Biologic Coordinators of Dermatology Inaugural National Meeting November 5 - 7, 2021 Charleston, SC - EXHIBITOR AND SPONSOR PROSPECTUS
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EXHIBITOR AND SPONSOR PROSPECTUS
Biologic Coordinators of Dermatology
Inaugural National Meeting
November 5 - 7, 2021
Charleston, SC
www.bcofdermatology.com © 2021 Biologic Coordinators of Dermatology
ABOUT BCOD
WE ARE DERMATOLOGY
Dear Friends,
The Biologic Coordinators of Dermatology (BCOD) honorably and enthusiastically invites you to partner with
us for our Inaugural National Conference, to be held in Charleston, SC, November 5th-7th, 2021.
This event is designed to deliver experiences that exceed industry expectations. No where will you achieve
the voice and visibility among such an important audience than at our conferences.
Biologic Coordinators of Dermatology is an exclusive community dedicated solely to Biologic Coordinators
within the field of Dermatology. Our mission is to empower members through education, professional
development, and networking. BCOD has strong national representation with members from private practices,
top hospital institutions, and Dermatology Supergroups.
To be eligible for the association, members must demonstrate they are part of a licensed practitioner’s office and
be responsible for overseeing patient access programs and managing the patient journey from script to drug.
These biologic coordinators are on the front lines of patient access to ensure patients receive the drug they
were prescribed, fighting on behalf of pharmaceutical companies in the interest of the patient and prescriber.
Day in and day out, BCs take on incredible responsibility to ensure a positive patient experience.
“Biologic Coordinators are at the foreground of coverage,
education, and injection training. If we aren’t knowledgeable
on current therapies and their patient programs,
office efficiency is hindered, and the patient suffers.”
- BCOD Member
Member benefits include attendance at national and regional conferences, which allows for the formation
of valuable relationships among all participants. Partnering with BCOD as a conference partner or exhibitor
demonstrates immense goodwill among our members, and helps you achieve your marketing goals through
strategically focused access to an influential audience of Dermatology office leaders, all while contributing to
enhanced patient care.
BCOD currently has over 185 members in 42 states.
To the right, is our member representation by region.
We can’t wait to see you in Charleston for an
incredibly rewarding event.
Sincerely,
BCOD 29 38 50
82
Inaugural National BCOD Meeting
*Charleston, SC
PARTNERSHIP SUPPORT
WHY PARTNER WITH BCOD?
We want to partner with you to make the 2021 Inaugural Meeting a mutually rewarding experience for the association,
our attendees, and our partnering sponsors. Here are key reasons that partnering with BCOD at this meeting is a good
investment for your company:
RECOGNITION:
This meeting is a highly visible way to promote your company through presence and goodwill. We know it is through
your gracious support that we can fulfill our pillars of education and networking.
NETWORKING:
Nowhere else will you gain the insight, engagement, and feedback in such an upfront and personal manner.
We welcome the sharing of products and mission.
SUPPORT/ASSISTANCE:
Partnership money is used to support the education of our members and helps defray travel costs. We are in
Patient Access together, and it is through these endeavors that we improve patient care.
PARTNER SUPPORT
We offer 5 levels of partnership support. Partnership levels include nontransferable conference registrations for
organization representatives.
BCOD also welcomes Unrestricted Corporate Support in absence of these levels.
Patient Care is Nothing Without Biologic Coordinators - $40,000
(Exhibit Table Included)
- Only one space available at conference
- Two Tables at Premium Location in Exhibit Hall
- Grants Partner first opportunity to select Exhibit Space at next BCOD conference
- Company logo on the BCOD website with the link to company or patient services
- Meeting with BCOD advisors while on site
- Logoed signage in meeting areas
- Acknowledgment of support in member meeting materials and agenda
- 5 Badges to Exhibit Hall and General Sessions
- 3 Representatives to the Welcome Reception
Biologic Coordinators Equal Patient Access - $20,000
(Exhibit Table Included)
- Company logo on the BCOD website with the link to company or patient services
- Meeting with BCOD advisors while on site
- Logoed signage in meeting areas
- Acknowledgment of support in member meeting materials and agenda
- 3 Badges to the Exhibit Hall and General Sessions
- 2 Representatives to the Welcome Reception
Inaugural National BCOD Meeting
*Charleston, SC
PARTNERSHIP SUPPORT
We Love our Biologic Coordinators - $15,000
(Exhibit Table Included)
- Company logo on the BCOD website with the link to company or patient services
- Meeting with BCOD advisors while on site
- Logoed signage in meeting areas
- Acknowledgment of support in member meeting materials and agenda
- 2 Badges to the Exhibit Hall and General Sessions
- 2 Representatives to the Welcome Reception
We Stand with our Biologic Coordinators - $10,000
(Exhibit Table Fee Not Included)
- Company logo on the BCOD website with the link to company or patient services
- Meeting with BCOD advisors while on site
- Logoed signage in meeting areas
- Acknowledgment of support in member meeting materials and agenda
- 2 Badges to the Exhibit Hall and General Sessions
- 1 Representative to the Welcome Reception
We Support our Biologic Coordinators - $5,000
(Exhibit Table Fee Not Included)
- Company logo on the BCOD website with the link to company or patient services
- Meeting with BCOD advisors while on site
- Logoed signage in meeting areas
- Acknowledgment of support in member meeting materials and agenda
- 1 Badge to the Exhibit Hall and General Sessions
- 1 Representative to the Welcome Reception
Exhibit Table and Badges - grants access to the Exhibit Hall Only
- Exhibitors to receive 2 exhibit hall badges for their $2,500 table fee
*additional sponsorship opportunities are available to registered exhibitors only
NETWORKING RECEPTIONS
Our members understand the value of community. Through networking and information sharing, we lift our members
up by increasing their knowledge and competency needed for excellence in patient care.
Receptions offer sponsors an unparalleled opportunity to build relationships and forge lasting connections with the
biologic coordinator audience. Member attendance is required at all receptions and presentations.
Evening Welcome Reception - $20,000
Be the first to welcome BCOD members to the conference. The Friday evening welcome
reception is the perfect opportunity to personally introduce yourself and your company,
give a toast to kick off the meeting, or just say thank you to our members for their dedication
to serving patients. Includes logoed signage. Void of any presentation materials, sponsors can
deliver a short speech to members and have an exclusive access to socialize with members
during the entire members-only reception.
Closing Lunch Reception - $12,000
Have the last word and leave members with a memory to take home with them. Our closing reception offers the
chance for members to celebrate the meeting, their accomplishments, and the joyous previous 2 days. Includes
logoed signage. Void of any presentation materials, you can deliver a short speech to members and have an
exclusive access to socialize with members during the entire members-only reception.
Inaugural National BCOD Meeting
*Charleston, SCPARTNERSHIP SUPPORT
EAT AND GREET
Eggs Benefit Breakfast - $10,000
Help members start their day off energized. In addition to logoed signage, you’ll be
able to have your logo placed on coffee cups or sleeves, and napkins so members
carry around your brand throughout the morning. There will be 1 opportunity to
sponsor breakfast per day.
Networking Lunch - $12,000
Lunch sponsors may deliver a short welcome to attendees at the Saturday sit-down lunch session.
Includes logoes signage. Void of promotional materials, sponsors are allowed access and to socialize and eat
with members. This is an intimate, private luncheon for members only.
Coffee Corner - $10,000
Have our members see your logoed signage every time they take a refreshment break and grab some caffeine.
Coffee Corner remains in the room all day long and sponsorship includes both days.
A PERSONAL TOUCH
Take Note - $7,000
Have exclusive branding for members’ note pads and pens throughout the meeting. Sponsor to provide logo and
approval of branding proof to BCOD.
Charging Station - $5,000
Provide attendees with a convenient way to recharge with branded charging stations.
Zen Room - $10,000
Provide members with an area to meditate and recharge during the day. A designated quite room equipped with
essential oils, flavored water, yoga mats, floor pillows, and soft spa music will be provided near the exhibit area.
(dependent on space availability at venue)
Conference Wifi Landing Page - $5,000
Secure the opportunity to have your fixed logo and /or text name and/or website link appear on the Lobby
login page.
Member Syllabus - $8,000
Have your company prominently highlighted on the front cover of the member booklet along side the
BCOD logo.
Putting your best face forward - $15,000
Our members look great, but often are too busy working with patients to get updated headshots. Connect with
members by sponsoring a professional photo session. Sponsors will be acknowledged with logos and a direct link
to a site of the sponsor’s choice within the newsletter that supplies members with the link to download their photos.
Daily Member Recap Emails - $7,000/per email
Have your company recognized on a member recap email. Emails will be customized for members in attendance
and those not in attendance. Each day will carry a different member email.
Inaugural National BCOD Meeting
*Charleston, SCADVERTISING AND MARKETING
Exclusive Room Drop - $10,000/per drop
Room drops help make your brand leave a lasting impression. Your personalized message will accompany
BCOD swag with the option to include a 1 page (front and back) marketing material to all members.
Two room drops are available for check in and the second day of the meeting.
Lanyards and Badge Holders - $8,000
Have your company logo on display along side the BCOD logo.
Hotel Key Cards or Sleeves - $6,000
Have members see your logo along the BCOD logo every time they pull for their room key.
INFORMATION EXCHANGE
Theater I, II - $30,000/per theater
Present your services directly to our members with a dedicated 45 minute spot
within the actual BCOD meeting agenda. Two patient theaters to be held during
the meeting. BCOD All members to be required to attend.
Biologic Coordinator Advisory Board I, II - $25,000/per board
An advisory board with up to 12 members will provide you with an in-depth opportunity to understand
market dynamics, gain customer insights, and/or review collateral for use by office staff. One advisory board
to be held each day independent from general curriculum. Sponsorship includes honorarium.
Your support and goodwill are recognized throughout our community! We value our partners and want to
help you communicate your programs that help our members change lives. If the options presented here
don’t meet your needs, contact us to discuss custom sponsorships aligned with your goals.
Thank
You
Inaugural National BCOD Meeting
*Charleston, SCEXHIBIT SPACE
EXHIBITOR PROFILE
Space is limited and will be assigned on a first-come, first-serve basis by sponsor level, then date of pay-
ment received. BCOD will offer complimentary Wi-Fi in the meeting space and provide a 6-foot table and
2 chairs. If exhibitors request additional services (hard-wired Internet access, LCD monitor, etc.) fees for
these additional items will be payable to BCOD within 30 days of invoice. The number of exhibit badges for
vendor representatives is based on the Sponsorship level. All exhibit tables are in high-traffic
registration and refreshment areas for maximum exposure.
Exhibitor Set-Up Schedule
Friday 9:00pm - 10:00pm
Saturday 6:00am - 7:00am
Exhibit Hours:
Saturday 8:00am - 5:00pm
Sunday 8:00am - 12:00pm
Unobstructed exhibit hours to be identified in final agenda.
Dismantling:
Sunday 12:00pm.
Exhibitors are responsible for arranging and paying for shipping of their exhibit items.
A pre-paid shipping label is required.
Staffing:
Representatives must wear name badges provided by BCOD at all times while in exhibit area or while
attending BCOD functions.
Inaugural National BCOD Meeting
*Charleston, SCTERMS AND CONDITIONS APPLICATION DEADLINES: All exhibitor contracts are due no later than October 1, 2021. Early submission of the exhibitor application with payment is highly recommended to secure your space. CONFIRMATION: Biologic Coordinators of Dermatology (BCOD) shall provide an acknowledgment of your application upon receipt; however, confirmation of sponsorship, exhibitor, or advertising shall only be given once payment has been received. BCOD reserves the right to refuse sponsorships, exhibits, and advertisements. PAYMENT: Full payment of the exhibit space fee must be submitted with the signed application. No space will be held without full payment. Checks are the preferred payment method due to credit card processing fees. Checks should be made payable to Biologic Coordinators of Dermatology, and can be mailed to Biologic Coordinators of Dermatology, P.O. Box 712, Ridgefield, CT, 06877 CANCELLATIONS: No refunds will be issued for exhibit space cancellations. LATE REGISTRATION FEE: Exhibit space requested after October 1, 2021 will be at a fee of $5,000 per table and based on space availability. SHIPPING AND STORAGE: Exhibit materials shall be shipped directly to the conference hotel for delivery no more than two days prior to the start of the conference. Shipments received more than two days in advance may incur storage fees. Additional details will provided to all exhibitors upon acceptance of the exhibitor agreement, including Exhibitor Kits and further Shipping Information. The hotel or BCOD assumes no liability for the condition of contents of shipped packages. Delivery and removal of shipments to and from the booth shall be the responsibility of the exhibitor. Exhibitors shall adhere to the hotel’s shipping policies. Packages shipped out of the hotel must be prepaid, addressed, labeled, and ready for mailing. Exhibitors shall be responsible for any direct shipping costs or hotel handling fees. ATTENDEE LIST GUIDELINES: Marketing or promotional email blasts to the meeting attendees is offered to sponsors of the meeting. BCOD may send this email on behalf of the sponsor to the attendees who have agreed to receive emails from the Association. The sponsor company understands that the ideas and opinions expressed in promotional material regarding its products or services are strictly those of the company. No endorsement by the BCOD or meeting organizers can be claimed regarding the sponsor company’s ideas, opinions, products, or services. LIABILITY AND INSURANCE: Neither BCOD nor the hotel shall assume any obligation or duty with respect to protection of property of exhibitors, which are at all times the responsibility of each exhibitor. Each party agrees to be responsible for their own property through insurance and shall be responsible for any claims arising out of their own negligence or that of their employees or agents. The exhibitor shall assume the entire responsibility and liability for losses, damages, and claims arising out the exhibitor’s activities on the hotel premises and will indemnify, defend, and hold harmless BCOD, the hotel, and its’ agents from any and all such losses. Doors will not be locked during scheduled meeting times. LABOR: There will be no labor to assist you with the installation or dismantling of your exhibit. CONFERENCE ATTENDANCE AND ACCOMMODATIONS: Registration is required to attend BCOD conferences and is the responsibility of each vendor. Sponsors/exhibitors shall be responsible for making their hotel reservations directly with the conference hotel or any nearby hotels. BCOD shall not offer group rates. PHOTOGRAPHY POLICY/RELEASE: BCOD may designate an official photographer for the conference. Any photographs taken by the phonographer may be used in future BCOD publications, on the website, or in other advertising materials. By registering to attend or sponsor this conference, you hereby grant BCOD an irrevocable, worldwide, royalty-free, fully paid license to reproduce, copy, display, perform, or otherwise use any photos taken of you by BCOD for promotional use. you hereby release and hold harmless BCOD from all claims, demands, causes of action, and liability related to said use of the material. PARTICIPATION AT BCOD CONFERENCES: Sponsors and exhibitors shall be invited to attend all general sessions and receptions unless otherwise noted. We hope you understand and appreciate the member-sensitive nature of some committee meetings and presentations. HOTEL ACCOMMODATIONS: BCOD has secured a block of rooms. Individuals are responsible for making their own reservations. Please utilize the online reservations available on the meeting website to obtain the group discount. Note the reservation deadlines posted. CONTRACTUAL AGREEMENT: All the aforementioned rules and regulations are to be considered as part of the exhibit space contract. It is agreed that by submitting the application, the exhibitor will abide by the rules and regulations cited above before, during, and after the exhibit.
APPLICATION & CONTRACT
Use this form to officially request your partnership/exhibit space. If the partnership/exhibit space you want is no
longer available, we will contact you with alternatives.
Complete Application and Send via Email to: conferences@bcofdermatology.com
Mail Original Application Form with Payment to:
Biologic Coordinators of Dermatology
P.O. Box 712
Ridgefield, CT, 06877
Company Name: ________________________________________________________________________________
(As it should appear on all conference materials)
Primary Contact Name: _____________________________
Primary Contact Phone: _____________________________
Primary Contact E-mail: _____________________________
Item Description Unit Cost
Exhibit Partnership Level $
Additional Partnership $
Additional Partnership $
Additional Partnership $
Additional Partnership $
Additional Partnership $
Additional Registrants $
Exhibit Table Fee if applicable $
Exhibit Table Late Registration Fee if applicable $
Total Unrestricted Corporate Support $
PLEASE MAKE CHECKS PAYABLE TO BIOLOGIC COORDINATORS OF DERMATOLOGY (CREDIT CARDS ARE NOT ACCEPTED)
COMPANY NAME MUST APPEAR ON CHECK.
Attendee Full Name Title
IF YOUR REQUEST IS APPROVED, YOU WILL NEED TO:
- Submit payment via check: Biologic Coordinators of Dermatology, P.O Box 712, Ridgefield, CT 06877
- Submit your logo in a high-resolution vector file (300 dpi or greater, .eps file or .pdf preferred),
a brief description of your services (50 words max), to conferences@bcofdermatology.com
(Please type or print.) Name of Signee: _____________________________ Title: ___________________________
Signature: _________________________________________ Date: _____________________
I am an authorized representative of the Company named above with the full power and authority to sign and execute this
agreement. By signing, the Company agrees to abide the Terms and Conditions contained in the agreement. The agreement
becomes valid after the executed agreement is confirmed and issued by BCOD. Exhibit table fees must be paid in full at the
time the agreement is submitted to secure exhibit space.
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