2021 EXHIBITOR PROSPECTUS - NCPA 2021 ANNUAL CONVENTION - National Community ...
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2021 EXHIBITOR PROSPECTUS
NCPA 2021 ANNUAL
CONVENTION
CHARLOTTE
CONVENTION CENTER
CHARLOTTE, NC
OCT. 9-12, 2021
Join the Main Street decision-makers
from more than 21,000 community
pharmacies at the
Charlotte Convention Center
Charlotte, NC
Oct. 9-12, 2021
Don’t miss your opportunity to reach the
nation’s largest gathering of independent
community pharmacy owners, managers,
and staff pharmacists.
ncpa.org/convention
Attendee Profile
1K
OUR MARKETPLACE
The National Community Pharmacists Association, approx.
founded in 1898, represents America’s community
pharmacists, including the owners of more than
Owner/Manager
21,000 pharmacies. The nation’s independent PLUS
2K
pharmacies, independent pharmacy franchises, Staff Pharmacists,
Team Members,
and independent chains represent a $73.7 billion approx. Students, Academia,
marketplace, dispensing almost 35 percent of the State Association
Execs, Others
nation’s retail prescription drugs.
EQUALS
3K
WHO ATTENDS?
The NCPA Annual Convention provides you an
Projected
approx.
opportunity to meet face-to-face with independent
Attendance
community pharmacy owners and managers. in Charlotte
WHO EXHIBITS?
NCPA’s Annual Convention has a variety of
exhibitors, from companies that provide back office
support, to technology firms that provide the nuts
and bolts of pharmacy, to the front end of the
97%
store where you can find unique products. If your
company falls into any of these categories, you need
to be an exhibitor at NCPA’s Annual Convention.
r any
rience fo
OF ATTENDEES RATE THE CONVENTION
x p e
ha ve e wner.”
“A must u r e p h a rm a c y o AS EXCELLENT OR GOOD
r fut
cu rre n t o
lson
– Erik Ne
97%
OF ATTENDEES FIND THE NCPA
ANNUAL CONVENTION HELPFUL
TO THEIR BUSINESS
is an
x h ibit hall re
“ N CPA ’s e
e r ie n ce . T h e re a
le exp
incredib here.”
a n y ex hibitors
so m ley
a n d A sh
– B ruce
Exhibit Information Promotional
WHY EXHIBIT? Branding
The NCPA Annual Convention is the most powerful,
productive, and informative trade show in the NCPA 2021 ADVERTISING OPPORTUNITIES
pharmacy industry today. This is your best oppor-
tunity to secure and grow business with loyal and Pre-Show Advertising
appreciative customers, health care professionals America’s Pharmacist®: As NCPA’s official
and small-business owners of independent publication, advertise your products and services
community pharmacy. They can make purchasing in the No. 1 source of information for independent
decisions on the spot. pharmacists.
• Reach pharmacists prior to the show by
This is your opportunity to … starting your ad campaign in the August and
• Broaden your product’s reach in nearly September show preview issues.
35 percent of the retail pharmacy market. • And continue with your ad in the October
• Introduce new products and/or services to (Convention) issue.
the decision-makers from more than 21,000
community pharmacies.
• Demonstrate your product’s value face-to-face
with independent pharmacy owners.
Past NCPA Annual Convention Exhibitors AAPA GPO GRx (Guaranteed Returns) PioneerRx Abacus Health Products GSK Plant Therapy Abbott Diabetes Care Gulf Coast Pharmaceuticals Plus PlusCBD Oil by CV Sciences ACA/ACVP/PPHI H.L. Coshatt Co. Inc. Pointy Akeso Health Sciences, LLC. Hamacher Resource Group PPOK (Phamacy Providers of Oklahoma) Alchem Life Hansung USA, LLC. Prasco Alliance for Patient Medication Safety HealthGrowth Capital Prescribe Wellness Alliance for Pharmacy Compounding Healthy Market Prevagen Allied Against Opioid Abuse Heffernan Insurance Brokers Prince of Peace Enterprise Inc. American Associated Pharmacies HID Global Probelle American Pharmacies Holus Pure Premium CBD Procter & Gamble American Pharmacy Cooperative, Inc. HotShotz Reusable Heat Packs Protocol for Life Balance AmerisourceBergen/SmartSource HyGen Pharmaceuticals Inc. PRS Pharmacy Services Amplicare Hyperbiotics Pure Encapsulations Anda, Inc. ImageX Innovation QS/1 Animal Med Express Imbue Botanicals, LLC Quality Care Products, LLC Anodyne Independent Pharmacy Cooperative Quidel Arbor Pharmacueticals LLC Independent Pharmacy Distributor, LLC. R.J. Hedges & Associates Arete Pharmacy Networks Indy Health Incorporated Ranger Ready Repellents Ark Business Services Inc. InfoWerks Data Services, LLC. RDC Armstrong Pharmaceuticals Inc. Inmar, Inc. Real Value Rx Ashgrove Marketing Agency Innovatix Redmond and Greer Auburn Pharmaceutical Integra Rees Scientific Axe Rx Integral Rx RelayHealth AZOVA Health International Academy of Compounding Pharmacists Return Solutions Azurity Pharmaceuticals (IACP) Robotik Technology B&B Pharmaceuticals, Inc. IRISYS LLC Rose Health Care LLC. Balanced Health Botanicals JAMSRx Rx Destroyer- C2R Global Mfg Barclay Damon LLP. Kapsulations, LLC. RX Fund Assist BestRx Pharmacy Software KeySource Rx Return Services BetterRx, LLC. Lazarus Naturals Rx Reverse Distributors, Inc. Beutlich Pharmaceuticals Letco Med Rx Systems, Inc. BIOLYTE Liberty Software RXinsider BiosRx, Inc. Live Oak Bank RxOneShop/ Excel Rx Blister Balm (Jojobaderm Labs) Local Script RxSafe, LLC BlueFlower L’Oreal Active Cosmetics Division Safe Chain Solutions BluPax Pharma MAGNA Pharmaceuticals Inc. SaveBigRx Boiron MainPointe Pharmaceuticals LLC Scientific Technologies Corporation Bolm, Inc. Managed Health Care Associates, Inc. ScriptDrop Boost Oxygen LLC. Mason Vitamins, Inc. ScriptPro Brain Armor Masters Drug Company Second Source Rx Breedwise McKesson Secure340B Calmoseptine Inc. Medella Sciences ServRx, Inc. Cannafyl Medella Springs Healthcare SmartSource Capital Wholesale Drug Co. Medicine-On-Time Smith Drug Company Cardinal Health Medterra CBD Sockwell CarePoint, Inc. Merck & Company, Inc. SoClean, Inc. Celerant Technology Micro Merchant Systems SoftWriters Celeste Stein Designs, Inc. Mobile MediClaim, Inc. Solevy Co Celtic Wind Crops Morris & Dickson Co., LLC Solutions Rx Centor National Council for Prescription Drug Programs, Inc. South Pointe Wholesale, Inc. Cerecor National Healthcareer Association (NHA) Spectrum Pharmacy Products Chetu Inc. Natural Immunogenics Corp Storey Marketing Chicken Poop Lip Junk NCPA CBD Source StreamCare ChildLife Essentials NCPA Foundation Sun Pharma Commonwealth Extracts NCPDP SUNRx Compliant Pharmacy Alliance Cooperative Net-Rx Sunstate Nootropics LLC. Cottons LLC New Hope Network Surescripts CoverMyMeds Noritsu Medical Group Sykes & Company, P.A. CPESN USA Nova Medical Products Synergy Medical Cure Nuleaf Naturals Telebrands Corporation Darby Farms Elderberry & Natural Products Numed Terrain Pharmaceuticals Designer Greetings Ocean Grown Distribution & Marketing Teva Pharmaceuticals Digital Pharmacist Omega Pharmacy Group, LLC. The Compliance Team, Inc. DoseLogix/ Topi-CLICK Omnicell,Inc. The Compounders Group Dosis Systems by Manchac Ortho Molecular Products The Naked Bee Dr. Dan’s Cortibalm PAAS National TherapeuticsMD Drug Topics Parata Threshold Enterprises, Ltd. Duane Morris LLP Partners in Pharmacy Thrifty White Pharmacy, Inc. Eagle Labs Inc. PassAssured, LLC Transaction Data Systems Eco Sciences Patient Access Network (PAN Foundation) Triangle Healthcare Advisors Edge Pharma LLC. Patient Pipeline INC Triavo Health, LLC. Emergent Biosolutions PBA Health Two Old Goats, LLC. Euclid Medical Products PCCA U.S. Pharmacist ExeGi Pharma PD-RX Pharmaceuticals Ulta Lab Tests Exemplar PDS- Pharmacy Development Services UltiMed EzriRx, LLC. PDSfinancials UNFI WELLNESS FDS, Inc. Pfizer UnoDose FH2 Pharma LLC Pharma Funding Updox First Class Returns PharmaCanna URAC First Financial Bank- Pharmacy Lending Division Pharmacists Mutual Insurance Company US Medical Funding FLAVORx Pharmacists United for Truth and Transparency Valu Merchandisers Co. Flip the Pharmacy Pharmacy Automation Supplies (PAS) Value Drug Company Florajen Probiotics Pharmacy Cure All, LLC (PCA) VaxServe Food and Drug Administration CDER/DDI Pharmacy Development Services Vials.com Franklin Eyewear Pharmacy First VIM & VIGR Compression Legwear Frier Levitt, LLC Pharmacy Quality Solutions Vinco Inc./ Madre Terra Science, LLC. Genetco, Inc. Pharmacy Technician Certification Board Vow GeriMed, Inc. Pharmacy Times VUCA Health Global Healing Center Pharmacy-Lite Packaging Wellgistics, LLC. GM Hemp Co PharmPilot, Inc. Whaley’s Baby GM Pharmaceuticals PharmSaver LLC White Coat Nutra Green Gorilla Pharmsource, LLC. Wolters Kluwer Health Greenstone LLC Physician 360 Yuyama USA
Exhibit Information EXHIBIT BOOTH INCLUDES:
• One complimentary booth identification sign
• Standard booth drape (8’ background, 3’ side
The Biggest and Best Decision You rails)
Can Make as a Vendor: • Alphabetical listing with booth number and
Attend > Exhibit > Advertise > Sponsor website in the official convention program
guide and or show app.
APPLICATION PROCESS • Pre-convention promotion by NCPA
Please read through the application carefully • 24-hour general exhibit hall security during
and complete it along with the signature of your the show
company’s authorized representative. Include full • Complimentary registration
payment (required) for processing and return to: – NCPA Corporate Members receive three
complimentary convention registrations
NCPA per 10’ x 10’ booth.
Attn: Accounting Department – Non-members receive two complimentary
PO Box 791223 convention registrations per 10’ x 10’ booth.
Baltimore, MD 21279 • Access to all continuing education sessions
and social events
Booth confirmations will be sent out to exhibitors • Lunch/reception during show hours
after July 15, 2021. Additional information about
education programs and special events will be NCPA Exhibitor Service Kits are emailed directly
forthcoming. For the most current news, check from Levy Exposition Services Inc., NCPA’s general
www.ncpanet.org/convention. service contractor. Kits will be emailed a minimum
of 60 days prior to the show so that exhibitors
SPACE ASSIGNMENT can take advantage of discount pricing. The kit
NCPA makes every effort to assign booth(s) based contains information on show services, labor rates,
on requested preferences; however, this is not and drayage/freight handling rates.
always possible. To ensure you receive an optimal
space assignment, please send your application EXHIBITOR/ AFFILIATE GROUPS
and contract along with full payment as soon as Exhibitor/affiliate groups desiring space for
possible. Spaces are assigned on a first-come, meetings and social events must submit a written
first-served basis with priority given to NCPA request no later than July 15, 2021 to the NCPA
Corporate Members. For information on NCPA Meetings and Conventions Department,
Corporate Membership or to become a Corporate Attention: Eva Jones, 100 Daingerfield Road,
Member, contact Whitney Lynch at (703) 838-2656 Alexandria, VA 22314 or via email to
or whitney.lynch@ncpa.org. eva.jones@ncpa.org.
No entertaining, social functions, focus groups, or
industry-sponsored symposia may be scheduled
in conflict with official NCPA Annual Convention
programming.
Trade Show Don’t wait! Make the decision to grow your business
at NCPA’s Annual Convention … reserve your booth
today.
EXHIBIT LOCATION
Charlotte Convention Center, Halls A&B
Charlotte, N.C.
EXHIBIT DATES
Oct. 10 – 12, 2021 (Sunday-Tuesday)
EXHIBIT HOURS*
Sunday, Oct. 10.................. 1 – 4:30 p.m. (wine and cheese reception)
Monday, Oct. 11.............................................11:30 a.m. – 3:30 p.m. (lunch)
e at
m a t iv e and a gr Tuesday, Oct. 12.............................................9 a.m. – 12 noon (breakfast)
fo r
“ Ver y in to m e e t ot h
er
u n it y wn e r s
oppor t p h a rm a c y o EXHIBIT MOVE-IN DAYS
d e n t ice.”
indepen s to r ie s a n d a dv Friday, Oct. 8............................................................................. 9 a.m. – 5 p.m.
h a re
and to s Saturday, Oct. 9........................................................................8 a.m. – 5 p.m.
nes
– Joy Jo Sunday, Oct. 10.............................................................................. 8 – 11 a.m.**
EXHIBIT MOVE-OUT
*Exhibit days/hours are subject to change. Tuesday, Oct. 12.................................................................... 12 noon – 8 p.m.
**All booths need to be set-up by this time.
After 11 am on Sunday, show management will
ANY QUESTIONS PLEASE CONTACT
have its General Contractor force booths up,
exhibitors are responsible for payment for this Nina Dadgar, nina.dadgar@ncpa.org, (703) 838-2673 or
service. Whitney Lynch, whitney.lynch@ncpa.org, (703) 838-2656
Booth Size Corporate Member Non Member
10x10 $4,500 $6,300
10x20 $9,000 $12,600
10x30 $13,500 $18,900
20x20† $18,400 $25,600
20x30† $27,400 $38,200
20x40† $36,400 $50,800
30x30† $40,900 $57,100
Corner: Add $100 †Please note that the 20x20 through 30x30 prices include the corner fee.
Trade Show
CHARLOTTE CONVENTION CENTER, HALLS A & B
#12
STAIR #15
STAIR
DOCK
HOUSE
OFFICE
#9 OFFICE STORAGE COMPACTOR ELECTRICAL PLUMBING PAINT SHOP STORAGE STORAGE
CONCESSIONS FOOD DOCK DOWN
STAIR AID SUPPLY
HSKPG
TIME OF USE
RESTRICTED
WASH
RAMP FIRST CARPENTRY WOMEN RECEIVING
HOUSE
STORAGE
SECURE CENTRAL
OFFICE
WOMEN MEN ICE CAN OFFICE
MEN
RAMP
HALL HALL
STOR
1 2 OFFICE
#16
STAIR
3
EXIT EXIT SHOP
WOMEN MEN LOBBY ELEC STOR
GATE GATE LOBBY
ELEV
WOMEN MEN HSKPG
GATE
#3&4 OFFICE #5&6 #14
ELEVATORS ELEVATOR #13
STAIR
CONCESSION SHOW ELEVATORS STAIR CONCESSION
FREIGHT FREIGHT
FH
145 244 245 344 345 444 445 544 545 644 645 744
#8 143 242 243 342 343 442 443 542 543 642 643 742 743 842 843 942 943 1042 1043 1142 1143 1242 1343 1442 1843 1942
1239 NCPA POSTER SYMPOSIUM
STAIR
341 440 441 540 541 640 740 840 940 1040 1140 1240 1341 1440 1841 1940
QUICK CONSULTS LIVE
639 739 839 939 1039 1139 20'x20' 110' x 20'
RESIDENCY SHOWCASE
138 339 438 439 538 738 838 938 1038 1138 1238 10' 1339 1438 1839 1938 2341
STAGE
16'x12'
136 337 436 437 536 537 636 637 736 737 836 837 936 937 1036 1037 1136 1137 1236 1237 1336 1337 1436 1437 1536 1537 1636 1637 1736 1737 1836 1837 1936 2339
#7 335 434 435 534 535 634 635 734 735 834 835 934 935 1034 1035 1134 1135 1234 1235 1334 1335 1434 1435 1534 1535 1634 1635 1734 1735 1834 1835 1934 2337
STAIR 110'x60'
#17
STAIR
QUICK CONSULTS LIVE
FRONT-END MERCHANDISING
#18
728
729
129 228 329 428 529 628 629 828 929 1028 1029 1128 1129 1228 1229 1328 1329 1428 1429 1528 1729 1828 1829 1928 1929 2028 2029 2128
STAIR
128
227 427
STAGE
16'x12'
726
727
126 127 226 327 426 527 626 627 826 825 927 1026 1027 1126 1227 1326 1727 1826 1827 1926 1927 2026 2027 2126 2327
20'x20' 20'x20'
NCPA
724
725
124 525 624 625 824 1024 1025 1725 1824 1825 1924 1925 2024 2025 2124 2325
20'x30' FOOD AND PAVILION
1123 BEVERAGE 1423
722
723
122 123 222 223 322 323 422 423 522 523 622 623 822 923 1022 1023 1122 1223 1322 2323
20'x20' 20'x20'
720
721
120 121 220 221 320 321 420 421 520 621 820 821 920 10' 1721 1820 1821 1920 1921 2020 2021 2120 2121 2220 2221 2320 2321
50'x50'
718
719
118 119 218 219 318 319 418 518 519 619 818 819 918 919 1018 1119 1318 1319 1418 1719 1818 1819 1918 1919 2018 2019 2118 2119 2218 2219 2318 2319
417 616 FOOD AND
BEVERAGE 1216 1217 1417
716
717
116 117 216 217 316 317 416 516 517 617 816 817 916 917 1016 1117 1316 1317 1416 1517 1616 1617 1716 1717 1816 1817 1916 1917 2016 2017 2116 2117 2216 2217 2316 2317
20'x20'
114 #19
STAIR
20'
112
#20
STAIR
111 210 211 310 311 410 411 510 511 610 611 710 711 810 811 910 911 1010 1011 1110 1210 1311 1410 1411 1510 1511 1610 1611 1710 1811 1910 1911 2010 2011 2110 2111 2210 2211 2310
FOOD AND
1109 1209 BEVERAGE
109 208 209 308 309 408 409 508 509 608 609 708 709 808 809 908 909 1008 1009 1108 1208 1309 1408 1409 1508 1509 1608 1609 1708 1809 1908 1909 2008 2009 2108 2109 2208 2209 2308 2309
20'x20'
106 10' 207 306 307 406 507 606 607 706 707 907 1007 1106 1507 1606 1607 1706 1807 1906 1907 2006 2007 2106 2107 2206 2207 2306 2307
#6
105 204 205 304 305 404 604 704 705 804 1004 1104 1505 1604 1605 1704 1705 1804 1805 1904 2005 2104 2105 2204 2205 2304 2305
STAIR
503 603 903 1003 1103 1203 1303 1402
103 202 203 302 303 402 401 602 702 703 802 801 1002 1102 1401 1503 1602 1603 1702 1703 1802 1803 1902 2003 2102 2103 2202 2203 2302
20'x20' 20'x20' 1909
101 200 201 300 301 400 501 600 601 700 701 800 901 1000 ABOVE 23'-0" AFF 1501 1600 1601 1700 1701 1800 1801 1900 2001 2100 2101 2200 2201 2300
100 20'x30' 20'x30' CONCORSE OVERHANG 20'x30' 20'x20'
ENTRANCE
#5
STAIR ELEV #8
LOBBY A/B STORAGE OFFICE
OFFICE ESCALATOR
5 PHONE PHONE OFFICE 4
SHOW 6
GATE SHOW GATE
GATE PHONES PHONES
PUBLIC PUBLIC
ALCOVE
#2 #1
ESCALATOR ESCALATOR
- BUILDING COLUMN
ENTRANCE
E XHIBITOR APPLICATION and CONTRACT Application Deadline: July 15, 2021
NCPA’s 2021 Annual Convention Questions: Nina Dadgar at 703-838-2673
Charlotte Convention Center, Halls A, B, Charlotte, NC or nina.dadgar@ncpa.org
Oct. 9-12, 2021, Exhibit Days: Oct. 10-12, 2021
• NCPA Corporate Members receive three
complimentary badges per 10’ × 10’ booth.
Non-members receive two per 10’ × 10’ booth.
COMPANY NAME* (Please print clearly)
Additional booth personnel must register at a fee
of $495 each.
ADDRESS
• Confirmation letters, housing information,
service kits, and meeting materials will be
CITY STATE ZIP
emailed to the show coordinator name and
address provided, unless otherwise indicated
CONTACT NAME* TITLE
in writing and mailed to the NCPA Convention
Department. The contact listed is responsible for
TELEPHONE* FAX
distributing show materials company-wide and to
third-party vendors.
EMAIL* WEBSITE*
• NCPA reserves the right at its sole discretion
to reject or rescind any Exhibitor Application and
SHOW COORDINATOR (Exhibitor kit will be emailed to this person)
Contract at any time for any reason. In the event
NCPA exercises this right, NCPA will refund any
EMAIL
payments received by the exhibitor applicant.
*Convention program guide will contain this information along with company’s booth number and program listing (see below).
Booth Selection Preference 1.______________ 2.______________ 3.______________ 4.______________ 5.______________ 6._________________
Note: Booth size available is 10 feet deep with width increments of 10 feet. Two or more contiguous spaces may be selected in combination. Subject to show management approval.
In the event that the space(s) chosen are unavailable, we agree to accept the booth assigned. NCPA Corporate Members get preferred location.
LIST COMPETITORS YOU DO NOT WANT IN CLOSE PROXIMITY (if possible)
Product Categories (Max 5 categories please): Accreditation Adherence Association Buying Group
Compounding Diabetes Natural Products OTC/HBA Long-Term Care Home Health Care
Pharmaceutical Technology Service Store Fixtures Generics Wholesale/Distributor
Other: _______________________________
Program Listing to be published in the Convention Program Guide. Write below or email to exhibits@ncpa.org: 25-word maximum (Deadline is July 15, 2021):
Configuration $100 per corner, $400 per island premium charge applies: Island In-line # of corners ________________
Please circle the appropriate booth size and amount at right.
Booth Size Booth Size 10 x 10 10 x 20 10 x 30 20 x 20* 20 x 30* 20 x40* 30 x 30*
Booth Rental Cost $ NCPA Corporate Member $4,500 $9,000 $13,500 $18,400 $27,400 $36,400 $40,900
Corner Fee if Applicable $ Non Member** $6,300 $12,600 $18,900 $25,600 $38,200 $50,800 $57,100
Final Amount Due $
*Note that the 20x20 through 30x30 prices include a premium charge. **One-year corporate membership dues range from $3,675–$9,975.
Payment Schedule
Acceptance of this application by NCPA constitutes a contract. The total rental fee must be enclosed with this application. We abide by all rules and regulations governing the exposition as stated on the reverse side, hereof and
which are part of this contract. __________ (initial)
Payment NCPA does not invoice. Payment must accompany applications.
Designate the credit card type you will be using: Discover VISA MasterCard American Express
Credit card no.: Expiration date: By July 15, 2021, mail, email, or fax this application
and contract with full payment to Nina Dadgar at
Security code*: Total payment due: exhibits@ncpa.org or fax 703-683-3619.
*Security code is the three-digit number on the back of credit card or the four-digit number on the front of an American Express card.
AUTHORIZED SIGNATURE TITLE DATE
PERSON FILLING OUT THIS FORM (If different than above) PHONE
Date application received:
Remit payment to: NCPA, Attn: Accounting Department, PO Box 791223, Baltimore, MD 21279-1223 • 703-683-8200 • Fax 703-683-3619 • exhibits@ncpa.orgNCPA’s 2021 Annual Convention
Charlotte Convention Center • Charlotte, NC • October 9-12, 2021
Exhibitor Rules and Regulations
1. The total booth cost must accompany this application — Applications will not be All exhibits need to comply with IAEE Guidelines for Display Rules and Regulations.
processed nor booths assigned without the required payment. If balance payment is not received The Exhibit Hall has been reserved for exhibit installation during the following hours:
reserved space will no longer be guaranteed and is subject to release and resale at the discretion Move in: Friday, Oct. 8, 2021 from 9 a.m.- 5 p.m., Saturday, Oct. 9, 2021 from 8 a.m.- 5 p.m.
of Exposition Management. and Sunday Oct. 10, 2021 from 8-11 a.m.
2. Exhibit Space Cancellation Policy — All exhibit booth space cancellations must be The dismantling begins on Tuesday, October 12, 2021 at 12 Noon - 8 p.m. Deadline for
submitted in writing and received by NCPA on or before October 1, 2021 for a full refund less removal of all display materials is Tuesday at 8 p.m.
$500 administration fee. Exhibit booth space cancellations received after October 1, 2021 will not Exhibitor is advised to provide locked storage facilities within their own display area for
be refunded. Please note that Exhibitor registration cancellations must be submitted in writing excess merchandise.
separately from the exhibit booth space cancellation. 9. Health, Fire Regulations, and Public Safety — To ensure the safety of all participants,
3. Termination of Conference and Exposition — Should the premises in which NCPA’s 2021 fire regulations must be observed. Fire regulations require that all display materials be flame-
Annual Convention is to be held become, in the sole judgment of NCPA, unfit for occupancy, or proof. Electrical signs and equipment must be wired to meet the specifications of the local Fire
should the convention be materially interfered with by reason of action of the elements, strike Underwriters Inspection Bureau. Exhibitor is charged with knowledge of and compliance with
picketing, boycott, embargo, injunction, war, riot, emergency declared by a governmental agency, all laws, ordinances and regulations pertaining to health, fire prevention and public safety while
or any other act beyond the control of NCPA the contract for exhibit space may be terminated. participating in this exposition. Compliance with such laws is mandatory for all exhibitors and
NCPA will not incur liability for damages sustained by Exhibitor as a result of such termination. the sole responsibility is that of Exhibitor.
In the event of such termination, Exhibitor expressly waives such liability and releases NCPA of 10. Care of Buildings — Cost for repairing any damages to the Exhibit Hall by Exhibitor or
and from all claims for damages and agrees that NCPA shall have no obligation except to refund Exhibitor representatives shall be billed to and payable by the responsible Exhibitor. Nothing may
to Exhibitor pro-rated shares of the aggregate amounts received by NCPA as rental for exhibit be posted, tacked, nailed, screwed, or otherwise attached to the columns, walls, floors, ceiling,
spaces for said exhibits after deducting all costs and expenses in connection with such exhibits, furniture, or other properties of the Exhibit Hall, convention center, or hotel.
including reasonable reserves for claims, such deduction being hereby specifically agreed to by 11. Service Personnel will not be allowed on the exhibit floor without work orders and
the Exhibitor. official service badges — Exhibitors using companies other than NCPA’s official service
4. If Exhibitor violates any of the Rules and Regulations set by NCPA at its sole dis- contractors (list will be emailed to Exhibitor and is included in Exhibitor Service Manual) must
cretion, then this contract may be terminated immediately — In the event of a default by advise them to check with the Exhibitor Service Center upon their arrival. Copies of all job
Exhibitor, as set forth in the previous sentence, Exhibitor shall forfeit as liquidated damages the orders must be presented at that time for contractor management’s files to qualify their compa-
amount paid by him for his space rental and Exhibitor registrations, regardless of whether or not ny’s participation. Upon verification, official service badges allowing access to the exhibit area
NCPA enters into a further lease of the space involved. during service hours only will be issued.
5. Space Assignment — Where possible, space assignments will be made by NCPA in keeping 12. Exhibitor’s displays may not be dismantled or packed in preparation of removal prior
with the preferences as to location requested by Exhibitor. NCPA, however, reserves the right to to the official closing time of Tuesday October 12, 2021 at 12 Noon. — No equipment may
make the final determination of all space assignments in the best interest of the exposition. be removed from the exhibit hall during the conference without prior written permission from
Exhibitor is prohibited from subletting or sharing any part of their assigned exhibit space. NCPA. Failure to comply with these Rules and Regulations may result in not being invited to
Exhibitor shall not assign, sublet or share any part of their assigned exhibit space with another exhibit in future years or denied selection of premium booth space.
business (including affiliates, subsidiaries or parents), firm, organization or entity without prior 13. Insurance — Exhibitors are advised to carry floater insurance to cover exhibit material
written consent of NCPA. against damage and loss and public liability insurance against injury to the person, personal
6. Use of Exhibit Space — The general rule of the Exhibit Hall is: Be a good neighbor. No effects, and property of others. Guards will be furnished for non-exhibit hours, but the
exhibits will be permitted to interfere with the use of other exhibits or impede access or the free furnishing of such guards shall not be deemed to increase the liability of NCPA, its members,
use of the aisle. Booth personnel, including but not limited to demonstrators, receptionists, and representatives or official service contractors, employees, the official convention hotel, the
models are required to confine their activities within Exhibitor’s booth space. Apart from the convention center, their representatives and employees, nor to modify in any way the assump-
specific display space for which Exhibitor has under contract with NCPA, no part of the Exhibit tion of risk and release provided for above. All property of the Exhibitor is understood to
Hall, its grounds, the convention center, or the official convention hotels may be used by any or- remain under his custody and control, in transit to and from the confines of the Exhibit Hall,
ganization other than NCPA for display purposes of any kind or nature. Marketing is prohibited subject to the Exhibitor Rules and Regulations.
outside of the Exhibit Hall, unless prior written consent is received from NCPA. Exhibitor repre- 14. Hold Harmless Clause — Exhibitor assumes the entire responsibility and liability for
sentatives shall conduct themselves and be attired to maintain the professional and businesslike losses, damage and claims arising out of injury or damage to Exhibitor’s displays, equipment, and
climate of the convention. other property brought upon the premises of the official convention hotel and/or convention
7. Conflicting Meetings and Social Activities — In the interest of the success of the entire center and shall indemnify and hold harmless NCPA, the hotel and/or convention center, agents,
convention, Exhibitor agrees not to extend invitations to meetings, receptions, outings, social and employees from any and all such losses, damages and claims.
events, or otherwise encourage attendee absence from the conference or Exhibit Hall during 15. Royalties, license fees and other charges — Exhibitor agrees to pay all royalties, license
conference and show hours. Exhibitor must obtain prior written approval from NCPA for all fees or other charges accruing or becoming due to any firm, person or corporation by reason
activities, whether official or unofficial, planned during the course of the convention. NCPA of use of any intellectual property, including but not limited to music — either live or recorded
reserves the right to request and enforce cessation of any non-approved activity as it sees fit and or other entertainment of any kind or nature, played, staged, or produced by the Exhibitor, its
shall not indemnify Exhibitor for any liability, losses, claims or expenses resulting from cessation agents, employees or contractors within the premises including but not limited to, royalties or
of any non-approved activity. licensing fees due to BMI, ASCAP or SESAC. Exhibitor agrees to hold harmless NCPA, its agents
8. Installation and Dismantle — In fairness to all exhibitors, NCPA exhibit construction and employees against any and all such claims and charges, and to defend, at its own expense any
guidelines must be observed. Booth backgrounds are eight feet high; side rails are approximately and all such claims and charges.
33” high. The back half of the sidewalls of the booth may extend to the height of the back wall. The 16. In no event shall NCPA or its directors, officers, agents, employees, subsidiaries, affiliates,
front half of the sidewall must contain at least 50% open area to permit side viewing through the assignees, or successors be liable for payment of any consequential, punitive, incidental, special,
booth. If motion pictures, other than A/V or loud speakers are used, Exhibitor agrees to comply or indirect damages including, without limitation, lost profits, regardless of the basis of the claim
with all applicable union requirements for the operation of the equipment. Sound presentation, and whether NCPA has been advised of the possibility of such damages.
slides or movies will be permitted if tuned to conversational level and if not objectionable to neigh- 17. NCPA reserves the right to make changes to these Rules and Regulations — Any
boring exhibitors. NCPA reserves the right to restrict the use of glaring lights or objectionable light matters not specifically covered herein are subject to decision by NCPA at its sole discretion.
effects. The exterior of any display cabinet or structure visible from an adjacent exhibitor’s booth NCPA reserves the right to make such changes, amendments and additions to these rules at any
must be finished or suitably decorated at the expense of the Exhibitor erecting or installing such a time with the provision that all Exhibitors will be advised of any such changes.
display and must not include corporate or product identity that would detract from the adjacent NOTE: NCPA reserves the right at any time to change any or all times noted in the Exhibitor Rules
display. If the Exhibit Hall is not carpeted, then Exhibitor is required to carpet each booth space and Regulations at NCPA’s sole discretion.
contracted for. NCPA reserves the right to make reasonable modifications, additions, or subtrac-
tions to exhibit and booth requirements at any time at its sole discretion.
NCPA • 100 Daingerfield Road • Alexandria, Va. 22314-2888You can also read
