2022 Micro Packages 101 Carrie Cates Court North Vancouver, BC V7M 3J4 @thepolygonvenue thepolygon.ca ...
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2022 Micro Packages 101 Carrie Cates Court North Vancouver, BC V7M 3J4 rentals@thepolygon.ca @thepolygonvenue thepolygon.ca @rachelbarkmanweddings
Introduction Located in the heart of the Shipyards District on Vancouver’s North Shore, The Polygon Gallery is a spectacular event venue with city skyline views and a clean, contemporary aesthetic. Designed by Governor General’s Award-winning Patkau Architects, the Gallery is a striking building that gleams on the harbourfront, rising in waves to the North Shore peaks, and beckoning visitors to its doors. As a non-profit, public gallery, venue rental revenues directly fund the Gallery’s groundbreaking exhibitions and programs. rentals@thepolygon.ca @thepolygonvenue thepolygon.ca
@mathiasfast @brandonelliotphotography
Large Parties May Have To Wait But Love Doesn’t
@hongphotography
2022 Micro Event Package
During the COVID-19 pandemic, The Micro Event Package inclusions:
Polygon Gallery is offering micro events in
accordance with the Provincial Health - exclusive use of the Seaspan Pavilion for
Officer’s orders on Gatherings and your event of up to 50 guests
Events. - an Event Liaison for the duration of the
event to help with set up and strike
A micro event at the Gallery is defined as - optional use of The Polygon’s in-house
following: tables, chairs and coat racks
- ceiling mounted speakers for background
- An evening event with no more than 50 music
guests. (If the Provincial Health Officer - use of the large onsite catering kitchen
permits the Licensee to have more than - pre/post event cleaning
50 guests at the time of their wedding,
then the Licensee has the option to
upgrade to a full rental package and $1,200 for 2 hours (ceremony only, no
increase their guest count beyond 50 food service)
people). $2,000 for 4 hours
$3,000 for 6 hours
@brennalouise - A daytime event during Gallery operating $500 per hour thereafter
hours with no more than 25 people.
* all set up and tear down must be completed within the hours
of booking
- An event exclusive to the beautiful * that there is NO tax on our room rentals given that we are a
registered charity
Seaspan Pavilion upstairs with private * this package offering is currently available for bookings in
balcony (adding the main floor to an event 2022
* additional fees may also include Socan/ReSound music
is a $1000 flat fee) licensing fees per event, bar service, or security for the main
entrance after hours
- A rate structure that provides access by
the hour including set up and strike times.
- An event with a dance floor only if
permitted by the current Provincial Health
Officer.
- An event that takes place in 2022.
@diamondsedgephotography @diamondsedgephotography
Covid-19 Policies & Procedures
Any guests, vendors or gallery staff who Gallery Procedures Expectations of Guests Ongoing Policies
have travelled internationally in the last
two weeks or are experiencing a fever, - The venue will be cleaned before and - All licensees will be required to sign a The Gallery holds the Liquor Primary
sore throat or flu like symptoms in the after each event. Hard surfaces & COVID-19 rental contract outlining our License for all events. We are happy to
past two weeks, or have been in contact frequent touchpoints will be sanitized safety procedures and we ask that you provide BC wines, local craft beer and
with someone who has any of the above during events by the Event Liaisons. share the information provided in this craft spirits in-house. There is no outside
symptoms or confirmed positive for - Site visits are by appointment only. document with all of your guests and alcohol (including donated product or
COVID-19, will NOT be permitted into The - Directional and social distancing vendors. home-brew) permitted.
Polygon Gallery signage will be in place, we ask that - Floor plans must be provided to the
it is adhered to. Venue Rentals Manager prior to an event Candles are permitted in the facility on
- We will offer hand sanitization stations for approval. table tops, contained in a glass votives.
at each entrance door. - Masks are encouraged but optional Nothing can be attached to the walls in
- All staff and vendors will be masked for event guests at The Gallery when any event spaces but you can hang items
when onsite. inside the Seaspan Pavilion. from the ceiling, such as florals,
- A concierge will man the main entrance - Guests are expected to fully comply with chandeliers, flagging, and additional
after hours to welcome guests & check the above reduced event capacities and lighting. Floor and wall decals are NOT
temperatures if needed. social distancing protocols at The Gallery permitted anywhere in the facility and
- The Polygon Gallery will continue to In accordance with recommendations please avoid live flower petals, confetti,
closely monitor the BC Provincial Health from B.C.’s Provincial Health Officer. smoke/fog machines, or sparkler ma-
Officer’s recommendations on group chines.
gathering sizes for weddings and special
events. In the event that these capacities The Polygon Gallery is a public art gallery
are increased or decreased from the and will be made available “as is”, on the
current recommendation of 50 people, basis that the Gallery has no obligation to
The Polygon Gallery will follow these move or alter any exhibitions during the
guidelines effective immediately. rental period. Artwork and wall colour may
- We are encouraging a limited change without notice in any of the public
number of vendors at an event and will spaces, though the Seaspan Pavilion’s
impose staggered delivery times and walls will remain white for all events.
prescheduled drop offs to avoid
overcrowding elevators and loading bays. We encourage you to reach out to our
seven wonderful preferred catering
partners listed in this document for
your micro events. They are all offering
creative, safe and personalized options
for your guests within the new provincial
guidelines for food service. Outside
caterers must be approved by the gallery
and a $500 galley fee will apply.
Preferred Partners
Catering Audio Visual Rental and Décor Accommodation
The Gallery’s priority is providing an The Polygon Gallery has the following A&B Party & Event Rentals Seaside Hotel
outstanding event experience for guests, in-house AV items available for rent: sales@abpartytime.com 130-125 Victory Ship Way
while respecting the museum environ- abpartytime.com North Vancouver
ment in which it operates. The following - Ceiling Mounted Projector $250 reservations@seasidehotelvancouver.com
caterers have been selected for their ex- - Wireless Microphone + in-house Bespoke Decor seasidehotelvancouver.com
perience and stellar reputation in the city Speakers $100 hello@bespokedecor.ca
as well as their familiarization with The - Lectern (x2) $75 each bespokedecor.ca Lonsdale Quay Hotel
Polygon Gallery’s custom catering kitch- - Staging - three 4’ x 8’ sections @ frontdesk@lonsdalequayhotel.com
en, on-site inventory, catering guidelines $75 per deck Bold Event Rentals lonsdalequayhotel.com
and policies. Please contact them directly rentals@boldeventcreative.com
for menus and quotes. If you are simply plugging your iphone boldeventcreative.com Pinnacle Hotel at the Pier Hotel
into our house speakers, or using a wire- fd@pinnacleatthepier.com
Cocktails & Canapes less microphone to address the crowd, Loungeworks pinnaclepierhotel.com
info@cocktailsandcanapes.ca there is no need to bring in a tech. If you rentals@loungeworks.ca
cocktailsandcanapes.ca require string lights, projection, sound loungeworks.ca Entertainment
or lighting effects for your event, please
Louis Gervais contact Val at McHugh Productions, The Pedersen’s Rentals Siegal Entertainment Curation
louis@louisgervais.com Polygon’s AV tech, for a quotation on her sales.vancouver@pedersens.com info@siegalent.com
louisgervaiscatering.com services. vancouver.pedersens.com siegelent.com
val@mchughproductions.com
Edge Catering Underground Circus
events@edgecatering.ca info@undergroundcircus.ca
edgecatering.ca undergroundcircus.ca
Navraj Sweets Side One Band
navrajsweets@gmail.com info@sideone.ca
navrajsweets.com sideone.ca
Peake of Catering
info@peakeofcatering.com
peakeofcatering.com
Railtown Catering
contact@railtowncatering.ca
railtowncatering.ca
Truffles Fine Foods
info@trufflesfinefoods.com
trufflesfinefoods.com
@thegodards
Bar Service
The Gallery holds a Liquor Primary Menu House Cocktails: Non-Alcoholics:
License for all events. We are happy to *minimum order of 50 as all specialty
provide BC wines, local craft beer and Beer/Cider: ingredients must be prepared in advance - Coke, Diet Coke, Ginger Ale, Sprite, Soda,
craft spirits under the direction of our $5 Tonic, Cranberry Cocktail, Orange Juice
exclusive bar management company, - Sea to Sky $1.50
Lavish Liquid. All alcohol is provided - Off The Rail Psyclepath Lager $9
in-house and is charged based on con- - Off The Rail Classic Pale Ale Brokers Gin, Stellar’s Jay Brut, Butterfly - 1L San Pellegrino Water
sumption. There are a number of different - (Grapefruit / Chestnut Ale) Flower & Elderflower Syrup, Chamomile, $4
options for the bar such as: cash bar, - Deep Cove Panorama Honey Lager Lemon Juice, Lemon Twist
host bar, drink tickets or a combination of - Lonetree Dry Apple Cider
these. Due to the Gallery’s Liquor Primary - West Coast Whisky Sour - Custom orders are welcome! All off menu
License, there is no outside alcohol (in- $9 orders are a non-refundable straight
cluding donated product or home-brew) Wine/ Bubbles: Jim Beam Black, Cedar + Thyme Syrup, purchase and cannot leave the licensed
permitted. $40/bottle lemon juice, Ms. Betters Bitters premise post event. Standard mark ups
Miraculous foamer will apply.
Lavish Liquid provides very professional - Poplar Grove Pinot Gris
bartenders and specializes in signature - Poplar Grove Merlot - Spirit Trail - The Polygon Gallery does not allow
cocktails, champagne towers and even - 8th Generation Chardonnay $8 single / $10.50 double products that are not purchased through
delicious mocktails sure to impress - 8th Generation Pinot Noir Jim Beam Black Bourbon, Spiced Chai, the Gallery’s license to be served on
your younger guests. For a full menu of - Joie Farm Noble Blend Peach Nectar, Lemon Juice, Aromatic & premise at any time.
delicious cocktails and a complimentary - Joie Farm Rosé Citrus Bitters, Orange Wheel
quotation on your bar service, please - Steller’s Jay Brut - All pricing excludes GST & LST and
contact info@lavishliquid.com. - Steller’s Jay Brut Rosé - Lionsgate Mule gratuity.
$8 single / $10.50 double
Deep Cove Craft Vodka, Cocktail Tailor’s
House Spirits: Ginger Beer, Mango Nectar, Cardamom
$5 single / $7.50 double Bitters, Lime Leaf & Lime Wheel
- Deep Cove Vodka - North Shore Collins
- Brokers Gin $8 single / $10.50 double
- Canadian Club Chairman’s Select Deep Cove Mediterranean Gin, Apricot
100% Rye Shrub, Lemon Juice, Soda, Rosemary
- Havana Club 3yr Sprig Garnish & Lemon Wheel
- Appleton Estate Special Blend Rum
- Jim Beam Black Bourbon - Pica Piña Margarita
- Hornitos Plata Tequila $8 single / $10.50 double
Hornitos Plata Tequila, Pineapple, Lime,
- Glenlivet 12yr Scotch Agave Syrup, Habanero, Chili Salt Rim, &
$8 single / $12 double Dehydrated Lime
CONTACT Please contact us with your 2022 micro event inquiries – we’re happy to help. Thank you for your continued support. Jessica Walker Venue Rentals Manager 604-986-1351 (ex 119) rentals@thepolygon.ca thepolygon.ca/rentals 101 Carrie Cates Court North Vancouver, BC V7M 3J4
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