A WAY S. TIPTON STUDIO A CONVERSATION - OFFICE DESIGN POST-COVID
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S . T I P TO N S T U D I O A WAY FO RWA R D OFFICE DESIGN POST-COVID A C O N V E R S AT I O N AUGUST 2020 | www.stiptonstudio.com
A WAY
FORWARD
OFFICE DESIGN POST-COVID
We are in the midst of a massive, unplanned
global work experiment. The world has changed.
The office has and will change. This presentation
has been created to help us better understand
trends and new best practices in office design as
it applies to workplace safety and maintaining
a healthy and happy workforce.
POST-COVID RETURN TO OFFICE SURVEY
WHAT HAVE WE LEARNED WORKING FROM HOME?
UNDERSTANDING YOUR EMPLOYEES:
80% 64% 75% 51%
Of end users want Of end users say Of employees still Of employees
to continue to work they’re facing feel like they can have felt that
from home in some challenges while be productive and working from
capacity after working from home focused while at home has affected
lockdown ends (i.e. inadequate home despite their ability to
workspaces, caregiver challenges maintain a healthy
duties, and poor work-life balance
connectivity)
Slide information from https://www.forbes.com/sites/gilpress/2020/07/15/the-future-of-work-post-covid-19/#301760854bafIBM COVID-19 trilemma tradoffs https://www.ibm.com/thought-leadership/institute-business-
value/report/covid-19-trilemma
https://www.cushmanwakefield.com/en/insights/covid-19/the-future-of-workplace
https://globalworkplaceanalytics.com/brags/news-releases
LASTING IMPACT OF COVID
WHERE, WHEN AND HOW WORK GETS DONE MOVING FORWARD
PRE- DURING- POST-COVID
COVID COVID (2021)
COWORKING CORPORATE REGIONAL ALTERNATE
WORK FROM
OFFICE OFFICES OFFICE
HOME
OPTIONS
REGIONAL
OFFICES CORPORATE /
REGIONAL OFFICES
CORPORATE WORK FROM
OFFICE HOME
WORK FROM
HOME
Slide information from Corenet Global: https://www.corenetglobal.org/files/FileDownloads/hackathonresults/final-report-overview-executive-summary-2020.pdf
https://globalworkplaceanalytics.com/work-at-home-after-covid-19-our-forecast; https://globalworkplaceanalytics.com/wp-content/uploads/edd/2020/05/Global-Work-from-Home-Experience-Survey-Report-FINAL.pdf
“The desire to provide physical distancing will result in a
THE VALUE OF THE CORPORATE
reduction of density in the workplace, but we will likely
OFFICE SPACE:
see an increase in remote working as well. So, while the EFFECTIVE WORK
Certain tasks require access to special tools, unique
square footage per work point will likely increase; the equipment, individual work areas, or specialized equipment
that are simply unavailable remotely for unique solo work.
square footage per employee might stay the same
because there is likely to be fewer of them in the office
MENTORING, COACHING, AND INFORMAL
at any given time.” COLLABORATION
Close physical proximity enhances learning and collaboration
-CoreNet Global Hackathon as ideas are exchanged and informal conversations are
shared, or simply overheard. This kind of collaboration is
currently impossible in a WFH situation where almost all
collaboration is structured and scheduled.
WFH LIMITATIONS
For some individuals, home settings have unavoidable
distractions with small children, pets, shared spaces, or simply
non-ergonomic workspace or limited connectivity. All these
undermine productivity.
COMPANY CULTURE
The ability of management to more effectively create and
promote an organization’s unique culture is significantly
amplified by person-to-person interaction only available in
the office.
WHAT COMPANIES WANT TO KNOW
QUESTIONS TO ASK IN ORDER TO DESIGN MORE EFFECTIVE WORKSPACES
HOW DO WE EMPOWER OUR
EMPLOYEES TO DO THEIR
BEST WORK?
HOW DOES OUR PHYSICAL
HOW FLEXIBLE ARE WE? ENVIRONMENT SUPPORT OUR
EMPLOYEES?
HOW HAS THIS WHAT IS THE PURPOSE
EXPERIMENT CHANGED OF OUR OFFICE SPACE?
OUR CULTURE?
HOW DOES OUR PHYSICAL DOES OUR OFFICE FULFILL OUR
ENVIRONMENT SUPPORT OUR ORIGINAL GOALS AND NEEDS?
EMPLOYEES?
WHAT HAS WORKED?
WHAT HASN’T?
RETURNING TO THE WORKPLACE
SOLUTIONS WILL LIKELY INCLUDE A COMBINATION OF SHORT-TERM FIXES AIMED AT
BOOSTING WORKER CONFIDENCE AND LONGER-TERM DESIGN UPGRADES AND
MODIFICATIONS THAT PUT SAFETY AT THE HEART OF WORKPLACE PLANNING.
STAYING HEALTHY, STAYING SAFE
Implementation of new standard protocols
GETTING BACK TO THE OFFICE
Develop a plan
FLEXIBILITY FOR CHANGING NEEDS
Be ready to enact evolving solutions
DESIGN SOLUTIONS
Let us help
EXAMPLES OF NEW STANDARD PROTOCOLS
STAYING HEALTHY,
STAYING SAFE 1. Changing employee schedules to reduce the number of employees
in one building or workspace at a time. This may include staggered
days or weeks.
What’s the single most important aspect of re-entry
strategy? It’s the physical and mental well being of
the individual employee.
2. Setting rules for preparing, sharing and storing food in the office.
Reduce the number of dedicated satellite coffee/food
stations to prevent congregation and create single points of access for
decontamination.
3. Limiting in-person meetings and/or using technology to
accommodate social distancing.
4. Adhering to 6’ spacing and ensuring groups of people are 10 or less.
5. Encouraging staff/employees to self screen prior to coming into the
office. Alternately, providing nurses on staff at screening stations.
6. Providing mitigating factors throughout the office to prevent/slow the
spread of infectious agents (e.g. provide hand sanitizer, mandate
handwashing upon entering the office, providing directional signage
and requiring masks upon arrival)
Local Government Officials have set ordinance for reopening business and services. Use these as a baseline
and build your plan from there.
Sources: https://dshs.texas.gov/coronavirus/opentexas.aspx
https://www.cdc.gov/coronavirus/2019-ncov/community/guidance-business-response.html
RETURNING TO THE OFFICE PHASE 1: OPEN FOR 25-30% OF STAFF?
PHASE 2: OPEN FOR 50% OF STAFF?
DEVELOP A PLAN PHASE 3: “FUTURE STATE” WHAT IS RIGHT FOR THE BUSINESS?
PRE-COVID EXAMPLE POST-COVID EXAMPLE
WORKSTATIONS WORKSTATIONS
PRIVATE OFFICES PRIVATE OFFICES
MEETING SPACE MEETING SPACE
ANCILLARY ANCILLARY
APPROX. 160 EMPLOYEES APPROX. 80 EMPLOYEES
Phasing based on analytical research and does not incorporate the State of Texas mandates for business occupancy
FLEXIBILITY FOR
CHANGING NEEDS
BE READY TO ENACT
EVOLVING SOLUTIONS
Infection prevention recommendations have evolved
significantly and will likely continue to do so.
Many epidemiologists are predicting that COVID19 will ebb
and flow via “waves” until a vaccine is produced or we reach
herd immunity. A plan that is flexible will allow for transition
to earlier phases should such a wave be encountered.
Your clients’ workforce is their greatest asset. Be
prepared to be nimble in the face of changing
circumstances and employee needs.DESIGN
SOLUTIONS
"The goal is for companies to think practically
about how to keep employees socially distant
from one another by using signage, blocking
off spaces where they would normally
congregate and by removing high-touch items.
It marks a fundamental shift in how employees
would normally interact in an office setting.”
Sharon Perley Masling,
a director of workplace culture consulting at
the law firm Morgan Lewis.TRENDING SOLUTIONS Materials/Surfaces Healthcare-Level Safety Antimicrobial finishes, washable and bleach LED lights with UV technology to kill bacteria directly and within HVAC cleanable surfaces/materials system, upgraded filters and mechanical systems and re-routed airflow Touch-free Furniture Solutions Proximity readers or using cell phones to allow touchless Portable screens, transparent shields or other barriers to entry at elevators, conference rooms and restrooms, and separate employees, workstation panels, etc. touch-free technology for light sensors, faucets, etc. Smart Technology Wayfinding Telecommunication upgrades, occupancy awareness Products available to help encourage directional flow in sensors, and automation for reserving conference and out of workspaces rooms, self-cleaning door handles
DESIGN SERVICES
1 2
RECONFIGURING EXISTING
REIMAGINING THE WORKSPACE
FURNITURE
Occupancy planning: Rethinking density to Providing furniture plans to show less density
prioritize social distancing and more separation between workstations
3 TEST FITS
Providing floor plans to show how existing
layouts can be reconfigured to meet a
company’s unique needs and goals. 4 CONSULTANT SERVICES
Let us be a resource. We can help guide you
to the latest products and trends.PRODUCT SOLUTIONS
DEMOUNTABLE WALLS
TRANSPARENT SHIELDS
PORTABLE SCREENSADDITIONAL RESOURCES
VENDORS AND HELPFUL ARTICLES/SOURCES
SOLUTIONS
• SKG • https://www.cbsnews.com/news/cdc-guidance-reopen-office-buildings/
• FMG • https://skgtexas.com/covid-19-update/site-planning-approach-and-strategy/
• ROCKFORD BUSINESS INTERIORS • https://dshs.texas.gov/coronavirus/opentexas.aspx
• CBI • https://www.dmagazine.com/commercial-real-estate/2020/04/understanding-the-
new-market-in-commercial-real-estate/
• WORKPLACE RESOURCE
• Slide information from Corenet Global:
https://www.corenetglobal.org/files/FileDownloads/hackathonresults/final-report-
overview-executive-summary-2020.pdf
• https://www.weforum.org/agenda/2020/06/why-the-office-is-here-to-stayQUESTIONS?
CONTACT S . T I P TO N S T U D I O WWW.STIPTONSTUDIO.COM OFFICE PHONE: 512.614.2497 SANDY: sandy@stiptonstudio.com SEANNA: seanna@stiptonstudio.com
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