Head Coach Manual 2018 - Football Association of Ireland

 
Head Coach Manual 2018 - Football Association of Ireland
2018
Head Coach Manual
Head Coach Manual 2018 - Football Association of Ireland
Introduction
Welcome to the 2018 Sports Direct FAI Summer Soccer Schools programme. It is the largest
FAI grassroots programme and plays a major role in the promotion and development of the
game at local level across the country.

2017 was another record breaking year for the Summer Soccer Schools and 2018 will see
thousands more children participate in the programme. For many it will be their first
experience of structured coaching and as such can have a lasting effect on their future
involvement. For many others who have participated in the past or are already members of
clubs it is a chance to develop their skills further. For everyone it will provide them with an
enjoyable week of football activities in a safe and secure environment. You as Head Coach
play a vital role in the experience that each boy and girl has on your camp. You are critical
to the success of your camp and to the success of the programme as a whole.

Given the programme’s massive reach and importance, we have played a significant role in
aligning our coaching sessions and games to the FAI Player Development Pathway.
Retention of participants from year to year is vital to the long term development of the
player as a footballer, we achieve this by offering the participants fun and exciting practices
and games throughout the programme.

While both fun and skill improvement are hugely important, the safety and welfare of all
children participating is paramount. It is absolutely imperative that you stick to the safety
guidelines and procedures outlined in this manual at all times. Safety is the single most
important factor of Summer Soccer Schools and you will play a key role in ensuring your
camp is safe and secure for all participants. Along with this document please follow
guidelines given to you by your local FAI Development Officer and the training you received
at the Head Coach training weekend. It is also essential that as an accredited FAI coach you
ensure that you and all coaches at your camp adhere to the FAI Child Welfare Policy. The
Sports Direct FAI Summer Soccer Schools programme is committed to maintaining the
highest standards of best practice in child welfare in Irish sport.

Finally, as we prepare for another busy summer, I would like to wish you good luck. Thank
you in advance for your dedication and enthusiasm, ensuring that 2018 will be a hugely
enjoyable experience for everyone involved in the Sports Direct FAI Summer Soccer Schools
programme.

Thank you,

Trevor Scanlon
FAI Camps National Coordinator
Contents
General Guidelines for running your Camp ............................................................................................ 4
Safety and Supervision ............................................................................................................................ 6
Procedures ............................................................................................................................................ 10
Walk On Bookings ................................................................................................................................. 10
Sign In & Sign Out.................................................................................................................................. 11
Missing Participant................................................................................................................................ 12
Accidents & Incidents ........................................................................................................................... 12
Suspension – Poor Weather.................................................................................................................. 13
Media Presence .................................................................................................................................... 15
Getting Paid........................................................................................................................................... 15
Accident Report Form..…………………………………………………………………………………………………………………...16

Incident Report Form..…………………………………………………………………………………………………………………...18

Media Declaration Form..……………………………………………………………………………………………………………...20

Template Contract ................................................................................................................................ 21
Camp Audit Report Form ………………………………………………………………………………………………………………..24

SSS Application Form (Walk-on)………………………………………………………………………………………………………30
General Guidelines for running your Camp

Head Coach Responsibilities during the week:

Day 1 – Monday

      Arrive, meet and greet and plan set-up.
      Balls should be pumped up from the night before.
      The participant should be handed his/her bag at registration.
      Brief and assign coaches to groups.
      Registration and gear distribution.
      Give out the Parents Guidelines sheet.
      INFORM PARENTS THAT THE PRESENTATION OF CERTIFICATES WILL TAKE PLACE ON
       FRIDAY AT 2:45pm SHOULD THEY WISH TO ATTEND.
      Welcome participants and introduce coaches enthusiastically.
      Begin with briefing of participants and parent(s) on rules, out of bounds areas and
       policy on bullying. (Let parents hear you!)
      Arrange participants in age/ability groups and allocate coaches.
      Prepare in advance, have venue set up prior to arrivals and be ready to begin the
       coaching programme on time.

What to expect on Day 1?

      Early drop offs – keep an eye on the participants.
      Registration and gear distribution – VERY IMPORTANT – make sure you give out the
       right gear to the right participant.
       (Late bookers and walk-ons get their kit after those who have booked
       on time get theirs)
    Tip: Arrange gear in sizes and have two or three tables to register at. (Prepare 2/3
       equal no. alphabetical order lists)
    Surplus gear must be returned intact in bag to FAI Development Officer.
    Parents and participants may want kit sizes changed. This is not possible under any
       circumstances.
    Participants collected late – chat with parent if this happens consistently during the
       week.
The rest of the week

      Roll call each morning – ensure that each coach carries out the sign in procedure.
      Parents queries / observations / complaints / suggestions.
      Participants looking to change groups.
      Accidents (cuts and grazes)
      Packing up each day – ensure equipment is counted and packed neatly.
Final day Friday

      2:45pm (not before) Presentations of certificates – make sure no one is overlooked!
      Final speech and thank you to participants and parents – very important as it leaves
       a final lasting impression.
      Count gear and pack up gear neatly and arrange with Development Officer to have it
       collected.

Persistent disciplinary problems

      Explain to the participant that his/her behaviour is unacceptable and won’t be
       tolerated.
      If behaviour continues, speak with parent/guardian personally or by phone.
      If that doesn’t work please contact your Development Officer immediately.
      Development Officer will explain to parent/guardian that they can no longer cater
       for their child at the soccer school – no refunds.
      Never just send a participant home. You must first contact the Development Officer
       who will advise how to proceed.
      Remember they are in your care from when they are dropped off until they are
       collected.

Rain Policy

      Please follow the Rain Policy procedures as indicated in this manual.

Incidents and Accidents

IMPORTANT: If you deem any incident or accident to be serious, you are to contact the FAI
Development Officer immediately who is assigned to the camp.

All coaches must report all accidents and incidents to the Head Coach. It is critical that ALL
accidents and incidents are reported no matter how trivial they may seem to the coach at
the time. The Head Coach will then complete the incident or accident report that day and
will submit it to the FAI Development Officer as soon as possible. Any incident or accident
unreported by a coach to the Head Coach is a serious breach of responsibility on the part of
the coach.
An ACCIDENT is any situation where the participant requires first aid, medical treatment or
has had to cease participation for a period of time due to injury.
An example of an INCIDENT might be name calling, bullying, fighting, a dangerous situation
or any such event that may have caused distress to one or more children participating on
the camp or was a source of a concern to you.
All accidents or incidents must be reported to the participant’s parent. In some cases it may
require a call at the time but at the very least they must be told about it at collection time.

Encourage parents to stay at the camp for the briefing of participants on the Monday. It is
very important that parents and participants hear the information listed above. Be
enthusiastic when delivering this brief – make it clear that the rules are there to ensure that
everybody has fun during the week.

Safety and Supervision

                 FOOTBALL ASSOCIATION OF IRELAND POLICY STATEMENT

“The Football Association of Ireland is committed to ensuring that all necessary steps will be
taken to protect and safeguard the welfare of children and young people who participate in
                                           soccer”.
Safety – General

      Participants are less likely to experience accidents or other harm if they are
       supervised properly.

      Activities should be organized so that they maximize participation, fun and learning
       but also safety.

      Coaches are required to operate within the FAI Code of Conduct and Good Practice
       for Coaches.

      Coaches are not to join in games with participants under any circumstances.

      Children must never carry any equipment on behalf of the coach.

      Children must be supervised at all times – particularly at lunch time and rain off
       periods.

      Zero tolerance of bullying at all times - be vigilant.

      Record all injuries, incidents – report to Head Coach. Dangerous behaviour is not
       allowed.

      Participants should know that they can approach any coach if they have any
       concerns or worries while at the camp.

      If a participant does not want to go in goals they do not have to. If a child is smaller
       or younger than a group of players, they should not be in goal.

                                                                                                  7
Safety – All coaches must:

      Ensure all buildings, pitches, and equipment used are checked before the start of
       camps for safety and that required standards are met.

      Carry out a regular head count of your group, especially before and after camp.

      Make sure all participants have proper shoes and tied laces before activity begins.

      Any safety precautions should be explained before activity – brief on use/misuse of
       equipment.

      Make sure your coaching activity is safe and forbid players performing potential
       dangerous activity beyond their ability.

      At all times coaches know where participants are and what they are doing.

      Take a water break at least twice every morning and afternoon or more often as
       needed. Always look out for signs of dehydration among the participants. Ensure all
       the participants know that water is available whenever they want it.

      Participants visiting toilets – minimum – in twos. Younger participants should go in
       groups with their coach.

      Lunch time is the most likely time for an incident or accident to take place.
       Supervision at all times is essential.

      Don’t let injured participants continue playing.

      Be constantly on the lookout for signs of bullying (physical, verbal, emotional,
       psychological etc.)

      Ensure all participants know they must report all incidents and accidents to the Head
       Coach, however trivial they may seem.

      Safety is the most important aspect of the FAI Summer Soccer School Programme.

                                                                                              8
Safety – Head Coach must:

      Ensure all buildings, pitches, and equipment used are safe and meet required
       standards.

      Ensure all goalposts are staked / weighted down, are secure and comply with FAI
       goalpost safety standards.

      Brief all coaches each morning on what is expected of them.

      Brief all participants and parents at the start of the week on what is expected of
       them (e.g. bullying will not be tolerated) and again each morning if necessary. Set
       down the ground rules.

      Ensure participants are not exposed to extreme weather conditions. In hot and
       sunny weather remind them about using sun cream.

      Ensure slalom poles are staked well into the ground and are not loose on the
       surface.

      Ensure participants are supervised at all times.

      Ensure there is water pitch side or very close. Remind participants to drink regularly

      Ensure participants with inhalers or medication have them pitch side. It is the
       Head Coach’s responsibility to inform coaches what children require what
       medication and in what dosage / frequency.

      Constant watch on who is entering and exiting the area close to the camp.

      Record all injuries and incidents of any nature. All accident/incident forms are to be
       returned to the Development Officer at the end of the camp in the envelope
       provided.

      Notify parents / FAI Development Officer of any injury of any kind to a participant.

      Notify any head injury of any kind to the parent of the participant immediately.

      The participants are in your care from when they get dropped off to when they are
       collected daily.

                                                                                                9
PROCEDURES

Walk On Bookings

Walk-ons are defined as children who show up on Monday morning (or subsequent
mornings) and have not previously been registered to participate.
Walk-ons will be treated no differently to a ‘club booking’ this year. The procedure when
taking a walk-on booking is as follows:

   1. Ideally the parent should call the call centre to process the booking over the phone
      (1890 653 653) – if they cannot do this, proceed as follows.
   2. Have the parent of the participant complete an application form in full.
   3. Take payment of €75 (less any discounts).
   4. Provide the participant with full playing kit, backpack and football (if available).
   5. The €75 (or total amount) should be given to the VC and retained by the club.
   6. The completed application form should be returned to the Development Officer at
      the end of the camp in the envelope provided.
   7. All Head coaches Must text their walk-on information to Kevin Doran (083 3686828)
      no later than 1pm on Tuesday of the camp. This should include the following:
          a. Number of Walk-ons
          b. Total amount of money received (including discount information where
              appropriate)
   8. WALK-ON DISCOUNT OPTIONS
          a. First Child = €75
          b. Two or more siblings = €65
          c. Extra Time Booker = €50 (Only receive a ball)
          d. If a child has participated on a mainstream camp and is looking to do a GK
              camp the cost is still €75

It is important that the amount of kit used after all registrations are taken matches the
number of participants on the camp as remaining stock of kits will be used to reconcile
finances on the camp.

                                                                                            10
Sign In & Sign Out
It is of utmost importance that all coaches carry out the below procedures every day. Ensure
that both yourself and all other coaches take regular head counts throughout the day.

Sign In

Step 1. Each coach should take a full list of their group participants’ names before activities
begin on day one of the camp.

Step 2. Record anything out of the ordinary – if someone else will be collecting a participant
and any other info given by a parent/guardian.

Step 3. Record who is present at the start of each day.

Step 4. Contact the parent(s) of any children who are not present.

Step 5. Ensure that each coach takes regular head counts throughout the day.

Sign Out

Step 1. Once activities finish participants return to sit in their groups along with their
coaches.

Step 2. Parents must come to their child’s coach and inform them that they are being
collected.

Step 3. Only those who have permission to travel home independently should be allowed to
leave the group on their own. (This is marked with a “t” on your register)

Step 4. Note any special circumstances – if someone else arrives to collect a participant, the
parent should be called before allowing them to leave.

Step 5. Contact the parents of any participants who have not been collected by 3pm and
remind them of the pickup policy highlighted in the “Information for Parents/Guardians”.

                                                                                              11
Missing Participant
Should a participant go missing during your camp the following steps must be followed.

Step 1. Ensure that all other participants are safely supervised by at least two members of
the coaching team.

Step 2. Inform your Development Officer immediately.

Step 3. Appoint a coach to be in charge of the search.

Step 4. Undertake a full search of the venue

Step 5. If the participant is not found at this stage, inform the parent(s) immediately.

Step 6. Commence a localised search of the surrounding area.

Step 7. After 30 minutes – notify the Gardaí.

Accidents & Incidents

Step 1. Inform all coaches that any accidents or incidents should be reported to you
immediately.

Step 2. Complete an accident/incident report form immediately

Step 3. Serious accidents/incidents should be reported to your Development Officer
immediately.

Step 4. Give the completed accident/incident report to your Development Officer
immediately – this can be sent via email (kevin.doran@fai.ie) or via Whatsapp messenger as
a photograph to Kevin Doran (083 3686828). Forms should be kept and returned to the
Development Officer at the end of the camp in the envelope provided.

Step 5. Inform parent(s) of the accident/incident when they arrive to collect the participant.
Serious accidents/incidents should be reported to parent(s) immediately by phone

                                                                                              12
Suspension – Poor Weather

In the event of poor weather, the following steps must be followed:

Step 1. Check the weather forecast regularly.

Step 2. Once it starts to rain ensure that all groups are brought inside to shelter. DO not
leave some groups outside – all participants must be sheltered.

Step 3. Take regular head counts

Step 4. If poor weather persists, call your Development Officer to discuss cancelling your
camp. If your venue has adequate indoor facilities, there is no need to cancel your camp!

Step 5. If the decision is made to cancel your camp, Your Development Officer will make
contact with the National Coordinator to contact the call centre to begin the process of
notifying parents.

Step 6. Ensure that all participants are supervised adequately until their parents arrive to
collect them.

Step 7. Carry out the sign-out procedure as normal.

If a Head Coach thinks they may not be able to proceed with camp...

   1. He/she will contact their FAI Development Officer to discuss.

   2. The Development Officer will contact the National Coordinator. The final decision
      will be made by the National Coordinator in consultation with the Development
      Officer.

   3. If the decision is made to cancel the camp, the National Coordinator will contact the
      Call Centre at 1890 653 653 with the instruction to contact guardians.
           a. The instruction will include the reason for cancellation, immediate action the
              guardian should take, and future action the guardian should take.

                                                                                               13
4. Unless direct permission is received, children should NOT leave the camp until
      parent or designated person to collect them has arrived. (The participants are YOUR
      responsibility until they are ALL collected)

   5. The Head Coach will make the decision on whether or not to allow the children that
      can travel independently to leave.

The Call Centre will perform the following functions:
   1. The Call Centre will begin by contacting the guardians of participants who are not
       allowed to travel independently.

   2. The Call Centre will then attempt to contact the guardians of participants who are
      allowed to travel home independently to inform them. If they fail to make contact,
      they will then make 3 attempts to contact the mobile number provided, assuming it
      is different to the day time contact number. The Call Centre will also attempt to
      contact the guardian via SMS

   3. The Call Centre will allocate sufficient resources to ensure all contacts are attempted
      within a 90min period from notification by the FAI Development Officer or Head
      Coach.

   4. The Call Centre will respond to instruction received and verified by 14.00
         a. After that period of time has elapsed the Team Leader in charge will call the
             Head Coach with a progress update. Between them they will agree what
             further action to take.

The Call Centre Authenticity procedure
   1. To ensure the authenticity of the request, the Call Centre will take the phone
       number of the FAI Development Officer or Head Coach. They will verify this number
       and immediately make a return call.

   2. If the number they receive cannot be verified the Call Centre will immediately
      contact the FAI (Names and Sequence to be provided) to inform them of the activity.

   3. The FAI will instruct the Call Centre on what further action to take.

   4. Assuming the call is genuine and has been verified, the Call Centre will then begin
      the task of contacting all guardians.

                                                                                            14
Media Presence

Step 1. If a member of the media shows up to take photos at your camp, introduce yourself
to them and ask them to complete a Media Declaration Form with you

Step 2. Contact your Development Officer to inform them.

Step 3. If there are any participants whose parent(s) have requested that their photograph
not be taken, please ensure that this does not happen. They must not be part of any group
photos that are taken.

Getting Paid

Similar to last year, Payments will come directly from the club and not from the FAI. In order
to ensure that coaches are paid in a timely manner (7 days after the camp has finished)
please ensure the following:

      Liaise with your Development Officer and Venue Coordinator to ensure that all
       coaches have signed and submitted their contracts on day 1 of the camp. (Including
       your own!)

      Ensure that all coaches have submitted their invoices on the last day of the camp.
       Please assist with the collection and handover of these to your DO or the Venue
       Coordinator.

      Once the kit reconciliation process is complete and all contracts and invoices are
       signed and submitted payments will be issued by the club.

      Check with your club Venue Coordinator/DO regarding when you will receive
       payment.

                                                                                            15
Accident Report Form
Name of person completing this form: ___________________________________

Title/Role: _______________________________________________________

Address: ________________________________________________________

Tel: (H) ________________                (Mobile) ___________________________

Accident details (Please give details of any witnesses)

Date & time of accident: _______________Camp venue: _______________________

Full description of accident: PLEASE WRITE IN BLOCK CAPITALS
Use accompanying sheet if required
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________

Name of injured person:          ___________________________________________

Details of injuries:
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________

                                                                                16
How did the accident occur?
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
Any further comments?

________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
Witness/Witnesses:
Please List Names and Contact details of all Witness/es:
(Statements should be sought from witnesses as soon as is practical while the accident is
still fresh in their minds)
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________

Signature: _______________________ Date: _________________

                                                                                            17
Incident Report Form
Name of person completing this form: _____________________________________

Address: __________________________________________________________

Tel: (H) ____________________________               (Mobile) _________________________

Venue: ____________________________                 Head Coach: __________________

Date & time of incident: ______________________________________________________

Camp Staff on Duty: _________________________________________________

________________________________________________________________

Witness Details (Please give details of any witnesses)

Name: __________________________________________________________

Address: ________________________________________________________

Tel: (H) ____________________________ (Mobile) _____________________

Name: __________________________________________________________

Address: ________________________________________________________

Tel: (H) ____________________________ (Mobile) _____________________

                                                                                    18
Details of Incident
Please outline the circumstance in which the incident occurred and any other persons who
were present and their involvement.
(Use separate sheet if required)
________________________________________________________________
_______________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________

Action/s Taken:
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________

Signature: ____________________________________ Date: ________________________

                                                                                       19
Media Declaration Form

Summer Soccer Schools Venue:
Date:
Time:

Name of photographer/Cameraman:
Employed by:

Authorised by:
(Only the Head Coach can authorise this)

 Declaration:

 ‘’I hereby declare that all photographs and/or video material taken today at
 the Sports Direct FAI Summer Soccer Schools Programme will be used for FAI
 promotional purposes or general media interest news only’’

 Print Name:

 Signature:

 Date:

                                                                                20
Template Contract
ENGAGEMENT OF INDEPENDENT CONTRACTOR

This Agreement is made the ____ day of ___________ 2018 between ____________________ (hereinafter
known as the Club)

and ______________________          of   (Address)_________________________________________________
(hereinafter known as the Coach).

1.   This agreement will commence on the above date, and will continue until _____________ unless
     otherwise terminated by either the Club or the Coach by the giving of one month’s notice in writing to
     the other party.

2.   The Coach is appointed to provide the services as described hereafter being provision of coaching
     services to children on the Summer Soccer Camps

3.   To the extent necessary or appropriate, the service shall be performed by the Coach, or by an employee
     or representative of the Coach, as agreed between the parties from time to time.

4.   The Coach will use his/her/its best endeavours and devote such time as is necessary to provide the
     services to a standard acceptable to the Club. This will not preclude the Coach from providing his/her/its
     service to others, provided such services do not conflict with the proper provision of the services under
     this agreement and are not in competition, directly or indirectly with the business activities of the Club.

5.   The Coach will provide his/her/its services at such locations as may be necessary for the proper
     performance of such services.

6.   The Coach will provide, where necessary, any transport, equipment or other materials as are required for
     the effective provision of the services under this agreement.

7.   The Coach agrees that he/she/it shall keep secret and shall not at any time either during the term of this
     Agreement, or after its termination form whatever reason, use, communicate, reveal, or cause any
     unauthorized disclosure whether through any failure to exercise all due care and diligence or otherwise,
     to any person for his own or another’s benefit, any of the Confidential information of the Club, its
     suppliers or customers which shall have come to their attention during the course of this agreement. All
     notes, memoranda, documents, or records and writing made, received or obtained by the Coach on any
     matters relating to the organisation, business, finance, customers, suppliers, dealing, transactions or
     affairs of the Club shall be treated as confidential and shall be and remain the property of the Club and
     shall be delivered by the Coach to the Club forthwith upon request.

8.   The Coach is and will remain an independent Coach, and will not (nor will any of the Coach’s employees
     or representatives) at any time be considered employees of the Club, nor will the Coach or its employees
     or representatives hold themselves out as an employee of the Club. Furthermore, the Coach accepts that
     he/she/it will not (nor will its employees or representatives) enjoy any of the benefits normally conferred

                                                                                                             21
upon employees of the Club, including but not restricted to, paid holidays, pension scheme membership
     etc.

9.   The Coach will at all times be responsible for meeting his/her/its tax and Pay Related Social Insurance
     obligations including those in relations to its employee.

10. The Coach will indemnify the Club against costs, damages or expenses incurred by the Club in respect of
    any loss, damage expense or payment arising as a result of the Coach’s gross negligence or wilful
    misconduct, or that of his/her/its employees or representatives in the performance of the service under
    this agreement.

11. The Coach, in consideration for his/her/it has read, understood and signed the Club’s safety statement
    for visitors and contractors.

12. The Coach, in consideration for his/her/its services, will be paid a fee by reference to Schedule 1 of this
    agreement. The fee may be amended from time to time by agreement between all parties. Such fee will
    only paid on foot of a valid invoice which, by agreement, will be provided monthly by the Coach.

13. Where the Coach is unable to carry out the services under this agreement, for whatever reason, or if the
    Club is not satisfied with the performance of such services by the Coach, the Club may terminate the
    agreement forthwith. Upon termination of this agreement the Coach will deliver up all correspondence,
    documents or other property belonging to the Club without delay.

14. This agreement embodies the entire understanding of the parties in respect of the matters contained or
    referred to in it, there are no promises, terms, conditions or obligations oral or written, expressed or
    implied other than those contained in this agreement.

15. This agreement is in substitution for all previous agreements, expressed or implied between the Club and
    the Coach, which shall be terminated by mutual consent from the above date.

16. This agreement will be governed by the laws of Ireland and the Coach consents to the exclusive
    jurisdiction of the Irish courts in all matters regarding it.

Signed:                   _______________________________________ (for and behalf of the Coach)

In the presence of        ________________________________

Date:                    ______________________

Signed:                   ________________________________________ (for and behalf of the Club)

In the presence of       _______________________________

Date:                     ________________________

                                                                                                            22
First Schedule

The Fees in respect of the services to be provided as set out in Clauses 2 and 13 of this agreement are
€________

Template Invoice

Coach’s contact details

Name:             ________________________________

Address:          ________________________________

                  ________________________________

                  ________________________________

Phone number: ________________________________

Email Address: ________________________________

Invoice details

Bill to:          ________________________________ (Please provide host venue/club details)

                  ________________________________

                  ________________________________

                  ________________________________

Camp Date:        _______________                        (Please provide the date(s) you worked)

Total Amount Due:                                                                 €____

                                                                                                    23
Sports Direct FAI Summer Soccer Schools 2018
                                                                           Camp Audit Report Form

Name of Auditor:                                 Venue:

Date:

Time of audit: Morning          
               Lunch time       
               Afternoon        

Camp

How many children were present?                                                  __________

How many coaches were present?                                                   __________

What seemed to be the average number of children per group?                      __________

What was the standard of the layout of the camp’s activities (use of equipment, different stations)?

  Very Poor          Poor           Acceptable            Good        Very Good          Excellent

        1              2                 3                 4               5                 6

Any other observations/notes: _________________________________________________________
__________________________________________________________________________________

Venue

What was the standard of the changing facilities at the camp?

  Very Poor          Poor           Acceptable            Good        Very Good          Excellent

        1              2                 3                 4               5                 6

What was the standard of the venue’s toilets?

  Very Poor          Poor           Acceptable            Good        Very Good          Excellent

        1              2                 3                 4               5                 6

                                                                                                     24
Did the venue’s toilets have adequate:                        Toilet paper  Yes  No 
                                                              Hand towels Yes  No 
                                                              Running water Yes  No 

Was there any evidence of building/construction work taking place?         Yes  No 

If ‘yes’ please give details: ____________________________________________________________
__________________________________________________________________________________

Any other observations/notes: _________________________________________________________
__________________________________________________________________________________

                                                                                         25
Head Coach

Name of Head Coach:

Was the Head Coach easy to locate upon arrival?                                Yes  No 
(you will need to ask who the Head Coach is)

Did the Head Coach have the following within easy access:
                                                       Head Coaches’ Manual    Yes       No 
                                                       Accident Report Form    Yes       No 
                                                       Incident Report Form    Yes       No 
                                                       Camp Register           Yes       No 
                                                       Medical Needs Info      Yes       No 

How did the Head Coach manage the registration process / lunchtime supervision / sign out process?
(delete as appropriate – depending on time of audit) Please circle score:

  Very Poor           Poor         Acceptable          Good          Very Good            Excellent

      1                2                 3                   4           5                   6

What was the interaction between the Head Coach and his/her coaches like?

  Very Poor           Poor         Acceptable          Good          Very Good            Excellent

      1                2                 3                   4           5                   6

Did the Head Coach delegate tasks effectively?                                 Yes  No 

Does the Head Coach have a plan in place in event of rain?                     Yes  No 

Any other observations/notes: _________________________________________________________
__________________________________________________________________________________

Coaches

Please list the names of the coaches present on the camp (the Head Coach will have this
information):

          __________________________             __________________________
          __________________________             __________________________
          __________________________             __________________________
          __________________________             __________________________
          __________________________             __________________________

                                                                                                      26
What appeared to be the overall quality of the sessions that the coaches were putting on?

  Very Poor          Poor            Acceptable           Good           Very Good         Excellent

      1                2                  3                4                5                 6

What was the coaches’ management of their groups like?

  Very Poor          Poor            Acceptable           Good           Very Good         Excellent

      1                2                  3                4                5                 6

How would you rate the inclusiveness of their sessions?

  Very Poor          Poor            Acceptable           Good           Very Good         Excellent

      1                2                  3                4                5                 6

Were the coaches:       Enthusiastic                      Yes    No      Somewhat 
                        Encouraging                       Yes    No      Somewhat 
                        Good communicators                Yes    No      Somewhat 
                        Polite                            Yes    No      Somewhat 
                        Calm                              Yes    No      Somewhat 
                        Clear in their instructions       Yes    No      Somewhat 

During your visit, did you witness any of the following: An accident               Yes    No 
                                                         An incident               Yes    No 
                                                         Use of bad language       Yes    No 
                                                         Inappropriate conduct     Yes    No 

If ‘yes’ to any of the above, how was the occurrence dealt with in your opinion?

__________________________________________________________________________________

Did the coaches understand procedures for the following:
                              Accident or incident occurring      Yes  No        Somewhat 

Any other observations/notes: _________________________________________________________
__________________________________________________________________________________

                                                                                                       27
Safety

Were goalpost safety measures in place?                                       Yes  No 
(if ‘no’ camp must be halted until such measures are implemented and the National Coordinator
must be informed immediately)

Was a procedure in place for ensuring all children are accounted for at all times? Yes  No 

Was the playing area safe and free from any hazards?                           Yes  No 

Was there a procedure in place for children needing to leave their group
(i.e. to go to the toilet)?                                                    Yes  No 

Was a first aid kit within easy access of all coaches?                         Yes  No 

Any other observations/notes: _________________________________________________________
__________________________________________________________________________________

Children

How would you rate the enjoyment level of the children on the camp?

  Very Poor           Poor            Acceptable         Good        Very Good         Excellent

         1              2                  3              4                5               6

Were there any children with physical disabilities on the camp?                Yes  No 

If ‘yes’ were sessions adapted to suit their needs?                            Yes  No 

Would you send your child to this camp?                                        Yes  No 

Any other observations/notes:
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________

                                                                                                   28
Comments from Head Coach: _________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________

Completed forms should be returned to:
Trevor Scanlon, National Coordinator, FAI Camps Programme, National Sports Campus, Abbotstown,
Dublin 15.
Mob: 086 0404906
Alternatively, scan and e-mail to: trevor.scanlon@fai.ie

                                                                                            29
2018 Sports Direct FAI Summer Soccer Schools
                                                 Application Form
Please note a separate application form must be completed for each child.
I wish to enrol my child at …

Venue                                                                       Dates

Is this your child’s first time to attend the FAI Summer Soccer Schools?          YES / NO
(Please write clearly and in BLOCK CAPITALS)

Child’s Name                                                          Date of Birth

First Name

Surname                                                               Kit Size:

Parent/Guardian Details

Parent/Guardian Name

Address

Daytime Contact Number

Mobile Number

Evening Number

Email Address

The following medical information is required so that we can plan effectively for the safety and wellbeing of
your child. All questions are mandatory.

Does your child have any medical condition that our staff should be aware of?
If yes please explain
Does your child have any allergies?
If yes please explain
Is your child on any medication?

Name of Medication                                            Number of Doses                Frequency of Dosage

Does your child have any special needs our staff should be aware of?

                                                                                                                   30
In the interest of your child’s safety and welfare, please indicate as follows:
I agree/I do not agree to allow my child to travel independently to and from the Sports Direct FAI Summer Soccer Schools
Venue.
If you do not agree, please ensure that you make appropriate arrangements to collect your child at the end of activities.
I have read and agree to all the terms and conditions (tick box)

Signed (Parent/Guardian)                                                          Date

                                                     Terms & Conditions

Eligibility: Sports Direct FAI Summer Soccer Schools are open to boys and girls between the ages of 6 & 14. The
participant must be at least 6 years of age or no older than 14 years of age on the last day of the FAI Summer
Soccer School that they are attending.

Insurance: All Sports Direct FAI Summer Soccer Schools Team Camp venues will be covered by Public Liability
Insurance but not for Personal Accident.

Medical Consent: The FAI will not permit any player to participate in the Sports Direct FAI Summer Soccer
Schools Programme without a medical consent form completed by their parent(s)/guardian(s). By signing up to
the programme you give your permission to allow your child to be given medical treatment either by way of
first aid by a suitably qualified person or by a doctor. You also consent to your child being taken to a doctor or
hospital in case of emergency. The FAI reserve the right to refuse an applicant based on the information
provided in the medical consent form. If there is any change to the medical information you provided on your
application form you must inform us prior to your Summer Soccer School.

Damages/Injuries/Loss of Possessions: The Sports Direct FAI Summer Soccer Schools are staffed by accredited
FAI Coaches who will implement the highest safety measures. The FAI will not be held responsible for
damages, injuries or loss of possessions. We strongly recommend that all valuables be left at home.

Conduct: Participants must follow the instructions of the coaching staff in charge. Misbehaviour or bullying
may result in the participant being expelled from the Sports Direct FAI Summer Soccer School and any fees will
not be refunded. In the interest of safety, participants are not permitted to leave the Sports Direct FAI Summer
Soccer School during the coaching session times without the written consent of a parent/guardian. If a player
is expelled from the Camp, their parent/guardian will be contacted immediately and appropriate
arrangements for the collection of the player will be made should the participant not have parental consent to
travel to and from the venue.

General Information: The FAI Head Coach is responsible to the FAI for all activities for the duration of the
Sports Direct FAI Summer Soccer Schools at his/her local venue. The FAI Head Coach in charge will manage all
coaching activities during the Soccer School period in his/her venue.

Photographic or Video Permission: All participants on the Sports Direct FAI Summer Soccer Schools
Programme may be used in photographic or video material for promotional purposes by the FAI. If the
participating player is under a court order or is in care of the HSE the parent/guardian must advise the FAI of
this in writing before the commencement of the Camp. If any parent/guardian does not want their child to be

                                                                                                                            31
photographed or videoed by the FAI for promotional purposes, the parent/guardian must advise this in writing
to the FAI Summer Soccer Schools Programme, National Sports Campus, Abbotstown, Dublin 15 at least 5 days
prior to the commencement of the Sports Direct FAI Summer Soccer Schools.

Weather: The FAI shall not be accountable should the Sports Direct FAI Summer Soccer Schools programme
activities be suspended or cancelled due to adverse weather. In cases where the weather has affected the
condition of the playing surface or is deemed so bad that coaching activities have to be suspended, the
coaching staff will be available to supervise alternative indoor activities, only if the host club or venue can
provide such an indoor facility. Please note the vast majority of Sports Direct FAI Summer Soccer Schools
venues cannot provide indoor playing facilities. Should such a facility not be available and the conditions show
no signs of improving, the FAI will contact the parent or guardian to advise them of the suspension of coaching
activities if necessary. It will then be the responsibility of the parent/guardian to make arrangements to collect
their child immediately. The coaching staff will supervise all children until they have been collected.

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