Arkansas Rural Water Association - Arkansas Rural ...

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Arkansas Rural Water Association - Arkansas Rural ...
2021 Annual Technical Conference
         EXHIBITOR PROSPECTUS

 Pay By Mail: P.O. Box 860, Lonoke, AR 72086
 Credit Card Payment: Please Call 501-676-2255

    Pre-Registration Closes July 30, 2021

  HOT SPRINGS CONVENTION CENTER
         Hot Springs, Arkansas

Conference Dates: August 29-September 1, 2021
Exposition Dates: August 30-August 31, 2021

  Arkansas Rural Water Association
Arkansas Rural Water Association - Arkansas Rural ...
PRE-REGISTRATION EXHIBIT SPACE APPLICATION
2021 Arkansas Rural Water Association
Annual Technical Conference
Hot Springs Convention Center - Hot Springs, Arkansas
Conference Dates: August 29-September 1, 2021   Exposition Dates: August 30-August 31, 2021

Company Information:
Address
City                                                                                                           State                      Zip
Phone (           )                                   Fax (         )                               E-Mail:
Exhibit Contact Person                                                                            Title
Street Address                                                                    City                                                     St           Zip
Phone (          )                                    Fax (         )                                E-Mail:

Booth Preferences
Preferred Locations: Is a corner more important than location? Yes                                                                   No

      1st                   2nd                    3rd                     4th                    5th                    6th
Companies from whom we desire booth separation (Specify company names rather than products) Booth separation is not guaranteed.
1.                                                            2.
3.                                                            4.
Please describe all the products/service that will be displayed. (Note - this is not an ad - the information here is
used for evaluation purposes and will assist us in evaluating participation, & booth separation, etc.):

Booth Rental Cost -2 free registrations with each 10'x10' booth. Company employees only. Do you want Luncheon Tickets?
Yes    No        If you don’t mark that you want tickets, you won’t receive any in your exhibitor envelope.
                              # Spaces                     Total
ARWA Professional Member                        x $675 =                 Return signed application & deposit to:
After 7-30-21                                                           x $775 =                         ARWA 2021 Annual Technical Conference
Pre-Registration closes 7-30-21
                                                                                                           P.O. Box 860, Lonoke, AR 72086
Non-Member                                                              x $1075 =
After 7-30-21                                                           x $1175 =                                                    or
Pre-Registration closes 7-30-21
Additional Registrants                                                  x $155 =                                  E-Mail To: arkrwa@arwa.net

Golf Tournament Entry                                                   x $80      =                        Must Pre-register to play golf by 7-30-21

   See Golf Tournament Information
ARWA Professional Membership                                            x $400 =
You may join on this application and receive the member discount rate above. Memberships are due January each year.
Yes     No        CHECK HERE if you have any special needs. Please describe:
              TOTAL BOOTHCOST
Authorized Signature                                                                               Title                                            Date
No Luncheon Tickets will be provided On-Site for Additional Registrants!!!
The above signed party warrants that he has the authority to bind contractually the company he represents to the terms and conditions set forth on all pages of this
document and has fully read and agrees to abide by the Exposition Rules and Conditions.
Arkansas Rural Water Association - Arkansas Rural ...
TERMS & CONDITIONS
2021 Arkansas Rural Water Association                                                  of any exhibit upon or from the floor of the show area, and also reserves the right
Annual Technical Conference                                                            to have any exhibitor, or exhibitors employee, guest or representative removed
Hot Springs Convention Center                                                          from the floor of the show area if any exhibit, exhibitor, or exhibitor's employee,
Hot Springs, Arkansas                                                                  guest or representative is found by ARWA to be in violation of any one or more of
Conference Dates: August 29-September 1, 2021                                          the provisions of these Show Rules and Regulations. If ARWA takes any action
Exposition Dates: August 30-August 31, 2021                                            against a party according to the provisions of this section, the exhibitor may not
                                                                                       recover any exhibit fees paid to ARWA and may be denied the opportunity to par-
1. Eligibility                                                                         ticipate in future ARWA sponsored events. Any violation of show rules and regula-
                                                                                       tions by an employee or representative of an exhibiting company will be grounds
A. To apply for exhibit space at the 2021 Annual Technical Conference sponsored        for forfeiture of the exhibiting company’s accumulated points in part or whole,
by Arkansas Rural Water Association (ARWA) from August 29-September 1,                 regardless of exhibiting history, membership history, or membership status. New
2021, at the Hot Springs Convention Center in Hot Springs, Arkansas, the               point accumulation will begin with the next membership year and may result in a
applicant must complete all relevant portions of the application form and return       less desirable booth assignment at future exposition.
with the appropriate deposit to ARWA. The person signing this application
warrants that he or she has the authority to bind contractually the organization       Installation and Dismantling of Exhibits
applying for exhibit space.
                                                                                       (1) Exhibitors may not erect or dismantle exhibits at any times except as
B. ARWA Show Management reserves the right to determine the eligibility of all         provided by ARWA Show Management.
potential exhibitors. A properly completed application, accompanied by the             (2) It is the responsibility of the exhibitor to see that all its materials are
appropriate deposit will be considered an offer by the applicant to purchase exhibit   delivered to the exhibit hall and removed from the exhibit hall by the deadlines
space from ARWA, which offer ARWA may accept by its approval of the potential          specified by ARWA. Should the exhibitor fail to remove the exhibit, the removal
exhibitor’s application. If approved, this application shall constitute the entire     will be arranged by ARWA, without any liability of any kind to ARWA, at the
Agreement between the exhibitor and ARWA, no provision of which may be                 exhibitor’s expense.
amended, waived, or altered without the written approval of ARWA.                      (3) At the close of the show, the exhibitor must surrender the exhibit booth area in
                                                                                       the same condition the booth was in at the time the exhibitor occupied it. If an
C. Completed applications should be received by ARWA on or before July 30, 2021        exhibitor fails to surrender a booth in the same condition it was in at the time the
and must be accompanied by the full amount of the rental cost of the exhibit space.    exhibitor first occupied it, such exhibitor shall be liable for the expenses of repair-
                                                                                       ing the booth to the condition it was in when the exhibitor first occupied it.
D. Cancellations for refund will be accepted if made in writing and received at
the ARWA Office by July 30, 2021. No refunds will be given after this date unless      B. Floor Plan
booth space can be resold. Any refunds given will be made at the rate of 90% of
the amount for each booth space reserved, AND A $100 Administration Fee                All dimensions and locations shown on the official floor plan are believed, but
will be deducted from the refund.                                                      not warranted, to be accurate. Furthermore, ARWA reserves the right to make
                                                                                       such modifications to the official floor plan as may be necessary to meet the needs
2. Space Assignments                                                                   of the exhibitors and the exhibit program.

A. Space assignments will be made by ARWA Show Management according to the             C. Exhibit Dimensions
following provisions:
                                                                                       (1) Booths are 10' deep by 10' wide unless otherwise noted on floor plan.
(1) All applications are held in the order they are received until July 30, 2021.      (2) Exhibits shall be constructed and arranged so that they do not obstruct the
(2) Then ARWAassigns points to the applications to determine assignment                general view, nor hide the exhibits of others. No side wall higher than 36" may
order. Points are based on fourcriteria:                                               extend forward from the back wall more than one-half the depth of the exhibitspace.
    (a) The number of years the company or exhibitor has exhibited at ARWA's
Annual Conference. Exhibitors are allowed to skip no more than one year at a           D. Display Arrangement
time and still retain credit for the previous years exhibiting.
    (b) The exhibitor's membership status and membership history with ARWA.            All exhibitors shall arrange the displays so as to utilize only the booth area con-
    (c) The number of spaces being reserved.                                           tracted for, to recognize the rights of other exhibitors and show visitors, and to
    (d) The date of receipt of the application. The receipt date will be used to       conform to the overall pattern developed by the Show Management.
break any ties. Where date of receipt is duplicated, assignment order will be
determined by ARWA Show Management. Wherever possible, exhibitors will be              E. Use of Exhibit Space and Exhibit Activities
assigned one of their location preferences.
(3) After July 30, 2021 applications will be accepted and space assigned on a first-   Exhibit booths must be attended and maintained by at least one exhibitor or
come, first-served basis only. The point system above will no longer apply.            exhibitor representative at all times during show hours. No exhibitor shall
However, ARWA Show Management reserves the right to make the final space               sublet, assign, sell or allow to be used, all or any part of the exhibit space allotted to it.
assignment determination according to what it deems to be in the best interests of
the 2021 Exposition.                                                                   F. Exhibitors and Exhibitors Representatives
B. Space not occupied by Sunday, August 29, 2021 at 6 pm will be forfeited by
the exhibitor, and such space may be resold, reassigned or otherwise used by           (1) Exhibitors and Exhibitors Representatives shall include the owners, employees,
ARWA, without any refund of payments to exhibitor by ARWA.                             or any other person, company or organization (paid or unpaid) who is represent-
                                                                                       ing the exhibiting company or acting on their behalf.
3. Show Rules and Regulations                                                          (2) After show hours, only those exhibitors properly identified and with the per-
The following show rules and regulations are intended to promote a successful          mission of ARWA may enter the hall. Exhibitors will not be permitted to remove
and safe show and may be amended at any time by ARWA to accomplish those               any of their show equipment or display materials from the Facility between the
goals. ARWA reserves the right (at exhibitors expense) to erect any exhibit, to pro-   opening and closing of the exposition without special permission in writing from
hibit the erection of any exhibit, or to require the removal (at exhibitors expense)   ARWA.
(3) Exhibitors may have access to the hall one hour prior to and one-half hour          B. Conference exhibitors must inform ARWA of their intention to host a func-
following official show hours. When this rule would create a hardship, special per-     tion and provide times and location to ARWA.
mission must be secured from Show Management to gain access at other times.
                                                                                        C. Exhibitor sponsored functions may not compete with officially scheduled
(4) Notwithstanding the above, no one will be permitted in any exhibitor’s booth
                                                                                        conference events and may not be open during these events. This includes, but is
during non-show hours unless he or she is accompanied by a person able to
                                                                                        not limited to, educational sessions, the exhibition, ARWA sponsored parties &
positively identify himself or herself as an employee or authorized representative of
                                                                                        meals, etc.
the exhibitor to whose booth he or she wishes to gain access.
(5) Exhibitors and their representatives shall be dressed modestly and in good
                                                                                        D. Exhibitor sponsored functions must be open to all conference attendees
business taste. Exhibitors shall conduct themselves with decorum and in a
                                                                                        without conditions.
professional manner at all times. Exhibitors or their representatives who violate
any provisions of this contract or who, in the opinion of ARWA Show
                                                                                        E. Conference exhibitors may sponsor invitation only meetings in conjunction
Management, conduct themselves unethically, or who appear to be under the
                                                                                        with hospitality functions, but the function itself must be open to all attendees.
influence of drugs or alcohol, may be removed from the Exhibit Hall immediately
without refund or other appeal.
                                                                                        F. No one may place or post signs, displays, posters, or other announcements
                                                                                        concerning exhibitor sponsored functions anywhere in or near the exhibit hall,
G. Common Areas
                                                                                        except within their own assigned space, nor in any common areas of the hotel
Exhibits, signs, and displays are prohibited in any of the common public spaces on      without written permission from ARWA and the Facility.
the premises of the meeting facilities or in the guest rooms, lobbies or hallways of
the hotels.                                                                             G. ARWA reserves the right to close an exhibitor sponsored function if it detracts
                                                                                        from the spirit and nature of the conference, disturbs hotel guests, presents a pub-
                                                                                        lic nuisance or violates any provision of the show rules and regulations.
4. Compliance with Laws, Statutes, Ordinances and Union
   Regulations
                                                                                        H. Whoever conducts an exhibitor sponsored function is responsible for knowing,
                                                                                        following, and obeying all local & state ordinances, rules and union regulations
A. The exhibitor assumes all responsibility for compliance with local, city and
                                                                                        that might apply to the hospitality function.
state ordinances covering fire, safety, and health. All exhibit equipment and
materials will be reasonably located within the booth and protected by safety
guards and devices where necessary. Only fireproof materials should be used in
                                                                                        I. The party that conducts the function agrees to indemnify and hold harmless
displays and the necessary fire precautions will be taken by the exhibitor.
                                                                                        ARWA from any claims, suits, or liabilities resulting from negligence that might
                                                                                        apply to the hospitality function.
B. Rules and regulations for union labor are made by the local unions and these
regulations may be changed at any time. Where union labor is required because of
                                                                                        8. Attendee Listings
building or contractor requirements, it will be necessary for the exhibitor to com-
ply with the regulations.
                                                                                        ARWA makes available to exhibitors a post-conference listing of everyone that
                                                                                        registered and attended the conference. Use of this list is contingent upon the
5. Liability and Insurance
                                                                                        following conditions.
All items that can be carried away should be put in safekeeping when the exhibit is
                                                                                        A. The list is for use by Exhibitors in promoting their company in conjunction
not attended. However, the Management will not be liable for loss or damage to
                                                                                        with the ARWA Annual Technical Conference and may not be used to promote
the property of the exhibitor or his representatives or employees from theft, fire,
                                                                                        any activities that compete, directly or indirectly, with the Conference.
accident, water or any other cause beyond its control. The Management will not
be responsible for any injury, damage or loss that may occur to an exhibitor, to his
                                                                                        B. The list is provided by ARWA to exhibiting companies only. Exhibitors are
employees or invitees or to any other person on the premises of the exhibit.
                                                                                        restricted from distributing the list to entities outside of the exhibiting company,
Exhibits and exhibit equipment are brought into the building, maintained, and
                                                                                        parent companies or subsidiaries. Nothing in this agreement shall prevent ARWA
removed from the building at the exhibitors risk. Exhibitor shall indemnify the
                                                                                        from distributing the list within ARWA or any of its affiliated organizations.
Management against and hold it harmless from any claims, suits or liabilities
resulting from negligence of the exhibitor in or in connection with the exhibitors
                                                                                        9. Inability to Perform
use of exhibit space.
                                                                                        If ARWA should be prevented from holding the exhibition by any cause beyond
6. Exhibit Hall Drawings
                                                                                        its control (such as fires, strikes, Acts of God, etc.) or if it cannot permit the
                                                                                        exhibit to occupy its space due to circumstances beyond its control, ARWA will
A. Association Drawings
                                                                                        refund to the exhibitor the amount of the rental paid by him.
Each exhibitor will be allowed to donate one (1) item to be given away in a draw-
ing during show hours. Items in excess of one (1) will be returned to the
                                                                                        10. Amendments
exhibitor. Show Management will determine the time and drawing schedule.
                                                                                        The regulations have been formulated for the best interest of the exhibitors as well
B. Booth Drawings
                                                                                        as this exposition and ARWA. All matters and questions not covered by these
Exhibitors will be responsible for their own booth drawings and promotions.
                                                                                        regulations are subject to the decisions of Show Management. The regulations
                                                                                        may be amended at any time by the Management and all amendments that may
7. Exhibitor Activities & Functions
                                                                                        be so made shall be equally binding on all parties affected by them as by the
                                                                                        original regulations.
A. Only companies having assigned space in the ARWA exhibition may sponsor
or cause to occur any organized activity at conference hotels involving conference
attendees. This includes, but is not limited to, hospitality functions.
EXHIBIT HALL MAP
2021 Arkansas Rural Water Association
Annual Technical Conference
Hot Springs Convention Center - Hot Springs, Arkansas
Conference Dates: August 29-September 1, 2021       Exposition Dates: August 30-August 31, 2021

Booth Charges                                                                                                        Points are based on:
Standard booths measure 10' x 10'. The charge for each booth is:                                                     (a) The number of spaces being reserved.
$675                                                                                                                 (b) The number of years the company has exhibited at ARWA's
                                                                                                                         Annual Technical Conference.
Booth Charges Include:                                                                                               (c) The exhibitors membership status and membership history with
 • Registration                                                                                                          ARWA.
 • Post-conference listing of attendees                                                                              (d) The date of receipt of the application is used as a tiebreaker.
 • Listing in conference agenda                                                                                          Wherever possible, exhibitors will be assigned one of their
 • Standard booth sign                                                                                                   location preferences.
 • Draped back wall and sidewall
                                                                                                                     3. After July 30, 2021, applications will be accepted and space
How We Assign Booth Space:                                                                                           assigned on a first-come, first-served basis only. The point system
1. Applications are held until July 30, 2021.                                                                        above will no longer apply. However, ARWA reserves the right to
2. ARWA then assigns points to the applications to determine                                                         make space assignment determinations according to what it deems
   assignment order.                                                                                                 to be in the best interests of the 2021 Exposition.

                                    LOADING DOCK
                                                                        RAMP                                                                building services

                                                                 exit                                      exit
                                                                                                                                        storage
                                                                         roll door             roll door                                                    roll door
                               electric
                                              storage electric
                                                                                                                                   concessions

                         128

                         127                                                                                                                                            15         storage

                         126                                                                                                                                            14
                                                                                                       State F
                         125                                                           ARWA             Pac P
                                                                                                               ed                                                       13
                                                                                                               ac

                         124                                                                                                                                            12

                         123          111 96               95    80                  79 64                   63     48      47     32             31   16               11
                                                                                                                                                                                     hscc
                         122          110 97               94    81                  78 65                   62     49      46     33             30   17               10          storage

                         121                                                                                                                                            9

                         120          109 98               93    82                  77   66                 61     50      45     34             29   18               8

                         119          108 99               92    83                  76   67                 60     51      44     35             28   19               7

                         118                                                                                                                                            6

                         117          107 100              91    84                  75 68                   59     52      43     36             27   20               5

                         116          106 101              90    85                  74 69                   58     53      42     37             26   21               4         men women

                                                                                                                                                                                       phone
                         115                                                                                                                                            3

                         114          105 102              89    86                  73 70                   57     54      41     38             25   22               2

                         113          104 103              88    87                  72 71                   56     55      40     39             24   23               1
                                                                                                                                                                             8'

                         112
                                                                                                                                                                                   entrance

                                                                                                                                                                   storage
                          Storage                                                                                                                  office                            Registration
                                           women men                                                                 men   women

                                                                                       exit
                                                  hall b                                                                      hall a

                         Ar Rural Water Assn
                         HSCC Halls A - B
                         Aug 29-Sept 1, 2021
                         128 - 10 x 10 booths
                         1800' x 10w carpet
                         floor; concrete ceiling 35'        N
                         sunbelt autocad rev 12/27/18
Is your name on the list?
                   These companies exhibited at the 2019 ARWA Conference.
American AVK Company                              Maguire Iron, Inc.
AMERICAN Flow Control                             Master Meter, Inc.
AmeriChemm                                        McClelland Consulting Engineers, Inc.
AO3 Solutions, LLC                                McIntire Management Group
Aquasure                                          MIC Sales Inc.
Arkansas 811                                      Midland Manufacturing Co
Arkansas Department of Environmental Quality      Mueller
Arkansas Department of Health                     Navigation Electronics Inc.
Arkansas Department of Labor                      Neptune Technology Group
Arkansas Department of Transportation             New Water Systems
Arkansas Federal Surplus Property                 Nexbillpay
Arkansas Natural Resources Commission             Pittsburg Tank & Tower Maintenance Co.
Arkhola Sand and Gravel Company                   PUBLIQ Software
AVR, Inc.                                         PumpCon
Berryhill Insurance Group                         Pump Solutions, Inc.
Bertrem Products, Inc.                            Rain for Rent
Bolton Electric and Controls, Inc.                Red Bud Supply
Brad Greer & Associates                           REP COM-VIVAX-METROTECH
Calibration & Controls, Inc.                      Robertson Electrical and Mechanical, Inc. (REM)
CoBank                                            Rural Water Impact/Municipal Impact
Consolidated Pipe & Supplies, Co                  SELTECH, Inc.
Continental Utility Solutions                     Shupe and Associates, Inc.
Core & Main                                       Smith-Blair
CSA Software Solutions                            Southern Pipe & Supply
Cunningham Inc                                    Southern Weed & Brush Control, LLC
Denali Water Solutions, LLC                       Stephens, Inc.
Diamond Maps                                      SUEZ Advanced Solutions
Ditch Witch of Arkansas                           T & B Auto Sales
DPC Industries, Inc.                              TankSpekCorp
Engineering Services, Inc.                        Telemetry Solutions, LLC
Entegrity                                         Tencarva Machinery Company
Environmental Products Group                      Tesco Controls, Inc.
Environmental Systems Research Institute, Inc.    The Sherwin Williams Company
(Esri)                                            Underground Solutions, Inc.
Environmental Technical Sales, Inc.               United Engines
Ferguson Waterworks                               United Rentals Fluid Solutions
Ford Meter Box                                    United Systems and Software
Foundation Repair of Arkansas                     USABlueBook
G & C Supply Co., Inc.                            USDA Rural Development
Generated Energy Solutions                        Vacuum Truck Sales and Services, LLC
H*E Engineered Equipment Company                  Vermeer MidSouth
Harbor                                            Wachs Utility Products
Hawkins, Inc.                                     Water Tech, Inc.
Hawkins-Weir Engineers, Inc.                      Water Utility Data Base System (WUDB)
Haynes Equipment Company Inc                      Wholesale Pump & Supply, Inc.
Haynes Pump and Process                           Winwater
Henard Utility Products, Inc.
ICM Technologies
Instrument & Supply, Inc.
Invoice Cloud
Itouch Lab by md llc
Jack Tyler Engineering, Inc.
Kamstrup Water Metering
Kirkham. IT
L & L Municipal Supplies
Layne Arkansas
Liberty Utilities
Luckett Pump & Well Service, Inc.
EXHIBITOR BADGE INFORMATION
With each paid booth space you receive 2 registrations for those people that will be working in the booth. This
allows them into educational sessions, general sessions, the exhibit hall, and the awards ceremony. Additional
booth personnel may be registered for the regular attendance amount. Anyone holding Water/Wastewater license
will receive credit hours if the correct ID No. is included. Your ID No. is the last 4 digits of your Social Security
No. and the first 3 letters of your last name, e.g. 1234nhy
#1                                                             #2
Full Name                                                      Full Name

Title                                                          Title

Address                                                        Address

City, State, Zip                                               City, State, Zip

Phone (      )                                                 Phone (      )

ID No. or N/A                                                  ID No. or N/A
#3                                                             #4
Full Name                                                      Full Name

Title                                                          Title

Address                                                        Address

City, State, Zip                                               City, State, Zip

Phone (      )                                                 Phone (      )

ID No. or N/A                                                  ID No. or N/A
#5                                                             #6
Full Name                                                      Full Name
Title                                                          Title
Address                                                        Address
City, State, Zip                                               City, State, Zip
Phone (      )                                                 Phone (      )

ID No. or N/A                                                  ID No. or N/A

                                Complete for each registrant - photocopy as needed

NAMES OF SPOUSES ATTENDING
Please pre-register all Exhibitor Badge Information by Friday, August 20, 2021. Any badge changes after Friday,
August 20, 2021 will result in an additional fee of $50 per badge change request!!
PRODUCT INFORMATION
2021 Arkansas Rural Water Association
Annual Technical Conference
Hot Springs Convention Center - Hot Springs, Arkansas
Conference Dates: August 29-September 1, 2021 Exposition Dates: August 30-August 31, 2021

Conference Agenda Listing
Your company's CONTACT LISTING and PROMOTIONAL PARAGRAPH will be
listed by company name in alphabetical order in the 2021 Conference Agenda.

Please EMAIL complete contact listing information, AND EMAIL a short
promotional paragraph to be included in the Agenda, describing the
product(s)/service(s) your company will be exhibiting. Only promotional paragraphs
with the Limit of 35 words or less will be included in the Agenda.

To ensure your company’s promotional paragraph and contact information will be
published accurately, please be certain wording is EMAILED as you wish for it to be
published. NO EDITS will be made to your promotional paragraph or contact
information.

EXAMPLE of Company Contact Listing:
Company Name: Arkansas Rural Water Association
Contact: Fatina Dodson
P.O. Box 860
240 Dee Dee Lane
Lonoke, AR 72086
Phone: 501.676.2255
Web: www.arkansasruralwater.org

 Please submit promotional paragraph and contact information before
                  July 30, 2021 to: arkrwa@arwa.net
GOLF TOURNAMENT INFORMATION

                             Return signed application & deposit to:
                            ARWA 2021 Annual Technical Conference
                               P.O. Box 860, Lonoke, AR 72086

T
       he proceeds from the golf tournament taking place at the
       Diamondhead Golf Club on Sunday, August 29th at 8 am goes to
       support the ARWA Scholarship Fund. Tee time will be at 8:30 am.
Scholarships are awarded to students who are dependent children or
stepchildren of employees of ARWA member water utilities to assist with
the cost of attending college. The funds to provide these scholarships are
                                                                             THE LONG
earned through donations and your support of our Ernie Faucett
Scholarship fund-raising events throughout the year. Thanks to our
supporters and golf tournament participants, we were privileged to give
                                                                               SHOT
                                                                             $10,000
out 23 scholarships for the 2019 conference. This is our way of giving
something back to our water community. We are honored and proud to be
able to award these scholarships to these students and hope that we can
continue to help in their educational endeavors.

In order to continue to support the dependents of our water and waste-
water family, we need your participation in the golf tournament. You can
participate by playing, being a sponsor, or both. A prominent sign will be
                                                                                HOLE
placed at holes on the golf course for hole sponsors, recognizing your
support for the Ernie Faucett Scholarship.                                     IN ONE
 Whether you are a regular or new exhibitor, please consider participating
in this year’s scholarship golf tournament at the Diamondhead Golf Club.            Revised 6.22.21

                           REGISTRANTS FOR GOLF TOURNAMENT
  Name _________________________________                    Name ______________________________

  Name _________________________________                    Name ______________________________

                Yes ____ No____ CHECK HERE if you have any special needs. Please describe.
2021 Arkansas Rural Water Association
Annual Technical Conference
Hot Springs Convention Center - Hot Springs, Arkansas
Conference Dates: August 29-September 1, 2021   Exposition Dates: August 30-August 31, 2021

ARWA will conduct the drawings of all the items donated by exhibitors towards the Water Pac at the Tuesday
Luncheon. The money made from these drawings help support favorable legislation on water and wastewater issues
on the state and federal level. If your company would like to donate something for the drawings, return this
completed form to ARWA by July 30, 2021.

       Company

       Item to be donated

       Value of Gift $

       Description of item

       • ARWA will conduct the drawings on August 31, 2021 at the Tuesday Luncheon.

       • Exhibitors may conduct their own drawings or promotions. ARWA will make
         announcements concerning these drawings or promotions.

       • Please bring your donated item with you or arrange for its delivery to the show location.
         Winners will be requested to pick up their prize in the exhibit hall.

       Complete and return with signed application and deposit to:

       ARWA 2021 Annual Technical Conference
       P.O. Box 860
       Lonoke, Arkansas 72086
SPONSORSHIP OPPORTUNITIES
2021 Arkansas Rural Water Association
Annual Technical Conference
Hot Springs Convention Center - Hot Springs, Arkansas
Conference Dates: August 29-September 1, 2021     Exposition Dates: August 30-August 31, 2021

ARWA offers exhibitors a variety of opportunities to increase their visibility during the conference through sponsorship of conference
activities and promotional items. If you would like to sponsor any of the items listed below, fill out and return this form. Sponsorship
of items will be on a first come basis, although sponsors from last year will have first choice of the same item this year. If you would
like to sponsor an item not listed below, or if you have any questions, please call Dennis Sternberg or Chris Harris at 501-676-2255.
You will be notified right away if you are chosen as a sponsor and ARWA will bill you the appropriate amount.

Company

Contact Name                                                                     Phone (       )

Shirt Sponsorship - Each attendee will receive an ARWA Polo                       Polo Shirt                          Price     Total
Shirt with their registration. Have your company name added to                   Company Name                         $500
the sleeve.

Pencils/Pens - Each attendee will receive a pencil and/or pen                     Registration Items
with their registration materials. Additional pencils/pens will                   Pencils/Pens (1,000)                $300
be given out at the registration desk.                                            Notepads (1,000)                    $500

Notepads - If this is sponsored, a note pad will be given to                      Golf Tournament
each attendee with extras available at the registration desk.                     Tournament sponsor                  $300
                                                                                  Hole sponsor                        $100

Tournament Sponsor - This level of sponsorship of the ARWA
golf tournament on Sunday gives you recognition on                                Exhibit Hall Food & Beverage
conference materials and one tournament entry.                                    Continental Breakfast in Opening
                                                                                  Session – Monday – 8:30 am       $500
                                                                                  Monday – 10:00 am
Hole Sponsor - Hole sponsors are recognized with a sign                           Food Area #1 (Food/ Beverage) or               $500
placed at the appropriate hole on the course.                                              Beverages only          $300
                                                                                           Food only               $200
                                                                                  Food Area #2 (Food/Beverage) or                $500
Exhibit Hall Food and Beverage - Exhibitors are being invited                              Beverages only          $300
to sponsor the exhibit hall food and beverage event of their                               Food only               $200
choice. You may choose to sponsor food and/or beverages in                        Monday – 2:30 pm
one or two areas each time a break is held in the exhibit hall.                   Food Area #1          Beverages only           $300
                                                                                  Food Area #2           Beverages only          $300
                                                                                  Tuesday – 10:00 am
Please return to:                                                                 Food Area #1 (Food/Beverage) or                $500
ARWA 2021 Annual Technical Conference                                                      Beverages only          $300
P.O. Box 860                                                                               Food only               $200
Lonoke, AR 72086                                                                  Food Area #2 (Food/Beverage) or $500
Phone 501-676-2255                                                                         Beverages only          $300
Fax 501-676-2266                                                                           Food only               $200
                                                                                  Tuesday – 2:30 pm
                                                                                  Food Area #1          Beverages only           $300
                                                                                  Food Area #2           Beverages only          $300
                                                                                  Total Amount to Sponsor          $
                                                                   8
GENERAL INFORMATION
2021 Arkansas Rural Water Association
Annual Technical Conference
Hot Springs Convention Center - Hot Springs, Arkansas
Conference Dates: August 29-September 1, 2021   Exposition Dates: August 30-August 31, 2021
Conference Hotel
                                                                          2021 CONFERENCE DATE:
Hotel Hot Springs & Spa (next to Hot Springs Convention Center)
305 Malvern Ave.                                                      August 29-September 1, 2021
Hot Springs, AR 71901                                                        HOT SPRINGS
Phone: 877-623-6697                                                      CONVENTION CENTER
$122 Single, $132 Double, $142 Triple, $152 Quad                        HOT SPRINGS, ARKANSAS
($10 for each additional person – all room sizes)
Complimentary breakfast buffet included in room rates
Free parking & Free fitness center (Cutoff date 8-1-2021)
Overflow Hotels: Arlington - 501-623-7771 - $110 Single & Double (Cutoff date 7-30-2021)
                     Embassy Suites - 501-624-9200 - $147 Single, $157 Double, $167 Triple or $177 Quad.
(Embassy Suites rate includes free cooked-to-order breakfast buffet, free parking, free use of fitness center &
invitation to Manager’s Reception every evening - (Cutoff date is 8-11-2021)
Specify that you are with ARWA to receive the group rate. You are responsible for making your own room reservations.
                                                 Exhibit Schedule
    Installation                             Scheduled Exhibit Hours                      Dismantling
Sunday, Aug. 29, 2021                         Monday, Aug. 30, 2021                   Tuesday, Aug. 31, 2021
 2:00 pm - 6:00 pm                     8:00 am - 12:00 pm 1:30 pm - 4:00 pm                1:30 pm - 5:00 pm
                                               Tuesday, Sept. 1, 2021
                                                    8:00 am - 11:30 am
Exhibit Services
Sunbelt Convention & Exhibit Services, Inc. is the official conference service contractor for the ARWA Annual
Technical Conference. All shipping instructions and extra booth furnishings must be handled through Sunbelt
Convention & Exhibit Services. For more information, please call them at (501) 244-9955.
Promotional Opportunities
ARWA makes several excellent opportunities available to exhibitors to increase their visibility during the
Conference. We offer sponsorship of selected conference premiums, activities and food functions. See the
"Sponsorship Application" for more information.
Golf Tournament
ARWA will hold the conference golf tournament at the Diamondhead Golf Club, Aug. 29th at 8:00 am. Tee time at 8:30 am.
You can participate by playing, being a sponsor, or both. Tournament prices are:
       Tournament entry         $80            Tournament sponsor $300                Hole sponsor $100
A sign will be placed at holes on the golf course for hole sponsors. To apply, see the "Sponsorship Application."
STANDARD RATES FOR SERVICES

                                                        Electric, Phone & Plumbing Order Form
                                                                      Hot Springs Convention Center
                         All advance orders must be received seven (7) days prior to move-in for advance rates.
Event name: AR Rural Water Association Annual Meeting and Tradeshow Date(s) of event: 8/29/2021-9/1/2021
 Company name:                                                                               Email Address:
 Contact name:                                                                               Phone #:
 Address:                                                      City:                                  State:                         Zip:
                                                     Service cannot be supplied until order form and payment are received.
 Rates quoted below cover only the bringing of service to the booth and do not include wiring. The Hot Springs Convention Center does not stock receptacles for any electrical
 connection above a standard 20 amp, 110 volt outlet. Additional charge will be made if receptacles are not provided by the exhibitor. Under no circumstances shall anyone other than
 “center personnel” make electrical connections. Easy access to utility service panels must be provided at all times. Center personnel are authorized to cut floor coverings to obtain
 access to floor electrical boxes.
                                                                       Rates are subject to change without notice
                                            No helium or light gas filled balloons are permitted in the Hot Springs Convention Center.
                             No open flames are allowed in the Hot Springs Convention Center (candles must be completely enclosed in a glass globe).

                         -Prices listed on this page are PER EVENT unless marked differently.-
         QUANTITY                     AMPERE                   Volts & Phase                                 Advance Order Floor Order                        AMOUNT
                                      20 amps                  125 Volts (standard outlet)                   $50.00        $100.00                            $
                                      20 amps                  208 Volt Single Phase                         $70.00                    $140.00                $
                                      20 amps                  208 Volt Three Phase                          $70.00                    $140.00                $
                                      30 amps                  208 Volt Single Phase                         $80.00                    $160.00                $
                                      30 amps                  208 Volt Three Phase                          $80.00                    $160.00                $
                                      50 amps                  208 Volt Single Phase                         $100.00                   $200.00                $
                                      50 amps                  208 Volt Three Phase           $100.00                                  $200.00                $
                                      100 amps                 208 Volt Single or Three Phase $300.00                                  $600.00                $
                                      Power Strip              INCLUDES TAX                   $10.00                                   $20.00                 $
                                                                                                                                                              $
                                      High Speed Internet Access (Synchronous
                                      Broadband)                                                             $200.00                   $400.00                $
                                      Water hook up                                                          $50.00                    $100.00                $
                                      Compressed air                                                         $50.00                    $100.00                $

                                                                               TOTAL                                                                          $

                             Visa, Mastercard, American Express and Discover welcome.

Visa/MSC/Am Exp/DSC #:                                                                                                 Expiration date:
        Signature:

            Printed Name

                 Please make checks payable to: Hot Springs Convention Center
                Mail Checks to the Event Coordinator as follows: Attn: Kelli Withers
           Hot Springs Convention Center, 134 Convention Blvd., Hot Springs, AR 71901
                             Phone 501-321-2835 * Fax 501-620-5009
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