Arkansas Rural Water Association - EXHIBITOR ...
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2021 Annual Technical Conference
EXHIBITOR PROSPECTUS
Pay By Mail: P.O. Box 860, Lonoke, AR 72086
Credit Card Payment: Please Call 501-676-2255
Pre-Registration Closes July 30, 2021
HOT SPRINGS CONVENTION CENTER
Hot Springs, Arkansas
Conference Dates: August 29-September 1, 2021
Exposition Dates: August 30-August 31, 2021
Arkansas Rural Water Association
PRE-REGISTRATION EXHIBIT SPACE APPLICATION
2021 Arkansas Rural Water Association
Annual Technical Conference
Hot Springs Convention Center - Hot Springs, Arkansas
Conference Dates: August 29-September 1, 2021 Exposition Dates: August 30-August 31, 2021
Company Information:
Address
City State Zip
Phone ( ) Fax ( ) E-Mail:
Exhibit Contact Person Title
Street Address City St Zip
Phone ( ) Fax ( ) E-Mail:
Booth Preferences
Preferred Locations: Is a corner more important than location? Yes No
1st 2nd 3rd 4th 5th 6th
Companies from whom we desire booth separation (Specify company names rather than products) Booth separation is not guaranteed.
1. 2.
3. 4.
Please describe all the products/service that will be displayed. (Note - this is not an ad - the information here is
used for evaluation purposes and will assist us in evaluating participation, & booth separation, etc.):
Booth Rental Cost -2 free registrations with each 10'x10' booth. Company employees only. Do you want Luncheon Tickets?
Yes No If you don’t mark that you want tickets, you won’t receive any in your exhibitor envelope.
# Spaces Total
ARWA Professional Member x $675 = Return signed application & deposit to:
After 7-30-21 x $775 = ARWA 2021 Annual Technical Conference
Pre-Registration closes 7-30-21
P.O. Box 860, Lonoke, AR 72086
Non-Member x $1075 =
After 7-30-21 x $1175 = or
Pre-Registration closes 7-30-21
Additional Registrants x $155 = E-Mail To: arkrwa@arwa.net
Golf Tournament Entry x $80 = Must Pre-register to play golf by 7-30-21
See Golf Tournament Information
ARWA Professional Membership x $400 =
You may join on this application and receive the member discount rate above. Memberships are due January each year.
Yes No CHECK HERE if you have any special needs. Please describe:
TOTAL BOOTHCOST
Authorized Signature Title Date
No Luncheon Tickets will be provided On-Site for Additional Registrants!!!
The above signed party warrants that he has the authority to bind contractually the company he represents to the terms and conditions set forth on all pages of this
document and has fully read and agrees to abide by the Exposition Rules and Conditions.TERMS & CONDITIONS
2021 Arkansas Rural Water Association of any exhibit upon or from the floor of the show area, and also reserves the right
Annual Technical Conference to have any exhibitor, or exhibitors employee, guest or representative removed
Hot Springs Convention Center from the floor of the show area if any exhibit, exhibitor, or exhibitor's employee,
Hot Springs, Arkansas guest or representative is found by ARWA to be in violation of any one or more of
Conference Dates: August 29-September 1, 2021 the provisions of these Show Rules and Regulations. If ARWA takes any action
Exposition Dates: August 30-August 31, 2021 against a party according to the provisions of this section, the exhibitor may not
recover any exhibit fees paid to ARWA and may be denied the opportunity to par-
1. Eligibility ticipate in future ARWA sponsored events. Any violation of show rules and regula-
tions by an employee or representative of an exhibiting company will be grounds
A. To apply for exhibit space at the 2021 Annual Technical Conference sponsored for forfeiture of the exhibiting company’s accumulated points in part or whole,
by Arkansas Rural Water Association (ARWA) from August 29-September 1, regardless of exhibiting history, membership history, or membership status. New
2021, at the Hot Springs Convention Center in Hot Springs, Arkansas, the point accumulation will begin with the next membership year and may result in a
applicant must complete all relevant portions of the application form and return less desirable booth assignment at future exposition.
with the appropriate deposit to ARWA. The person signing this application
warrants that he or she has the authority to bind contractually the organization Installation and Dismantling of Exhibits
applying for exhibit space.
(1) Exhibitors may not erect or dismantle exhibits at any times except as
B. ARWA Show Management reserves the right to determine the eligibility of all provided by ARWA Show Management.
potential exhibitors. A properly completed application, accompanied by the (2) It is the responsibility of the exhibitor to see that all its materials are
appropriate deposit will be considered an offer by the applicant to purchase exhibit delivered to the exhibit hall and removed from the exhibit hall by the deadlines
space from ARWA, which offer ARWA may accept by its approval of the potential specified by ARWA. Should the exhibitor fail to remove the exhibit, the removal
exhibitor’s application. If approved, this application shall constitute the entire will be arranged by ARWA, without any liability of any kind to ARWA, at the
Agreement between the exhibitor and ARWA, no provision of which may be exhibitor’s expense.
amended, waived, or altered without the written approval of ARWA. (3) At the close of the show, the exhibitor must surrender the exhibit booth area in
the same condition the booth was in at the time the exhibitor occupied it. If an
C. Completed applications should be received by ARWA on or before July 30, 2021 exhibitor fails to surrender a booth in the same condition it was in at the time the
and must be accompanied by the full amount of the rental cost of the exhibit space. exhibitor first occupied it, such exhibitor shall be liable for the expenses of repair-
ing the booth to the condition it was in when the exhibitor first occupied it.
D. Cancellations for refund will be accepted if made in writing and received at
the ARWA Office by July 30, 2021. No refunds will be given after this date unless B. Floor Plan
booth space can be resold. Any refunds given will be made at the rate of 90% of
the amount for each booth space reserved, AND A $100 Administration Fee All dimensions and locations shown on the official floor plan are believed, but
will be deducted from the refund. not warranted, to be accurate. Furthermore, ARWA reserves the right to make
such modifications to the official floor plan as may be necessary to meet the needs
2. Space Assignments of the exhibitors and the exhibit program.
A. Space assignments will be made by ARWA Show Management according to the C. Exhibit Dimensions
following provisions:
(1) Booths are 10' deep by 10' wide unless otherwise noted on floor plan.
(1) All applications are held in the order they are received until July 30, 2021. (2) Exhibits shall be constructed and arranged so that they do not obstruct the
(2) Then ARWAassigns points to the applications to determine assignment general view, nor hide the exhibits of others. No side wall higher than 36" may
order. Points are based on fourcriteria: extend forward from the back wall more than one-half the depth of the exhibitspace.
(a) The number of years the company or exhibitor has exhibited at ARWA's
Annual Conference. Exhibitors are allowed to skip no more than one year at a D. Display Arrangement
time and still retain credit for the previous years exhibiting.
(b) The exhibitor's membership status and membership history with ARWA. All exhibitors shall arrange the displays so as to utilize only the booth area con-
(c) The number of spaces being reserved. tracted for, to recognize the rights of other exhibitors and show visitors, and to
(d) The date of receipt of the application. The receipt date will be used to conform to the overall pattern developed by the Show Management.
break any ties. Where date of receipt is duplicated, assignment order will be
determined by ARWA Show Management. Wherever possible, exhibitors will be E. Use of Exhibit Space and Exhibit Activities
assigned one of their location preferences.
(3) After July 30, 2021 applications will be accepted and space assigned on a first- Exhibit booths must be attended and maintained by at least one exhibitor or
come, first-served basis only. The point system above will no longer apply. exhibitor representative at all times during show hours. No exhibitor shall
However, ARWA Show Management reserves the right to make the final space sublet, assign, sell or allow to be used, all or any part of the exhibit space allotted to it.
assignment determination according to what it deems to be in the best interests of
the 2021 Exposition. F. Exhibitors and Exhibitors Representatives
B. Space not occupied by Sunday, August 29, 2021 at 6 pm will be forfeited by
the exhibitor, and such space may be resold, reassigned or otherwise used by (1) Exhibitors and Exhibitors Representatives shall include the owners, employees,
ARWA, without any refund of payments to exhibitor by ARWA. or any other person, company or organization (paid or unpaid) who is represent-
ing the exhibiting company or acting on their behalf.
3. Show Rules and Regulations (2) After show hours, only those exhibitors properly identified and with the per-
The following show rules and regulations are intended to promote a successful mission of ARWA may enter the hall. Exhibitors will not be permitted to remove
and safe show and may be amended at any time by ARWA to accomplish those any of their show equipment or display materials from the Facility between the
goals. ARWA reserves the right (at exhibitors expense) to erect any exhibit, to pro- opening and closing of the exposition without special permission in writing from
hibit the erection of any exhibit, or to require the removal (at exhibitors expense) ARWA.(3) Exhibitors may have access to the hall one hour prior to and one-half hour B. Conference exhibitors must inform ARWA of their intention to host a func-
following official show hours. When this rule would create a hardship, special per- tion and provide times and location to ARWA.
mission must be secured from Show Management to gain access at other times.
C. Exhibitor sponsored functions may not compete with officially scheduled
(4) Notwithstanding the above, no one will be permitted in any exhibitor’s booth
conference events and may not be open during these events. This includes, but is
during non-show hours unless he or she is accompanied by a person able to
not limited to, educational sessions, the exhibition, ARWA sponsored parties &
positively identify himself or herself as an employee or authorized representative of
meals, etc.
the exhibitor to whose booth he or she wishes to gain access.
(5) Exhibitors and their representatives shall be dressed modestly and in good
D. Exhibitor sponsored functions must be open to all conference attendees
business taste. Exhibitors shall conduct themselves with decorum and in a
without conditions.
professional manner at all times. Exhibitors or their representatives who violate
any provisions of this contract or who, in the opinion of ARWA Show
E. Conference exhibitors may sponsor invitation only meetings in conjunction
Management, conduct themselves unethically, or who appear to be under the
with hospitality functions, but the function itself must be open to all attendees.
influence of drugs or alcohol, may be removed from the Exhibit Hall immediately
without refund or other appeal.
F. No one may place or post signs, displays, posters, or other announcements
concerning exhibitor sponsored functions anywhere in or near the exhibit hall,
G. Common Areas
except within their own assigned space, nor in any common areas of the hotel
Exhibits, signs, and displays are prohibited in any of the common public spaces on without written permission from ARWA and the Facility.
the premises of the meeting facilities or in the guest rooms, lobbies or hallways of
the hotels. G. ARWA reserves the right to close an exhibitor sponsored function if it detracts
from the spirit and nature of the conference, disturbs hotel guests, presents a pub-
lic nuisance or violates any provision of the show rules and regulations.
4. Compliance with Laws, Statutes, Ordinances and Union
Regulations
H. Whoever conducts an exhibitor sponsored function is responsible for knowing,
following, and obeying all local & state ordinances, rules and union regulations
A. The exhibitor assumes all responsibility for compliance with local, city and
that might apply to the hospitality function.
state ordinances covering fire, safety, and health. All exhibit equipment and
materials will be reasonably located within the booth and protected by safety
guards and devices where necessary. Only fireproof materials should be used in
I. The party that conducts the function agrees to indemnify and hold harmless
displays and the necessary fire precautions will be taken by the exhibitor.
ARWA from any claims, suits, or liabilities resulting from negligence that might
apply to the hospitality function.
B. Rules and regulations for union labor are made by the local unions and these
regulations may be changed at any time. Where union labor is required because of
8. Attendee Listings
building or contractor requirements, it will be necessary for the exhibitor to com-
ply with the regulations.
ARWA makes available to exhibitors a post-conference listing of everyone that
registered and attended the conference. Use of this list is contingent upon the
5. Liability and Insurance
following conditions.
All items that can be carried away should be put in safekeeping when the exhibit is
A. The list is for use by Exhibitors in promoting their company in conjunction
not attended. However, the Management will not be liable for loss or damage to
with the ARWA Annual Technical Conference and may not be used to promote
the property of the exhibitor or his representatives or employees from theft, fire,
any activities that compete, directly or indirectly, with the Conference.
accident, water or any other cause beyond its control. The Management will not
be responsible for any injury, damage or loss that may occur to an exhibitor, to his
B. The list is provided by ARWA to exhibiting companies only. Exhibitors are
employees or invitees or to any other person on the premises of the exhibit.
restricted from distributing the list to entities outside of the exhibiting company,
Exhibits and exhibit equipment are brought into the building, maintained, and
parent companies or subsidiaries. Nothing in this agreement shall prevent ARWA
removed from the building at the exhibitors risk. Exhibitor shall indemnify the
from distributing the list within ARWA or any of its affiliated organizations.
Management against and hold it harmless from any claims, suits or liabilities
resulting from negligence of the exhibitor in or in connection with the exhibitors
9. Inability to Perform
use of exhibit space.
If ARWA should be prevented from holding the exhibition by any cause beyond
6. Exhibit Hall Drawings
its control (such as fires, strikes, Acts of God, etc.) or if it cannot permit the
exhibit to occupy its space due to circumstances beyond its control, ARWA will
A. Association Drawings
refund to the exhibitor the amount of the rental paid by him.
Each exhibitor will be allowed to donate one (1) item to be given away in a draw-
ing during show hours. Items in excess of one (1) will be returned to the
10. Amendments
exhibitor. Show Management will determine the time and drawing schedule.
The regulations have been formulated for the best interest of the exhibitors as well
B. Booth Drawings
as this exposition and ARWA. All matters and questions not covered by these
Exhibitors will be responsible for their own booth drawings and promotions.
regulations are subject to the decisions of Show Management. The regulations
may be amended at any time by the Management and all amendments that may
7. Exhibitor Activities & Functions
be so made shall be equally binding on all parties affected by them as by the
original regulations.
A. Only companies having assigned space in the ARWA exhibition may sponsor
or cause to occur any organized activity at conference hotels involving conference
attendees. This includes, but is not limited to, hospitality functions.EXHIBIT HALL MAP
2021 Arkansas Rural Water Association
Annual Technical Conference
Hot Springs Convention Center - Hot Springs, Arkansas
Conference Dates: August 29-September 1, 2021 Exposition Dates: August 30-August 31, 2021
Booth Charges Points are based on:
Standard booths measure 10' x 10'. The charge for each booth is: (a) The number of spaces being reserved.
$675 (b) The number of years the company has exhibited at ARWA's
Annual Technical Conference.
Booth Charges Include: (c) The exhibitors membership status and membership history with
• Registration ARWA.
• Post-conference listing of attendees (d) The date of receipt of the application is used as a tiebreaker.
• Listing in conference agenda Wherever possible, exhibitors will be assigned one of their
• Standard booth sign location preferences.
• Draped back wall and sidewall
3. After July 30, 2021, applications will be accepted and space
How We Assign Booth Space: assigned on a first-come, first-served basis only. The point system
1. Applications are held until July 30, 2021. above will no longer apply. However, ARWA reserves the right to
2. ARWA then assigns points to the applications to determine make space assignment determinations according to what it deems
assignment order. to be in the best interests of the 2021 Exposition.
LOADING DOCK
RAMP building services
exit exit
storage
roll door roll door roll door
electric
storage electric
concessions
128
127 15 storage
126 14
State F
125 ARWA Pac P
ed 13
ac
124 12
123 111 96 95 80 79 64 63 48 47 32 31 16 11
hscc
122 110 97 94 81 78 65 62 49 46 33 30 17 10 storage
121 9
120 109 98 93 82 77 66 61 50 45 34 29 18 8
119 108 99 92 83 76 67 60 51 44 35 28 19 7
118 6
117 107 100 91 84 75 68 59 52 43 36 27 20 5
116 106 101 90 85 74 69 58 53 42 37 26 21 4 men women
phone
115 3
114 105 102 89 86 73 70 57 54 41 38 25 22 2
113 104 103 88 87 72 71 56 55 40 39 24 23 1
8'
112
entrance
storage
Storage office Registration
women men men women
exit
hall b hall a
Ar Rural Water Assn
HSCC Halls A - B
Aug 29-Sept 1, 2021
128 - 10 x 10 booths
1800' x 10w carpet
floor; concrete ceiling 35' N
sunbelt autocad rev 12/27/18Is your name on the list?
These companies exhibited at the 2019 ARWA Conference.
American AVK Company Maguire Iron, Inc.
AMERICAN Flow Control Master Meter, Inc.
AmeriChemm McClelland Consulting Engineers, Inc.
AO3 Solutions, LLC McIntire Management Group
Aquasure MIC Sales Inc.
Arkansas 811 Midland Manufacturing Co
Arkansas Department of Environmental Quality Mueller
Arkansas Department of Health Navigation Electronics Inc.
Arkansas Department of Labor Neptune Technology Group
Arkansas Department of Transportation New Water Systems
Arkansas Federal Surplus Property Nexbillpay
Arkansas Natural Resources Commission Pittsburg Tank & Tower Maintenance Co.
Arkhola Sand and Gravel Company PUBLIQ Software
AVR, Inc. PumpCon
Berryhill Insurance Group Pump Solutions, Inc.
Bertrem Products, Inc. Rain for Rent
Bolton Electric and Controls, Inc. Red Bud Supply
Brad Greer & Associates REP COM-VIVAX-METROTECH
Calibration & Controls, Inc. Robertson Electrical and Mechanical, Inc. (REM)
CoBank Rural Water Impact/Municipal Impact
Consolidated Pipe & Supplies, Co SELTECH, Inc.
Continental Utility Solutions Shupe and Associates, Inc.
Core & Main Smith-Blair
CSA Software Solutions Southern Pipe & Supply
Cunningham Inc Southern Weed & Brush Control, LLC
Denali Water Solutions, LLC Stephens, Inc.
Diamond Maps SUEZ Advanced Solutions
Ditch Witch of Arkansas T & B Auto Sales
DPC Industries, Inc. TankSpekCorp
Engineering Services, Inc. Telemetry Solutions, LLC
Entegrity Tencarva Machinery Company
Environmental Products Group Tesco Controls, Inc.
Environmental Systems Research Institute, Inc. The Sherwin Williams Company
(Esri) Underground Solutions, Inc.
Environmental Technical Sales, Inc. United Engines
Ferguson Waterworks United Rentals Fluid Solutions
Ford Meter Box United Systems and Software
Foundation Repair of Arkansas USABlueBook
G & C Supply Co., Inc. USDA Rural Development
Generated Energy Solutions Vacuum Truck Sales and Services, LLC
H*E Engineered Equipment Company Vermeer MidSouth
Harbor Wachs Utility Products
Hawkins, Inc. Water Tech, Inc.
Hawkins-Weir Engineers, Inc. Water Utility Data Base System (WUDB)
Haynes Equipment Company Inc Wholesale Pump & Supply, Inc.
Haynes Pump and Process Winwater
Henard Utility Products, Inc.
ICM Technologies
Instrument & Supply, Inc.
Invoice Cloud
Itouch Lab by md llc
Jack Tyler Engineering, Inc.
Kamstrup Water Metering
Kirkham. IT
L & L Municipal Supplies
Layne Arkansas
Liberty Utilities
Luckett Pump & Well Service, Inc.EXHIBITOR BADGE INFORMATION
With each paid booth space you receive 2 registrations for those people that will be working in the booth. This
allows them into educational sessions, general sessions, the exhibit hall, and the awards ceremony. Additional
booth personnel may be registered for the regular attendance amount. Anyone holding Water/Wastewater license
will receive credit hours if the correct ID No. is included. Your ID No. is the last 4 digits of your Social Security
No. and the first 3 letters of your last name, e.g. 1234nhy
#1 #2
Full Name Full Name
Title Title
Address Address
City, State, Zip City, State, Zip
Phone ( ) Phone ( )
ID No. or N/A ID No. or N/A
#3 #4
Full Name Full Name
Title Title
Address Address
City, State, Zip City, State, Zip
Phone ( ) Phone ( )
ID No. or N/A ID No. or N/A
#5 #6
Full Name Full Name
Title Title
Address Address
City, State, Zip City, State, Zip
Phone ( ) Phone ( )
ID No. or N/A ID No. or N/A
Complete for each registrant - photocopy as needed
NAMES OF SPOUSES ATTENDING
Please pre-register all Exhibitor Badge Information by Friday, August 20, 2021. Any badge changes after Friday,
August 20, 2021 will result in an additional fee of $50 per badge change request!!PRODUCT INFORMATION
2021 Arkansas Rural Water Association
Annual Technical Conference
Hot Springs Convention Center - Hot Springs, Arkansas
Conference Dates: August 29-September 1, 2021 Exposition Dates: August 30-August 31, 2021
Conference Agenda Listing
Your company's CONTACT LISTING and PROMOTIONAL PARAGRAPH will be
listed by company name in alphabetical order in the 2021 Conference Agenda.
Please EMAIL complete contact listing information, AND EMAIL a short
promotional paragraph to be included in the Agenda, describing the
product(s)/service(s) your company will be exhibiting. Only promotional paragraphs
with the Limit of 35 words or less will be included in the Agenda.
To ensure your company’s promotional paragraph and contact information will be
published accurately, please be certain wording is EMAILED as you wish for it to be
published. NO EDITS will be made to your promotional paragraph or contact
information.
EXAMPLE of Company Contact Listing:
Company Name: Arkansas Rural Water Association
Contact: Fatina Dodson
P.O. Box 860
240 Dee Dee Lane
Lonoke, AR 72086
Phone: 501.676.2255
Web: www.arkansasruralwater.org
Please submit promotional paragraph and contact information before
July 30, 2021 to: arkrwa@arwa.netGOLFTOURNAMENT INFORMATION
Return signed application & deposit to:
ARWA 2021 Annual Technical Conference
P.O. Box 860, Lonoke, AR 72086
About Diamondhead Golf Club
Diamondhead Golf Club is a Semi-Private 18 holes golf
The proceeds from the golf tournament taking place at the course located in Hot Springs, Arkansas. It first
Diamondhead Golf Club on Sunday, Aug. 29th at 8 am goes to support opened for play in 1972. The course was designed by
the ARWA Scholarship Fund. Tee time will be at 8:30 am. Norman Henderson.
Par for the course is 72. From the back tees the
Scholarships are awarded to students who are dependent children or course plays to 6559 yards. From the forward tees the
stepchildren of employees of ARWA member water utilities to assist with the cost course measures 5368 yards. The longest hole on the
of attending college. The funds to provide these scholarships are earned through course is # 9, a par-5 that plays to 580 Yards. The
donations and your support of our Ernie Faucett Scholarship fund-raising events shortest hole on the course is # 2, a par-3 that plays to
throughout the year. Last year, thanks to our supporters and golf tournament 158 yards from theback tees. Watch outfor # 9, a
participants, we were privileged to give out 23 scholarships at the 2019 580 yard par-5 challenge and the #1 handicap hole on
thecourse. Theeasiesthole is # 10, a 331 yardpar-4.
Conference. This is our way of giving something back to our water
Our panoramic Diamondhead Golf Club gives the
community. We are honored and proud to be able to award these scholarships golfer afeeling that isnotfoundanywhereelsenear
to these students and hope that we can continue to help in their educational Hot Springs. Hot Springs, Arkansas is a city built for
endeavors. fun and we are golf course built for golf fun. We
feature 18 holes and are a par 72 PGA golf course.
In order to continue to support the dependents of our water and wastewater Whetheryou are seeking to improve yourgame, or
family, we need your participation in the golf tournament. You can participate by simply indulge in a day of Hot Springs golf, our course
playing, being a sponsor, or both. A prominent sign will be placed at holes on the is idealforyou.Ourprofessional designed course
golf course for hole sponsors, recognizing your support for the Ernie Faucett will challenge you to decrease your score on our
Scholarship. fairways, multiple water hazards and smartly placed
sand traps. Most people who play our course enjoy it
Whether you are a regular or new exhibitor, please consider participating in this so much, they book their next tee time after their
round of golf.
year’s scholarship golf tournament at the Diamondhead Golf Club.
REGISTRANTS FOR GOLF TOURNAMENT
Name Name
Name Name
Yes No CHECK HERE if you have any special needs. Please describe:2021 Arkansas Rural Water Association
Annual Technical Conference
Hot Springs Convention Center - Hot Springs, Arkansas
Conference Dates: August 29-September 1, 2021 Exposition Dates: August 30-August 31, 2021
ARWA will conduct the drawings of all the items donated by exhibitors towards the Water Pac at the Tuesday
Luncheon. The money made from these drawings help support favorable legislation on water and wastewater issues
on the state and federal level. If your company would like to donate something for the drawings, return this
completed form to ARWA by July 30, 2021.
Company
Item to be donated
Value of Gift $
Description of item
• ARWA will conduct the drawings on August 31, 2021 at the Tuesday Luncheon.
• Exhibitors may conduct their own drawings or promotions. ARWA will make
announcements concerning these drawings or promotions.
• Please bring your donated item with you or arrange for its delivery to the show location.
Winners will be requested to pick up their prize in the exhibit hall.
Complete and return with signed application and deposit to:
ARWA 2021 Annual Technical Conference
P.O. Box 860
Lonoke, Arkansas 72086SPONSORSHIP OPPORTUNITIES
2021 Arkansas Rural Water Association
Annual Technical Conference
Hot Springs Convention Center - Hot Springs, Arkansas
Conference Dates: August 29-September 1, 2021 Exposition Dates: August 30-August 31, 2021
ARWA offers exhibitors a variety of opportunities to increase their visibility during the conference through sponsorship of conference
activities and promotional items. If you would like to sponsor any of the items listed below, fill out and return this form. Sponsorship
of items will be on a first come basis, although sponsors from last year will have first choice of the same item this year. If you would
like to sponsor an item not listed below, or if you have any questions, please call Dennis Sternberg or Chris Harris at 501-676-2255.
You will be notified right away if you are chosen as a sponsor and ARWA will bill you the appropriate amount.
Company
Contact Name Phone ( )
Shirt Sponsorship - Each attendee will receive an ARWA Polo Polo Shirt Price Total
Shirt with their registration. Have your company name added to Company Name $500
the sleeve.
Pencils/Pens - Each attendee will receive a pencil and/or pen Registration Items
with their registration materials. Additional pencils/pens will Pencils/Pens (1,000) $300
be given out at the registration desk. Notepads (1,000) $500
Notepads - If this is sponsored, a note pad will be given to Golf Tournament
each attendee with extras available at the registration desk. Tournament sponsor $300
Hole sponsor $100
Tournament Sponsor - This level of sponsorship of the ARWA
golf tournament on Sunday gives you recognition on Exhibit Hall Food & Beverage
conference materials and one tournament entry. Continental Breakfast in Opening
Session – Monday – 8:30 am $500
Monday – 10:00 am
Hole Sponsor - Hole sponsors are recognized with a sign Food Area #1 (Food/ Beverage) or $500
placed at the appropriate hole on the course. Beverages only $300
Food only $200
Food Area #2 (Food/Beverage) or $500
Exhibit Hall Food and Beverage - Exhibitors are being invited Beverages only $300
to sponsor the exhibit hall food and beverage event of their Food only $200
choice. You may choose to sponsor food and/or beverages in Monday – 2:30 pm
one or two areas each time a break is held in the exhibit hall. Food Area #1 Beverages only $300
Food Area #2 Beverages only $300
Tuesday – 10:00 am
Please return to: Food Area #1 (Food/Beverage) or $500
ARWA 2021 Annual Technical Conference Beverages only $300
P.O. Box 860 Food only $200
Lonoke, AR 72086 Food Area #2 (Food/Beverage) or $500
Phone 501-676-2255 Beverages only $300
Fax 501-676-2266 Food only $200
Tuesday – 2:30 pm
Food Area #1 Beverages only $300
Food Area #2 Beverages only $300
Total Amount to Sponsor $
8GENERAL INFORMATION
2021 Arkansas Rural Water Association
Annual Technical Conference
Hot Springs Convention Center - Hot Springs, Arkansas
Conference Dates: August 29-September 1, 2021 Exposition Dates: August 30-August 31, 2021
Conference Hotel
2021 CONFERENCE DATE:
Hotel Hot Springs & Spa (next to Hot Springs Convention Center)
305 Malvern Ave. August 29-September 1, 2021
Hot Springs, AR 71901 HOT SPRINGS
Phone: 877-623-6697 CONVENTION CENTER
$122 Single, $132 Double, $142 Triple, $152 Quad HOT SPRINGS, ARKANSAS
($10 for each additional person – all room sizes)
Complimentary breakfast buffet included in room rates
Free parking & Free fitness center (Cutoff date 8-1-2021)
Overflow Hotels: Arlington - 501-623-7771 - $110 Single & Double (Cutoff date 7-30-2021)
Embassy Suites - 501-624-9200 - $147 Single, $157 Double, $167 Triple or $177 Quad.
(Embassy Suites rate includes free cooked-to-order breakfast buffet, free parking, free use of fitness center &
invitation to Manager’s Reception every evening - (Cutoff date is 8-11-2021)
Specify that you are with ARWA to receive the group rate. You are responsible for making your own room reservations.
Exhibit Schedule
Installation Scheduled Exhibit Hours Dismantling
Sunday, Aug. 29, 2021 Monday, Aug. 30, 2021 Tuesday, Aug. 31, 2021
2:00 pm - 6:00 pm 8:00 am - 12:00 pm 1:30 pm - 4:00 pm 1:30 pm - 5:00 pm
Tuesday, Sept. 1, 2020
8:00 am - 11:30 am
Exhibit Services
Sunbelt Convention & Exhibit Services, Inc. is the official conference service contractor for the ARWA Annual
Technical Conference. All shipping instructions and extra booth furnishings must be handled through Sunbelt
Convention & Exhibit Services. For more information, please call them at (501) 244-9955.
Promotional Opportunities
ARWA makes several excellent opportunities available to exhibitors to increase their visibility during the
Conference. We offer sponsorship of selected conference premiums, activities and food functions. See the
"Sponsorship Application" for more information.
Golf Tournament
ARWA will hold the conference golf tournament at the Diamondhead Golf Club, Aug. 29th at 8:00 am. Tee time at 8:30 am.
You can participate by playing, being a sponsor, or both. Tournament prices are:
Tournament entry $80 Tournament sponsor $300 Hole sponsor $100
A sign will be placed at holes on the golf course for hole sponsors. To apply, see the "Sponsorship Application."STANDARD RATES FOR SERVICES
Electric, Phone & Plumbing Order Form
Hot Springs Convention Center
All advance orders must be received seven (7) days prior to move-in for advance rates.
Event name: AR Rural Water Association Annual Meeting and Tradeshow Date(s) of event: 8/29/2021-9/1/2021
Company name: Email Address:
Contact name: Phone #:
Address: City: State: Zip:
Service cannot be supplied until order form and payment are received.
Rates quoted below cover only the bringing of service to the booth and do not include wiring. The Hot Springs Convention Center does not stock receptacles for any electrical
connection above a standard 20 amp, 110 volt outlet. Additional charge will be made if receptacles are not provided by the exhibitor. Under no circumstances shall anyone other than
“center personnel” make electrical connections. Easy access to utility service panels must be provided at all times. Center personnel are authorized to cut floor coverings to obtain
access to floor electrical boxes.
Rates are subject to change without notice
No helium or light gas filled balloons are permitted in the Hot Springs Convention Center.
No open flames are allowed in the Hot Springs Convention Center (candles must be completely enclosed in a glass globe).
-Prices listed on this page are PER EVENT unless marked differently.-
QUANTITY AMPERE Volts & Phase Advance Order Floor Order AMOUNT
20 amps 125 Volts (standard outlet) $50.00 $100.00 $
20 amps 208 Volt Single Phase $70.00 $140.00 $
20 amps 208 Volt Three Phase $70.00 $140.00 $
30 amps 208 Volt Single Phase $80.00 $160.00 $
30 amps 208 Volt Three Phase $80.00 $160.00 $
50 amps 208 Volt Single Phase $100.00 $200.00 $
50 amps 208 Volt Three Phase $100.00 $200.00 $
100 amps 208 Volt Single or Three Phase $300.00 $600.00 $
Power Strip INCLUDES TAX $10.00 $20.00 $
$
High Speed Internet Access (Synchronous
Broadband) $200.00 $400.00 $
Water hook up $50.00 $100.00 $
Compressed air $50.00 $100.00 $
TOTAL $
Visa, Mastercard, American Express and Discover welcome.
Visa/MSC/Am Exp/DSC #: Expiration date:
Signature:
Printed Name
Please make checks payable to: Hot Springs Convention Center
Mail Checks to the Event Coordinator as follows: Attn: Kelli Withers
Hot Springs Convention Center, 134 Convention Blvd., Hot Springs, AR 71901
Phone 501-321-2835 * Fax 501-620-5009You can also read
