IMMUNOLOGY2021TM VIRTUAL - EXHIBITOR PROSPECTUS
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EXHIBITOR PROSPECTUS VIRTUAL IMMUNOLOGY2021 TM More science, more time, your way AAI ANNUAL MEETING | MAY 10–15, 2021 A FULLY ONLINE EXPERIENCE WWW.IMMUNOLOGY2021.ORG 1 • CALL FOR ABSTRACTS WWW.IMMUNOLOGY2021.ORG
An Invitation to Exhibit and Sponsor at…
Virtual IMMUNOLOGY2021
™
Join us for Virtual IMMUNOLOGY2021™ being held May 10–15. ANNUAL SPENDING BY AAI MEETING ATTENDEES1
The American Association of Immunologists (AAI) hosts the
world’s largest annual all-immunology meeting, bringing $100,000–
together scientists from around the world who are at all career $249,999
stages—from international leaders to the next generation of
27%
scientists. Thousands of scientists are expected to attend $25,000–
Virtual IMMUNOLOGY2021™ to hear about cutting-edge $99,999 30%
science and learn of innovations and products that can benefit $250,000–
6% $499,999
their research programs.
Who Should Exhibit? 10%
$500,000
Any company with products or services that are essential 9% 18%
$0–24,999 or more
or supportive to researchers in the field of immunology, or have
innovations that will improve or accelerate laboratory results.
NA
Your competitors will be there...so should you!
Why Exhibit at Virtual IMMUNOLOGY2021™? Who Attends?
Our unique exhibit program puts you in contact directly AAI expects the outstanding scientific and educational
with scientists. There will be exclusive Exhibit Hall hours each program for Virtual IMMUNOLOGY2021™ to attract
day that do not conflict with any other events. Exhibitors have thousands of immunologists from around the world:
many opportunities to promote their research and products n University faculty/principal investigators
through Exhibitor Workshops, product demos, live chats, • Graduate students
and other promotional opportunities. IMMUNOLOGY2019™ • Postdoctoral fellows
drew almost 3,500 scientific registrants from 40 countries. • Laboratory managers
Your potential for new markets is excellent!
n Corporate scientists
Attendees surveyed in 2019 revealed that: n Government scientists
n 85% are involved in their labs’ purchasing decisions. n Scientists from independent research institutions
n 84% visited the Exhibit Hall three or more times. n With a virtual format, many more scientists have the
ability to attend!
What Can You Expect as an Exhibitor
at Virtual IMMUNOLOGY2021™?
n To sell. The AAI meeting annually brings together the largest Here’s what 2019 exhibitors said they liked...
number of researchers in immunology and the greatest
concentration of buying power in the field. “We had a great opportunity to display our products
n To meet new customers. Of attendees who visited the to current and potential customers, and introduce
Exhibit Hall in 2019, 59% were there specifically to find to them our latest developments in science.”
a new supplier, technology, or product.
n To visit with current customers. Of attendees who “We enjoyed high traffic in the booth and quality
visited the Exhibit Hall in 2019, 64% went to meet with
their current suppliers. interactions with attendees.”
1
Source: 2019 Attendee Survey
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Products
nAntibodies and diagnostics
nBalances, spectrophotometers,
high-throughput robotics equipment
n Cell and tissue culture reagents
n Cell separation and cell counter
products
n Centrifuges
n Chemicals
Products Purchased by Attendees1 n Cytokines, chemokines, and growth
Reagents, consumables, lab supplies factors
79%
Lab equipment (hoods, incubators, n Data analysis systems and software
microscopes, freezers, FACs, etc.) 63% n Electrophoresis equipment and
Animals and animal care supplies reagents
57%
n ELISA kits and plate readers
Protein and gene analysis services 50% n Flow cytometers and cell sorters
Custom DNA/RNA/protein synthesis 48% n General lab supplies and equipment
n Genomics and proteomics
Computers/software/imaging equipment 45%
equipment, reagents, and software
Laboratory support services (translation, 27% n Histology and immuno-
copy editing, legal, photography, other) histochemical supplies
0 20 40 60 80 100
n HPLC equipment and reagents
n Incubators
The Largest Annual All-Immunology Meeting Worldwide n In vivo cell and animal imaging
ATTENDANCE1 equipment
n Irradiators, animal and cell
3,653 3,401
“This was a great n Laboratory animals and equipment,
including specialty diets
3,432
meeting! Excellent n Laboratory support services
3,002 3,021
science spanning n Laminar flow hoods
multiple areas of n Microarray equipment, reagents,
936 the broader field, and software
Number of interesting speakers, n Microscopes (confocal, electron,
Scientific 631 TIRF) and related reagents/software
Registrants 605 610 wonderful networking
n Molecular biology and PCR reagents
537 opportunities, and n Oligonucleotide/peptide/protein
Number of great job/career info production services
Exhibitors for my trainees.” n Pipettes, pipetting devices,
test tubes, plates, and other
2015 2016 2017 2018 2019 consumables
n Scientific journals, subscriptions,
Please note that due to the COVID-19 pandemic, IMMUNOLOGY2020TM did not take place.
and books
n Scintillation counters, gamma
International counters, radioisotopes
n Software
Top Attending Countries
(in alphabetical order) n Transfection kits and reagents
ATTENDEES U.S. and Australia
Canada n And more…
BY COUNTRY1 17% China
83% Germany Don’t see your product or
Japan service listed? Sign up now
South Korea as an exhibitor for the
Taiwan opportunity to have your
United Kingdom
1
Source: 2019 Attendee Survey
product represented!
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S P ONS ORS HI P S
VIRTUAL EXHIBIT BOOTH $2,500
Each Virtual Exhibit Booth includes:
n Dedicated Exhibit Hall hours daily n Virtual Exhibit Room with daily live chat during dedicated
n Personalized booth set up with 1 logo and 1 product image Exhibit Hall Hours unopposed by live sessions
n Info Box Text (max 500 characters) n Lead Retrieval provided daily by AAI
n 1 Promotional Video Embedded (3 minute max) n Listing in Exhibit Hall pre-show email to all attendees
n 1 Box for PDF documents display and additional video n Early listing as an Exhibitor in the Special Issue of the
(max 4 PDFs and max 3 minute video) AAI Newsletter (must book prior to March 15, 2021)
n 1 banner to connect with live representatives during and listing on meeting website
Exhibit Hours n Discounted scientific registrations for confirmed exhibitors
n 24/7 messaging for up to 6 booth representatives
during the meeting
To Become a Premier Sponsor
An Exhibitor who purchases $5,000 or more in Sponsorship Opportunities becomes a Premier Sponsor and qualifies for additional
benefits (Virtual Booth purchase included).
Premier Sponsorship Levels
Platinum—$25,000 I Gold—$15,000 I Silver—$10,000 I Bronze—$5,000
The Benefits* of Platinum Gold Silver Bronze
Premier Sponsorship
Post-Event Attendee Mailing List** 1 time 1 time 1 time 1 time
Logo Link and Listing under the
Designated Premier Sponsor Level
on Meeting Website • • • •
Twitter Mention When Booked • • • •
Complimentary Scientific Registration 3 2 1 1
Promo Video Before Block Symposium 3 2 1
Complimentary Exhibitor Workshop 2 1
Use of AAI Membership Mailing List**
(subject to AAI policy for use) 1 time 1 time
Logo and Link on Registration Site •
*Benefits cannot be traded for other opportunities; unused benefits will be forfeited.
**Mailing lists do not include email addresses and comply with the EU General Data Protection Regulation (GDPR) at https://gdpr.edu.
For information or to reserve your sponsorship, please contact AAI Exhibits Manager at exhibits@aai.org or 301-634-7821.
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Sponsorship Opportunities
Exhibitor Workshops $1,200 each Promo Video Before Block Symposia $1,500
24 workshop time slots available; maximum of two per company (50 available)
This popular opportunity is available throughout the week of Sponsor may provide a short (15-20 second) video that will
Virtual IMMUNOLOGY2021™. Your pre-recorded Exhibitor play prior to the program as well as appearing with on-demand
Workshop will be available to attendees first at the time content. AAI will assign block.
designated in the program and archived for later viewing. There
will be a live Q&A following each Workshop. A link to your
Promo Video Before Distinguished Lecture $3,500
(3 available)
Workshop will be available from the main Scientific Program
and also from your Virtual Exhibit Booth. Please contact the AAI Sponsor may provide a short (15-20 second) video that will
Exhibits Manager at exhibits@aai.org for availability of Exhibitor play prior to the program as well as appearing with on-demand
Workshop times. content.
Logo/Link on Main Virtual Meeting Page $3,000 Promo Video Before Major Symposium $2,500
(Floating Banner) with link to Virtual Booth (8 available)
or specified URL Sponsor may provide a short (15–20 second) video that will
Quantities are limited. play prior to the program as well as appearing with on-demand
content.
AAI Membership One-time Mailing List $2,500
Company Logo/Link on Registration Site $1,000
Post-Event Attendee Mailing List** $750 Based on availability.
Reinforce your message with a post-event mailing. The list
will be provided electronically after the meeting, with physical ** AAI policy prohibits provision of email addresses to third parties.
mailing addresses only (no phone, fax, or email) and is for Mailing lists may exclude residents of the European Union (EU)
one-time use only. pursuant to the EU General Data Protection Regulation (GDPR) at
https://gdpr.edu.
Social Event Sponsorship Opportunities
This meeting is well known for its outstanding scientific program, but its social events stand out as well. Be part of our efforts as we
bring a virtual twist to the annual meeting’s social events. Each event will offer the opportunity for a pre-event short video.
President’s Reception $10,000 Evening Social Events $3,000 each
By invitation only, the President’s Reception is for VIPs, These may include cooking demos, theater/improv, wine tasting,
decision makers in the field, and guests of the Presidents. and music.
Daytime Wellness Events $250 each For updated information about these social events, please
These may include yoga and meditation sessions. contact the AAI Exhibits Manager at exhibits@aai.org
or 301-634-7821.
Additional Opportunities to Support the Scientific and Career Development Programs are located on page 6.
For information or to reserve your sponsorship, please contact AAI Exhibits Manager at exhibits@aai.org or 301-634-7821.
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AAI Scientific Program Sponsorships and Career Development Sessions enable corporations and other entities
to demonstrate their support for the field by sponsoring lectures, symposia, career development networking programs, meeting
grants for early-career scientists, and social events.
Lectures, Symposia, and Networking Events
President’s Address (1) $10,000 How to Convert Your CV $2,000
This event opens the AAI annual meeting with a presentation into a Résumé (Lecture)
of the President’s research. This year, the 2020 and 2021
Presidents will co-present. AAI presidents are among the most Interviewing for a Job (Lecture) $2,000
outstanding immunologists worldwide. This session is attended
by the largest audience of the meeting. Sponsor may provide Meeting Awards
short video that will play prior to the event as well as appearing AAI provides support for meeting registration fees to early-career
with the on-demand content. (Historic audience: 2,000) faculty and trainees who might not otherwise be able to attend
the meeting. Prices listed are minimum.
President’s Symposia (2) $10,000 each
The AAI president is the chair of a symposium on a topic of his AAI Laboratory Grants $790/grant
or her choosing featuring prominent immunologists invited to These grants provide registration support to mid-career
present their cutting-edge research. Sponsor may provide short investigators for attending the AAI annual meeting. The grants
video that will play prior to the event as well as appearing with are awarded to scientists who have limited funds and are the
on-demand content. (Historic audience: 2,000) first or last authors on one or more abstracts submitted to the
annual meeting. Each grant will provide two meeting registra-
Distinguished Lectures (3) $3,500 each tions of up to $395 each: one to the PI or laboratory director and
Each day the scientific program ends with a plenary lecture another to a member of his or her lab.
by a scientist designated by the AAI Program Committee
as one of the most talented and renowned immunologists AAI Undergraduate Faculty Grants $450/grant
today. Sponsor may provide short video that will play prior
to the event as well as appearing with on-demand content. These grants assist undergraduate faculty attending the AAI
(Historic audience: 2,000 each) annual meeting. The grants also support meeting costs for an
undergraduate student of the recipient’s selection.
Major Symposia (8) $2,500 each
AAI Early Career Faculty Grants $395/grant
Eight Major Symposia are featured throughout the meeting:
two concurrently each afternoon. These sessions present These grants assist promising young investigators with
the most innovative science in the field today. Five to six noted registration to the AAI annual meeting. Testimonials from past
scientists are featured in each session. Sponsor may provide recipients confirm that this modest amount makes a huge
short video that will play prior to the event as well as appearing difference in their career development.
with on-demand content. (Historic audience: 1,000–1,200 each)
AAI Trainee Abstract Awards $80–$435*/award
Career Development Sessions *According to member type and number of consecutive years of AAI
membership
Through lectures, workshops, and roundtables, Virtual
IMMUNOLOGY2021™ provides critical career development These awards provide critical support for AAI Trainee Members
programs. Sponsor pricing varies with the size of the event. whose first-author abstracts are selected for oral presentation in
Support these programs to support the PIs of tomorrow! an AAI Block Symposium. Over 300 abstract awards are given to
our most talented developing investigators.
Careers in Science Roundtables (2) $2,000
AAI Minority Scientist Awards $395/award
Careers in Biotech: Panel Discussion $2,000
These awards provide meeting registration support to eligible
This panel features scientists employed in a variety of positions underrepresented minority scientists, including trainees and
in industry discussing their career paths and the skills required
early-career faculty members.
for success in each.
For information or to reserve your sponsorship, please contact AAI Exhibits Manager at exhibits@aai.org or 301-634-7821.
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(Represents exhibitors since 2015)
10x Genomics BPS Bioscience Fred Hutchinson Cancer Research Meridian Life Science, Inc. Rockland Immunochemicals, Inc.
AAT Bioquest Inc. BrandTech Scientific, Inc. Center Meso Scale Discovery RURO Inc.
Abbott Diagnostics British Society for Immunology Freezerworks MicroMedicine Sanguine Biosciences
Technologies AS BTS Research Frontiers Miltenyi Biotec Sanofi Pasteur
Abcam BTX / Harvard Apparatus Funakoshi Co., Ltd. Mimotopes Sapphire North America
ABclonal Technology Bulldog Bio, Inc. Future Science Group MP Biomedicals, LLC Sarstedt, Inc.
Abeomics, Inc. Canopy Biosciences GENE TOOLS, LLC Myriad RBM Sartorius
ACEA Biosciences, Inc. Caprico Biotechnologies, Inc. GeneCopoeia Inc. Nacalai USA, Inc. Science/AAAS
ACROBiosystems Cayman Chemical Company GenScript USA Inc. NanoCellect ScienCell Research Laboratories
Active Motif CDI Laboratories GL Biochem (Shanghai) Ltd. NanoString Technologies SCIENION US, Inc.
Acumenta Biotech CEDARLANE Grifols Diagnostic Solutions Inc. National Jewish Health SciMed Solutions
Adaptive Biotechnologies Cell Biologics, Inc. Hamilton Company Nature Publishing Group SCIREQ Inc.
Corporation Cell IDx, Inc. Hamilton Robotics Nexcelom Bioscience Second Genome
Adarza Biosystems Cell Press handyem Inc. Nexus LLC Servicebio
Adipogen Life Sciences, Inc. Cell Signaling Technology HistoTox Labs (HTL) Nicoya ShanghaiTech University
Advanced Cell Diagnostics Cellecta Histowiz Norgen Biotek Corp. Shenandoah Biotechnology, Inc.
Advanced Targeting Systems CELLTREAT Scientific Products Horizon Pharma, Inc. Novogene Corporation Inc. Sino Biological, Inc.
Agilent Technologies Cellular Technology Limited Houston Omics Core Novoprotein Society for Immunotherapy of
AID Autoimmun Diagnostika Cepham Life Sciences, Inc. Humanzyme, Inc. NuAire, Inc. Cancer
GmbH Hycult Biotech Inc. SoftGenetics
Champions Oncology Olink Proteomics
AimPlex Biosciences IBA Lifesciences SomaLogic Inc.
ChemoMetec Omni International
Akadeum Life Sciences Illumina Inc. Sony Biotechnology Inc.
Chimerigen, Inc. ONI Bio
Akoya Bio ImmPort: Immunology Database Source BioScience
Chondrex, Inc. Opentrons
Alere Technologies AS (formerly and Analysis Portal SouthernBiotech
ClearH2O ORFLO Technologies
Axis-Shield) Immudex USA
Cloud Clone Corp. OriGene Technologies, Inc. Springer Nature
AllCells Immune Epitope Database
Connext Oxford University Press St. Jude Children’s Research
Allen Institute for Immunology & Analysis Resource (IEDB) Hospital
Crown Bioscience Partek Incorporated
ALZET® Osmotic Pumps/DURECT Immunochemistry Technologies, Stellar Biotechnologies Inc
Corporation Curiox Biosystems Pathogens and Immunity
LLC STEMCELL Technologies Inc.
Analytik Jena USA Cyagen Biosciences Inc. PBL Assay Science
Implen Inc. Stratedigm
Ancell Corp. Cytek Biosciences Inc. PEPperPRINT
Indica Labs Studylog Systems
Andrew Alliance USA Cytobank PeproTech, Inc.
ingenious targeting laboratory SurModics, Inc.
Arbor Assays Cytognos peptides&elephants GmbH
Innopsys Sysmex America
ArcherDX DartMouse PerkinElmer
Innova Biosciences Ltd. Taconic Biosciences
AUM BioTech DDNews PharmaLegacy Laboratories
INTEGRA Biosciences Taylor & Francis
De Novo Software (Shanghai) Co., Ltd.
Aviva Systems Biology Corporation Intuitive Biosciences
Definiens Phitonex, Inc. Tetracore, Inc.
Axis-Shield PoC InvivoGen
DeNovix Inc. Plexense, Inc. The Jackson Laboratory
Axion BioSystems Invivoscribe, Inc.
Diagenode Precision for Medicine The Journal of Immunology
Azure Biosystems ionPATH
Digital Proteomics Probe Life The Lab People, Inc.
BD Biosciences iRepertoire, Inc.
DiscoverX Corporation ProImmune Inc. The Scale People Inc.
Beckman Coulter Life Sciences Irvine Scientific
Drummond Scientific Promega Corporation TissueGnostics USA
Beijing Solarbio Science Jackson ImmunoResearch
Dynex Technologies, Inc. PromoCell GmbH Tonbo Biosciences
& Technology Co., Ltd. Laboratories, Inc.
Elabscience Biotechnology Inc. ProSci Inc. Transnetyx, Inc.
Bethyl Laboratories, Inc. Journal of Experimental Medicine
eLife Protein Fluidics, Inc. UVP LLC
Bio X Cell JPT Peptide Technologies GmbH
Elsevier B.V. ProteinSimple VDJServer
BioChemed Services Juno Therapeutics
Embi Tec Proteintech Group Inc. Vector Laboratories
Biocytogen LLC Keyence Corp. of America
emp Biotech/Essential Life QIAGEN VectorBuilder
BioLegend Kingfisher Biotech
Solutions Qognit Inc. Verity Software House
BioMedTech Laboratories, Inc. Kinnakeet Biotechnology
Envision Genomics Quad Technologies Veterinary Clinical Resources
Bio-Rad Laboratories KRONUS, Inc.
Enzo Life Sciences, Inc. Quansys Biosciences VitaScientific
Biorbyt LC Sciences
EpiGentek Quanterix Vium
BioreclamationIVT Leinco Technologies Inc.
EpigenDX, Inc. Quidel Corporation W.W. NORTON & CO INC.
BioRender LifeSensors
Equitech-Bio Inc. Rad Source Technologies, Inc. WaferGen Biosystems
BioSpherix, Ltd. Lipocalyx GmbH
Essential Pharmaceuticals, LLC Rainin Instrument, LLC Western Michigan University
Bioss Antibodies List Biological Laboratories, Inc.
Expedeon Randox Laboratories Ltd. Homer Stryker, MD School of
Bioss, Inc. Lonza Medicine
BioStatus Limited EZBiolab Rapid Novor Inc.
Lophius Biosciences GmbH Wiley
Bio-Techne FASEB MARC RayBiotech, Inc.
Luminex Corporation Worthington Biochemical Corp.
BioTek Instruments FiberCell Systems, Inc. ReachBio Research Labs
Mabtech, Inc. X Zell Inc.
Biotium, Inc. Fitzgerald Industries International Reddot Biotech Inc.
MacVector, Inc. xBiologix, Inc.
Biovendor Flarebio Biotech LLC Research Diets, Inc.
Mallinckrodt d/b/a Therakos Xcell Biosciences
Boca Scientific Inc. FlowJo, LLC Resonant Sensors Incorporated/
MBL International Corporation ZEISS Microscopy
Fluidigm Corporation Experimmune
Bon Opus MedGenome Inc. ZenBio, Inc.
FluoroFinder Reveal Biosciences
Boster Biological Technology Mediso USA Zephyrus Biosciences
Foxx Life Sciences
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All times are Eastern Time
MONDAY, MAY 10 TUESDAY, MAY 11 WEDNESDAY, MAY 12 THURSDAY, MAY 13 FRIDAY, MAY 14 SATURDAY, MAY 15
Poster Unopposed Poster Unopposed Poster
Session Exhibits Open Session Exhibits Open Session
9:00 AM– 9:00 AM– 9:00 AM– 9:00 AM– 9:00 AM–
10:30 AM 10:00 AM 10:30 AM 10:00 AM 10:30 AM
Sessions Exhibits Sessions Exhibits Sessions Exhibits Sessions Exhibits Sessions Exhibits Session
10:30 AM– Open & Staffed 10:30 AM– Open & Staffed 10:00 AM– Open & Staffed 10:30 AM– Open & Staffed 10:00 AM– Open & Staffed 10:30 AM–
6:30 PM 10:30 AM– 7:00 PM 9:00 AM– 6:00 PM 10:30 AM– 7:00 PM 9:00 AM– 6:30 PM 10:30 AM– 1:00 PM
8:00 PM 8:00 PM 8:00 PM 6:30 PM 5:30 PM
and
Session
Unopposed 2:00 PM–
Exhibits Open 5:30 PM
Exhibitor Exhibitor Exhibitor Exhibitor
Workshops Workshops Workshops Workshops 1:00 PM–
Throughout Throughout Throughout Throughout 2:00 PM
the day the day the day the day
Poster Poster Unopposed Poster
Unopposed
Session Session Exhibits Open Session
Exhibits Open
6:30 PM– 6:30 PM– 7:00 PM– 6:30 PM–
7:00 PM–
8:00 PM 8:00 PM 8:00 PM 8:00 PM
8:00 PM
The Virtual IMMUNOLOGY2021™ 2019 attendees said they highly recommend the AAI annual meeting…
Exhibit Hall is open 24 hours per day
and staffed during the hours listed.
“This was my first time attending AAI. I will definitely make this an annual part of my career development activities!”
“The 2019 meeting was the best of all the AAI meetings I’ve attended over the past 30 years. I’m looking forward to the next AAI annual meeting!”AAI EXH I BIT/SPO NSORS HI P TERM S AND C ONDI TI ONS
This Exhibit Application must be signed by an GENERAL INFORMATION Subleasing
authorized representative of the exhibiting Subleasing assignment or sharing, in part or in
company (hereafter “Exhibitor”). This signature will
Presentation of Products or Services
whole, any part of virtual booth is not permitted.
signify that the authorized representative has read The purpose of the Virtual IMMUNOLOGY2021 ™
Two or more companies may not share the same
and agrees to the terms specified below, as well exhibit and sponsorship program is to further the
virtual booth. Exhibitor agrees to limit the service
as on the Virtual IMMUNOLOGY2021™ website education of or assist scientists working in the
and/or materials displayed in the virtual booth to
(www.IMMUNOLOGY2021.org). The American field of immunology, or in an affiliated relevant
those supplied or provided by registered Exhibitor,
Association of Immunologists, Inc. (AAI), reserves scientific field. The exhibits must be of an edu-
with the exception that proprietary equipment may
the right to interpret these regulations as it deems cational or service nature. They must emphasize
be used solely for the purpose of demonstrating
proper and/or necessary to ensure the success of instruments, products, or services for use in
the materials or services of Exhibitor.
the Virtual Exhibition and to further the educational teaching and research, and/or books and other
purposes of the event. Participation in this event publications in relevant scientific fields. Registration of Exhibitors
means Exhibitor agrees to comply with AAI Exhibit/ All claims regarding products and services Exhibitor will receive complimentary Exhibit Hall
Sponsorship Terms and Conditions that are in ef- should be truthful and accurate. Unwarranted Only badges for company personnel. It is the
fect at the time the virtual meeting begins. disparagements or unsubstantiated comparisons responsibility of the exhibit booth contact to
The AAI reserves the right to enforce these Terms of a competitor’s products or services are not inform all company personnel of the AAI Terms
and Conditions and impose penalties permitted. and Conditions. Exhibitor shall ensure that its
on Exhibitors who violate the penalties as de- virtual booth is adequately staffed during the
Selling and Promotions meeting hours.
scribed here up to and including expulsion from
Virtual IMMUNOLOGY2021™ Exhibitors will
the virtual meeting. Cancellation of Meeting and Exhibits
be allowed to sell their products/services in the
GDPR Compliance Virtual Exhibit Hall. Sales of products/services are In the event Virtual IMMUNOLOGY2021™ is
When subject to its terms, Exhibitor will collect, permitted if: the products/services are Exhibitor’s cancelled due to acts and events not within the
store, and use personal information only in own unaltered, marketed products; the products control of AAI, the Application for Virtual Exhibit
compliance with the obligations of the EU General and services are directly related to the research Booth will be terminated. Such acts and events
Data Protection Regulation (https://gdpr.eu) and and/or the clinical practice of Virtual IMMUNOL- include, without limitation: Acts of God; strikes,
will employ appropriate safeguards to ensure the OGY2021™ attendees; and all transactions lockouts, or other industrial disputes; inability to
security of the information. are conducted in a manner consistent with the obtain material, equipment, or labor; epidemics,
professional nature of the meeting. pandemics, civil disturbances, acts of domestic or
Exhibits/Sponsorships/Advertising foreign terrorism, wars within the United States,
AAI reserves the right, in its sole discretion,
Distribution of Giveaways riots, or insurrections; landslides, lightning, earth-
to accept or deny applications for exhibit booths Exhibitors will be permitted to distribute quakes, fires, storms, floods, or washouts; arrests
and sponsorships or deny the purchase of appropriate promotional materials in their virtual and restraint of rulers and people; interruptions
sponsorships or advertising. In the case of a booth. In keeping with the educational purpose by government or court orders; declarations of
denied purchase, all monies collected by AAI of the exhibit program, materials must conform emergencies by applicable Federal, State, or
will be refunded to the applicant. to acceptable, legal, and professional standards. local authorities; present or future orders of any
AAI reserves the right to remove materials it regulatory body having proper jurisdiction and
Use of “The American Association deems inappropriate. authority; explosions; and breakage or accident to
of Immunologists”, “AAI,” machinery. In the event of cancellation payments
Virtual Booth Payment Schedule
“IMMUNOLOGY2021™,” or for booths and sponsorships may be refunded or
“Virtual IMMUNOLOGY2021™” Exhibitor/sponsor purchases made before
deferred to the next year.
March 15, 2021 will require a 50% deposit.
“The American Association of Immunologists,
The balance due must be paid on or before Exhibitor Obligation
Inc.”, “The American Association of Immu-
April 7, 2021. After March 15, 2021, all Exhibitors must provide their booth materials,
nologists”, “AAI”, “IMMUNOLOGY2021™,” or
applications must be submitted with payment sponsorship items (videos, workshops, etc.),
“Virtual IMMUNOLOGY2021™” are copyrighted
in full. In the event of a late or missing payment, and names of booth representatives to the virtual
and trademarked names. Use of these names by
AAI reserves the right to cancel Exhibitor’s platform provider no later than April 7, 2021,
any company or Exhibitor to promote a product or
booth or sponsorship. or additional charges for booth setup will be
imply endorsement, partnership, or sponsorship
by AAI of a service or activity, without the express incurred.
Cancellation of Exhibit Booth or
written permission of AAI before, during, or after Sponsorship
the annual meeting, is forbidden. Such use, with- Please address all communications
Exhibitor’s decision to cancel booth or sponsor-
out written permission, may result in cancellation pertaining to exhibits to:
ship must be made in writing to the AAI Exhibits
of exhibit privileges without refund of monies AAI Exhibits Manager
Manager. The effective date of cancellation will be
paid and risk future exhibit opportunities Email: exhibits@aai.org
the date the written notice is received by AAI. If
at the discretion of AAI. Phone: 301-634-7821
virtual booth is cancelled after April 7, 2021, there
will be a $500 administrative fee. Benefits will be
adjusted accordingly.
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02A 1N . oA rSgS O C I A T I O N O F I M M U N O L O G I S T S | 9EXHIB I T A P P LI CATI ON/C ONTRAC T
Virtual IMMUNOLOGY2021 ™
THE AMERICAN ASSOCIATION OF IMMUNOLOGISTS
Meeting Dates: May 10–15, 2021 | Exhibit Dates: May 11–15, 2021
INSTRUCTIONS: Virtual IMMUNOLOGY2021™ Exhibit and Sponsorship Applications are accepted on a first-come, first-served basis.
If Applications are received prior to March 15, 2021, 50% of the total amount is due, with the balance due by April 7, 2021. If Applications are
received between March 15, 2021 and April 7, 2021, full payment is due with the confirmed application. Work on the virtual booth cannot begin
until full payment is made. The deadline to submit either Application is April 7, 2021.
Send this completed Virtual IMMUNOLOGY2021TM Application to exhibits@aai.org. Payment instructions will be sent
with confirmation.
Company/Organization______________________________________________________________________________________________________
Contact Name ______________________________________________ Title ___________________________________________________________
Address_________________________________________________________________________________________________________________
City/State/Zip/Country_______________________________________________________________________________________________________
Office Phone______________________________ Mobile Phone_____________________________ Email____________________________________
EXHIBITOR PURCHASES In accordance with the terms and conditions governing exhibits at the
Virtual IMMUNOLOGY2021™ meeting the undersigned hereby makes
q Exhibit Booth............................................................................... ..$2,500 application to exhibit which, when accepted by AAI Exhibit Management,
becomes a contract.
q Logo/Link on Main Virtual Meeting Page (Floating Banner) I understand and agree to comply with the EU General Data Protection Regulations
with link to booth or specified URL. Quantities are limited................. $3,500
at https://gdpr.eu.
q Promo Video Before Block Symposia ..................................... $3,000 each I attest I have read and will abide by the AAI Code of Conduct at
q AAI Membership One-time Mailing List........................................... $2,500 www.immunology2021.org/virtual-programs-code-of-conduct.
The undersigned agrees to abide by all rules, requirements, restrictions, and
q Exhibitor Workshop (max 2 per company)........................................ $1,200 regulations as set forth in this agreement or as may be specifically designated by
q Logo Link on Registration Site........................................................ $1,000 AAI Exhibit Management. Failure to abide by such rules and regulations may result
in the forfeiture of all monies paid to AAI under the terms of this agreement. Exhibi-
q Post-Event Attendee Mailing List ...................................................... $750 tors remain obligated to pay any outstanding balances due to AAI.
q Additional Purchases EXHIBITOR OBLIGATION
Please specify _______________________________ $________
Exhibitors must provide their booth materials, sponsorship items (videos, workshops,
_______________________________ $________ etc.), and names of booth representatives to the virtual platform provider no later than
PAYMENT: TOTAL FEE $______________ April 7, 2021, or additional charges for booth setup will be incurred.
TOTAL AMOUNT OF DEPOSIT DUE (50%) $______________ Authorized Signature_________________________________ Date ____________
BALANCE DUE BY APRIL 7, 2021 $______________ The American Association of Immunologists, Inc., (AAI) reserves the right, in its
sole discretion, to accept or deny applications for exhibit space and to allocate
We will exhibit the following products/equipment/services: opportunities among exhibitors. In the case of a denied application, all monies
collected by AAI will be refunded to the exhibiting company/organization.
________________________________________________________
CANCELLATION POLICY
Please make checks payable to The AAI, Inc., in U.S. dollars drawn If full payment is not received by April 7, 2021, virtual booth and/or sponsorship
on a U.S. bank. Contact AAI for wire payment information.
will be subjected to cancellation. After April 7, 2021, there will be a $500
administrative fee for cancellation.
Submit Application to:
AAI Exhibits Manager
1451 Rockville Pike, Suite 650, Rockville, MD 20852
Phone: 301-634-7821 • Email: exhibits@aai.org
Further information is available at
For Official Use Only: Date Received ____________ Time _________
www.aai.org and www.IMMUNOLOGY2021.org.
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G IYC2A0 N2 1A. So Sr gO C I A T I O N O F I M M U N O L O G I S T S | 10A PPLICATI ON F OR ADDI TI ONAL S P ONS ORS HI P S
Virtual IMMUNOLOGY2021 ™
THE AMERICAN ASSOCIATION OF IMMUNOLOGISTS
Meeting Dates: May 10–15, 2021 | Exhibit Dates: May 11–15, 2021
Exhibitors should send completed Sponsorship and Support Application to exhibits@aai.org.
Secure payment can be made online once the support has been confirmed.
SCIENTIFIC PROGRAM SPONSORSHIP AND SUPPORT (Available to Exhibitors only.)
Name __________________________________________________________________________________________________________________
Company/Organization ______________________________________________________________________________________________________
Authorized Signature ___________________________________________________________________ Date _______________________________
LECTURES, SYMPOSIA, AND NETWORKING EVENTS
(Available to Exhibitors only)
q President’s Address.................................................................................................... $10,000 $ ______________
q President’s Symposium (2)................................................................................. $10,000 each $ ______________
q Distinguished Lecture (3)...................................................................................... $3,500 each $ ______________
q Major Symposium (8)............................................................................................ $2,500 each $ ______________
q Careers in Science Roundtables.......................................................................... $2,000 each $ ______________
q Careers in Biotech: Panel Discussion.......................................................................... $2,000 $ ______________
q How to Convert Your CV into a Résumé (Lecture)......................................................... $2,000 $ ______________
q Interviewing for a Job (Lecture)..................................................................................... $2,000 $ ______________
GRANT AND AWARD SUPPORT
q AAI Laboratory Grants............................................................................................ $790/grant $ ______________
q AAI Undergraduate Faculty Grants......................................................................... $450/grant $ ______________
q AAI Early Career Faculty Grants............................................................................. $395/grant $______________
q AAI Trainee Abstract Awards*....................................................................... $80–$435/award $ ______________
q AAI Minority Scientist Awards............................................................................... $300/award $ ______________
SOCIAL EVENT
Please specify _____________________________________________________________. $ ______________
GENERAL MEETING SUPPORT
Contact AAI at exhibits@aai.org or 301-634-7821.................................................................. $ ______________
TOTAL $ ______________
PAYMENT INFORMATION
Please make checks payable to The AAI, Inc., in U.S. dollars drawn Submit Application to:
on a U.S. bank. Email exhibits@aai.org for bank wire instructions. AAI Exhibits Manager
1451 Rockville Pike, Suite 650, Rockville, MD 20852
Billing Contact Name___________________________________________ Phone: 301-634-7821 • Email: exhibits@aai.org
Billing Contact Address_________________________________________ Further information appears at
www.aai.org and www.IMMUNOLOGY2021.org
_________________________________________________________
City/State/Zip________________________________________________
For Official Use Only: Date Received ____________ Time _________
*According to member type and number of consecutive years of AAI membership
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