Light! 2018 Exhibitor Guide - Squarespace

 
 
Light! 2018 Exhibitor Guide - Squarespace
2018 Exhibitor Guide
Light! 2018 Exhibitor Guide - Squarespace
Welcome to 2018 Light!



                                                   Thank you for your continued support of the IES San Francisco Section’s
                                                   Light! Design Expo , The Bay Area’s Architectural Lighting and Design
                                                   show.

                                                   Last year’s 2017 Expo was the first year in the new venue, Pier 27 on San
                                                   Francisco’s Embarcadero, was by all accounts a big success. We could
                                                   not have done it without your wholehearted and enthusiastic support
                                                   and participation. We are proud to produce this excellent show, and we
                                                   are happy to take on the position of Chief Coordinators for the show.

                                                   In 2018 we will deliver a show that will be improved in many important
                                                   ways, while keeping the unique accessible and intimate vibe for which
                                                   Northern California’s only lighting design expo is so well known.

                                                   We will be your main point persons for questions, assistance, and infor-
                                                   mation about the show, so feel free to contact us any time.


                                                                   Katie Wunder
                                                                   katie@lightdesignexpo.com
                                                                   415 846-1422




                                                                   Michelle West
                                                                   michelle@lightdesignexpo.com
                                                                   925 719-4277




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Light! 2018 Exhibitor Guide - Squarespace
What’s New for Light! in 2018


                    In 2017 after the show, we conducted extensive research and interviews
                    with a representative sample of exhibitors and rep agencies and have
                    used the insights we gathered in this effort to improve Light! in many
                    ways. Thanks to all of you who took the time to provide us with this very
                    valuable feedback! Here’s a summary of what we’re continuing to do,
                    and the changes and improvements we’re making to the event:

                    1. We expect a minimum of 700-900+ attendees from the specification
                    community: lighting designers, architects, interior designers, engineers,
                    building owners, facilities and maintenance team, school districts, mu-
                    nicipalities, contractors and more. We will be marketing heavily to the
                    organizations where these specifiers are members, including AIA, IIDA,
                    IALD, BOMA, ASID, ASLA, ASHRAE, and others.

                    2. Once again we will feature complimentary cuisine from local SF food
                    truck stations and dessert carts which will be interspersed throughout
                    the show floor.

                    3. There will be a full bar this time beginning at 4pm. A complementary
                    drink ticket will be given to each attendee, and the ticket sales will be
                    simplified.

                    4. We will continue to host four AIA/LU and IES/CEU accredited classes
                    in a 3000 sq. ft. space.

                    5. Graphic images of local lighting projects featuring the collaborative
                    work of local architects, designers and manufacturers will be on display
                    throughout the event space.

                    6. The western windows will be draped in late afternoon.

                    7. Space Numbers will be issued so that Exhibitors will be able to post
                    their location on social media.

                    8. We have pre-negotiated with a storage facility for early shipment and
                    storage of exhibit materials. For an additional fee, exhibit materials can
                    be accepted for delivery before the show and delivered the morning of
                    the 27th.




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Light! 2018 Exhibitor Guide - Squarespace
Contents
                                                   2    Event Information
                                                        Location & Directions
                                                        Parking & Public Transportation
                                                        Food & Beverage
                                                        Hotels & Lodging
                                                        Educational Seminars

                                                   3    Required Exhibitor Documents

                                                   4    Important Exhibitor Deadlines

                                                   5    Exhibit Floor Plan

                                                   6    Exhibit Description & Space Requirements

                                                   7    Logistics
                                                        Exhibitor Drop Off, Pickup, Shipping & Storage
                                                        Setup and Breakdown

                                                   8    Exhibit Materials Delivery

                                                   9    Advanced Shipping

                                                   10   Exhibit Setup

                                                   11   Exhibit Breakdown

                                                   12   Marketing & Social Media

                                                   13   Light! Team Contacts




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Light! 2018 Exhibitor Guide - Squarespace
Event Information




                                      Parking
                                      Impark Parking Lot · Embarcadero
                                      Pier 27, The Embarcadero,          Show Date & Time
                                      San Francisco, CA 90744            Thursday, June 28, 2018
                                      Phone: 415 227-0114                12pm-8-pm
                                      125 spaces. $20 flat rate
                                                                         Location
Public Transportation                 55 Francisco Parking               Pier 27, James R. Herman Cruise
Take BART or MUNI to Embar-           Parking Garage                     Terminal, on the Embarcadero,
cadero station, then:                 55 Francisco St                    San Francisco
take 82X bus, or                      415 275-0170                       sfmetroevents.com/default.aspx
walk to Market & Embarcadero
and take F line to Pier 27,           One Lombard Street - Lot #57
Or walk (20 minutes)                  Parking Lot                        Nearby Hotels
                                      1 Lombard St                       Sheraton Fisherman’s Wharf Hotel,
From Ferry Terminal: take F line to   415 227-0114                       2500 Mason St, San Francisco, CA
Pier 27                                                                  94133
                                                                         sheratonatthewharf.com
                                                                         415 362-5500

                                                                         San Francisco Marriott Fisher-
                                                                         man’s Wharf 1250 Columbus Ave,
                                                                         San Francisco, CA 94133
                                                                         marriott.com
                                                                         415 775-7555

                                                                         Hyatt Centric Fisherman’s Wharf
                                                                         San Francisco 555 North Point St,
                                                                         San Francisco, CA 94133
                                                                         centric.hyatt.com
                                                                         415 563-1234




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Required Exhibitor Documents
                    As an Exhibitor at 2018 Light! Design Expo you must complete the
                    following documents by March 30, and send them to your Agency
                    Exhibitor Coordinator.

                    These documents are available for download at
                    http://iessf.org/2018-light-expo-exhibitor-information

                    Exhibitor Agreement
                    Each Exhibitor is required to complete and sign the Exhibitor Agree-
                    ment, a contract between you as Exhibitor, and IES San Francisco Sec-
                    tion, for rental of your exhibit space(s) at Light! Design Expo on June 28,
                    2018.




                    Exhibitor Entry Form
                    Each Exhibitor is required to complete the Exhibitor Entry Form, which
                    describer your exhibit and your requirements for your exhibit space
                    including electricity , tables and chairs, and tablecloths, your logistics
                    information: shipping, storage, setup, breakdown, and labeling.




                    Certificate of Insurance
                    Each Exhibitor is required to complete a Certificate of Insurance before
                    being legally allowed to exhibit in 2018 Light! Design Expo.




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Important Exhibitor Deadlines

                    March 31   Payment for Space Rental due to IES San Francisco

                    April 30   Signed Exhibitor Agreement due

                    April 30   Certificate of Insurance Due

                    April 30   Exhibitor Entry Form Due

                    June 27    Exhibit Material Delivery 8am-8pm

                    June 27    Exhibit Setup 2pm-10pm ONLY

                    June 28    Show Open to Public 12pm-8pm

                    June 28    Exhibit Breakdown 8pm-10pm ONLY

                    June 29    Pickup of shipments from lower floor of Pier 27 8am-4pm




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Expo Floor Plan




                  Design Project Gallery
                  Exhibit Spaces
                  Food
                  Bar
                  Classroom




                        This layout is for general information purposes only- exact layout may
                        vary at the time of the event. Exact location of exhibitor spaces and
                        space numbers will be provided once all exhibitor details have been
                        received. No requests can be taken for location preferences.




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Light! 2018 Exhibitor Guide - Squarespace
Exhibit Description and
                         Space Requirements

                         1. All exhibit spaces are located on the upper level.

                         2. Spaces are 8’ WIDE x 6’ DEEP X 10’ HIGH open areas with no separa-
                         tions.

                         3. Max height for exhibits is 10’.

                         4, There is an option for a space to contain one (1) 30”x72” table with
                         black linen at no extra charge.

                         5. Up to three (3) chairs to be provided at no extra charge.

                         6. Three (3) outlets on a power strip will be provided for each table.
                         A total of 600 WATTS PER EXHIBITOR IS ALLOCATED. If you need
                         more power, please contact Michelle West.




                                                                                 10’ Max.
                                                                                 Height
      Optional
      chairs (up to 3)
                                                                                   3-plug outlet
      Optional                                                                     (600W standard)
      30”x 72”
      table with
      tablecolth


                                                                           6’

                                   8’




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Light! 2018 Exhibitor Guide - Squarespace
Exhibitor Logistics
                                                    Please see below for all pertinent instructions and information regard-
                                                    ing shipping, receiving, setup, breakdown, storage, labeling, and coordi-
                                                    nation.

                                                    Event Day
                                                    Thursday June 28th, 12pm-8pm. Exhibitors should arrive no earlier than
                                                    10:30 am on June 27th to prepare. Setup is not allowed on event day.

                                                    Event Load in and Setup
                                                    Wednesday June 28th 2pm-10pm ONLY. No exceptions will be made.

                                                    Exhibit Materials Delivery
                                                    Wednesday June 27th between 8am and 8pm. No exceptions will be
                                                    made. If you need to have your delivery made before Wed. June 27th,
                                                    please contact Light! Design Chief Coordinator, Michelle West for local
                                                    warehouse information.

                                                    Exhibit Breakdown
                                                    8pm-10pm Thursday June 28th, 2018 ONLY. No exceptions can be
                                                    made. All materials and equipment must be removed no later than 10
                                                    pm. For carrier pick-ups: items may be picked between 8pm and 10pm
                                                    Thursday June 28th or they may be moved to a storage area at Pier 27
                                                    for pick up in Friday, June 29th between the hours of 8 am and 4pm
                                                    only.



Exhibitor Logistics Schedule

  Monday 6/25 &             Early Show Storage              8am-5pm           For an additional fee, exhibit materials can be accept-
  Tuesday 6/26                                                                ed for delivery before the show at a local warehouse
                                                                              and delivered to Pier 27 for load-in the morning of
                                                                              6/27.
  Wednesday 6/27            Load in & Setup                 2pm - 10pm only   No exceptions to time window will be made.
  Thursday 6/28             Exhibitor Preparation           10:30am - 12pm    Preparation only. No setup allowed.
  EVENT DAY
                            Event Opens                     12 - 8pm          Event open to attendees
                                                            12:15- 6pm        Educational seminars
                            Breakdown                       8 - 10pm          All materials and equipment must be removed by
                                                                              10pm. For carrier pick-ups: items may be picked
                                                                              between 8 - 10pm 6/28 or they can be moved to a
                                                                              storage area at Pier 27 for Friday pick-up.
  Friday 6/29               Late Pick up                    8 - 4pm           All materials and equipment must be removed by
                                                                              4pm.




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Exhibit Materials Delivery


                    Exhibitors may drop off their exhibit materials on the “stringer” (see
                    map below). Small packages can be brought in through the front entry
                    of Pier 27. (Please see passenger drop off area and front entrance Indi-
                    cated on map provided for Pier 27 Lower Level). See Delivery Map and
                    Instructions Attached. Pallet Jacks will be made available but no fork-
                    lifts. All deliveries and packages should be clearly labeled with exhibitor
                    details.

                    PLEASE NOTE THAT THERE IS NO LOADING DOCK AND TRUCKS
                    MUST HAVE A LIFT GATE AND MAN POWER TO UNLOAD. PALLET
                    JACKS WILL BE MADE AVAILABLE, BUT NOT FORK LIFTS.

                                                           Directions to Pier 27 Truck Deliv-
                                                           ery Loading/Unloading Area on
                                                           the “Stringer”

                                                           Entrance
                                                           Enter through the driveway on
                                                           right immediately after Pier 23
                                                           Cafe from the Embarcadero, be-
                                                           fore the lawn.

                                                           Drive along the water towards the
                                                           back of Pier 27 through the first
                                                           swing gate.

                                                           At the second gate a security truck
                                                           will be there to wave your truck
                                                           through.

                                                           Exit
                                                           Exit the same way you entered.

                                                           A security guard will be available
                                                           to help you back up your truck

                                                           Please note that there is no load-
                                                           ing dock. Large deliveries will
                                                           require a truck with a lift gate
                                                           and pallet jack. If your truck is
                                                           not equipped with these, please
                                                           arrange for a forklift off-load
                                                           with Impact Productions.

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Advanced Shipping



                    PIER 27 CANNOT ACCEPT ANY TRUCK DELIVERIES BEFORE
                    WED. JUNE 27th AT 8 Am.

                    If you need to ship materials to arrive in advance of June 28th, please
                    contact Michelle West. We can arrange a local warehouse to receive and
                    redeliver your shipment at a small expense or you can arrange to pick up
                    from them alternatively. You will be responsible to handle payment and
                    coordination with the local warehouse. Please be sure it does not need
                    to arrive before Monday, June 25, 2018.




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Exhibit Setup


                    EXHIBITOR SETUP IS WEDNESDAY, JUNE 27th, 2018 FROM 2pm -
                    10pm. ONLY. NO EXCEPTIONS CAN BE MADE. NO SETUP WILL BE
                    ALLOWED ON THE DAY OF THE EVENT (Thursday June 28)

                    DELIVERIES & DROP-OFFS TO PIER 27 LOWER LEVEL WILL ONLY BE
                    PERMITTED ON WEDNESDAY, JUNE 27TH FROM 8Am-10pm - NO
                    EXCEPTIONS WILL BE MADE.

                    1. Heavy Exhibits Over 100 Pounds Require Delivery Truck with a Lift
                    Gate and Manpower To Unload Exhibit.

                    2. Pier 27 Elevator dimensions – door opening 95”H X 53.5”W, inside
                    dimension 8’5”L x 5’5”W x 8’6”H, inside elevator diagonally 9’.

                    3. All deliveries and packages should be clearly labeled with exhibitor
                    details.

                    4. You can access the loading area at the side of Pier 27 (the stringer)
                    (see attached map) for any items you will have in your personal vehicle.
                    You will be allowed to drop off and a volunteer will greet you and assist
                    you. You can then park your car in one of the designated lots or on the
                    street. Please make sure everything is labeled.

                    5. Hand carts and pallet jacks will be available for use. Please note that
                    you must bring in your own display products.

                    6. There is no staff at Pier 27 to unload your equipment but we will do
                    everything to help where we can.

                    7. There are two elevators. There will be several pallet jacks.

                    8. 3 outlets on a power strip will be provided for each table. 600 WATTS
                    PER EXHIBITOR IS ALLOCATED. If you need more power, please con-
                    tact Michelle West.

                    9. Please remember to pack extra power strips.

                    10. Please take note that all exhibits need to be completely set up and
                    tested prior to 10pm on Wed, June 27th. No testing of equipment should
                    be done on the day of the event as there will be no one available to as-
                    sist if something is not working.



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Exhibit Breakdown


                    1. Exhibit breakdown must be done on June 29, 8:00 pm - 10:00 pm. This
                    is the only time for breakdown, no exceptions.

                    2. Please break down your exhibit at the completion of Light! Design
                    Expo and be out of the building by 10pm. Light! staff has put in a very
                    long day and cannot leave until you are out of the building. Anything not
                    removed from the upper level of Pier 27 by 10pm on June 29th will be
                    disposed of at your own expense. This is strictly enforced by Pier 27.

                    3. Please note that you must bring you own packaging supplies if you
                    are shipping items from Pier 27- Pier 27 does not provide packaging sup-
                    plies. All items for shipping out UPS/FED-EX must be packaged, labeled,
                    and located at the designated storage area at Pier 27 by 10:00pm Thurs-
                    day June 28th, 2018.

                    4. Drivers will need to be advised to pick-up on Friday June 29th be-
                    tween 8am and 4pm. Skids must be labeled, shrink wrapped and the
                    trucker must have been pre-notified of pick-up times. Please make sure
                    that you have pre-printed labels. Delivery and pick-ups for skids will
                    again be at the stringer where deliveries were made. A Light! Design
                    Expo volunteer will be there to assist the trucker with pick up.

                    5. YOU ARE RESPONSIBLE FOR CONTACTING YOUR SHIPPER TO
                    ARRANGE FOR A PICK-UP AT PIER 27. Pier 27 strictly enforces that
                    anything not picked up by 4pm on Friday June 29th will be disposed of
                    at your own expense.

                    6. PLEASE REMEMBER TO PRINT YOUR OWN SHIPPING LABELS IN
                    ADVANCE AND BRING TO THE EVENT WITH YOU.




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Marketing & Social Media


                    The success of Light! depends on all of us getting the word out and shar-
                    ing as much information about the event as possible with our audience:
                    architects, engineers, specifiers, designers, customers, manufacturers,
                    and contractors. To this end, we will provide you with a full suite of mar-
                    keting collateral to use to help attract a targeted architectural lighting
                    market.




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Contacts


LIght Chief Coordinators        Coordinator       Agency               email                          Phone
                                Katie Wunder      Light! Design Expo   katie@lightdesignexpo.com      415 846-1422
                                Michelle West     Light! Design Expo   michelle@lightdesignexpo.com 925 719-4277
Agency Exhibitor Coordinators
ALR                             Lindsay Wicks     ALR                  lindsaywicks@alrinc.com        916 505-5536
Cal Lighting                    Cynthia Ubilluz   Cal Lighting         cynthia.ubilluz@cal.lighting   925 242-5536
Lighting Systems                Nancy Ruiz        Lighting Systems     nancyr@ltgsys.com              510 982-3900
16500                           Celine Marcipan   16500                cmarcipan@16500.com            510 645-2574
Archetype                       Amber Hohman      Archetype            amber@archetypelighting.com 415 355-9030
Healy Mattos                    Mike Mazzi        Healy Mattos         mikem@hmattos.com              510 295-9954
Wunder Lighting                 Mike Wunder       Wunder Lighting      mike@wunderlc.com              925 817-0119




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