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2018 PSPA
CME Conference
2018 CME Conference Exhibitor,
Advertiser & Sponsor
Prospectus
Conference Dates
October 17-20
Exhibit Hall Dates
October 18-19
Kalahari Resorts &
Convention Center
250 Kalahari Blvd.
Pocono Manor, PA 18349
The Pennsylvania Society of Physician Assistants (PSPA) invites you to participate in the 43rd Annual CME
Conference through some new and revised opportunities to reach the PSPA membership.
This annual event brings PA professionals and students from across the state of Pennsylvania and
surrounding states to gather for current CME education, networking, and information about upcoming
products and services that will help them in their daily work. We hope you will take this opportunity to
reach these professionals and students by showcasing your products and services.
About the PSPA
The Pennsylvania Society of Physician Assistants (PSPA) was established in 1976. As a growing nonprofit
organization, the PSPA strives to be representative of all physician assistants within the Commonwealth of
Pennsylvania.
The goals and objectives of the Society are to enhance quality medical
care to the people of Pennsylvania through a process of continuing
medical education, both to the membership and to the public; to provide
loyal and honest service to the public and to the medical profession; to
promote professionalism among its membership; and to promote
understanding of the PA profession. The PSPA is a constituent chapter of
the American Academy of Physician Assistants (AAPA).
Questions about the conference? Please contact Natalie Norris at nataliecmp@pspa.net or (615) 599-5599
PSPA | PO Box 128 Greensburg, PA 15601 | P: (724) 836-6411 | F: (724) 836-4449 | Conference@pspa.net
EXHIBITING
Showcase your products and expertise in the Exhibit What you receive when exhibiting with PSPA:
Hall. Exhibiting allows your company to meet and
• 8 x 10 table top space, 6 ft. skirted table, two chairs
speak one-on-one with attendees. Food and beverage • Complimentary Wi-fi
events including one breakfast and breaks, contest, • Two (2) complimentary registrations for exhibit booth,
and Poster Session are held in the exhibit hall to Additional staff are $50 each
encourage attendees to visit your booth. • Company name and description in the Onsite Program
IMPORTANT 2018 DATES
• Conference Dates: October 17-20
• Exhibit Hall Dates: October 18-19
• Early Bird Booth Rate Deadline: July 1st or
when booth space is sold out
• Sponsorship Opportunities, Exhibit booths,
and Advertising are confirmed upon receipt
of payment.
• Exhibit Hall is in Salons BCD
Company Type Early Bird Rate until July 1 Standard Rate beginning July 2
Pharmaceuticals/For-Profit Companies $1,000 $1,250
Non-Profit and Non-Pharmaceutical Companies $500 $750
PA Schools or PA Associations $250 $300
PA Marketplace $100 plus a donated item $100 plus a donated item worth $50
This is intended to be a showcase of any side-
worth $50
business, hobby, or handmade product that you
would like to display.
PSPA Booth Assignment are first come first serve once payment has been received.
Installation Exhibit Hall Extended Hours Dismantle
Wednesday, October 17 Thursday, October 18 Friday, October 19
Noon-6:00 pm 10:00 am – Exhibit Hall Opens Noon – 4 pm
5:00 pm – Exhibit Hall Closes
Friday, October 19
7:00 am – Exhibit Hall Opens
Noon – Exhibit Hall Closes
PSPA | PO Box 128 Greensburg, PA 15601 | P: (724) 836-6411 | F: (724) 836-4449 | Conference@pspa.netADVERTISING
Advance Program Onsite Program Quarterly Newsletter
The Preliminary Program is a full-color The Onsite Program is distributed and The PSPA Quarterly Newsletter is
guide to the Annual Meeting mailed to carried by all Annual Meeting attendees mailed to the PSPA membership
over 10,000 individuals and throughout the entire four-day meeting. four (4) times per year and has a
organizations, including PSPA The program highlights the entire circulation of 2,500. This allows
membership. The program highlights meeting, general sessions, workshops, and you the opportunity to reach out
the entire meeting, general sessions, special events, AND final list of exhibitors to the membership throughout
workshops, and special events. and descriptions. the year.
Dimensions Advance Dimensions Onsite PSPA
Size (Inches) Program (Inches) Program Quarterly Newsletter
(color) (color)
1/8 page 1.5 ¼” (w) x 2 ⅓” (h) $200 1.5 ¼” (w) x 2 ⅓” (h) $100 $125
¼ page Vertical 2.5 1/8” (w) x 4 ¼” (h) $400 3 ½” (w) x 4 ¾ (h) $200 $250
¼ page Horizontal 2.5 1/8” (w) x 2 1/8” (h) $400 7 ¼” (w) x 2 ⅜” (h) $200 $250
½ page 5 ¼” (w) x 4 ¼” (h) $600 7 ¼” (w) x 4 ½” (h) $400 $500
Full page 5 ¼” (w) x 8 1/2" (h) $800 7 ¼” (w) x 9 ¼” (h) $600 $1,000
Artwork Deadlines: Artwork:
Reservation Deadline for Advance Program – May 31, 2018 • TIFF or high res PDF format
• Art Deadline – June 6, 2018 • 300 dpi or higher
• Four - color
Reservation Deadline for Onsite Program – August 20, 2018
• Art Deadline – August 25, 2018 Artwork for conference
advertising is to be
submitted to Natalie Norris
at nataliecmp@pspa.net.
Reservation Deadlines for PSPA Newsletter
Issue: January 2019 Artwork for PSPA newsletters is to be
Art Deadline - January 15 submitted to Susan DeSantis at
pspa@pspa.net
Issue: April 2018
Art Deadline – April 15
Issue: July 2018 – Issue prior to Conference
Art Deadline – July 15
Issue: October 2018 – Issue following Conference
Art Deadline – October 30 WAYS TO SAVE
Advertise in both the Advance and Onsite Brochures and take
Discounts offered for multiple issue insertions.
2x run: 10% discount per ad 20% Off conference advertising.
3x run: 15% discount per ad Add PSPA Newsletter and take 15% Off the publication advertising
4x run: 20% discount per ad rates.
PSPA | PO Box 128 Greensburg, PA 15601 | P: (724) 836-6411 | F: (724) 836-4449 | Conference@pspa.netSPONSORSHIPS
Increase your visibility and brand by having your organization be noticed before, during and after the
conference.
SPONSORSHIP OPPORTUNITIES
Please indicate preference:
Tote Bags - $2,000 Student Forum Break - $500
Power Station - $2,000 Slide Show Ad - $500
Continental Breakfast in Exhibit Hall - $1,500 Lanyards - $500 – Vendor provides the lanyards.
Breaks in Exhibit Hall - $1,000 Looking for something different? Reach out to
Leadership Forum - $750 nataliecmp@pspa.net with your idea.
Deadline for Sponsorship Opportunities is October 1 or when all sponsorships are sold.
Sponsorship benefits include:
• Listing in Preliminary and Onsite program depending on date of submission
• Appreciation noted in two issues of PSPA Newsletter depending on submittal of sponsorship contract
• Sponsorship noted on PSPA web site
• Content provided to membership by PSPA at $1,500 level and above
• Signage at PSPA Conference
• 15% discount on exhibit booth at $2,000 level
• 10% discount on exhibit booth at from $1,000- $1,999 level
• 5% discount on exhibit booth at $500-$999 level
TOTE BAG INSERT
Don’t miss an opportunity to insert your company’s literature into every attendee tote bag.
• Cost: $250
• Reservation Deadline: October 1, 2018
• Size: 8.5 x 11 inches or smaller
PRODUCT THEATER
Topic Areas of Interest
Advanced and Basic EKG Endocrine Musculoskeletal/Rheumatologic
Behavioral Health Genitourinary Neurologic
Cardiovascular Hematologic/Oncology Pulmonary
Dermatology Joint Injections Reproductive
EENT Infectious Disease
Please reach out to Natalie Norris at nataliecmp@pspa.net with your interest.
PSPA | PO Box 128 Greensburg, PA 15601 | P: (724) 836-6411 | F: (724) 836-4449 | Conference@pspa.net2018 CME Conference Exhibitor, Advertiser & Sponsor Contract
Questions?? Please reach out to Natalie Norris at nataliecmp@pspa.net or (615) 599-5599.
CONTACT
Company Name
Your Name
Signature (by signing you agree to the exhibitor terms, conditions, and cancellation policy)
Address
City State Zip
Email
Phone
ITEM PRICE
Booth Request
Do not place me next to: $
Fee Before July 1 Starting July 1 Quantity:
See rates above See rates above
Advertising Request
Advance Program 1/8 Page 1/4 Page (V) 1/4 Page (H) 1/2 Page Full Page $
$200 $400 $400 $600 $800
Onsite Program 1/8 Page 1/4 Page (V) 1/4 Page (H) 1/2 Page Full Page $
$100 $200 $200 $400 $600
PSPA Newsletter
Issue(s)
Sizes and Rates 1/8 Page 1/4 Page (V) 1/4 Page (H) 1/2 Page Full Page $
$125 $250 $250 $500 $1,000
Sponsorship Request
Name of Sponsorship: $
Product Theater
Topic of interest $
Tote Bag Insert
Insert Fee $250 $
Discount Taken for participating in multiple items
Authorized Total
PAYMENT METHOD
Make Checks payable to: PSPA Fax Credit Card payments to (724) 836-4449
Card #:
Attn: 2018 CME Conference
Pennsylvania Society of Physician Assistants
PO Box 128 Security Code: Exp Date:
Greensburg, PA 15601
Signature
PSPA Tax ID: 251405655
Credit Card Billing Address
Note: If address of credit card does not match cardholder above, please provide address of credit card.
Name of card holder (please print): _______________________________________________________________________________________________________________
Address: ___________________________________________ City: __________________ State: _______ Zip Code: _______
2018 PSPA CME Conference Exhibitor Prospectus / p. 5PSPA Exhibitor Terms and Conditions 10. EACH EXHIBITOR shall indemnify and hold harmless
PSPA and the exposition location for all liability in any act
or omission related to Exhibitor’s exhibit or any act or
1. CHARACTER OF THE EXHIBIT. PSPA reserves the omission of exhibitor or any of its employees or agents;
right to determine the eligibility of any company and the including accident or injury to invitees, guests, exhibitor,
right to restrict, prohibit, or evict any exhibitor or product their agents, and employees and including loss or damage
which, in the opinion of Show Management, detracts from to personal property.
the character of the exposition or for any violation of the
following Terms & Conditions. In the event of such 11. THE EXHIBITOR ASSUMES the entire responsibility
restriction or eviction, PSPA is not liable for refunding and liability for losses, damages, and claims arising out of
exhibit fees or any other cost incurred by the exhibitor. exhibitor’s activities on the Convention Center Premises
Violations of the Terms & Conditions may also result in and will indemnify, defend and hold harmless the
loss of exhibitor priority. Convention Center, its agents, servants, and employees
from any and all such losses, damages and claims.
2. TERMS OF PAYMENT. All applications for exhibit
space must be paid by exhibit dates. 12. COMPLIANCE WITH LAWS. Exhibitor shall not cause
any violation of Federal, State, County, or City Laws, or
3. FAILURE TO MAKE PAYMENT AND the rules of the exposition location.
SUBSTITUTIONS. For failure to make full payments,
PSPA reserves the right to charge the amount due on your 13. LABOR AND CONTRACTORS. Exhibitors that plan to
credit card and resell your exhibit space without a notice or use outside contractors must notify Show Management in
refund after September 1, 2018. Should staff change, writing 60 days prior to the exposition. Outside contractors
exhibitors may send another staff member. New staff are required to supply verification of liability insurance
member will need to notify the PSPA in advance. coverage. All labor must have local union clearance if
unions are in place in the facility.
4. SUBLEASING/SHARING of Exhibit Space is not
allowed. All signs, displays, and products in a booth must 14. COMPETITIVE meetings, sessions, or events which
be related to the exhibitor’s company. conflict with the conference are prohibited and holding
such events may prevent your organization from exhibiting
5. EXHIBIT SPACE ASSIGNMENTS are made on the in the future.
basis of priority, availability, and need, with all
assignments made in the best interest of the exposition. 15. INSTALLATION, SHOW, AND DISMANTLING hours
Show Management reserves the right to alter an and dates shall be those specified by PSPA. Packing of
exhibitor’s assigned space if it is deemed necessary in the exhibits prior to the close of the exposition is specifically
best interest of the exposition. Before exercising its prohibited. Any Exhibitor dismantling prior to close of
discretion, Show Management will consult with the exposition will be liable for the Early Dismantle Fee and
exhibitor. signing this form indicates you agree to pay the Early
Dismantle Fee. Exhibitor shall be liable for all storage and
6. DISPLAYS AND EXHIBITS in Public View are required handling charges for failure to remove exhibits by specified
to be appropriately finished on all sides and surfaces. If time and date. Exhibitors are required to have minimum of
such surfaces remain unfinished at the start of the one person present at booth during Exhibition Hall Hours.
exposition, Show Management may request the vendor to
effect the necessary finishing and the exhibitor will be 16. AMENDMENTS TO RULES AND REGULATIONS.
required to pay all costs involved (if any). Show Management, at its discretion, may make
reasonable changes, amendments, or additions to these
7. DAMAGE TO PROPERTY caused by an exhibitor will Terms and Conditions. Any changes, amendments, or
be paid for by that exhibitor. Do not paint, tape, nail, screw, additions shall be binding on the exhibitor. The ruling of
drill, or tack anything to the walls, columns, floor, or ceiling Show Management shall be final in all instances with
of the building, adjoining displays or the official contractor’s regard to use of any exhibit space.
display material.
17. NOT ASSIGNABLE BY EXHIBITOR. This Agreement
8. FIRE DEPARTMENT REGULATIONS must be may not be assigned by the Exhibitor absent the written
observed. Display and packing material must be flame- consent of the PSPA.
retardant. Electrical equipment must be UL approved and
must be wired by a licensed electrician. 18. FREIGHT HANDLING. An exhibitor may “hand carry”
material provided they do not use material-handling
9. INSURANCE. All Exhibitors, their contractors, and equipment to assist them. When exhibitors choose to
suppliers are required to carry liability and property “hand carry” material, they may not be permitted access to
insurance. Exhibitors must operate and maintain their the loading dock/freight door areas. Wheeled devices such
exhibit so that no injury will result to any person or as luggage carriers are not considered “hand carry.”
property. Hazardous and nuisance-causing giveaways are
prohibited. No helium balloons may be given away. All
exhibitors are strongly urged to obtain full-coverage
temporary insurance for their merchandise and displays
while in transit and while at the exposition.
2018 PSPA CME Conference Exhibitor Prospectus / p. 6PSPA CONFERENCE SCHEDULE 2018
Tuesday, October 16, 2018
PSPA Board of Directors Meeting – Open to all Aloeswood &
10:00 am – 5:00 pm
PSPA members Ironwood Room
12:00 pm – 1:00 pm PSPA Board of Directors Luncheon Rosewood Room
PSPA Conference Committee and Volunteer Sagewood Room
5:30 pm – 7:00 pm
Dinner Meeting
Wednesday, October 17, 2018
7:00 am – 4:00 pm Registration Registration D
7:30 am – 9:00 am Continental Breakfast Salons EFGH
Welcome from our PSPA President Salons EFGH
8:45 am – 9:00 am
Katie Kugler, MEd, PA-C
9:00 am – 10:00 am General Session: Salons EFGH
10:00 am – 11:00 am General Session: Salons EFGH
11:00 am – 12:00 pm General Session: Salons EFGH
12:00 pm – 1:30 pm Lunch Lecture: River Ballroom
1:30 pm – 1:45 pm Break Salons EFGH
1:45 pm – 2:45 pm General Session: Salons EFGH
2:45 pm – 3:45 pm General Session: Salons EFGH
3:45 pm – 4:00 pm Break Salons EFGH
4:00 pm – 5:00 pm General Session: Salons EFGH
5:00 pm – 6:00 pm General Session: Salons EFGH
6:00 pm – 7:30 pm Volunteer Reception Salon AH
Exhibit Hall Hours
Installation Exhibit Hall Extended Hours Dismantle
Wednesday, October 17 Thursday, October 18 Friday, October 19
Noon-6:00 pm 10:00 am – Exhibit Hall Opens Noon – 4 pm
5:00 pm – Exhibit Hall Closes
Friday, October 19
7:00 am – Exhibit Hall Opens
Noon – Exhibit Hall ClosesPSPA CONFERENCE SCHEDULE 2018
Thursday, October 18, 2018
6:45 am – 4:00 pm Registration Registration D
6:45 am – 8:00 am Continental Breakfast Salons BCD
7:00 am – 9:00 am Workshop: Ironwood Room
7:00 am – 9:00 am Workshop: Rosewood Room
8:00 am – 9:00 am General Session: Salons EFGH
9:00 am – 10:00 am General Session: Salons EFGH
10:00 am – 11:00 am Exhibit Break Salons BCD
11:00 am- 12:00 pm General Session: Salons EFGH
12:00 pm – 1:30 pm Lunch Lecture: River Ballroom
1:30 pm – 2:30 pm General Session: Salons EFGH
2:30 pm – 3:30 pm Exhibit Break Salons BCD
3:30 pm – 4:30 pm General Session: Salons EFGH
4:30 pm – 5:30 pm General Session: Salons EFGH
4:30 pm – 6:30 pm Workshop: Ironwood Room
4:30 pm – 6:30 pm Workshop: Rosewood Room
19th Annual PAC Silent Auction and Party! River Ballroom
and River
Join us for a casual evening, complete with food, drinks Veranda
and dancing. This event gives us a chance to catch up with
friends and colleagues. Beautiful donated items will be on
7:00 pm – 11:00 pm
display for you to bid on – something for everyone! The
Silent Auction benefits the Physician Assistant Political
Action Committee. Student PAs must bring picture
identification (driver’s license) to be able to purchase
alcoholic beverages. Light fare will be served.PSPA CONFERENCE SCHEDULE 2018
Friday, October 19, 2018
6:45 am – 4:00 pm Conference Registration Registration D
Continental Breakfast in Exhibit Hall – Exhibits Salons BCD
6:45 am – 8:00 am
are Open
7:00 am – 9:00 am Workshop: Ironwood Room
Rosewood
7:00 am – 9:00 am Workshop:
Room
7:00 am Fun Run – Please meet in the hotel lobby
8:00 am – 9:00 am General Session: Salons EFGH
9:00 am – 10:00 am General Session: Salons EFGH
10:00 am – 11:00 am Exhibit Break Salons BCD
11:00 am- 12:00 pm General Session: Salons EFGH
PSPA Membership Luncheon – Open to All River Ballroom
12:00 pm – 2:00 pm
Conference Attendees
2:00 pm – 2:15 pm Short Break
2:15 pm – 4:30 pm Faculty Forum Ironwood Room
2:15 pm – 3:15 pm General Session: Salons EFGH
2:15 pm – 4:30 pm Student Forum – Track One for first year students Salon A
Student Forum – Track Two for second year Sagewood
2:15 pm – 4:30 pm
students Room
3:15 pm – 4:15 pm General Session: Salons EFGH
4:00 pm – 6:00 pm Workshop: Zambezi Room
Rosewood
4:00 pm – 6:00 pm Workshop:
Room
4:15 pm – 5:15 pm General Session: Salons EFGH
Doors open to Challenge Bowl participants, award Nile and Orange
5:30 pm – 6:00 pm
winners and their families Rooms
Nile and Orange
6:00 pm – 6:30 pm Doors open to general audience for refreshments.
Rooms
Student Awards Ceremony and Student Challenge Nile and Orange
6:30 pm – 10:00 pm
Bowl. RoomsPSPA CONFERENCE SCHEDULE 2018
Saturday, October 20, 2018
7:00 am – 8:00 am Breakfast Lecture: Salons EFGH
8:00 am – 9:00 am General Session: Salons EFGH
9:00 am – 10:00 am General Session: Salons EFGH
10: 00 am – 11:00 Salons EFGH
General Session:
am
11:00 am – 12:00 pm General Session: Salons EFGH
Last Chance Raffle! Salons EFGH
Attendees present are eligible to participate in a raffle for a
12:00 pm
chance to win free tuition to the 2019 October PSPA 44th
Annual Fall Conference at Lancaster Marriott.CME Conference 2018
Hotel Information
Dates: October 17-20, 2018, Exhibiting Dates: October 18-19, 2018
Location: Kalahari Resorts and Convention Center, 250 Kalahari Blvd., Pocono Manor, PA 18349
Kalahari Resort and Convention Center in the Pocono Mountains delivers a “world-away”
waterpark resort and conference experience beyond expectations. The authentically African
themed Kalahari Resort is home to America’s largest indoor waterpark. Check out
www.kalahariresorts.com/pennsylvania. Plan to have your family join you as 4 waterpark
passes come with each sleeping room reservation.
The room rate is $138 plus $12.42 for current local taxes per night for single/double/triple/
quad rooms. Hotel room rates are subject to applicable state and local taxes at the time of
check-in. The resort fee has been waived and the room reservation includes 4 passes to the
waterpark. The room block will close on Saturday, September 22, 2018 or when the room
block is full whichever occurs first.
To access the hotel’s PSPA room block reservation web page, go to pspa.net/events/annual-
conference/hotel-information/ and use group booking ID 343. The hotel recommends using
Chrome browser for best results. Reservations may also be made by calling the hotel at (570)
580-6000. Be sure to reference the PSPA room block and note any special request.
Rooms are reserved Run-of-House which include two queen beds based upon the number of
guest sharing the room to a maximum of four people. Rooms with two queen beds may also be
available with a sofa bed and have a base price for four people in the sleeping room. See
description of room when selecting your dates.
The hotel check-in time is 4:00 pm and check-out time is 11:00 am. The resort provides
complimentary wi-fi throughout the hotel and complimentary parking.
Deposit and Cancellation Policy for Individual Reservations
Deposit policy for individual reservations: One night (plus tax) at the time the reservation is
made. Cancellation policy for individual reservations: 72 hours or more, prior to arrival to
receive full refund less $25.00 processing fee. Less than 72 hours prior to scheduled arrival
forfeits entire deposit.You can also read
