2021 Australia Day Stall Holders Application Package
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E: admin@avofest.com.au
P: 0448 946 702
M: PO Box 255
Blackbutt, Queensland, Australia, 4314
F: https://www.facebook.com/BBBAvoFest/
2021 Australia Day Stall Holders Application Package
Stall Coordinator (Charles) Phone: 0421850288 Email: stalls@avofest.com.au
Dear stallholder,
I’m the stall coordinator for AVOFEST and our new event, the Top of the Range Blackbutt BAZAAR
markets. We invite you to come share in our new event based on boutique markets – handmade
products, boutique stalls and fresh produce. I include some details and a stall application form. We
would love to have you join us.
You’ll note, that this year we had to enforce restrictions and cancel our 2020 Festival in order to
reasonably protect the health and safety of our patrons, and the fun of Blackbutt Avocado Festival. As
a result of the COVID19 restrictions, the committee was looking for a way to support our town, but
also to respectfully work within the public health rules. As a result, we have launched the TOP OF THE
BLACKBUTT RANGE BAZAAR MARKETS based around a boutique market concept. The parameters for
putting on the event have been, how can we compliment other events so that visitors can stay another
day while staying true to our values – Showcase Blackbutt, Authentic Country Experience and fun
through our Avocado theme.
Stall Holders will receive the following support
✓ Festival updates will be sent to each stall holder to keep you informed and part of the action.
✓ Join our STALLHOLDER GROUP on Facebook for latest information updates.
▪ https://www.facebook.com/groups/BBBAvoFest “Blackbutt Boutique Market Stall
Holders, Customers News and Info”
✓ Extensive advertising to promote the event and the themed areas.
✓ Set up will be Monday 25 January after midday or the morning of Australia Day. If you require
a campsite, please talk to the stall coordinator about alternatives in Blackbutt.
✓ Overnight site security if required.
Please find attached an application form to be filled in and returned by 8 January to allow for review
by the Committee. As an active participant in the Festival, we would also like to encourage you to let
other artisans, local producers, crafts people and gardening enthusiasts know about the stall
opportunity and the festival.
There is a new section regarding COVID19 and also new terms for refunds, so please ensure that you
agree with these before confirming your site.
Thank you again for your consideration and support of the Blackbutt Avocado Festival and we look
forward to seeing you in Bloomin’ Beautiful Blackbutt, The Gateway to the South Burnett.
Charles Gibling, Stall coordinator, 0421850288E: admin@avofest.com.au
P: 0448 946 702
M: PO Box 255
Blackbutt, Queensland, Australia, 4314
F: https://www.facebook.com/BBBAvoFest/
TOP OF THE BLACKBUTT RANGE BAZAAR
Important Information
How can I set up my site? You will be allocated a site within one of our themed areas of
handmade/artisans, timber, local produce/product (in particular avocados), avocado
themed or boutique
When do I have to set up by? Each stall site must be set up by 7am Tuesday 26 January
2021 and ready to trade.
When do I have to have my site packed up by? Sites will be able to be packed up from
4pm Tuesday 26th January. Any damage done to the site area could result in financial
penalties.
COVID19 Special Rules
We are working closely with the local public health unit to ensure the safety needs of all of
our patrons are met.
It is the responsibility of each stallholder to display signage encouraging 1.5m social
distancing. It is the responsibility of each stallholder to supply hand sanitiser for their
customers, especially in stalls where cash is the only method of payment. It is the
responsibility of the stallholder to not cause crowding, and provision for their patrons to
line up safely at 1.5m distance. Special space has been provided between each stall to
allow for lines should they be substantial, for any reason.
We ask that if you have any specific questions about the appropriate setup of your stall
that you call the general COVID19 ENQUIRY LINE 134 COVID (13 42 68) or check the
website: https://www.covid19.qld.gov.au/
Should you need to contact the local Public Health Unit their numbers are below. We note,
that this unit deals with all cases, those who are in quarantine, and contact tracing. Please
use this number if you have first tried the enquiry line.
Darling Downs (Toowoomba) Toowoomba (07) 4699 8240 (07) 4699 8477 Fax: (07) 4699 8262
Qld 4350
covid-
19industryplans@queenslandhealth.qld.gov.au
tourismresponse@dtid.qld.gov.au
Baillie Henderson Hospital, Browne House,
Cnr Tor and Hogg Streets, Toowoomba Qld
4350 (PO Box 405)E: admin@avofest.com.au
P: 0448 946 702
M: PO Box 255
Blackbutt, Queensland, Australia, 4314
F: https://www.facebook.com/BBBAvoFest/
Booking and Cancellation Policy
If a stall site holder chooses to cancel a site booking after January 15th this will result
in the forfeit of all fees. All prices include GST.
A site will not be deemed as booked until the form has been received and the monies paid.
$5 of each booking is non-refundable once booked. This amount is to help ensure the
festival remains sustainable by ensuring all booking/cancellation costs of infrastructure
can be met.
Should the Event organisers be forced to cancel the event for any reason, all monies,
except for the non-refundable $5 for each booking, will be returned.
Given the COVID19 climate, a refund sheet is attached to this booking form so that we can
process in a timely manner should this be required. It can be returned with your form, or
in the event of cancellation.
Booking Fees and Policy
The committee hosting the Top of the Blackbutt Range BAZAAR retains the right to refuse
entry to any Stallholder, product and/or produce. Site allocation will be at the discretion
of the BBBF Committee and Stall Co-ordinator. Blackbutt Avocado Festival accepts no
responsibility for damage or loss by participating Stallholders.
Stall sizes
Stall Category
A B C D
Outside Outside Outside Food
3x3 4x4 6x3 To suit
Camp Y/N Camp Y/N Camp Y/N Camp Y/N
Power Y/N Power Y/N Power Y/N Power Y/N
Stall price Stall price Stall price Stall price
$50 $60 $70 $100
• All Blackbutt Benarkin Residents get stall at half price
• All not-for-profit associations are charged a flat fee of $20
• Stalls who are camping with onsite or at showgrounds must add $20 to their site fee as per
the table above.
• Stalls who required power (limited available), must add $10. Foodstalls who require power
must add $20.
Please fill in the form and return to us via email to stalls@avofest.com.au or by mail
Blackbutt Avocado Festival Attn: Market Stall PO Box 255, Blackbutt Q 4314E: admin@avofest.com.au
P: 0448 946 702
M: PO Box 255
Blackbutt, Queensland, Australia, 4314
F: https://www.facebook.com/BBBAvoFest/
PLEASE FILL THESE DETAILS EXACTLY AS YOU FILLED OUT YOUR APPLICATION FORM
STALL DETAILS
Name
Address
REFUND FORM
Phone
Email
STALLHOLDER FEE PAYMENT DETAILS
Date
Stallholder
Fee was
paid
Total
Amount
Paid
REFUND DETAILS
Name of
Account
Bank
Account
Number
BSB
Bank
In the event of a cancellation, all fees except the non-refundable $5 will be
automatically deposited back into the nominated account above as soon as
practicable.
This amount is to help ensure the festival remains sustainable by ensuring all
booking/cancellation costs of infrastructure can be met, including all relevant insurances
held by the committee to be able to host the festival.E: admin@avofest.com.au
P: 0448 946 702
M: PO Box 255
Blackbutt, Queensland, Australia, 4314
F: https://www.facebook.com/BBBAvoFest/
Name
APPLICATION FORM
Address
Phone
Email
Website or
Facebook
Vehicle
registration
Stall Category
A B C D
Outside Outside Outside Food
3x3 4x4 6x3 To suit
Camp Y/N Camp Y/N Camp Y/N Camp Y/N
Power Y/N Power Y/N Power Y/N Power Y/N
Stall price Stall price Stall price Stall price
$50 $60 $70 $100
• All Blackbutt Benarkin Residents get stall at half price
• All not-for-profit associations are charged a flat fee of $20
• Stalls who are camping with onsite or at showgrounds must add $20 to their site fee as
per the table below.
• Stalls who required power (limited available), must add $10. Foodstalls who require
power must add $20.
Site/s
Required TOTAL COST CALCULATOR
Write your charges here
Insert cost of site above. $
Stall Category
Please note asterixis if you
A|B|C|D
are a Blackbutt/Benarkin
(Please circle)
Resident or Not-For-Profit
Are you camping? Yes ($20) No ($0) + $
Do you require Power? I’m not a Food Stall + $
Yes ($10) No ($0)
Yes I’m a Food Stall
Yes ($20) No ($0)
Total Amount Due $E: admin@avofest.com.au
P: 0448 946 702
M: PO Box 255
Blackbutt, Queensland, Australia, 4314
F: https://www.facebook.com/BBBAvoFest/
FOOD STALL SITES WITH POWER ONLY
APPLICATION FORM
Please draw here and show size of vehicle including tow bar.
What size site is required:
Bookings will not be accepted and secured without payment after 18th January 2021
Direct Deposit to:
Account Name BBBF
Payment BSB 633-000
Account Number 136250883
Receipt required: Y/N please circle
Please supply a full description of the goods you wish to sell and include.
Photos:
Product
details
Company:
Your Public
Liability
Insurance Policy No:
Details –
please Expiry Date:
provide
copy Please contact the Festival Co-ordinator if you do not have insurance for options
available.
You will be required to supply your own tent (if required), COVID19 prevention signage &
sanitiser and all other equipment i.e. tables, chairs.You can also read
