AFTER-SCHOOL PROGRAM 2020-2021 - COVID-19 MANAGEMENT PLAN SUBJECT TO CHANGE-JULY 2020
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2020-2021
AFTER-SCHOOL PROGRAM
COVID-19 MANAGEMENT PLAN
SUBJECT TO CHANGE---JULY 2020
Contents
Attendance ................................................................................................................................................... 3
Calendar ........................................................................................................................................................ 3
Cleaning ........................................................................................................................................................ 3
Closings ......................................................................................................................................................... 3
COVID-19/Illness .......................................................................................................................................... 3
Fees ............................................................................................................................................................... 4
Field Trips...................................................................................................................................................... 5
Food .............................................................................................................................................................. 5
Format .......................................................................................................................................................... 5
Masks ............................................................................................................................................................ 5
Hours of operation ....................................................................................................................................... 6
Parent Handbook ......................................................................................................................................... 6
Personal Belongings ..................................................................................................................................... 6
Pick-Up .......................................................................................................................................................... 6
Programs....................................................................................................................................................... 7
Registration .................................................................................................................................................. 7
Restrooms ..................................................................................................................................................... 7
Transportation .............................................................................................................................................. 7
Visitors/Volunteers ...................................................................................................................................... 8
1The 2020-2021 BGCN After-School Program will begin on August 17, 2020. Based
on CDC and Hamilton County Health Department guidelines and
recommendations, we will continue to limit the number of children we serve in
order to allow for social distancing and safety precautions due to the COVID-19
pandemic. With the focus on the health and safety of our members and staff,
the Board of Directors and Club Leadership established that a maximum of 120
children can participate in the after-school program. We will open registration
to children who are attending three elementary schools; North, Stony Creek,
and White River.
As we have seen, the pandemic changes quickly and we will be constantly
evaluating the situation and our ability to provide services. If cases increase, we
may be faced with closing the facility and shifting back to our Virtual Clubhouse
as a programming alternative. If the situation improves, we may be able to
open up to more members and return to more normal environment. We will
continue to be in close contact with our families as future decisions are made.
Thank you to those who have helped us plan for this extraordinary time,
including our Board of Directors, members of our Safety Committee, and our
staff.
For updates and the most current information, please join our text club, visit our
website, or follow us on our social media channels.
Text CLUB to 36000 to join the text Club.
www.bgcni.org
2Attendance
Children must attend school in-person, not virtual. In order to come to the Club,
he/she must have attended school that day and must arrive at the Club on one
of the buses. There will be no exceptions.
Calendar
The Club Calendar can be found on our website at www.bgcni.org. We are not
planning any revisions at this time. If changes occur to the calendar due to the
progression of the pandemic we will communicate that with staff and families.
Cleaning
In addition to our regular facility and bus cleaning practices, we will continue
increased cleaning and disinfecting practices of common areas and high-touch
surfaces. Each program area will be cleaned and disinfected, with an
approved EPA product, in-between activities and deep cleaned and
disinfected nightly.
Closings
If we have a confirmed case of COVID-19, we will follow direction from the
Hamilton County Health Department. This may include enforcing a quarantine
of a pod of members or closing down the facility for a period of time.
Many of our new procedures are designed to support contact tracing should a
confirmed case occur. These procedures will assist the Hamilton County Health
Department with quickly identifying and contacting individuals that may have
been exposed.
COVID-19/Illness
We ask parents to be extremely attentive to the daily health of their children
and to ensure their child is symptom free and safe to attend the Club.
Club staff will have their temperature checked and will answer a health
questionnaire daily upon arriving for work. Anyone with a temperature of 100 or
higher or who answers yes to any two of the health questions will not be allowed
to enter the building and will need to return home.
A member who becomes ill while in our care (regardless of their temperature or
symptoms) will be isolated and required to wear a mask. A call will be made to
the parent/guardian. We ask that parents have a plan in place and we will
require that the child is picked-up within 30 minutes.
3If a member or staff member exhibits two or more symptoms of COVID-19 they
will be required to be out of the program for a minimum of 10 days from the first
day the symptoms appeared AND be fever free for 24 hours (without fever-
reducing medicine) and with improvement of respiratory symptoms.
If the symptom(s) are diagnosed as something other than COVID-19, then they
may return to Club when they have been fever-free (without fever-reducing
medicine) for 24 hours.
If we have a confirmed case of COVID-19, we will follow direction from the
Hamilton County Health Department. This may include enforcing a quarantine
of a pod of members or closing down the facility for a period of time.
If a member or staff member tests positive for COVID-19, they will not be able to
return to the Club until all of the following conditions are met (1) out of school for
at least 10 days, (2) all symptoms are gone, (3) fever-free (without fever-
reducing medicine) for 24 hours.
If a household member is referred for COVID-19 testing, all members living under
the same roof shall not attend the Club until the results of the COVID-19 are
known. If a household member tests positive for COVID-19, all members living
under the same roof must refrain from attending the Club for the 14-day
quarantine period.
Many of our new procedures are designed to support contact tracing should a
confirmed case of COVID-19 occur. This will assist the Health Department with
quickly identifying and contacting individuals who may have been exposed.
Fees
A semester fee of $125 (includes membership and transportation) will be
required at the time of registration. Online registration periods will be in August
and December.
Financial assistance is available. Please contact our office at 317.773.4372 or
email info@bgcni.org to begin the application process. *The application
process takes up to one week once all required paperwork has been
submitted.* Reduced rates expire at the end of each semester and parents will
need to reapply. If you have been previously approved for a reduced rate,
you must reapply before registering for the fall semester.
4Field Trips
Field trips will be evaluated on an on-going basis and, if taken, will meet all
social distancing and mask guidelines. Members selected will be required to
have written parent permission to attend.
Food
BGCN will continue to offer three food programs: Daily snack, Meals to
Members, and Weekend Snack packs. All meal programs are free for our
members to participate in. Members will be sanitizing hands prior to eating.
Masks will be allowed to be removed during snack and meal times. Allergies will
need to be specified on the membership application. Alternative snacks are
only made available once required medical paperwork is provided to BGCN.
Vending Machines will be closed until further notice. Members are encouraged
to bring a water bottle. Water fountains are closed, but water stations will be
provided. Outside food will not be allowed to be brought in.
Daily snack will be provided to members during scheduled group snack times.
BGCN provides meals on Mondays and Thursdays to members at a designated
group meal time.
Weekend Snack Packs will be given to each member on Fridays upon
departure.
Format
The traditional Club programming format has changed to enable BGCN to
establish safety and health measures amid the current health concerns. This
does NOT detract from facilitation of activities and programming, however does
limit full usage of building and our conventional member choice model. We
realize that this a dramatic change from our normal format, however, all
members will be expected to follow the rules and comply with the safety
policies.
We will utilize a 1:10 staff to member ratio and do our best to maintain assigned
member pods consisting of 2 staff and 20 members. A program rotation will be
formatted based off the above protocol in which members will participate in
assigned activities with their groups.
Masks
Masks are currently required based on the statewide mandate by the Governor
of Indiana. Members and staff will need to wear masks while in the facility, and
they will be required during transportation to the Club. Members should have
their masks that they have used during the school day with them, but additional
5masks will be made available as needed. Cloth masks, neck gaiters, disposable
masks and medical grade masks will be acceptable.
Hours of operation
Club hours will be 1:30pm-6:00pm Monday through Friday on school days.
Parent Handbook
The Parent/Member Handbook can be found on our website at www.bgcni.org.
Please review our medication, late fee, and discipline policies prior to
registration. Members will be required to follow the safety protocols and all Club
rules at all times. Please note that COVID related policies are not reflected in
the handbook.
Personal Belongings
We ask that all personal belongings, that do not relate to the school day, remain
at home. Members will not be able to access their belongings throughout the
program day once they are checked in with the front counter staff. Members
will have access to their homework and school-issued iPads during Power Hour
(homework help sessions). Members will not be allowed to have their cell
phones with them during the program and must remain in their backpacks for
safe keeping. Please keep all toys, stuffed animals, etc. at home.
Pick-Up
To maintain social distancing and safety protocol a call-ahead and curbside
pick-up has been put in place for departure.
Parents/ Guardians will be instructed to do the following;
1) Call-Ahead 5-10 min prior to your arrival. This allows us to relay to the
member that their ride is on their way.
a. When calling, a BGCN team member will ask that you provide your
name, child’s name and vehicle description (make, model, and
color of vehicle) and how far away you are.
b. Please do not call more than 10 min ahead of time as your child will
be sent back to their group.
2) Curbside pick-up will take place in the turnaround at Door #1.
a. The entry for car line is at our parking lot entrance nearest Conner
and 17th. Please enter there.
b. We ask that the driver and any passenger remain in your car and
stay in the car line until the member(s) are safely in the vehicle.
6c. BGCN team will assist cars 1 to 2 at a time. We ask that you be
patient.
d. No transactions will be made via the car rider line.
3) Members will be called from their group and sent out to the vehicle that is
picking them up.
a. Members will only be allowed to enter from the passenger side of
the car for their safety.
Programs
Our BGCN team will continue to provide engaging activities and enriching
programs during our after-school hours. Areas such as academic success,
healthy lifestyles and character & leadership will be our key focus. Members will
have an opportunity to participate in Power Hour, Triple Play, STEM, Arts, and
Smart Decisions. Throughout the week, members will participate in high-yield
learning activities and spontaneous fun. Games and contests will be held
amongst the groups to build camaraderie and belonging within their Club.
Registration
Registration will be limited to children attending North, Stony Creek, and White
River Elementary Schools. We will take a maximum of 120 members per
semester on a first come, first serve basis. Registration periods will be in August
for the first semester and in December for the second semester. Registration will
be completed online at www.bgcni.org.
Restrooms
Restrooms will be cleaned and disinfected, with an EPA approved product,
throughout the program day. Members will practice social distancing if waiting
in line and masks will be required. Members will be reminded of proper
handwashing techniques and a poster promoting proper handwashing
techniques will be on display in the restrooms.
Transportation
Bus service will be provided to those who are registered for the semester and
attend North, White River, or Stony Creek elementary schools.
Masks are required on buses for students and drivers, and students will have
assigned seats. One student will be permitted per seat (siblings may sit
together).
Buses will be cleaned, with an EPA approved product, between routes and at
the end of each day.
7Noblesville Schools will transport from North Elementary, and BGCN will transport
from White River and Stony Creek. We will work with Noblesville Schools on bus
routes and timing to ensure all registered members have a bus assignment.
Visitors/Volunteers
Visitors and volunteers will be restricted until further notice in an effort to
promote health, safety, and social distancing.
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