NORWEGIAN OIL AND GAS RECOMMENDED GUIDELINES FOR CHECK-IN AND SECURITY CHECKS AT HELICOPTER TERMINALS

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NORWEGIAN OIL AND GAS RECOMMENDED GUIDELINES FOR CHECK-IN AND SECURITY CHECKS AT HELICOPTER TERMINALS
003 – NORWEGIAN OIL AND GAS
   RECOMMENDED GUIDELINES
              FOR
CHECK-IN AND SECURITY CHECKS AT
     HELICOPTER TERMINALS

            Translated version
Norwegian Oil and Gas Association recommended guidelines for Check-in and Security
Checks at Helicopter Terminals

No.:003       Established: 1 Apr. 1994 Revision No: 7                              Rev. date: 21 Mar. 2011 Page: 2
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Table of contents
1     Preface ................................................................................................................................ 4
2     Objective ............................................................................................................................ 5
3     Application ......................................................................................................................... 5
4     Definitions and abbreviations............................................................................................. 5
5     References .......................................................................................................................... 6
6     Revision history.................................................................................................................. 6
7     Scope .................................................................................................................................. 6
8     Responsibility ..................................................................................................................... 7
9     Helicopter terminals’ user committee (HUC) .................................................................... 7
10    Local operations meetings .................................................................................................. 7
11    Checking in personnel ........................................................................................................ 8
    11.1       Purpose and scope .................................................................................................... 8
    11.2       Arrival/identification/work permit ........................................................................... 8
    11.3       Luggage/personal belongings/tools/equipment ....................................................... 9
    11.4       Travel documents / boarding card............................................................................ 9
    11.5       Instructions ............................................................................................................... 9
    11.6       Nonconformity situations......................................................................................... 9
12    Checking in freight/cargo ................................................................................................... 9
    12.1       Purpose and scope .................................................................................................... 9
    12.2       Freight/cargo sent by personnel travelling to the shelf ............................................ 9
    12.3       Cargo sent by personnel not travelling to the shelf ................................................ 10
13    Security check .................................................................................................................. 10
    13.1       Secure area ............................................................................................................. 10
      13.1.1 Carry-on permit .................................................................................................. 10
    13.2       Prohibited and controlled items ............................................................................. 10
    13.3       Security check of personnel prior to departure ...................................................... 12
      13.3.1 Identity check ..................................................................................................... 13
      13.3.2 Personal screening .............................................................................................. 13
      13.3.3       Random screening .............................................................................................. 13
      13.3.4 Under the influence of intoxicating substances .................................................. 14
      13.3.5 Refusing screening ............................................................................................. 14
    13.4       Luggage screening prior to departure .................................................................... 14
    13.5       Outgoing screening of cargo, letters and packages ................................................ 14
Norwegian Oil and Gas Association recommended guidelines for Check-in and Security
Checks at Helicopter Terminals

No.:003         Established: 1 Apr. 1994 Revision No: 7                            Rev. date: 21 Mar. 2011 Page: 3
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    13.5.1 Cargo screening .................................................................................................. 14
       13.5.2 Screening of letters and packages ...................................................................... 15
   13.6          Valuable items and large amounts of cash ............................................................. 15
   13.7          Screening of cargo from facilities and vessels ....................................................... 15
14     Technological aids............................................................................................................ 16
15     Special measures .............................................................................................................. 16
16     Information to the media .................................................................................................. 16
17     Security inspector expertise requirements........................................................................ 17
18     Appendix 1: Operators’ mandate for the Helicopter terminals’ user committee ............. 18
   18.1          Mandate.................................................................................................................. 18
   18.2          Work tasks ............................................................................................................. 18
   18.3          Internal control ....................................................................................................... 19
19     Appendix 2: Recommended testing practice if influence of alcohol is suspected ........... 20
   19.1          Personnel training requirements ............................................................................ 20
   19.2          Device types ........................................................................................................... 20
   19.3          Requirements for sampling implementation .......................................................... 21
   19.4          Interpreting results – margin of error ..................................................................... 22
   19.5          Administrative follow-up after carrying out testing .............................................. 22
   19.6          Suspicion of other intoxicating influence .............................................................. 22
20     Appendix 3: Use of particle detector when searching for explosives and narcotics ........ 23
21 Appendix 4: Preparedness routines in the event of elevated threat level and special
incidents ................................................................................................................................... 24
Norwegian Oil and Gas Association recommended guidelines for Check-in and Security
Checks at Helicopter Terminals

No.:003   Established: 1 Apr. 1994 Revision No: 7   Rev. date: 21 Mar. 2011 Page: 4
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1 Preface
These guidelines are recommended by Norwegian Oil and Gas Association’s (Norwegian Oil
and Gas) Security network, the Norwegian Oil and Gas HSE Managers Forum as well as
Norwegian Oil and Gas’ Operations Committee. It is also approved by Norwegian Oil and
Gas’ director general.

The responsible manager in Norwegian Oil and Gas is the manager HSE who can be
contacted via Norwegian Oil and Gas ’s switchboard +47 51 84 65 00.

These Norwegian Oil and Gas guidelines have been prepared with broad-based participation
by interested parties in the Norwegian petroleum industry and are owned by the Norwegian
petroleum industry represented by Norwegian Oil and Gas. Norwegian Oil and Gas is
responsible for administration.

Norwegian Oil and Gas Association
Vassbotnen 1, Sandnes
P.O. Box 8065
4068 Stavanger
Phone: +47 51 84 65 00
Fax: +47 51 84 65 01
Website: www.norskoljeoggass.no
Email: firmapost@norog.no
Norwegian Oil and Gas Association recommended guidelines for Check-in and Security
Checks at Helicopter Terminals

No.:003   Established: 1 Apr. 1994 Revision No: 7       Rev. date: 21 Mar. 2011 Page: 5
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2 Objective
   The objective of these guidelines is to establish a harmonised and uniform practice of the
   companies’ requirements related to check-in and security checks at the heliports before
   departures to the Norwegian continental shelf.

3 Application
   The guidelines have been prepared for use at helicopter terminals used by member
   companies for flights to the Norwegian continental shelf. The document describes check-
   in routines and security check measures for departures. The security check is the first of
   many measures being carried out to achieve a prudent safety level at the facilities and
   during the actual helicopter transport.

   The security check will:
          Safeguard activities at helicopter terminals
          Prevent unwanted personnel from gaining access to helicopters, facilities and
              vessels
          Prevent sending/importing of unauthorised goods and illegal substances

4 Definitions and abbreviations
      PCA: Provisions for Civil Aviation
                     http://www.luftfartstilsynet.no/regelverk/bsl/
      ICAO: International Civil Aviation Organization
                     http://www.icao.int/
      HUC: Helicopter terminals’ User Committee
      Norwegian Oil and Gas: Norwegian Oil and Gas Association
                     www.norskoljeoggass.no
      Medication: Substances, drugs and prescription drugs that are designated for, or
      prescribed to prevent, heal or alleviate illness, illness symptoms or pain, influence
      physiological function of humans and animals, or affect illness through internal or
      external use. The term is in part used to describe the actual active substance, but
      generally also doctor-prescribed medications.

      Medicine:      Medicine = Medication

      Vitamins:      Vitamins is a term for a group of organic compounds that are all
                     essential to human and animal life in small amounts that must be
                     consumed though diet. Vitamins are necessary to ensure normal
                     growth and development, and to maintain metabolic processes.
Norwegian Oil and Gas Association recommended guidelines for Check-in and Security
Checks at Helicopter Terminals

No.:003       Established: 1 Apr. 1994 Revision No: 7     Rev. date: 21 Mar. 2011 Page: 6
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       Natural remedy:          A natural remedy contains substances found in nature that have
                                been used in folk medicine. Often contains plants, but may also
                                contain substances from the animal kingdom, in certain cases
                                also microorganisms, salts and minerals in their original or
                                processed forms.

       Dietary supplements:            Dietary supplements are products that provide a
                                       concentrated supply of certain nutrients. Common
                                       dietary supplements include minerals (iron
                                       supplements), vitamins (e.g. through pills, cod liver oil or
                                       brewer’s yeast) and calcium.

5 References
               Regulations relating to prevention of impact to safety in aviation (BSL Sec 1-1):
                http://www.lovdata.no/cgi-wift/ldles?doc=/sf/sf/sf-20040430-0715.html
               Anti-Doping Norway (Doping list)
                http://www.antidoping.no/internett/medisinsk-info/dopinglista/
               Approved natural remedies – The Norwegian Medicines Agency:
                http://www.slk.no/templates/InterPage____16198.aspx
               Regulations relating to health requirements for people working on facilities in
                offshore petroleum activities
                http://lovdata.no/cgi-wift/wiftldrens?/app/gratis/www/docroot/ltavd1/filer/sf-
                20101220-1780.html

6 Revision history

Rev.      Changes:
 7        Merged previous Norwegian Oil and Gas Guideline 087 with Norwegian Oil
          and Gas Guideline 003, changed ownership to HUC, and revised in
          accordance with new guideline format.

7 Scope
       The guidelines apply to all helicopter terminal users, and relate to checking
       passengers, luggage and cargo.

       The scope of the security check is determined by the relevant threat level at the time,
       as defined by the operating companies in consultation with Norwegian authorities.
Norwegian Oil and Gas Association recommended guidelines for Check-in and Security
Checks at Helicopter Terminals

No.:003   Established: 1 Apr. 1994 Revision No: 7      Rev. date: 21 Mar. 2011 Page: 7
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      The guidelines assume that the transport service takes place at state-owned,
      municipal or private helicopter terminals subject to national regulations and the
      obligations assumed by Norway under international agreements.

      Avinor has the paramount operative responsibility for safety at state and municipal
      airports. Avinor is also responsible for securing the buildings at helicopter terminals.
      The responsibility for securing aircraft lies with the helicopter company.

8 Responsibility
       The helicopter flights are not subject to official public security check requirements.
       Operating companies must therefore coordinate and implement necessary security
       check measures themselves within the framework of applicable regulations. If
       needed, the measures are coordinated with the authorities.

       Implementation of the security check service is coordinated by the operating
       companies.

9 Helicopter terminals’ user committee (HUC)
       The operating companies have formed a user committee for the helicopter terminals
       which has been given the mandate of representing the operating companies vis-á-vis
       the service suppliers at the helicopter terminals.

       HUC’s mandate and tasks are described in Appendix 1.

10 Local operations meetings
      The operating companies can choose to hold local operations meetings at each
      helicopter terminal. The meeting can discuss local issues related to security checks,
      traffic management, schedules, etc.

      The operations meeting should include representatives from all relevant operating
      companies, helicopter companies and security companies at the helicopter terminal.
      Avinor, the Police, the Norwegian Customs and Excise and other collaborators are
      invited when needed.

      The representatives at the operations meeting should have the authority to make
      decisions on behalf of their respective companies.

      The operations meeting decides who should lead the meetings. The minutes must be
      sent to the chair of the helicopter user committee.
Norwegian Oil and Gas Association recommended guidelines for Check-in and Security
Checks at Helicopter Terminals

No.:003       Established: 1 Apr. 1994 Revision No: 7     Rev. date: 21 Mar. 2011 Page: 8
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11 Checking in personnel

11.1 Purpose and scope

     The purpose of this procedure is to safeguard requirements relating to uniform check-in
     for all personnel travelling to stay on the shelf. All personnel travelling to/from the shelf
     must familiarise themselves with this procedure. The employer is responsible for
     implementing this. The procedure covers, or references, the minimum requirements
     that must be safeguarded, including:
               requirements for health certificate, safety training and work permit
               bringing luggage, tools, equipment
               freight/cargo via helicopter

      Health certificate
      Personnel working offshore must possess a health certificate filled out on an
      approved form: "Health certificate for people in the petroleum activity on the
      Norwegian continental shelf” (form i-1148 from the Norwegian Board of Health),
      according to the provisions in the "Regulations relating to health requirements for
      people in the petroleum activity ". Health certificates that do not conform to the above
      requirements will generally be rejected. The health certificate must be registered
      before travelling offshore. A valid health certificate must always be brought when
      travelling to the shelf, and must be produced on demand.

      Safety training
      Personnel travelling offshore must complete safety training pursuant to Norwegian Oil
      and Gas’ guidelines for safety and preparedness training. In addition, personnel
      travelling offshore must have completed any operator-specific safety courses, as
      required. Valid basic safety and preparedness training must be registered before
      departure and always be brought along to the shelf, and must be produced on
      demand.

      Work permit
      Foreign citizens who require a work permit must have this approved in advance, or
      show their approved work permit when checking in prior to departure.

11.2 Arrival/identification/work permit

      Arrival at the heliport is 1 hour before helicopter departure time, unless otherwise
      specified by the operator. All checked-in passengers must proceed directly to the
      security check. All travellers must be able to produce:
         Valid identification (ID card) when checking in, cf. Ch.13-3-1
         Course certificate for safety and preparedness training
         Work permit (if relevant)
         Health certificate
         Carry-on permit (if relevant)
      Medication envelope (if relevant)
Norwegian Oil and Gas Association recommended guidelines for Check-in and Security
Checks at Helicopter Terminals

No.:003   Established: 1 Apr. 1994 Revision No: 7      Rev. date: 21 Mar. 2011 Page: 9
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11.3 Luggage/personal belongings/tools/equipment

     The size of personal belongings such as bags or other items should not exceed
     60x50x30 cm and weigh no more than 10 kg each. Hand luggage in the cabin is
     prohibited. The luggage is marked with flight no., destination, weight and name.
     Tools/equipment are considered freight/cargo and must follow the applicable
     freight/cargo rules.

     Reference is made to Norwegian Oil and Gas’ "Guidelines for flights to petroleum
     facilities ", No. 066.
11.4 Travel documents / boarding card
     At the check-in, passengers will receive a travel document that includes personal
     information. This must be checked and potentially changed if any information is
     incorrect.

11.5 Instructions

     Travellers are required to follow all instructions issued by the check-in personnel.

11.6 Nonconformity situations

     The passengers will be informed about delays regularly (once per hour). The travellers
     are responsible for staying informed about new departure times and to get the meals
     he/she wants if there is an extensive delay at the helicopter terminal.

12 Checking in freight/cargo

12.1 Purpose and scope

     The purpose of this procedure is to safeguard requirements relating to uniform check-in
     of freight/cargo.

12.2 Freight/cargo sent by personnel travelling to the shelf

     When sending additional luggage/cargo, the traveller must produce the boarding card
     and manifest, and potentially also HSE data sheets stating the content of the shipment.
     As a minimum, the manifest must include sender, recipient, and description of content.

     Size and weight restrictions, cf. the helicopter companies’ provisions.
Norwegian Oil and Gas Association recommended guidelines for Check-in and Security
Checks at Helicopter Terminals

No.:003     Established: 1 Apr. 1994 Revision No: 7        Rev. date: 21 Mar. 2011 Page: 10
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12.3 Cargo sent by personnel not travelling to the shelf

     A manifest as well as HSE data sheet must be presented for cargo being sent to the
     shelf by helicopter. As a minimum, the manifest must include the sender, recipient, and
     description of content. The person delivering the cargo must show identification
     documented by the security company.
     The operator is responsible for ensuring this.

13 Security check
13.1 Secure area

          The secure area is a demarcated and controlled part of the terminal facing the
          aircraft side, where presence requires authorisation. Service functions in the secure
          area are subject to safety routines that maintain the security-related integrity.

          The security check will take place before passengers and cargo are allowed
          access/transferred to the secure area. Anyone who leaves the secure area is subject
          to a new security check before gaining access again.

          Departing and arriving passengers must be kept separate.

13.1.1 Carry-on permit

       A carry-on permit (form) must be used in the following circumstances:

            Permit from the operator to bring an otherwise controlled or prohibited item.

            Permit from professionally responsible physician to bring medicine used as part of
             regular medication.

13.2 Prohibited and controlled items

       This section describes how prohibited and/or controlled items should be handled, and
       how nonconformities should be notified and reported.

          Weapons, weapon components and explosives
          It is prohibited to bring weapons, weapon components, ammunition and explosives,
          and the Police will be notified if any such items are found. The operating company’s
          contact must be notified and the situation must be reported to the operating
          company.

          Knives
          It is prohibited to bring knives that are considered weapons. If this situation occurs, it
          will be reported to the operating company. Knives considered to be tools are handled
          as tools, cf. Ch. 11.3.
Norwegian Oil and Gas Association recommended guidelines for Check-in and Security
Checks at Helicopter Terminals

No.:003     Established: 1 Apr. 1994 Revision No: 7      Rev. date: 21 Mar. 2011 Page: 11
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          Narcotics, performance drugs and prohibited medication
          If narcotics or prohibited medication are found, the Police must be contacted for
          further follow-up. The operating company’s contact must be notified, and the issue
          must be reported to the operating company. If paraphernalia are found (syringes,
          pipes, etc.) without any reasonable legal purpose, this must not be allowed on the
          flight, and the operating company’s contact will be notified and the issue reported to
          the operating company.

          Medicine listed in Anti-Doping Norway’s list of prohibited medicine will be handled as
          medication.

       Liquids containing alcohol
       It is prohibited to bring along liquids containing alcohol. The passenger must either
       arrange for someone to pick it up/dispose of or store it/pour it out. If liquids containing
       alcohol are found on the passenger or in the passenger’s luggage, and the
       passenger disposes of the liquid, the person will not be denied travel, but the issue
       will still be reported to the operating company.

       Medication
       Medication must be in a sealed package. An unbroken blister in a package is
       considered sealed packaging. A medication form must be filled out if the passenger
       does not have a regular carry-on permit. A medication envelope must be used when
       available. A copy of the form is send to the nurse in a separate shipment.

          A form must also be used if medication in an unsealed package must be brought
          along for medical reasons. An envelope must be used if available. The form sent to
          the nurse, and the form attached to the medication or envelope should both have a
          sticker stating ”Contains medication in a unsealed package”.

          Brought along medication, shall, upon arrival, be handled according to internal
          company routines. Unless otherwise agreed, the medication with a sticker, or the
          envelope with a sticker, will be delivered to the nurse. The medication packaging and
          envelope should be sealed. If the seal has been broken, this must be reported to the
          OIM. This also applies if the medication/envelope is not brought to the nurse.
          Medication not declared on the form, will be handled according to internal platform
          routines.

          The security personnel at the helicopter terminal should not evaluate whether a
          certain medication can be brought to the shelf.

          Any discoveries must be reported to the operating company.

          Vitamins, natural remedies and dietary supplements
          Vitamins, natural remedies and dietary supplements must be in sealed packaging.
          Natural remedies must be approved by the relevant authorities in the European
          Union (EU)/European Economic Area (EEA) area, for example the Norwegian
          Medicines Agency in Norway. Dietary supplements should not contain substances
          which are illegal in Norway.
Norwegian Oil and Gas Association recommended guidelines for Check-in and Security
Checks at Helicopter Terminals

No.:003     Established: 1 Apr. 1994 Revision No: 7     Rev. date: 21 Mar. 2011 Page: 12
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          Any vitamins, natural remedies or dietary supplements in unsealed packaging may
          not be brought along, but must be disposed of by the passenger. Discoveries must
          be reported to the operating company.

          Substances approved by a physician based on medical factors on the carry-on
          permit, may be brought regardless of sealed/unsealed packaging.

          A medication form must be filled out. A medication envelope must be used when
          available. The form must be attached to the medication or envelope. If the
          medication cannot fit in the envelope, the form, or potentially the envelope with the
          form, must be attached to the outside of the packaging. A copy of the form is sent to
          the nurse in a separate shipment.

          Unless otherwise agreed, the prescription and the form, and potentially envelope,
          should be delivered to the nurse upon arrival. The prescription packaging and
          envelope should both be sealed. If the seal is broken, this must be reported to the
          OIM. The same applies if the envelope is not presented to the nurse. Vitamins,
          natural remedies and dietary supplements not declared on the form will be handled
          according to internal platform routines.

          The security personnel at the helicopter terminal should not determine whether a
          certain remedy is allowed.

          Random screenings will be carried out of prescription declaration and contents, as
          instructed by HUC.

          ICAO controlled items
          International Civil Aviation Organisation (ICAO) controlled items can be sent
          according to ICAO’s provisions, cf. http://www.icao.org/. The passenger must ensure
          collection/disposal if the item is rejected.

          Other controlled or prohibited items
          Other items that are prohibited or controlled by the operator could include, for
          example, lighters, photo equipment and mobile communication equipment (remote
          control equipment, wireless phone, mobile phone, etc.). In extraordinary cases these
          items may be brought along to the facilities. In such cases, there must be written
          permission from the operating company.

          Any discoveries must be reported to the operating company.

13.3 Security check of personnel prior to departure

      This section describes how to conduct a security check of personnel prior to
      departure. Discovery of any prohibited or controlled items is handled as stated in Ch.
      13.2. The further follow-up of any nonconformities is determined by the respective
      operating company.

      Before arriving at the security check area, travellers must have carried out the
      necessary check-in formalities. The passengers must also make sure to bring the
      necessary filled out carry-on permits and medication forms.
Norwegian Oil and Gas Association recommended guidelines for Check-in and Security
Checks at Helicopter Terminals

No.:003   Established: 1 Apr. 1994 Revision No: 7      Rev. date: 21 Mar. 2011 Page: 13
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13.3.1 Identity check

      An identification document must be at hand when arriving at the security check for
      verification vis-á-vis the travel documentation. The following forms of identification
      may be used:

       Passport with optically variable elements
       Driver’s licence with optically variable elements
       National ID card with optically variable elements

       The operator can determine whether the operator’s own ID card can be used for
       identification.

      If a passenger does not have the necessary identification documents, his/her identity
      must be confirmed by an approved representative from the operating company at the
      helicopter terminal, or by two passengers who can provide identification. These two
      passengers must be registered in a security report that is sent to the operating
      company. If the passenger’s identity cannot be confirmed, the operating company
      must be contacted to determine how to handle the situation.

13.3.2 Personal screening

       To gain access to the secure area, all passengers must go through a security check.
       Passengers must empty all pockets and outerwear must be send through the x-ray
       machine.

      Passengers must pass through a metal detector gate, and any positive detections
      must be identified, if necessary using a handheld metal detector. If necessary, the
      passenger must take off his/her shoes and send them through the x-ray machine.

      If there is a need for a physical search, the passenger must provide written consent. If
      the passenger refuses to consent, the operating company must be contacted to
      determine whether the passenger will be allowed to travel. The physical search must
      be carried out in the least offensive manner possible in a separate room by a same-
      sex controller. If a physical search is carried out, it must be documented and justified,
      and reported to the operating company.

13.3.3 Random screening

       Random screening of approx. 20% of travellers per trip must be carried out through a
       manual inspection, with a view towards finding controlled or prohibited items.
       Passengers may be required to present and identify items.

       The 20% rule can be adjusted according to internal company assessments and the
       threat level determined by Norwegian authorities.
Norwegian Oil and Gas Association recommended guidelines for Check-in and Security
Checks at Helicopter Terminals

No.:003   Established: 1 Apr. 1994 Revision No: 7    Rev. date: 21 Mar. 2011 Page: 14
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13.3.4 Under the influence of intoxicating substances

       During the screening, passengers will be discreetly evaluated as regards potentially
       being under the influence of intoxicating substances. The screening must be carried
       out in accordance with Appendix 2 of these guidelines and Norwegian Oil and Gas
       Guidelines No. 098 (Recommended guidelines for reaction forms at helicopter
       terminals when suspecting influence or possession of intoxicating substances), and
       when needed, tested in accordance with Norwegian Oil and Gas Guidelines No. 099
       (Recommended guidelines for alcohol and drug testing).

13.3.5 Refusing screening

       If the passenger refuses screening, the operating company should be notified
       immediately. The passenger will be rejected and the situation reported to the
       operating company.

13.4 Luggage screening prior to departure
       All luggage will be screened with an x-ray machine. Unidentified items must be
       presented and identified. Discovery of prohibited or controlled items will be handled
       according to Chapter 13.2 The operating company’s contact must be notified, and the
       situation reported to operating company.

       Electronic detection equipment may be used when searching for explosives.

       A random screening of approx. 20% of the travellers’ luggage will be carried out per
       trip, with a view towards finding controlled or prohibited items. The 20% rule can be
       adjusted according to internal company assessments and the threat level determined
       by Norwegian authorities.

13.5 Outgoing screening of cargo, letters and packages

13.5.1 Cargo screening

      Outgoing cargo will be inspected with an x-ray machine. If the x-ray machine is not
      available, or the cargo is of such nature that the x-ray machine cannot be used, the
      cargo must be inspected manually. The cargo is inspected with a view toward finding
      prohibited and controlled items, and to confirm that the content is in accordance with
      the cargo manifest.

       Discoveries of prohibited or controlled items are handled according to 13.2. The
       operating company’s contact must be notified, and the situation reported to the
       operating company.

      Electronic detection equipment may be used when searching for explosives and
      narcotics.
Norwegian Oil and Gas Association recommended guidelines for Check-in and Security
Checks at Helicopter Terminals

No.:003    Established: 1 Apr. 1994 Revision No: 7     Rev. date: 21 Mar. 2011 Page: 15
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13.5.2 Screening of letters and packages

       Letters and packages will be inspected using an x-ray machine. If the x-ray machine
       is not available, or the shipment cannot be inspected using an x-ray machine, a
       manual inspection will be carried out. There is an exception for personal mail.
       Opening personal mail requires the recipient’s written consent (check applicable
       regulations with attorney).

       Discoveries of prohibited or controlled items are handled as stated in Chapter
       13.2.The operating company’s contact must be notified and the situation reported to
       the operating company.

       Electronic detection equipment may be used when searching for explosives and
       narcotics.

13.6 Valuable items and large amounts of cash

     Valuable items and large amounts of cash should not be brought on board. The
     operating company is not responsible for any lost valuable items or cash.

13.7 Screening of cargo from facilities and vessels

     All cargo arriving at the helicopter terminal from the activity on the shelf must be
     inspected with a view towards verifying:

          That manifest/delivery document has been filled out and corresponds to the
           number of items
          That sender and recipient are stated
          That seals and packaging remain intact

   In the event of nonconformities from the above, the operating company and helicopter
   company representative must be notified immediately. Further handling is determined
   with the operating company.
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Checks at Helicopter Terminals

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14 Technological aids
      X-ray machine

      An x-ray machine is used to inspect cargo and passenger luggage.

      Breathalyser

      Appropriate equipment must be used for measuring blood alcohol content, cf.
      Appendix 2. A transcript should provide at least two decimals, and the device must be
      calibrated according to the supplier’s routines.

      Metal detector gate

      A metal detector gate will be used to screen all passengers. A handheld metal
      detector is used as a supplement.

      Other equipment

      If other equipment is needed to carry out the security check, this will be acquired by
      the operating companies.

15 Special measures
      In the event of changes to the threat situation, it could be appropriate to intensify the
      screening regime, cf. Appendix 4.

16 Information to the media
      Operating companies

      Each operating company is responsible for all information to the media as regards
      their operations at helicopter terminals.

      Security companies

      Hired security companies should refer all inquires from the media to the operating
      companies, who can refer to the HUC head, if appropriate. Inquiries regarding internal
      conditions in the security company can be handled by the security company.

      Local airport administration

      Inquiries relating to the airport administration’s area of responsibility are referred to
      the respective manager at the helicopter terminal.
Norwegian Oil and Gas Association recommended guidelines for Check-in and Security
Checks at Helicopter Terminals

No.:003   Established: 1 Apr. 1994 Revision No: 7    Rev. date: 21 Mar. 2011 Page: 17
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17 Security inspector expertise requirements
      Security inspectors at helicopter terminals must have qualifications corresponding to
      the requirements in BSL (Provisions for Civil Aviation) Sec. 1-1, subsections 46-47
      (cf. http://www.lovdata.no/cgi-wift/ldles?doc=/sf/sf/sf-20040430-0715.html#46 ),
      in addition to the special requirements that apply in connection with the petroleum
      activity on the Norwegian continental shelf.
Norwegian Oil and Gas Association recommended guidelines for Check-in and Security
Checks at Helicopter Terminals

No.:003    Established: 1 Apr. 1994 Revision No: 7     Rev. date: 21 Mar. 2011 Page: 18
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18 Appendix 1: Operators’ mandate for the Helicopter terminals’ user
   committee

18.1 Mandate

      Participating operating companies established a helicopter user committee (HUC) to
      represent the operating companies vis-á-vis the service suppliers at the helicopter
      terminals as regards interpreting Norwegian Oil and Gas’ Guidelines No. 003,
      decisions regarding minor acquisitions of equipment, consumables and services, and
      other security and logistics-related issues of common interest to users of the
      helicopter terminals.

      HUC reports to the operating companies, but may consult Norwegian Oil and Gas’
      Technical security network for security-related questions, and should inform this
      network about any security-related decisions.

      HUC is requested to ensure compliance with requirements and intentions in
      Norwegian Oil and Gas’ Guidelines for check-in and security check at the helicopter
      terminals, and to work actively towards a uniform application of the guidelines. Other
      joint activities at the helicopter terminals can also be coordinated by this committee,
      but following other guidelines.

      HUC chooses its chair for a period of two years at a time. The chair will represent the
      committee in meetings with Norwegian Oil and Gas.

      The representatives in HUC must have authority to make decisions related to HUC’s
      area of responsibility on behalf of their respective companies. The operating
      companies should ensure that both security and logistics expertise are represented in
      the committee.

18.2 Work tasks

      1.    Hold meetings quarterly or more frequently if needed. Minutes and agenda must
            be distributed to HUC’s members.

      2.    Arrange a joint meeting with Norwegian Oil and Gas’ Security network once a
            year.

      3.    Coordinate and harmonise the Guideline practice to achieve a uniform
            understanding and execution of the security check.

      4.    Facilitate revisions and sporadic expanded security checks to verify that the
            security company is carrying out the work satisfactorily.

      5.    Cooperate with the airport administration, relevant authorities, helicopter
            companies and security companies on issues relating to security checks.

      6.    Keep up to date on activities and issues discussed at the local operations
            meetings at the helicopter terminals.
Norwegian Oil and Gas Association recommended guidelines for Check-in and Security
Checks at Helicopter Terminals

No.:003    Established: 1 Apr. 1994 Revision No: 7     Rev. date: 21 Mar. 2011 Page: 19
___________________________________________________________________________

            Suggest, prepare and participate in preparedness-related exercises, related to
            the operators’ responsibility at the helicopter terminals.

      7.    Ensure that security companies register relevant information in the event of
            discoveries, confiscation, incidents, etc. in connection with the service.

      8.    Send quarterly statistics to the operating companies in the agreed format, and
            prepare an annual report on HUC’s work by the end of January of the following
            year.

      9.    Assist operating companies with pre-qualification, invitations for tender and
            evaluation of tenders when entering into agreements with security companies.

      10. The HUC chair must report any need for operations-related procurements to the
          operating companies’ joint contact (CR – Company Representative) for such
          procurements.

      Prepare an activity plan for the coming year before the end of each year. A copy is
      sent to the operating companies.

18.3 Internal control

      One to four inspections must be carried out each month to ensure that the security
      check is carried out as efficiently as expected, and is in compliance with the
      guidelines. Such internal inspections must be initiated and implemented by HUC or
      an operating company, but by own or hired personnel.

      The inspection could be an audit, verification, test or simple observation of the
      implementation as regards the guidelines. A written report on the inspection result
      must be submitted to the relevant operating company.
Norwegian Oil and Gas Association recommended guidelines for Check-in and Security
Checks at Helicopter Terminals

No.:003    Established: 1 Apr. 1994 Revision No: 7      Rev. date: 21 Mar. 2011 Page: 20
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19 Appendix 2: Recommended testing practice if influence of alcohol
   is suspected
19.1 Personnel training requirements

    It is assumed that personnel responsible for implementing alcohol tests have received
    training with at least two hours of theory and two hours practical application in a testing
    situation. The training should be equivalent to the Police’s alcohol testing training, and
    should be carried out by a qualified instructor. The content of the training should be:

    a)    Basic alcohol physiology
    b)    Presentation of the breathalyser system
    c)    Sampling
    d)    Maintenance
    e)    Instructions and regulations
    f)    Self-testing
    g)    Calibration and calibration check, as well as fixed maintenance routines

    With the following secondary goals:

    a)    Knowledge of intake methods, absorption, distribution, influence, measuring
          methods and the extent of the law
    b)    Knowledge of the instrument’s manner of operation/analysis principle
    c)    Be able to carry out a breathalyser exam with the instrument and accessories in
          accordance with the user guide.
    d)    Know how the instrument is maintained, as well as routines for monthly and annual
          checks.
    e)    Knowledge of calibration checks and calibration of the instrument, as well as
          routines for monthly and annual checks, in accordance with the user guide for
          calibration personnel

    The teaching method should be lectures and independent practical work. The
    instructor(s) should continuously assess each participant in the course, and ensure that
    the person has the necessary knowledge in order to carry out a breathalyser exam on
    their own.

19.2 Device types

    Recommended evidence instrument:

         Drãger 9510 or equivalent

    This instrument utilises infrared measuring techniques within certain wave bands, and is
    more or less specifically for ethanol.

Some breathalysers are based on fuel cells that are not specifically for ethanol. Such
instruments might produce a false positive, and must not be used at helicopter terminals.
Norwegian Oil and Gas Association recommended guidelines for Check-in and Security
Checks at Helicopter Terminals

No.:003   Established: 1 Apr. 1994 Revision No: 7       Rev. date: 21 Mar. 2011 Page: 21
___________________________________________________________________________
19.3 Requirements for sampling implementation

     The purpose of this instruction is to ensure that travellers suspected of being under the
     influence are given the opportunity to be tested if alcohol is in question, and that the
     operating company will be notified if there is such suspicion, and will provide necessary
     directions for handling the situation. All inspectors are responsible for following
     instructions during manual personal inspections, and furthermore, to write a report on a
     specified form, and that the person in question is held back until a clarification is
     achieved.

     The inspection involves the inspector, in connection with the gate inspection and
     manual personal inspection, discreetly evaluating the passenger as regards potential
     intoxication. If there is a suspicion of being under the influence of alcohol, the
     passenger must be notified, and given the opportunity to take a breathalyser exam. If
     the person in question accepts the offer, the test is to be taken. A report must be
     written, and the transcript from the test must be attached to the report. The operator’s
     contact must be notified. The contact determines further follow-up of the passenger.

     If other substance use is suspected, the relevant operating company’s contact is
     contacted for further instruction. The traveller must wait in the security zone until a
     clarification has been reached.

     NOTE! Extreme discretion is required, both in the security zone and outside when such
     situations arise. Names or other descriptions that might describe the person in question
     must not be used.

     If a passenger is suspected of being under the influence of alcohol, but refuses the
     offer of a breathalyser exam, the relevant operating company must be contacted for an
     assessment of a potential rejection.

     When there is a suspicion of intoxication, the head of security should be contacted
     immediately, and should at that point take over the testing. An inspector should come
     along as a witness. The head of security must ensure that the passenger rinses his/her
     mouth before carrying out the test.

     The actual test is carried out in accordance with training and the instruction manual for
     use of breathalysers.
Norwegian Oil and Gas Association recommended guidelines for Check-in and Security
Checks at Helicopter Terminals

No.:003   Established: 1 Apr. 1994 Revision No: 7      Rev. date: 21 Mar. 2011 Page: 22
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19.4 Interpreting results – margin of error

     Calculation of alcohol concentration in serum based on analyses of the alcohol
     concentration in breath is connected with some uncertainty. The authorities have
     issued guidelines that make it possible to correct for this uncertainty. The guidelines
     are used by the Police when enforcing the Road Traffic Act’s provisions, and must also
     be used when testing blood alcohol content at the helicopter terminals. The security
     deduction consists of a deduction for systematic nonconformities and a legal security
     deduction.

     Two measurements must be carried out, and the median value is to be used. The
     safety margins recommended by the authorities should be programmed in the
     equipment used when testing blood alcohol content.

19.5 Administrative follow-up after carrying out testing

     If blood alcohol content exceeds the permitted concentration, the passenger must sign
     the test receipt from the device. The head of security should report to the relevant
     operating company, which is responsible for the further administrative follow-up. The
     passenger must be informed about his/her opportunity to dispute the positive result by
     taking a blood test. This must be noted in the report.

19.6 Suspicion of other intoxicating influence

    If there is a suspicion of other intoxicating influence, reference is made to Norwegian Oil
    and Gas Guidelines No. 098 – Recommended guidelines for reaction forms at helicopter
    terminals when suspecting influence or possession of intoxicating substances, as well as
    Norwegian Oil and Gas Guidelines No. 099 – Recommended guidelines for alcohol/drug
    testing.
Norwegian Oil and Gas Association recommended guidelines for Check-in and Security
Checks at Helicopter Terminals

No.:003   Established: 1 Apr. 1994 Revision No: 7      Rev. date: 21 Mar. 2011 Page: 23
___________________________________________________________________________
20 Appendix 3: Use of particle detector when searching for explosives
   and narcotics
    This appendix is proprietary, with restricted access.
Norwegian Oil and Gas Association recommended guidelines for Check-in and Security
Checks at Helicopter Terminals

No.:003   Established: 1 Apr. 1994 Revision No: 7      Rev. date: 21 Mar. 2011 Page: 24
___________________________________________________________________________
21 Appendix 4: Preparedness routines in the event of elevated threat
   level and special incidents
    This appendix is proprietary, with restricted access.
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