2018 EXHIBITOR PROSPECTUS & SPONSORSHIP OPPORTUNITIES - OPSC'S 57TH ANNUAL CONVENTION
←
→
Page content transcription
If your browser does not render page correctly, please read the page content below
OPSC’S 57TH
ANNUAL
CONVENTION
2018
February 21-25, 2018
Hyatt Regency Mission Bay
San Diego, California
EXHIBITOR PROSPECTUS &
SPONSORSHIP OPPORTUNITIES
SAN DIEGO WHY SPONSOR AND
EXHIBIT?
IS CALLING! The OPSC Convention provides
you with the opportunity to
Every year, OPSC strives to improve the experience of our connect with osteopathic
Convention for both our attendees and supporters. This year, physicians by:
we considered changes proposed by both groups over the
past few years and implemented the best ideas. The new l Discussing your message firsthand
structure of sponsorships and the timing of events such as with physicians in a relaxing
the Exhibit Hall are all geared toward providing meaningful atmosphere.
interaction, while making the best use of time for those
l Expanding your contacts with
exhibiting as well as for attendees.
osteopathic physicians and educators
Please take the time to read through this prospectus and see ... decision makers from across
the new format for yourself. If you have any questions, please California and throughout the US.
feel free to reach our to OPSC’s Director of Meetings, Karl Baur, l Increasing your awareness of current
at 916-822-5246 or meetings@opsc.org. issues impacting physicians’ abilities
to provide care.
I hope that you will heed the call of San Diego and join us for
another year of “Fun in the Sun.” I look forward to seeing you
there. OPSC encourages maximum
Richard Riemer, DO interaction between exhibitors
2018 Convention Program Chair and physicians by:
l Hosting food functions in the exhibit
hall
l Scheduling program breaks for
exhibit hall visits
l Holding attendee raffle drawings in
the exhibit hall
Event Information and Details
Available Online at
www.opsc.org/event/AC18 2018
DATE & DETAILS
Show Location
Hyatt Regency Mission Bay Spa & Marina
1441 Quivira Road
San Diego, CA 92109
(619) 224-1234 WH ERE
Convention Dates TO STAY
February 21-25, 2018
Should you need a place to stay, OPSC
Exhibit Date / Hours has obtained a special rate for convention
Program & Show times are subject to change participants at the Hyatt Regency Mission
Friday, February 23rd Bay of $215 single or double occupancy. The
9:00 am - 3:30pm number of rooms is limited, so book your
room reservations early! Contact the Hyatt
Exhibit Set-up Hours Regency Mission Bay at (888) 421-1442. Book
your room before January 30, 2018 and
Friday, February 23rd
7:00am - 9:00am don’t forget to mention OPSC to receive this
special rate!
Exhibit Tear Down Hours
Friday, February 23rd
3:30pm - 5:30pm
Dismantling or packing of exhibits may not begin
earlier than 3:30pm, and exhibits must be dismantled
and removed from the exhibit hall by 5:30pm.
ABOUT OPSC
It is the mission of the Osteopathic Physicians
Annual Convention Contact and Surgeons of California (OPSC) to advance
Karl Baur, CMP the practice of osteopathic medicine as an
Director, Meetings & Publications independent, scientific and complete system of
Osteopathic Physicians and Surgeons of California medicine for the restoration and preservation
of good health, and to present programs of
2015 H Street education and information that contribute to the
Sacramento, CA 95811 effective, professional practice of osteopathic
Telephone: (916) 822-5246 health care for the benefit of all members of the
Fax: (916) 822-5247 profession.
E-Mail: meetings@opsc.org OPSC is structured to help the individual DO
better serve the interests of osteopathic medicine,
provide quality health care for patients; and to
assist the public to better understand osteopathic
medicine and its contribution to total health care.
OPSC is a chartered divisional society of the
American Osteopathic Association (AOA).
2018
SPONSORSHIP AND EXIBITING
OPPORTUNITIES
HOST
l Listed in digital program guide on Thank You page
OPTIONS:
o $145 - Feed a Student
o $250 - House a Student
PARTNER
l Listed in print and digital program guides on Thank You page ADVERTISING
OPTIONS:
o $750 - Exhibit Table (20 available) OPPORTUNITIES
o $1,500 - Student Breakfast Sponsorship (2 available)
o $1,500 - Board Lunch Sponsorship (1 available) Advertise in the onsite Program
and you’ll benefit with two ads
for the price of one! Your ad will
SUPPORTER
be included in the onsite printed
l Listed in print and digital program guides on Thank You page
l Listed on Thank You slide in main ballroom program as well as in our digital
l Exhibit table (if desired) program. Fees for logo ads range
l Included in Chair of the Day announcements from $0 - $300. To find out details
l Acknowledgement at Annual Meeting of Members and President’s and deadlines for these cost-
Banquet
effective marketing opportunities
OPTIONS: and OPSC’s popular California DO
o $2,000 - WiFi Sponsor (2 available)
Journal, contact our associate:
o $2,500 - Break Sponsorship (1 per break available)
o $3,500 - Program Guide Sponsorship (1 available) Diana Granger at (530) 642-0111,
o $5,000 - Breakfast Sponsorship (1 per breakfast available) granger@cwo.com. (For cover
positions, please contact promptly.)
BENEFACTOR
l Listed in print and digital program guides on Thank You page
l Listed on Thank You slide in main ballroom
l Exhibit table (if desired) OPSC reaches over
l Included in Chair of the Day announcements
l
l
Acknowledgement at Annual Meeting of Members and President’s
Banquet
Listed on event web page, with links to sponsor URL
5,000
OPTIONS: DOs annually
o $6,000 - Annual Meeting of Members Luncheon (1 available) through CME events and
o $8,500 - Convention Lunch Sponsorship (2 available, 1 per publications
lunch)
o $12,000 - President’s Banquet Sponsorship (1 available)
EXHIBITOR RULES AND REGULATIONS
Purpose of Exhibit Advisory
The Exhibit Program is intended to serve as an integral Solicitations, advertising or demonstrations by exhibitors
part of the educational experience at OPSC’s 57th must be confined to the assigned table space. While
Annual Convention. Exhibitors should plan to provide promotional giveaways and/or drawings are permitted
convention registrants with useful information about and encouraged, no exchange of currency is permitted.
products and services related to the practice of medicine.
Exhibit Staffing
Exhibit Space Qualified employees of the exhibitor must be able to
Exhibit space consists of one (1) six-foot, draped table explain or demonstrate the products or services on
and two (2) chairs. Power is not included but may be display. Exhibit space must be staffed during all exhibit
purchased from the hotel. Please contact Karl Baur, CMP hours. Each individual staffing an exhibitor’s table is
at 916-822-5246 or meetings@opsc.org for ordering required to register at the Exhibitor Registration Desk
information. To maintain uniformity and prevent visual and must wear the furnished Exhibitor Badge.
obstruction of adjoining tables, displays must not
be higher than 8’ and nothing may be erected which Badges
blocks aisles, or interferes with the view or visitation of
adjoining tables. OPSC will provide official show badges for a maximum of
two exhibit staff which permit entry into the exhibit hall.
A list of exhibit personnel must be submitted to OPSC no
Assignment of Space later than January 22, 2018 In the case that a list is not
Exhibit space will be assigned by OPSC in the order that submitted, OPSC will provide generic company badges
applications and payments are received. Exhibitors who for exhibitors.
participated in last year’s convention will be given higher
priority. Security & Indemnification
CAUTION: 24-hour security will NOT be provided at
Payment Information the convention, neither OPSC nor the hotel can be
Full payment must be received by January 22, 2018. held responsible for any loss of merchandise or funds.
Reservations made by phone or fax, or not paid in full, Exhibitor application includes clause of indemnity.
are considered temporary until payment is received.
Cancellation
A company desiring to cancel its requested space,
after having submitted a signed contract, must do so
in writing on company letterhead. If space is cancelled
prior to January 22, 2018, an administrative fee of $250
will be incurred by the exhibitor. If cancellation is made
after January 22, 2018, there will be no refund, and all
space contracted for must be paid for in full. The unpaid
balance is due at the time of cancellation. OPSC will
be entitled to all monies paid and owed as liquidated
damages.
2018
2018
ANNUAL CONVENTION SPONSOR AND EXHIBITOR APPLICATION
Submitting this application indicates the applicant’s willingness to abide by all accompanying exhibit terms and general regulations,
as well as such additional rules and regulations as the management deems necessary for the success of the exhibition, provided the
latter does not materially alter the exhibitor’s contractual rights. The application must be completed and returned to:
Mail: Osteopathic Physicians and Surgeons of California
2015 H Street, Sacramento, CA 95811
Fax: (916) 822-5247
Email: meetings@opsc.org
Hold Harmless Agreement of Indemnification
Each party shall defend, indemnify, and hold harmless the other party and each of its agents from and against any and all claims
of every kind which may arise by reason of (1) any act or omission by the party and its agents or (2) the inaccuracy or breach of
any of the covenants made in this Agreement. This indemnity shall include and require the payment of costs and expenses as they
occur. Each party shall promptly notify the other party upon the receipt of any claim or legal action referred to in this section. The
provisions of this Section shall survive any termination or expiration of this Agreement.
The exhibitor assumes the entire responsibility and liability for losses, damages, and claims arriving out of injury or damage
to exhibitor’s displays, equipment, and other property brought upon the premises of the Hotel and shall indemnify and hold
harmless the Osteopathic Physicians and Surgeons of California, and their Board of Directors, agents, the Hotel, agents, servants,
and employees from any and all such losses, damages, and claims. Certificates of insurance shall be furnished as soon as possible
to Osteopathic Physicians and Surgeons of California if requested prior to or following the conference.
Exhibitor agrees to comply with the above hold harmless agreement of indemnification and all rules and regulations set forth in
this document. Exhibitor further understands that this application becomes a contract when signed by a company representative
and accepted by OPSC.
This form is also available online at
www.opsc.org/event/AC18
ANNUAL CONVENTION EXHIBITOR AND SPONSOR APPLICATION
COMPANY NAME (complete name as it will appear in the program guide): HOST:
o $145 - Feed a Student
o $250 - House a Student
Phone Fax
Email
PARTNER:
o $750 - Exhibit Table Only (20 available)
Website o $1,500 - Student Breakfast Sponsorship
(2 available)
o Description attached (100 word max.)
o $1,500 - Board Lunch Sponsorship
By signing, I accept the terms as stated in the Exhibitor Prospectus and agree (1 available)
to adhere to all policies set forth by OPSC.
Authorized Signature SUPPORTER*:
Print Name & Title o $2,000 - WiFi Sponsor (2 available)
o $2,500 - Break Sponsorship (1 per break
available)
CONTACT INFORMATION (Not published)
o $3,500 - Program Guide Sponsorship
(1 available)
Contact Name o $5,000 - Breakfast Sponsorship
(1 per breakfast available)
Title
Address
BENEFACTOR*:
o $6,000 - Annual Meeting of Members
City State Zip Luncheon (1 available)
o $8,500 - Convention Lunch Sponsorship
Phone Fax (2 available, 1 per lunch)
Email
o $12,000 - President’s Banquet Sponsorship
(1 available)
PAYMENT INFORMATION
o Check enclosed (made payable to OPSC) *NOTE: All Supporter and Benefactor level
o Call for card information sponsorships include an exhibit table. Please
In an effort to protect against potential fraud activity, OPSC has initiated a check here if you DO NOT want an exhibit table.
policy of only accepting credit cards online or by phone. By checking this o No exhibit table
box, OPSC will contact the person listed in the Contact Information section
above and process payment by phone.
TOTAL COSTS OWED TO OPSC $
OPSC 57th Annual Convention
February 21-25, 2018
Hyatt Regency Mission Bay
San Diego, CA
You can also read
