YOUR RIGHT TO VOTE UPDATING THE REGISTER OF ELECTORS - #ILoveEnfield - Enfield Council
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#ILoveEnfield
UPDATING THE
REGISTER OF ELECTORS
YOUR RIGHT
TO VOTE
Electoral Services Office
Tel: 020 8379 8588
Email: elections@enfield.gov.uk
www.enfield.gov.uk/ILoveEnfield
iABOUT THIS GUIDE This guide tells you about the annual canvass. This booklet is produced by the Electoral Registration Officer (ERO) who has a duty to encourage electors to participate in the electoral process. The ERO and the Electoral Services team are totally impartial. We hope you find this guide helpful and we welcome your comments. If you have any questions, please contact the Electoral Services Office.
KEY DATES
Household Annual Canvass Timetable
Delivery of household enquiry forms: from 29 July.
Households that do not respond by following dates will receive a
reminder form:
• 16 August – 1st Reminder form
• 16 September – visit from an Electoral Registration Canvasser with
a 2nd Reminder form to assist completion on the door-stop
• 4 November – Final Reminder form.
Last date to respond to this enquiry form is Thursday 28 November.
Publication of the revised register of electors for 2019 will be on the
1 December 2019.
HOW TO CONTACT US
Electoral Services helpline: 020 8379 8582
Opening times phone: Monday-Friday, 9am-4.30pm
Electoral Services Office hours: Monday-Friday, 9am-5pm
Write to:
Electoral Services
Civic Centre
Silver Street
EN1 3ES
Email: elections@enfield.gov.uk
Website: www.enfield.gov.uk
1ANNUAL CANVASS
The annual canvass is an audit of all residential properties in the borough with
the purpose of updating the Register of Electors. It currently runs this year,
from July until November, at the end of which a revised Register of Electors is
published.
HOW TO COMPLETE YOUR FORM
The 2019 canvass will start on 29 July and ends on 1 December 2019. You can
only vote in elections if your name appears on the Register of Electors.
About the household enquiry form
The law requires you to provide the information requested in the household
enquiry form. This enquiry form gives residents the opportunity to add any
new names, amend current information or remove names, so that the electoral
register is up to date.
Anyone in the household who is 16 or over can respond to the household
enquiry form, but all properties must reply to the form as soon as possible,
even if there are no changes to be made.
Failure to register can affect a resident’s ability to open a bank account, get
credit, a loan or a mortgage as the full register is checked by authorised credit
agencies.
If residents have not responded to the initial enquiry form by the 17 September,
the Electoral Services will deploy Electoral Canvassers at the end of September.
They will conduct their visits to non-responding properties between October
and November. Please help us to save tax payers money by returning your
form promptly.
Refusal to complete and return the household registration form during the
Annual Canvass period may lead to a fine of up to £1,000.
2Section 1
We will be sending out HEF (Household Enquiry Form) to all properties from
29 July 2019. This form must be responded to even if there are no changes to
be made. The methods of responding are as follows:
Internet
You can only use this service if you wish to do the following:
• Confirm a no change
• Add a new resident
• Mark to be removed
• Request a postal vote application form
• Amend a name
Telephone
You can only use this service if you wish to do the following:
• Confirm a no change
SMS (Text Message)
You can only use this service if you wish to do the following:
• Confirm a no change
Examples of the forms that we will be sending out are shown
later in this booklet.
If you are using the internet, telephone or SMS options, you will
need to use your Part 1 and 2 security code, which is located on
the enquiry form.
Post
You can use the free pre-paid enveloped enclosed with every form.
You must remember to sign and date the form before returning.
The new Register of Electors for 2020 will all amendments
made, removal and newly registered residents between
September and November, will be published on the register on
1 December 2019.
3List of Commonwealth countries, British Overseas Territories, and
European Union member states
Commonwealth countries
• Antigua and Barbuda • Lesotho • Sri Lanka
• Australia • Malawi • St Kitts & Nevis
• Bangladesh • Malaysia • St Lucia
• Barbados • Malta1 • St Vincent & The
• Belize • Mauritius Grenadines
• Botswana • Mozambique • Swaziland
• Brunei Darussalam • Namibia • The Bahamas
• Cameroon • Nauru • The Gambia
• Canada • New Zealand • Tonga
• Cyprus1 • Nigeria • Trinidad & Tobago
• Dominica • Pakistan • Tuvalu
• Fiji Islands2 • Papua New Guinea • Uganda
• Ghana • Rwanda • United Kingdom
• Grenada • Samoa • United Republic of
• Guyana • Seychelles Tanzania
• India • Sierra Leone • Vanuatu
• Jamaica • Singapore • Zambia
• Kenya • Solomon Islands • Zimbabwe2
• Kiribati • South Africa
Register as Commonwealth countries
• Republic of Ireland
British Overseas Territories3
• Anguilla • Cayman Islands • St Helena
• Bermuda • Falkland Islands • St Helena
• British Antarctic • Gibraltar dependencies
Territory • Montserrat (Ascension Island,
• British Indian Ocean • Pitcairn Island Tristan da Cunha)
Territory • South Georgia & • Turks and Caicos
• British Virgin Islands the South Sandwich Islands
Islands
1
Citizens of the Republic of Ireland, Cyprus and Malta are eligible to be registered to vote in
respect of all elections held in the UK.
2
Citizens of Fiji and Zimbabwe retain their voting rights despite the countries having been
suspended from the Commonwealth.
3
Hong Kong is no longer a nationality. A person would either be Chinese (not eligible) or have a
type of British passport and be eligible for registration.
4European Union member states
• Austria • Germany • Republic of Ireland4
• Belgium • Greece • Romania
• Bulgaria • Hungary • Slovakia
• Croatia • Italy • Slovenia
• Cyprus4 • Latvia • Spain
• Czech Republic • Lithuania • Sweden
• Denmark • Luxembourg • The Netherlands
• Estonia • Malta4 • United Kingdom
• Finland • Poland
• France • Portugal
The above list of countries and member states that are eligible to register
to vote. European Union member states (can vote in Local and European
Parliamentary Election).
Pre-printed names Section 2
If you wish to remove a name listed, you must mark a line through the person’s
name(s). Any other amendments should me made clear on the form.
Names to add Section 3
This section allows names to be added. Please make sure the full name is
given and the nationality is eligible to be register.
Section 4
Please complete this section if no one is eligible to register to vote or is
registered elsewhere or the property is empty.
Section 5
The form must be signed, dated and full name printed. Anyone in the
household who is 16 or over can complete the form, providing that all those
listed on the form have been informed and any changes are correct.
4
Citizens of the UK and the Republic of Ireland are eligible to be registered to vote in respect of all
elections held in the UK.
5Aged 76 or over
Jury Service Exemptions for anyone who is eligible to vote and who will be 76
years old or over.
People aged 76 and over will not be called for jury service. Those who may not
be able to sit on a jury for other reasons will be able to say so if they receive a
jury summons.
Applying for an absent vote
Postal Vote
Anyone on the Register of Electors can vote by post. You can have a postal
vote for just one election, for all elections in a set period, or for all elections
indefinitely, until cancelled or you change address.
If you wish to receive an application form to vote by post, please visit
www.yourvotematters.co.uk and download a form to complete. Please note
that you must be registered first to apply for a postal vote.
Proxy Vote
If you are away on the day of an election, you can apply to vote by proxy (this
means someone else can vote on your behalf). If you appoint a proxy, you can
still vote yourself if you do so before your proxy has voted for you.
If you wish to apply for a proxy application form, please contact Electoral Services
on 020 8379 8588. (You must be registered first to request a proxy form.)
WHO HAS MY PERSONAL INFORMATION?
There are two registers. Why?
Using information received from the public, registration officers keep two
registers the electoral register and the open-access register (also known as
the edited register).
The electoral register lists the names and addresses of everyone who is
registered to vote in public elections.
6The register is used for electoral purposes such as making sure only eligible
people can vote – and for other limited purposes specified in law. The personal
data in the register must always be processed in line with data-protection
legislation.
Who uses the electoral register?
Election staff, political parties, candidates and holders of elected office use the
register for electoral purposes.
Your local council and the British Library hold copies that anyone may look
at under supervision. A copy is also held by the Electoral and Boundary
Commission (which set constituency boundaries for most elections) and the
Office for National Statistics.
The council can use the register for duties relating to security, enforcing the
law and preventing crime. The police and the security services can also use it
for law enforcement.
The register is used when calling people for jury service.
Government departments may buy the register from local registration officers
and use it to help prevent and detect crime. They can also use it to safeguard
national security by checking the background of job applicants and employees.
Credit-reference agencies can buy the register to help them check the names
and addresses of people applying for credit. They also use it to carry out
identity checks when trying to prevent and detect money laundering.
It is a criminal offence for anyone to supply or use the register for anything else.
The open register (previously known as the edited register) is an extract of the
electoral register but is not used for elections. It can be bought by any person,
company or organisation. It is mainly used by businesses and charities to
confirm name and address details. The personal data in the register must
always be processed in line with data-protection legislation.
Your name and address will be included in the open-access register unless
you ask for them to be removed. Removing your details from the open-access
register would not affect your right to vote.
7Who uses the open register?
Users of the open-access register include:
• businesses checking the identity and address details of people who apply
for their services such as insurance, goods hire and property rental, as well
as when they shop online
• businesses selling age-restricted goods or services, such as alcohol and
gambling online, to meet the rules on verifying the age of their customers
• charities and voluntary agencies, for example to help maintain contact
information for those who have chosen to donate bone marrow and to help
people separated by adoption to find each other
• charities, to help with fundraising and contacting people who have made
donations
• debt-collection agencies when tracing people who have changed address
without telling their creditors
• direct-marketing firms when maintaining their mailing lists
• landlords and letting agents when checking the identity of potential tenants
• local councils when identifying and contacting residents, for example when
issuing residents parking permits and other local services which require
evidence of residency
• online directory firms to help users of the websites to find people, such as
when reuniting friends and families
• organisations tracing and identifying beneficiaries of wills, pensions and
insurance policies
• private-sector firms to verify details of job applicants.
8ONCE THE REGISTER IS PUBLISHED
Checking the new Register of Electors
The new register will be published on 1 December 2019. The Open and Full
Register can be viewed at Enfield Civic Centre, Silver Street, EN1 3ES.
Importance of keeping your details up to date
An election or referenda can be called at a month’s notice, so it is important
that your details on the register are accurate and up to date. You should inform
us every time you move home.
Having your name on the Register of Electors will also help you to obtain credit
or open a bank or building society account. Lenders now routinely check the
register as a way of confirming applicants’ address details.
Including your details once the Register is published
If for some reason you have been missed off the register, or you have moved to
a new house, you can register online by visiting www.gov.uk/register-to-vote or
if your name has changed, please call the Electoral Services Office to request
a ‘change of name form’.
The monthly alteration list to the register will commence from January to
November each year. The timetable can be view at www.enfield.gov.uk/
services/councillors-and-democracy.
Electoral Registration Canvassers
You will be seeing our Electoral Registration Canvassers between 26 September
to the 31 October making personal visits to all households, who have not
returned their household enquiry form by 16 September. These canvassers are
there to help you complete the household enquiry form at the doorstep and
collect completed ones, so be sure to answer when they come knocking on
your door.
9YOUR STEP-BY-STEP GUIDE TO THE HOUSING ENQUIRY FORM
or
o enter
re
Address
1 This is NOT a registration form. This form allows
London Borough of Enfield
Civic Centre
Silver Street
the resident to make amendments to the current Enfield
nd the Middlesex EN1 3ES
information we hold on those currently registered
Helpline
against the property. Any new names added to 020 8379 8582
l register, this form will be sent a registration form or they can Email
elections@enfield.gov.uk
by any go online. This MUST be responded to whether
e, it is Web
ame and there are changes or no changes to be made. www.enfield.gov.uk
be
or them to Date
open
e other Please respond now so that
g on the
ge 1 of this we can check who is eligible to register to vote
-to-vote
Dear Occupier
securely We need to know who lives at this address in order to check who is eligible to register to vote.
sonal To respond please choose ONE of the options below:
aw.
arried out • Visit www.householdresponse.com/Enfield and enter part 1 and part 2 of your security code, or
ut in
• Call 0800 197 9871 and when prompted enter part 1 and part 2 of your security code, or
• SMS Text NOCHANGE followed by entering part 1 and part 2 of your security code to 80212, or
document
Your Security Code Respond by
Part 1 Part 2
the
• Complete the form and then post it back to us in the envelope provided (postage is free).
This form is not a registration form but you do need to complete it. The information you provide
orm at will enable us to send a separate registration form to all the people living at this address who are
gistration eligible and need to register. Any new residents who are eligible to vote can go online to register at
gov.uk/register-to-vote once you have responded to this form.
It is a legal requirement to provide the information requested; if you don’t you could be fined
rm – £1,000.
this form.
Yours sincerely
2 There are four options to
respond. The first three
options you will need to use
Ian Davis
Electoral Registration Officer Part 1 and 2 security code.
For the SMS response, please
text No Change followed by
your security code to 80212.
Page 1 HEF-P-E-MONO
10YOUR STEP-BY-STEP GUIDE TO THE HOUSING ENQUIRY FORM
Plea
3
Household Enquiry Form and
Ful
1 How do you want to respond?
Please choose ONE of the options below:
• Go to www.householdresponse.com/Enfield and enter part 1 and part 2 of your security code,
• Call 0800 197 9871 and when prompted enter part 1 and part 2 of your security code,
• Text NOCHANGE followed by your security code to 80212,
• Complete the form and then post it back to us in the envelope provided (postage is free) by Friday 16th
August (to avoid receiving a 1st reminder form).
• Your security code is PART 1: PART 2:
2 Here are the names we have registered to vote at this address
• Amend any printed details in the changes lines below
• Cross out anyone who has moved out
• Add new people in section 3
• Use black ink and CAPITALS Not
Plea
Name Aged 76 Nationality Postal or Included on
Once
or over proxy vote? open register?
(more info page 4) (more info page 4) shou
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4
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3 This section will list those that
are currently registered to
vote at the property, including 5 Decl
their nationality and method I cur
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Page 2 HEF-P-E-MONO Page 3 H
11YOUR STEP-BY-STEP GUIDE TO THE HOUSING ENQUIRY FORM
Please give details of anyone at this address aged 16 or over who is eligible to register to vote
3
and is not listed in section 2 (more info page 4)
Full name Nationality Telephone Email
(optional) (optional)
y 16th
4 Section 3 is where you
would add any new
names that are over 16.
Not enough space?
Please write further names on a separate sheet of paper and send to us with this form.
Once you have responded to this form, each person at this address who is eligible to register to vote
r?
age 4) should apply at gov.uk/register-to-vote or we will email an application if an address has been provided
above. We will send each person a form if they do not apply online.
Only fill in this section if there is no one at this address who is eligible to register to vote.
4
Please explain why using the options below.
The property is empty This is solely a business premises This is a second home
None of the residents are eligible to vote because of their nationality. Please give their nationalities.
Other reason (please state)
5 Section 4 should only be
filled out if there is no one
eligible to be registered.
5 Declaration
I currently live at this address. To the best of my knowledge, the information in this form is true. I have
checked with everybody on the form that the information about them is correct. I understand that the
information I have given on this form will be used on the electoral register. I understand that it may be an
offence to fail to provide the information asked for in this form and if convicted I may be fined up to £1000.
I understand that it is an offence knowingly to provide false information in this form and if convicted I may
be imprisoned for up to six months and/or face an unlimited fine.
Signature Today’s date (dd/mm/yyyy) Full name (please use CAPITALS)
Telephone Email
(optional) (optional)
If an occupier cannot complete this form (e.g. nobody lives at this address) the person who is in charge of
the property must complete it instead. Please tell us who you are e.g. landlord.
If you need help filling in this form please
contact us using the details on page 1.
6 This form MUST be signed, dated and the
full name of the person completing this form.
Email and telephone would also be useful to
Page 3 HEF-P-E-MONO provide if we need to contact you.
12THE BENEFITS OF REGISTERING TO VOTE
The key benefits on being registered on the Electoral Roll will enable you to:
• Vote in elections
• Improve your credit score
• Receive a free confirmation letter [which can be used as an official document]
! UPDATING THE
REGISTER OF ELECTIONS –
YOUR RIGHT TO VOTE
Stand up and be counted –
remember to return your household
enquiry form immediately whatever
your circumstances may be.
13This document can be made available
in braille or in large print, and is also
available on the website where it can
easily be viewed in large print.
If you would like assistance with the
translation of the information in this
document, please ask an English-
speaking person to request this by
calling 020 8379 8588.
Electoral Services Office
Tel: 020 8379 8588
Email: elections@enfield.gov.uk
www.enfield.gov.uk/ILoveEnfieldYou can also read
