information.
NAIA National Office • 1200 Grand Blvd., Kansas City, MO 64106 • 816.595.8000WOMEN’S GOLF COACHES MANUAL
NAIA POLICY HANDBOOK INFORMATION
The NAIA POLICY HANDBOOK can be found at www.naia.org. Please refer directly to the NAIA policy handbook for the following:
Competition:
A. Declaration of Intent to Participate – Bylaws, Article I, Section L
B. Frequency of Play and Scheduling – Bylaws, Article I, Section F
C. Criteria for Countable Contests – National Administrative Council, Article XXV, Section A, Item 12
D. Reporting Results – National Administrative Council, Article XXV, Section A
E. Forfeits – National Administrative Council, Article XI
F. Conduct in Competition Guidelines – National Administrative Council, Article IV
G. Ejection Policy – Bylaws, Article VI Section 7
Eligibility:
A. Definitions for Eligibility – Bylaws, Article V, Section B
B. Eligibility Requirements – Bylaws, Article V, Section C
C. Transfer Rules – Bylaws, Article V, Sections F-H
D. Amateur Rules and Reinstatement – Bylaws, Article VII
Recruiting & Financial Aid
A. Recruitment –Bylaws, Article II, Section D
B. Campus Visitations and Tryouts of Prospective Students Bylaws, Article II, Section C
C. Financial Aid Rules – Bylaws, Article II, Section B
D. Financial Aid Limits – Council of Presidents, Article XI
SUNDAY PLAY POLICY
As a matter of policy, NAIA national qualifying and national championship competition will not be scheduled on Sunday. See NAIA
Policy Handbook for additional information.
NAIA National Office • 1200 Grand Blvd., Kansas City, MO 64106 • 816.595.8000WOMEN’S GOLF COACHES MANUAL
RATINGS MANUAL
A. RATINGS
A bi-monthly national rating will be conducted for Women’s Golf. The ratings are compiled from ballots submitted by national raters.
There will be a three person oversight committee charged with upholding the integrity of the national ratings. In addition, each
conference/A.I.I./unaffiliated will be responsible for oversight of their specific rating reports.
Campaigning for ratings votes for one’s own team or for votes for one’s own players for postseason awards shall be considered inappropriate and
unethical. Campaigning shall be construed as using fax, mail, e-mail or telephone to contact a coach or group of coaches to solicit support for one’s
team or players. Organized public relations campaigns dedicated to that same end shall also be deemed unethical.
The final rating will take place AFTER the deadline for postseason qualifying tournaments. A postseason rating (post-championship) will be
conducted. The “final” rating (following affiliated conference/group qualifying tournaments) used for seeding and/or at-large selection will still be
referred to as the final rating; and the post-championship rating will be referred to as the postseason rating. The postseason rating will follow the same
process (conference/group rating & national recommendation followed by national ballot and national ratings oversight) as all other weekly ratings.
The only other stipulation is that the National Champion MUST be the #1-rated team in both their conference/group rating AND the postseason
national rating. National Raters will be required to rate the National Champion #1 on their final ballot.
B. TOTAL NUMBER OF RATERS
The Women’s rating committee is comprised of raters representing each affiliated conference/unaffiliated group and the Association of
Independent Institutions (A.I.I.). Each of these conferences/A.I.I./groups have one rater.
C. RATING PROCEDURE
Each rater submits their conference/group rating from which national raters use to compile a Top 30 ballot to produce a top 25 national rating and a
list of other teams receiving votes. Conference/group raters must send their weekly conference/group rating to their commissioner and conference
oversight committee for review before submitting it to the NAIA national office (via SID Help). Raters can rate any team (and any number of teams)
that merit top-30 national rating consideration from their respective group in their conference/group rating.
D. RATINGS CALENDAR AND WEEKLY RATINGS DEADLINES
Section I Ratings Calendar
Preseason August 24 (Thurs.)
#1 September 28
#2 November 2
#3 March 8
#4 March 22
#5 April 5
Final May 10 (Thursday)
Postseason May 31
Section II Weekly Ratings Deadlines
Thursday 12:00 a.m. (CDT) SIDHelp opens to submit Conference/Independent/Unaffiliated Rankings
Thursday Noon (CDT) Deadline to submit Conference/Independent/Unaffiliated Rankings using SIDHelp www.naiasports.org/admin
SIDHelp opens for viewing of all Conference/Independent/Unaffiliated Rankings; Raters must access SIDHelp
Thursday Noon (CDT)
and click "View/Submit National Ballots" to see all Conference/Independent/Unaffiliated Rankings.
Thursday 4:00 p.m. (CDT) National ballots open for raters to submit national ratings in SIDHelp
Friday 10:00 a.m. (CDT) Deadline to submit Top 30 National Ballots using SIDHelp
Friday 10 a.m. - Noon (CDT) Oversight reviews grid
Friday Noon - 2 p.m. (CDT) Raters available for rationale requests - raters should have access to their email during this time.
Friday by 5:00 p.m. (CDT) Release of national rating on-line at www.naia.org.
NAIA National Office • 1200 Grand Blvd., Kansas City, MO 64106 • 816.595.8000WOMEN’S GOLF COACHES MANUAL
E. REPORTING PERIOD
All varsity contests/competition played Thursday through Wednesday.
F. REPORTING RESULTS
In order to be eligible for ratings and honors, all contest results must be reported to the NAIA scoreboard at http://www.naiasports.org/admin/ within 24
hours of completion. Institutions failing to report team and/or individual statistics and/or results for any 2 consecutive weeks, or a total of 4 weeks,
during the reporting period will not be eligible for the national statistical reports or ratings for the remainder of the season. This policy was created and
mandated by Council of Affiliated Conferences and Independents (CACI) before the 2006-07 season. Scores must be reported via the NAIA
Scoreboard. To enter through the NAIA Scoreboard, visit www.naiasports.org/admin and log in with your user name and password.
Instructions for reporting results in SIDHelp: User should first go to their school website if they use SIDHelp; if not, go to the conference website. If
they don’t use SIDHelp for their school or conference website, go to the NAIA SIDHelp admin site (www.naiasports.org/admin). All of our SIDHelp
websites (school, conference, NAIA) admin sections use the domain name and then add “/admin/” to the end of it. For example, if you are a Mid-
Central College Conference school and you log-in to the MCC conference website, you would go to http://www.mid-centralconf.org/admin/. If you don’t
follow these instructions, you may potentially have to report to three different SIDHelp websites.
G. MANDATE FOR REPORTING SCORES
In order for schools to be eligible for conference/group or national ratings, results from games must be reported to the NAIA Scoreboard (via SIDHelp)
within 24 hours of completion of contest. It is the responsibility of each school to report its scores.
Institutions failing to report statistics and/or results for two consecutive weeks. or four total weeks during the season will not be eligible for the
national statistical reports or ratings for the remainder of the season and subject to a monetary penalty. The first violation will continue to be a
warning. Any second violation (first penalty) will be a $500 fine. The third violation will be a $1,000 fine and a loss of postseason awards. The fourth
violation will be a $1,000 fine and will be dealt with at the discretion of membership services. Fines will be due within 30 days of notification. (Refer
to Reporting Results section of Coaches’ Manual for more detailed information.)
H. AVENUES FOR REPORTING
Scores can manually be entered at www.naiasports.org/admin.
1. To register for the NAIA Scoreboard, visit www.naiasports.org/admin and click on “Don’t have a password? Click here to register now.”
2. Complete the information and enter a school-based e-mail and a password of your choice.
3. All registrations must be approved by the NAIA prior to access being granted, so please allow ample time for approval.
4. If you have an active SIDHelp account you do not have to re-register. Your username/password is saved in the system.
All results must be reported online to the NAIA Scoreboard within 24 hours of completion of competition to be eligible for that week’s ratings. Please
coordinate with your sports information personnel to report using only one of the following methods. Reporting at more than one level can cause
previously submitted results to be overwritten.
1. School websites that use SIDHelp: Reporting here automatically reports to the conference scoreboard (if the conference uses SID Help) and
national scoreboard.
2. Conference Websites that use SIDHelp: reporting here automatically reports to the national scoreboard.
3. National SID Help website (www.naiasports.com/admin): report here only if neither the school nor the conference uses SID Help.
(All SIDHelp websites (school, conference, NAIA) admin sections use the domain name and then add “/admin/” to the end of it. Eg. Schools in the Mid-
Central Conference can log into the MCC conference website, http://www.mid-centralconf.org/admin/.)
I. CONFERENCE/GROUP RATINGS
1. Both the conference/group and national ballots will be submitted in SIDHelp (http://www.naiasports.org/admin/) for all ratings.
Conference/group ratings are to be submitted in SIDHelp no later than Noon (CST) on Thursdays during the rating season. Raters will
have access to all conference/group ratings after noon on Thursdays. The following information must be included for every team:
a. Team’s overall win/loss/tie record
b. Result of each contest for the rating period – win/loss/tie and the score
c. Site and opponent
d. Opponent affiliation, if not an NAIA member institution (NCAA DI, DII, DIII, NCCAA, Other)
e. Team’s rating in the previous week’s national poll (the NAIA’s and other affiliations)
NAIA National Office • 1200 Grand Blvd., Kansas City, MO 64106 • 816.595.8000WOMEN’S GOLF COACHES MANUAL
f. Conference/group ratings received after the deadline will not be included in the weekly report and affected teams will not be
eligible for national ratings that week.
2. Raters are allowed one tie at any position in their conference/A.I.I. ballot. Ties are limited to two teams only. There are no limits to the
number of teams a rater can rate in their conference/group weekly rating. Raters MUST use tie-breaking criteria to determine the team order
when listing tied teams in their final report. When a conference submits a tie for any rating period in sports that allow ties, the rater is required
to submit rationale pertaining to those ties.
3. Raters MUST send their weekly conference/group rating to their designated three-person conference/group oversight committee for review
and approval PRIOR to submitting their weekly rating to the NAIA.
J. TOP 30 NATIONAL BALLOTS
Top 30 national ballots are due by 10:00 a.m. (Central) on Fridays. Please keep the following in mind when submitting ballots:
1. Raters must vote in rank order specified by each conference/group rater (i.e. the #2-rated team in a conference/A.I.I./unaffiliated group rating
cannot be ranked higher than the #1 team in that same group on any national ballot).
2. No ties are allowed on national ballots/ratings.
3. ONLY on-line ballots will be accepted. National ballots received after the deadline will not be included in rating.
4. Prior to tabulating each weekly rating by the national office, the highest and lowest ratings (a non-rating is a low rating) for each team
(including those receiving votes) will be removed and the rating will be recalculated with an additional rating point added to each team for
every ballot (including discounted ballots) that appear on the weekly tabulation. Non-submitted ballots and/or removed ballots are NOT
factored into the above tabulations (i.e. a non-submitted ballot cannot serve as a low rating).
5. A rating will not be conducted if 50% of the raters do not submit a national ballot. Ratings that fail to reach the 50% participation standard
cannot be delayed or postponed.
K. CORRECTIONS/CONCERNS WITH CONFERENCE/GROUP & NATIONAL RATINGS
1. For incorrect information regarding win-loss records and/or scores in conference/group reports, contact the respective rater.
2. For incorrect information regarding overall win-loss record for nationally-rated teams, contact both the conference/group rater and the NAIA
Sport Manager.
3. For concerns regarding the conference/group rating, contact the respective rater and the conference/group oversight committee.
4. For concerns regarding national rating, contact your respective conference/group rater, a National Oversight Committee member and/or the
NAIA Sport Manager.
L. RECOMMENDED RATINGS CRITERIA FROM THE NAC RULES & RATINGS COMMITTEE
If a sport-specific ratings committee does not have established group and national ratings criteria that has been approved by the NAC Rules & Ratings
Committee, then the NAC Rules & Ratings Committee recommends that each sport ratings committee use the following (non-weighted) criteria when
compiling both conference/group and national polls:
a. Overall win-loss record
b. Head-to-head results (with most recent result taking precedence)
c. Win-loss record vs. common opponents
d. Win-loss record vs. nationally-rated teams
e. Strength of schedule (based on the NAC-approved strength of schedule component per sport)
M. NATIONAL OVERSIGHT COMMITTEE
The committee will consist of three (3) members:
1. A member of NAC Ratings Committee.
2. Two coaches from appropriate sport with the following criteria:
a. One coach must have prior rating experience and can be an active or former coach still involved in the NAIA.
b. One coach must be current officer in coaches’ association
The NAIA Sport Manager will work with officers to recruit/appoint National Oversight Committee members.
N. NAC RATINGS COMMITTEE LIAISON
The NAC Ratings Committee Liaison is an active member of each National Oversight Committee.
NAIA National Office • 1200 Grand Blvd., Kansas City, MO 64106 • 816.595.8000WOMEN’S GOLF COACHES MANUAL
O. CONFERENCE OVERSIGHT COMMITTEE
Each conference/group must designate a three-person oversight committee to monitor their weekly ratings. The Conference/group Commissioners
must provide names and contact information for their respective conference oversight committee members to the national office prior to the preseason
rating. If a conference/group does not have a designated oversight committee in place, they will not be able to submit conference/group and national
top-30 ratings.
P. NATIONAL OVERSIGHT COMMITTEE RESPONSIBILITIES
National Oversight will review each rating grid prior to releasing national rating.
1. Oversight forms are submitted by each National Oversight Committee member via e-mail by established deadline.
2. If written rationale is requested from rater(s), oversight will include specific request(s) on the oversight form.
3. If written rationale is requested, then the rater(s) in question will have until 2:00 p.m. (CST) on Friday to provide written rationale for rating. If
a rater does not provide written rationale prior to the deadline -
a. 1st instance – written warning (ballot is still included in that week’s rating)
b. 2nd instance – rater(s) ballot is removed for that week
4. The NAIA Sport Manager copies all parties (rater, national oversight, conference/group Commissioners) in each instance.
5. No completed oversight form from a National Oversight Committee member for two-week period constitutes NAIA National Office contact.
National Oversight Committee members are held to the same guidelines as conference/group/national raters in terms of completing their bi-
monthly responsibilities.
National Oversight Committee has authority to remove a rater’s ballot if the ballot is deemed to jeopardize the integrity of the rating. Removal of ballot
must be approved by at least two National Oversight Committee members. In the event of the removal of a ballot, the rater, Conference/Group
Commissioner(s), NAIA Director of Sports Information and all Oversight Committee members will be notified.
Q. REMOVAL OF A RATER
Removal of a rater is authorized when they share the ratings grid via a traceable source or any combination of the following three incidents occur two
(2) times during a ratings calendar year:
1. Failure to submit a conference/group OR national ballot.
2. Failure to represent conference/group on a rating conference call.
3. Removal of a conference/group or national rating ballot.
Any appeals (and final decision to remove a rater) are handled by the National Rating Oversight Committee.
Standard policies when a rater/group loses rating privileges:
1. Warning letter to rater after second offense/incident and the rater is informed that they will lose their national rating privileges following a
second offense/incident. The NAIA Sport Manager contacts conference/group commissioners for procedures in submitting conference/group
ratings if the affected group loses their rating privileges.
2. Conference/group rater loses national rating privileges after second documented offense. Respective conference/group commissioners and
national oversight committee copied on all correspondence.
NOTE: If a conference/group has its rater removed, that conference/group loses its rater voting privileges for the remainder of the current ratings
season. However, the conference/group must still submit a conference/group rating so that teams in the conference/group can receive ratings votes
from all other national raters.
R. RATINGS GRIEVANCE PROCEDURE
1. Conference/Group Oversight Committee is responsible for monitoring conference/group weekly report/rating.
2. Rater-to-Rater grievances are facilitated through NAIA Sport Manager with National Oversight Committee serving as resource.
3. Appeals to be processed through NAC Rules and Ratings Committee.
S. SELECTION/IDENTIFICATION OF RATERS
Conference/Group raters are selected by their respective group. Each group is required to send both rater and oversight committee contact information
to the NAIA national office and the respective Sport Manager. Each group establishes appropriate selection criteria and guidelines.
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