38th 2020 ASIAN RACING CONFERENCE - arcsa2020.com
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38
2020
th
ASIAN
RACING
CONFERENCE
SECOND ANNOUNCEMENT
Contents
Click on the Pages below
Invitation 3
Organisation 5
Conference at a Glance 7
Program at a Glance 8
Plenary Sessions 9
Venues 18
Official and Social Events 20
Accompanying Partner Tours 21
Registration Process 23
Accommodation 24
Sponsorship and Exhibition 25
Useful Information When Visiting Cape Town 27
Popular Nearby Sites and Destinations 28
Transportation 30
Payment 31
Visa Requirements 32
CHAIRMAN OF NHA
On behalf of The National Horseracing Authority of Southern Africa (NHA), it is my great
pleasure to invite you to the 38th Asian Racing Conference (ARC) to be held in Cape Town
in February 2020.
It is both an honour and a privilege for South Africa to have been chosen to host the ARC for a second
time, the first being in 1997 when South Africa became a full member of the Asian Racing Federation.
It seems only fitting that it should be held in Cape Town, which has been voted, for the fifth year
running, as the World’s Best Travel Destination. In the shadow of Table Mountain, a UNESCO World
Heritage Site, we have a rich history of horseracing in the Western Cape. The very first race meeting in
South Africa took place on the Green Point Common in June 1796. The formation of the South African
Turf Club followed in 1814. Our local racing industry is over 200 years old and we take pride in striving
to improve and maintain the high international standards, which our fellow ARF members subscribe to.
South African-bred horses have competed with distinction at the international level when given the
opportunity, this despite our current export protocols. There is immense potential for growth not
only for our local racing and breeding industries, but also for the global racing community should the
current export moratorium against South Africa be successfully reviewed.
The ARC is one of the largest Thoroughbred racing conferences in the world and provides a forum for
international leaders within racing to discuss and address all issues which the global industry faces.
The theme for the upcoming ARC is “Unlocking Potential”. It embodies not only the outlook of the
South African racing industry, but our country as a whole. Conference delegates will get to experience
the very best of what the Western Cape has to offer in our summer season, as well as sharing their
wealth of racing knowledge and insights with us.
We look forward to hosting you all in February 2020 at the 38th Asian Racing Conference.
INVITATION
MR KEN TRUTER
Chairman,
The National Horseracing Authority of Southern Africa
CHAIRMAN OF ARF
On behalf of the Executive Council of the Asian Racing Federation (ARF), it is with great
pleasure that I invite you to attend the 38th Asian Racing Conference (ARC) to be held in
Cape Town, South Africa from 18th February to 23rd February, 2020.
The enduring hallmark of the ARCs is their capacity to consistently provide a stimulating marketplace
of ideas, and to act as a platform to launch innovations which shape our global sport. They are a
renowned forum for industry leaders from around the world to meet together, to identify emerging
issues, and to develop new strategies.
At the 37th ARC held in Korea in May 2018, we explored the key elements which constitute a global
brand of racing. In doing so, we emphasised the importance of supporting wagering as the lifeblood
of our sport, our need to focus on developing our fan base, and the absolute imperatives of ensuring
the integrity of racing and horse welfare. Further, the 37th ARC considered how our sport needs to
provide an articulated offering, being one that creates an emotional connection for its participants,
especially with the equine athletes.
Racing has significant potential for transformational growth and innovation across all areas of the
sport. Through the ARCs, the ARF has a proud history of highlighting and driving a broad range of
value-creating initiatives, from sophisticated wagering strategies, commingling arrangements,
to world-class digital fan engagement approaches, to developing new ways to protect intellectual
property rights. Further, the ARCs have elevated the importance of integrity and equine welfare which
are fundamental to the reputation and existence of our sport.
Set in a country which is itself making a major drive to unlock its significant potential to be a global
destination for racing and breeding, the 38th ARC in South Africa provides an exceptional opportunity
to consider pressing issues, and to identify and develop the key strategies for the future of our sport.
I look forward to seeing you in the magnificent and vibrant city of Cape Town in February 2020.
I am sure that the 38th ARC will be full of energy and interest across both the business and social
programmes, and will continue the important work of the ARCs.
INVITATION
MR WINFRIED ENGELBRECHT-BRESGES
Chairman,
Asian Racing Federation
ARF HISTORY
The first ARC was held in Tokyo in 1960, attended by 69
delegates from 12 racing organisations, representing
seven countries.
The ARF was established as a permanent organisation
at the 28th conference and named as the “Asian Racing Mongolia
Federation”. Turkmenistan
Turkey Kuwait
Korea
Iran Japan
Bahrain China
Pakistan
Hong Kong, China
Qatar
ARF ACTIVITIES
United
Arab Emirates
India
Macau, China
Saudi Oman Thailand
• Promotion and facilitation of the Arabia
internationalisation of racing; Vietnam
Philippines
Malaysia
• Quality control of ‘black type’, which the ARF
carries out through its Asian Pattern Committee; Singapore
Indonesia
• Harmonisation of the rules of racing
and of drug control across its members
throughout the region; and
• Assistance to the development of
racing through the ARF footprint. Mauritius
Australia
South Africa
MEMBERS OF ARF New Zealand
21 FULL MEMBERS
1 ASSOCIATE MEMBER
4 AFFILIATE MEMBERS
ASIAN RACING FEDERATION
NATIONAL HORSERACING
AUTHORITY OF SOUTHERN
AFRICA
HISTORY
The National Horseracing Authority of Southern Africa (NHA), formerly the Jockey Club of Southern Africa, is the
Southern African equivalent of the American and British Jockey Clubs. The name change came into effect on 19
January 2004. The organisation is established by an act of parliament in South Africa and regulates the thoroughbred
horse racing industry in South Africa.
The organisation’s motto is “maintaining the integrity of the sport of horse racing”, and its primary source of funding
is Phumelela Gaming and Leisure, Gold Circle and Kenilworth Racing, three South African horse racing companies.
Mission OBJECTIVES
Our greatest imaginable The objectives of the National Horseracing Authority
challenge, our reason for being. of Southern Africa (NHA) in its identified territories are:
“To regulate, govern, serve and promote 1. To regulate the sport of horseracing.
the Sport of Horseracing in Southern Africa.“
2. To govern the sport with integrity.
3. To serve the industry through excellent,
efficient and effective administration
Values of amongst others, the Stud Book,
registrations, licensing, race day
The principles that guide our
services and laboratory services.
practice and decision making.
4. To promote and/or encourage the
SERVICE - We are empowered to serve promotion of the sport of horseracing,
INTEGRITY - We do the right thing the quality of the thoroughbred, industry
training and skills development.
RESPONSIVENESS - We act with urgency
5. To promote and foster co-operation and
EXCELLENCE - We exceed and excel
goodwill with recognised authorities,
DEDICATION - We love what we do governments and other relevant stakeholders.
CONFERENCE AT A GLANCE
FEBRUARY
THEME
Unlocking Potential
PERIOD
18 - 23 February 2020 EXHIBITION OPENS
BUREAU MEETINGS • Wagering and • Protecting Racing
VENUE Digitalisation Integrity
• ARF Executive
Cape Town International Council Meeting
• Exploring Innovative • For Racing Integrity,
Convention Centre 2 and
• ARF General Assembly Race Concepts and Engaging
various social venues Government Agencies:
• International • Fan Engagement
The Anti-Illegal
Stewards’ Conference through Media,
Betting Taskforce
CONFERENCE
Marketing, Data • Equine Welfare
• Asian Pattern and Sponsorship • Ensuring the Wellbeing
Committee • Engaging with the
of Racing Stars
• Special Screening Government as
• Asian Oceanian- Stud of ‘Ride Like a Girl’ • Racecourses, Racing a Stakeholder
Book Committee and the Community
• ARF Anti-Illegal • Major Developments
• International Grading Betting Taskforce • International Forum and Current Strategies
and Race Planning for the Aftercare in the Asian Region
Advisory Committee of Racehorses
• Promoting the • International Federation
• Asian African Tote International of Horseracing Authorities
Association Movement of Horses Executive Council
18 19 20 21 22 23
STUD FARM TOUR
SOCIAL
KENILWORTH RACECOURSE
CLOSING CEREMONY ARF COMMEMORATIVE RACE
& FAREWELL DINNER
SOUTH AFRICAN
CULTURAL EVENING
Partner Tours
CHIEF DELEGATES’
DINNER
BY INVITATION ONLY Partner Tours
OPENING CEREMONY
& WELCOME DINNER Partner Tours
WEBSITE
www.arcsa2020.com
*Meetings are subject to change
*All Bureau meetings are marked in italics
PROGRAM AT A GLANCE
18 FEBRUARY 2020 19 FEBRUARY 2020 20 FEBRUARY 2020 21 FEBRUARY 2020 22 FEBRUARY 2020 23 FEBRUARY 2020
TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY SUNDAY
OPENING AND
INTRODUCTION
ARF Executive Council International Federation
Plenary Session 4 Plenary Session 8
Plenary Session 1 of Horseracing Authorities
PROTECTING RACING INTEGRITY EQUINE WELFARE
WAGERING AND Executive Council
DIGITALISATION
Plenary Session 5
ARF General Assembly FOR RACING INTEGRITY, AND
ENGAGING GOVERNMENT
AGENCIES: THE ANTI-ILLEGAL Plenary Session 9
Plenary Session 2 BETTING TASKFORCE ENGAGING WITH THE
EXPLORING INNOVATIVE
GOVERNMENT AS A
RACE CONCEPTS
Plenary Session 6 STAKEHOLDER
STUD FARM TOUR
International Stewards’ ENSURING THE
Conference WELLBEING OF
RACING STARS ARF COMMEMORATIVE RACE
KENILWORTH RACECOURSE
Asian Pattern Committee International Plenary Session 10
Forum for the MAJOR DEVELOPMENTS AND
Aftercare of CURRENT STRATEGIES IN
Asian-Oceanian Stud Book Plenary Session 3 Plenary Session 7 Horses THE ASIAN REGION
Committee FAN ENGAGEMENT THROUGH RACECOURSES,
MEDIA, MARKETING, DATA RACING AND THE
AND SPONSORSHIP COMMUNITY Plenary Session 11
International Grading and PROMOTING THE
Race Planning Advisory INTERNATIONAL MOVEMENT
Committee OF HORSES
CHIEF LEGEND:
SPECIAL
OPENING CEREMONY AND SCREENING DELEGATES’ SOUTH AFRICAN CLOSING CEREMONY AND BUREAU MEETING
WELCOME DINNER OF “RIDE LIKE DINNER CULTURAL EVENING FAREWELL DINNER BUSINESS PROGRAMME
(BY INVITATION
A GIRL” ONLY)
SOCIAL
* The ARF Anti-Illegal Betting Taskforce meeting will be held on Wednesday, 19 February 2020
* Asian- African Tote Association Committee will be held on Thursday, 20 February 2020
PLENARY SESSIONS
MASTER OF CEREMONIES
DAVID EADES
Chief Presenter, BBC, Conference Host,
Master of Ceremonies and Moderator
1 WAGERING AND DIGITALISATION
Led by the Chairman of the Asian Racing Federation, this session will commence with a
context-setting analysis on global economic and wagering trends. Having set the context,
the focus will move to envisioning the future of racing with digitalisation and 5G, and their
application to drive a transformative wagering and customer experience. Wagering industry
leaders will then examine trends and innovations in world pools and international wagering.
SPEAKERS
WINFRIED ENGELBRECHT-BRESGES GBS JP (CHAIR)
Chairman, Asian Racing Federation
Chief Executive Officer, The Hong Kong Jockey Club
RICHARD CHEUNG
Executive Director, Customer and International
Business Development, The Hong Kong Jockey Club
JOHN STUART
Group CEO, Phumelela Gaming and Leisure
ALASTAIR WARWICK
Chief Operating Officer, Ascot Racecourse
PLENARY SESSION
2 EXPLORING INNOVATIVE RACE CONCEPTS
The session will dissect the different approaches adopted by by major racing jurisdictions
to break new ground and attract new audiences through the introduction of innovative race
concepts, and the implications for global racing into the future. It will analyse their attempts
and examine their impacts on areas such as wagering and fan engagement.
SPEAKERS
SHUJI KASHIWADA
General Manager of International Department
Japan Racing Association
BRIAN KAVANAGH
Chairman, IFHA International Grading and Race Planning Advisory Committee,
Chief Executive, Horse Racing Ireland
GILES THOMPSON
CEO, Racing Victoria
PETER V’LANDYS
CEO, Racing New South WalesPLENARY SESSION
FAN ENGAGEMENT THROUGH MEDIA,
3 MARKETING, DATA AND SPONSORSHIP
This session will examine fan engagement from all angles and look at different strategies of
global sports. It will focus on ways for racing to unlock its potential through the creation of
media content, new products and harnessing of data, to reach new audiences, deepen fan
engagement and attract new sponsors.
SPEAKERS
GREG NICHOLS (CHAIR)
Chairman, Racing Australia,
Director, Racing Victoria
ANDREW CATTERALL GILES MORGAN
Chief Executive Officer, racing.com Independent Consultant
Formerly, Global Head of Sponsorship for HSBC
NICK GOGGANS
Founder & CEO of PumpJack Dataworks ALY VANCE
Sports presenter, CNN
RIDE LIKE A GIRL
The session will showcase the making of the highly successful Australian feature film, Ride
Like a Girl, which tells the story of Michelle Payne, the first female jockey to win the Melbourne
Cup. Delegates will be joined by Michelle Payne, and the film’s acclaimed producer, Richard
Keddie, as the session explores not only the extraordinary story, but the challenges of making
a popular racing film in the current environment.
MICHELLE PAYNE RICHARD KEDDIE
Jockey and Trainer Producer, “Ride Like A Girl”PLENARY SESSION
4 PROTECTING RACING INTEGRITY
This session will commence by bringing together legal and integrity leaders from racing and
other major sports to examine the key threats to clean racing and sport. It will consider
trends in cheating within sports – from motivation to method - and look at cutting-edge
approaches to intelligence, investigations, and integrity programmes, to identify and deal
with those who seek to cross the line.
Having explored these matters, the focus of the session will move to a special presentation
on the breaking of integrity-related stories, from the perspectives of a leading news-breaking
journalist, and an experienced racing regulator.
SPEAKERS
KIM KELLY (CHAIR)
Chairman, IFHA International Harmonisation of Racing Rules Committee,
Chief Stipendiary Steward, The Hong Kong Jockey Club
JACK ANDERSON ANNAMARIE PHELPS
ARF Anti-Illegal Betting Taskforce Member, Chair of the British Horseracing Authority
Director of Sports Law, University of Melbourne Vice-Chair of the British Olympic Association
BRETT CLOTHIER LEO SCHLINK
Head of the Athletics Integrity Unit Sports Journalist, Herald Sun
RAY MURRIHY
Integrity ConsultantPLENARY SESSION
FOR RACING INTEGRITY, AND ENGAGING GOVERNMENT
AGENCIES: THE ANTI-ILLEGAL BETTING TASKFORCE
5
The session will focus on the status of anti-illegal betting and highlight the work that the
ARF Anti-Illegal Betting Taskforce have been doing to combat illegal betting to protect racing
integrity as well as engaging with government agencies. Members of the ARF Anti-Illegal
Betting Taskforce will discuss the forthcoming Handbook on “Good Practices in Addressing
Illegal Betting - A Handbook for Racing and Sports Organisations to Uphold Integrity”.
SPEAKERS
MARTIN PURBRICK (CHAIR)
Chairman, ARF Anti-Illegal Betting Taskforce
Director of Security & Integrity
The Hong Kong Jockey Club
THOMAS CHIGNELL DOUGLAS ROBINSON
ARF Anti-Illegal Betting Taskforce Member, Deputy Chairman, ARF Anti-Illegal Betting
Executive Manager, Racing Integrity & Betting Taskforce
Analysis, The Hong Kong Jockey Club Senior Due Diligence and Research Manager
The Hong Kong Jockey Club
BRANT DUNSHEA
ARF Anti-Illegal Betting Taskforce Member,
Chief Regulatory Officer,
British Horseracing AuthorityPLENARY SESSION
ENSURING THE WELLBEING OF RACING RACECOURSES, RACING AND THE
STARS COMMUNITY
6 7
This session will explore the increasing demands placed on From major cities to country towns, racecourses are often
modern-day professional sports participants, with a focus on found at the heart of our societies, and their design and use
jockey and trainer mental health and well-being. It will examine has a diverse and fascinating history. With expanding urban
how racing authorities can best provide support for their populations, greater demands on the use of racecourse land, and
racing stars. a more discerning leisure and entertainment consumer, there is
anticipated to be an ever-growing challenge for our sport to have
racecourses fit for the future. This session will examine strategies
SPEAKERS being adopted by racecourses around the world to maximise
utility for racing and neighbouring communities.
VICTORIA CARTER ONZM (CHAIR)
Deputy Chair, New Zealand Thoroughbred Racing
SPEAKERS
GRAHAM BAILEY
Headmaster, The South African Jockey Academy DON CASBOULT
PAUL ROBERTS
Chairman, Moonee Valley
Director, Turnberry Consulting
MICHELLE PAYNE Racing Club
Jockey and Trainer
KENJI TAKAGI
MAKOTO INOUE
General Manager of Design
DOUGLAS WHYTE Vice Chairman, Asian Racing
Division in Digital Design Office
Trainer and former Jockey Federation,
and Deputy General Manager of
Presidential Counselor for
Construction Management Dept.,
International Affairs,
Yamashitasekkei INC
Japan Racing AssociationPLENARY SESSION
EQUINE WELFARE
8
As never before, the sport of racing faces multiple and fundamental challenges to the way
it looks after horses across their whole life. This session will examine the current state
of equine welfare from around the world and from different perspectives. The session
will tackle the major issues head-on and analyse the current and future solutions to
address them.
SPEAKERS
ANDREW HARDING (CHAIR)
Secretary General, Asian Racing Federation
Executive Director, Racing, The Hong Kong Jockey Club
DIONNE BENSON JAMIE STIER
Chief Veterinary Officer, The Stronarch Group Chairman, IFHA Horse Welfare Committee,
Executive General Manager, Integrity
TOM REILLY Services, Racing Victoria
Chief Executive,
Thoroughbred Breeders Australia NATALIE WARAN
Executive Dean and Professor (One
BRIAN STEWART Welfare), Faculty of Education, Humanities
Chairman, IFHA International Movement and Health Science, Eastern Institute of
of Horses Committee, Head of Veterinary Technology
Regulation, Welfare and Biosecurity Policy,
The Hong Kong Jockey ClubPLENARY SESSION
ENGAGING WITH THE GOVERNMENT AS A STAKEHOLDER
9
The government is a key stakeholder in racing’s development and operations. From wagering
to welfare, taxation to town planning, sponsorship to simulcasting, and from data protection
to disciplinary systems, racing must engage and work with government for the betterment
of our sport.
This session brings together Government leaders and racing administrators to analyse the
modern interactions between governments and racing bodies.
SPEAKERS
THE HON. MARTIN PAKULA
Minister for Racing;
Minister for Jobs, Innovation and Trade;
Minister for Tourism, Sport and Major Events
Victoria, Australia
BERNARD SAUNDRY
Chief Executive, New Zealand Thoroughbred Racing
RAYMOND TAM
Executive Director, Corporate Affairs,
The Hong Kong Jockey ClubPLENARY SESSION
MAJOR DEVELOPMENTS AND CURRENT PROMOTING THE INTERNATIONAL
STRATEGIES IN THE ASIAN REGION MOVEMENT OF HORSES
10 11
This session will examine different developments and strategies Racing is a truly global sport which demands that its stars travel
across the region including China, Japan, Korea and New Zealand. internationally on a regular basis. Without efficient and practical
horse movement protocols, equine stars simply cannot race
SPEAKERS overseas, and truly global racing is impossible.
Infectious diseases pose a significant challenge to the free
WINFRIED ENGELBRECHT-BRESGES GBS JP (CHAIR)
movement of horses, and require the cooperation of government,
Chairman, Asian Racing Federation,
specialist veterinarians, racing administrators and international
Chief Executive Officer, The Hong Kong Jockey Club
organisations.
SEUNGHO RYU
This session highlights the critical importance of international
General Manager, International Department
horse movement for racing, with a particular focus on the steps
Korea Racing Authority
being taken by South Africa to overcome horse movement
challenges posed by African Horse Sickness.
BERNARD SAUNDRY
Chief Executive, New Zealand Thoroughbred Racing
SPEAKERS
TOMOYUKI TAKAMATSU
Deputy General Manager of Miho Training Center BAPTISTE DUNGU
Japan Racing Association CEO, Onderstepoort Biological Products
JOHN GREWAR
Research and Innovation Manager, South African Equine Health and
Protocols NPCOPENING & CLOSING CEREMONIES AND PLENARY SESSIONS SOUTH AFRICAN CULTURAL EVENING
CTICC 2 has been designed as a seamless extension of the original building, Moyo Kirstenbosch, is nestled at at the foot of Table Mountain, one of the
CTICC 1, to provide complementary space for large exhibitions or conferences. official New7Wonders of Nature, and located inside one of the great botanical
garden of the world. Moyo Kirstenbosch offers warm, friendly and relaxed
African charm – beautiful vistas, Afro entertainment and cuisine composed of
the best of African produce.
ADDRESS: ADDRESS:
Heerengracht & Rua Bartholomeu Dias, Foreshore, Cape Town Kirstenbosch National Botanical Garden, 99 Rhodes Drive, Newlands, Cape Town
CTICC MOYO KIRSTENBOSCH
VENUES BOTANICAL GARDENSARF COMMEMORATIVE RACE STUD TOUR
Kenilworth Racecourse is the country’s oldest racecourse and enjoys a special Drakenstein Stud Farm comprises 130 hectares of land situated on the lower
place in the history and tradition of South African horseracing. The course was slopes of the L’Ormarins Wine Estate. In 1688 Jean Roi, a Huguenot from
established and raced on for the first time in 1881. The left-handed Kenilworth Lourmarin, Provence, fled France and settled in the Franschhoek Valley where
Racecourse is unique for having three tracks: An “old” course that is 2700m in his name was soon changed to Jannie Rooi. In 1694 he was granted this land by
circumference with a 450m run-in, a “new” course of 2800m with a 600m run-in the Governor of the Cape, Maurtis Pacques de Chevonnes.
and a separate 1200m straight.
Today, this is the home of Drakenstein Stud.
ADDRESS: ADDRESS:
105 Rosmead Avenue, Kenilworth, Cape Town L’Ormarins Wine Estate, R45, Groot Drakenstein
KENILWORTH RACECOURSE DRAKENSTEIN STUD FARM
VENUESOFFICIAL &
SOCIAL EVENTS
DATE & TIME: Tuesday, 18 Feb | 19h00
OPENING CEREMONY & WELCOME DINNER VENUE: CTICC 2, Hall 5 & 6
The Opening Ceremony and Welcome Dinner will mark the grand opening of the 38th ARC, with an immersive South
African themed performance and experience. Featuring some of South Africa’s best-known artists, it promises to be
a night of music and rhythm.
RIDE LIKE A GIRL - SPECIAL FILM SCREENING DATE & TIME: Wednesday, 19 Feb | 17h00
VENUE: Auditorium 2, CTICC 1
A special screening will be held for ARC delegates to showcase the extraordinary story of Michelle Payne, the first female jockey
to win the Melbourne Cup. The screening is perfectly set immediately following the 3rd Plenary Session exploring the movie.
SOUTH AFRICAN CULTURAL EVENING DATE & TIME: Thursday, 20 February | 19h00
VENUE: Moyo, Kirstenbosch National Botanical Gardens
Enjoy an evening on the foothills of the majestic Table Mountain in the national botanical gardens of Kirstenbosch.
Enjoy a feast of flavour as we celebrate the diversity of South African culture and cuisine in one of Cape Town’s most
beautiful locations.
CLOSING CEREMONY & FAREWELL DINNER DATE & TIME: Friday, 21 Feb | 19h00
VENUE: CTICC 2, Hall 5 & 6
The Closing Ceremony will draw a memorable end to the Conference with the announcement of the next ARC host
and a farewell dinner with performances.
ARF COMMEMORATIVE RACE DAY DATE & TIME: Saturday, 22 Feb | 11h00 – 18h30
VENUE: Kenilworth Racecourse
The ARF Commemorative Race Day will be held to coincide with the annual ‘Prawn Festival’ to be held at the historic
Kenilworth Racecourse.
DATE & TIME: Sunday, 23 Feb | 09h00 – 17h00
DRAKENSTEIN STUD TOUR VENUE: Drakenstein Stud
The Drakenstein Stud Farm Tour gives you an in-depth view of the Stud Farm, and daily operations, on what is one of
the most spectacular Stud farms in South Africa.ACCOMPANYING PARTNER TOURS CAPE TOWNSHIP CULTURAL TOUR DATE: 19 February 2020 TIME: Departure from the Westin @ 09h00, from the Southern Sun Waterfront @ 09h10 and from the Cullinan @ 09h20. The tour is estimated to finish at 14h00. DESCRIPTION: Join us for a unique experience travelling through the four South Africas: where it all started; Apartheid South Africa, what happened then; and the New South Africa. Departing from Cape Town city centre, the first stop is in the Bo-Kaap. Passing some of Cape Town’s landmarks, a short drive brings us to District Six where we elaborate on the next tier in the South African story i.e. Apartheid South Africa. The tour continues to Langa, the oldest Black African Township in Cape Town. Lunch included
ACCOMPANYING PARTNER TOURS WINE FARM TOUR DATE: 20 February 2020 TIME: Departure from the Westin @ 09h00, from the Southern Sun Waterfront @ 09h10 and from the Cullinan @ 09h20. The tour is estimated to finish at 14h00. DESCRIPTION: A marvelous way to explore the Cape Winelands, this trip hits the highlights of this spectacular region. We will travel to Stellenbosch, the historic heart of the country’s wine region with an elegant mix of 18-century Cape Dutch, Georgian and Victorian buildings. After a brief tour we will enjoy a wine tasting at a fine wine estate. Lunch included CAPE PENINSULA TOUR DATE: 21 February 2020 TIME: Departure from the Westin @ 08h30, from the Southern Sun Waterfront @ 08h40 and from the Cullinan @ 08h50. The tour is estimated to finish at 15h00. DESCRIPTION: Our tour begins with a scenic drive Sea Point and Camps Bay with its glorious views of the Twelve Apostles, part of the Table Mountain range. From here we travel to the Cape Point Nature Reserve, comprising over 17,300 acres of indigenous fauna and flora. We will also be able to see the union of the Atlantic and Indian Oceans. Following the coastline along False Bay, we will return to Cape Town by way of the Simon’s Town, Fish Hoek fishing village and Muizenberg. Lunch included
How to Register
PLEASE REGISTER ON OUR OFFICIAL WEBSITE:
WWW.ARCSA2020.COM
registration PERiod & fees
CATEGORY DEADLINE DELEGATE PRICE (US$) ACCOMPANYING PERSON PRICE (US$)
LATE 1 JAN - 14 FEB 2020 $1 750.00 $1 450.00
Please note that the deadline of the registration is 14 February, 2020.
Fees will be automatically based on the date of registration application.
Your fees cover
DELEGATE
ACCOMPANYING PERSON
• Conference, Official Ceremonies
and Social Programs • Official Ceremonies and Social Programs
• Morning Refreshment, Lunch and Coffee Breaks • Complementary Shuttle Bus Services to be
provided between 17 - 24 February 2020
• Complementary Shuttle Bus Services to be
provided between 17 - 24 February 2020 • One Free Partner Tour per Day *
• Conference Kit * Tours are allocated on a first-come,
first-served basis
* Tours have limited capacity
* Fees do not cover airfares, accommodation and/or paid programs
(i.e. post conference tour/additional activities.)
REGISTRATION PROCESSHotel rates can only be guaranteed by booking through the ARC website which will link to your preferred hotel with a unique discount code. Any changes in booking should be informed in writing to the hotel. All special rated rooms will be provided on a “first-come, first-served” basis. ln the event that all special rated rooms are sold out, the organiser will not be able to provide rooms at the special rate. THE WESTIN THE SOUTHERN SUN WATERFRONT THE CULLINAN Executive Suite - R 5740.00 (Single) Suite - R 4850.00 (Single) Suite - R 4995.00 (Single) Junior Suite - R 5440.00 (Single) Executive Room - R 3850.00 (Single) Executive Room - R 3995.00 (Single) Grand Deluxe - R 4840.00 (Single) Standard Room - R 2850.00 (Single) Standard Room - R 2995.00 (Single) Executive Club Room - R 4140.00 (Single) - R 3150.00 (Double) - R 3295.00 (Double) Deluxe Room - R 3740.00 (Single) Distance to Venue Distance to Venue Distance to Venue Connected 700m 500m 500m through CTICC 1 7 min on foot 7 min on foot 6 min on foot www.marriott.com/hotels/travel/cptwi-the-westin-cape- www.tsogosun.com/southern-sun-waterfront-cape-town www.tsogosun.com/the-cullinan town/ HOW TO MAKE A RESERVATION Please register at our official website (www.arcsa2020.com). Please click the link to the hotels once your registration is complete. Preferential room rates are valid for bookings made before 10 January 2020. Thereafter regular room rates apply. ACCOMMODATION
SPONSORSHIP & EXHIBITION
Sponsorship
The 38th ARC promotes opportunities for greater regional collaboration, the sharing of future-oriented ideas, and the building of a leadership brand for sponsors.
Offering sponsorship packages at various levels, sponsors will receive exceptional benefits and recognition in return.
EXPECTED OUTCOMES
Find your Target Audience: Brand marketing activities targeting 600 attendees from 30+ countries and the world’s leading organisations and companies.
Reposition Your Brand: Benefits and recognition in and around the Conference and greater attention to your company/organisation’s products and services.
Meet with High-Profile Delegates: Practical and impactful networking opportunities with the key decision-makers from a host of sectors.
Maximise Your Presence: Outstanding marketing and media campaign reaching out to the general public and visitors from all over the world.
PLATINUM SPONSORSHIP GOLD SPONSORSHIP SILVER SPONSORSHIP
US$75 000 US$50 000 US$35 000
• 5 x Complimentary registrations • 3 x Complimentary registrations • 2 x Complimentary registrations
• 1 x Complimentary Double Exhibition booth • 1 x Complimentary Single Exhibition booth • 1 x Complimentary Single Exhibition booth
• Logo to appear on the conference marketing material • Logo to appear on the conference marketing material • Logo to appear on the conference marketing material
• Banner Ad to appear on the conference website • Banner Ad to appear on the conference website • Banner Ad to appear on the conference website
• Logo to appear on conference app, • Logo to appear on conference app and newsletters • Logo to appear on conference app and newsletters
newsletters and lanyards • Logo to appear on Press Wall • Logo to appear on Press Wall
• Logo to appear on Press Wall • Logo to appear on Screen Loops during plenary breaks • Sponsorship of a plenary tea/coffee breaks
• Logo to appear on Screen Loops during plenary breaks • Sponsorship of a plenary lunch
• Logo on bus branding
• Branding at The Westin Registration Desk
• Title rights on the South African Cultural Evening
• A reserved table for 8 pax at the Opening and
Closing Ceremonies, as well as the Cultural Evening
For further information, please contact the ARC Secretariat at secretariat@arcsa2020.co.za. ARC2020 Terms & Conditions apply.Exhibition Booth Layout
With 600 experts and leaders invited from Asia and beyond, the 38th ARC will be an excellent platform for
exhibitors to extend their reach beyond borders and maximise exposure of their company/organisation.
Become an exhibitor for the 38th ARC, where your innovative ideas meet potential partners and your
business will grow.
EXHIBITION VENUE: CTICC 2, Hall 9
IMPORTANT DATES OF EXHIBITION
38 37 36
CLASSIFICATION DATE TIME REMARKS
40 39 35 34 33
Exhibitor Set-Up 18 February 2020 10h00 - 15h00 27 28 29 30 31 32
26 25 24 23 22 21
Exhibition 18 February 2020 17h00 - 21h00 Opening Ceremony & Welcome Dinner
Exhibition 19 - 21 February 2020 08h00 - 19h00 Closing 19h00 onwards 15 16 17 18 19 20
14 13 12 11 10 9
Dismantling 21 February 2020 19h00 – 21h00
1 2 3 4 5 6 7 8
Exhibition RATE * All applications are accepted on a first-come, first-
served basis and application lodgement fees must
be paid upfront to complete an application.
1 X STANDARD BOOTH STANDARD PACKAGE 2 STANDARD BOOTHS STANDARD PACKAGE
• Price: US$5,000.00 • Price: US$8,000.00
• Booth Size: 3m x 2.5m x 2.5m • Booth Size: 6m x 2.5m x 2.5m
• Package: Lighting & Electricity • Package: Lighting & Electricity
(1kW), 1 x Reception Desk, (2kW), 2 x Reception Desks,
Flooring, 1 x Company Flooring, 2 x Company Name
Name Board, 2 x Barstools Boards, 4 x Barstools
• Benefits of Booth: 1 x Free • Benefits of Booths: 2 x Free
Registration + 50% discount Registrations + 50% discount
(1 person), Logo Exposure (1 person), Logo Exposure on
on Website and App Website and App
* Signage / Audio Visual / Furnishings / Additional Lighting & Power Order website link will be provided to applicants.USEFUL INFORMATION
WHEN VISITING CAPE TOWN
One of the most desirable destinations in the world, Cape Town offers iconic attractions, memorable connections
with friendly locals in our variety of neighbourhoods, and a selection of unique experiences, 365 days of the year.
CUISINE LANGUAGES
One of the many attractions of Cape Town is the quality and variety of South Africa has 11 official languages, but English is understood in most urban
restaurants offering a wide variety of international fare, local Cape Malay areas and is the dominant language in government and the media.
dishes and traditional African cuisine, while seafood is also extremely popular.
The nearby Cape Winelands also ensure that restaurants offer a great selection
of award-winning wines on the menus. RELIGION
Christianity, Islam, Hinduism, traditional African religions and Judaism.
CURRENCY
South African Rand (ZAR). SEASONALITY
November to February is Cape Town’s busiest time, due to a large amount of
sunshine, and little rain.
DRIVING
South Africans drive on the left side of the road. Any driver’s license is accepted,
provided it bears the photograph and signature of the holder and is printed in TRAVELLING WITH CHILDREN
From 01 June 2015, all children under the age of 18 leaving and entering South
English.
Africa are required to have an unabridged birth certificate to accompany their
passport. If the child is travelling with only one of their parents, the parent will
ELECTRICITY also be required to provide an affidavit or court order stating that they have
220/230V AC system and plugs have three round prongs. permission to travel with their child (should one of the parents be deceased
a death certificate must be produced). For unaccompanied children, please
contact your local South African Consulate General for full requirements.
HEALTH
Medical facilities in South Africa are, in general, of a high standard, particularly
private hospitals and clinics, as well as some of the large state hospitals in WORLD-CLASS INFRASTRUCTURE
urban areas. Well-developed road and rail networks.
INTERNATIONAL DIALLING CODE WORLD-CLASS TECHNOLOGY
+ 27 (South Africa) Wi-Fi widely available.POPULAR NEARBY SITES & DESTINATIONS V&A WATERFRONT This 123-hectare mixed-use development, which caters to both local and international visitors, has everything on offer from residential to commercial property, which includes hotels, retail districts, and extensive dining, leisure and entertainment facilities. Its many heritage sites and tourism landmarks make it both exceptional and unique. ADDRESS: 19 Dock Rd HOURS: Opens 9am - Closes 9pm PHONE: 021 408 7600 ZEITZ MOCAA The forty-two, 33 metre high converted silo concrete tubes, each with a diameter of 5.5 metres, with no open space to experience the volume from within. Imagine redesigning this into a functional space that will not only pay tribute to its original industrial design and soul but will become a major, not-for- profit cultural institution housing the most significant collection of contemporary art from Africa and its Diaspora. ADDRESS: V&A Waterfront, Silo District, S Arm Rd HOURS: Opens 10am - Closes 6pm PHONE: 087 350 4777 GRAND AFRICA CAFÉ & BEACH CLUB Grand Africa Café & Beach embraces a free-spirited beach café culture, nestled poignantly on the sea- front shoreline and flaunting her majestic views of the mighty Atlantic and Robben Island. This much- loved Cape Town classic has fast become a true must-do destination restaurant and nightspot for beach- chic dining, lazy sundowners and slow-motion rendezvous. ADDRESS: 1 Haul Road V&A Waterfront Front, Granger Bay Boulevard, Cape Town HOURS: Opens 12pm - Closes 10pm PHONE: 021 425 0551
TABLE MOUNTAIN AERIAL CABLEWAY Table Mountain is proud to be one of the official New7Wonders of Nature, and the only one to be located in an urban area, making it highly accessible. Competing against major international attractions, Table Mountain made it to the top seven after a campaign that attracted more than 100-million global votes. With iconic views of Cape Town City Bowl and the Atlantic seaboard, this is a destination not to be missed. ADDRESS: Tafelberg Road, Gardens, Cape Town HOURS: Opens 8am - Closes 6pm PHONE: 021 424 8181 ROBBEN ISLAND TOUR The tours are a year-round favourite among locals and international visitors and provides some important insight into South Africa’s past and where Nelson Mandela was imprisoned for 27 years. Travel to the island by ferry, where a tour guide will then take you through the Robben Island experience, including a visit to Nelson Mandela’s cell. Please note that this tour is weather and demand dependent. ADDRESS: Nelson Mandela Gateway, V&A Waterfront HOURS: 4 Launches per Day - 9am, 11am, 1pm and 3pm PHONE: 021 413 4200 TWO OCEANS AQUARIUM The southern tip of the African continent is the meeting place of two mighty and bountiful oceans, the Indian and the Atlantic. The Two Oceans Aquarium on the V&A Waterfront is ideally positioned to showcase the incredible diversity of marine life found in these two oceans. ADDRESS: V&A Waterfront, Dock Road HOURS: Opens 9:30am - Closes 6pm PHONE: +27 21 418 3823
TRANSPORTATION OFFICIAL SHUTTLE SERVICE FOR THE 38TH ARC (COMPLIMENTARY) The 38th ARC Organising Committee offers complementary airport pick-up and send-off services for all participants, arriving at Cape Town International Airport. Shuttle buses will stop at the official hotels of the conference, namely The Westin, the Cullinan and the Southern Sun Waterfront. Every participant will be greeted by ARC ground staff with a signboard and guided to the shuttle bus stop. There will also be branded information desks in both the domestic and international terminals at the Cape Town International Airport for any queries the participants may have. TAXI SERVICES It is advised to arrange a taxi service through your hotel concierge only and not accept ad-hoc taxi services. The use of well-known dedicated online services, such as UBER or BOLT is recommended, however, ensure you have data or Wi-Fi connectivity at your departure point and destination. Note that travel time to and from Cape Town International Airport and the Central District of Cape Town can vary substantially between 6am - 10am and 4pm - 7pm due to major traffic congestion.
PAYMENT TO COMPLETE THE REGISTRATION, PAYMENT MUST BE RECEIVED IN FULL BY THE EVENT ORGANISER. Payments are accepted either by credit card or wire transfer as follows: Credit Card - VlSA and MasterCard are both accepted Wire Transfer - Bank transfer details can be found on our website once the registration process has been completed. - Please be sure that all bank charges are to be paid by the participants and name of the organisation/ company should be clearly stated on the remittance receipt. CONFIRMATION OF REGISTRATION A Confirmation of Registration will be sent via email upon the completion of registration. After receiving the confirmation letter, the status of registration will be changed to access all programs so that you can join social programs and tours. CANCELLATION & REFUND Cancellation should be explained to the Secretariat in writing via email at registration@arcsa2020.com. All refunds will be processed after the completion of the Conference for administrative reasons; and bank charges will be deducted from the refunded amount. Cancellation by 31 December, 2019 - 90% refund Cancellation after 1 January, 2020 - No refund Visa-free entry Any foreign visitors wishing to enter the Republic of South Africa must have a valid passport and, if necessary, obtain a South African visa prior to entering South Africa. However, many are permitted visa-free entry for a limited time under certain conditions. Nationals of those countries or regions with which South Africa has signed a visa waiver agreement can enter without a visa, on the condition that they do not engage in remunerative activities during their stay. The website of the Department of Home Affairs (http://www.dha.gov.za/index.php/immigration- services/exempt-countries) provides information on which countries citizens require a visa. Please contact the South African Embassy or Consulate in your departure country for further details.
Please note that the information below is a guide and can change at any time.
Please refer to your local embassy to verify this information in good time prior to travel.
90 DAYS OR LESS
The Holder of a national passport (diplomatic, official or ordinary) of the following countries is not
required to obtain a visa for an intended stay of 90 days or less and when in transit.
ASIA Japan, Russian Federation, Singapore
AMERICA Argentina, Brazil, Canada, *Chile, Ecuador, Jamaica, Panama, Paraguay, St Vincent and the
Grenadines, *Trinidad and Tobago (only ordinary passport holders), United States of America
(only diplomatic and ordinary passport holders. However, diplomatic passport holders who
are due to assume duty at the Embassy and Consulates of the USA in South Africa, require
visas for accreditation purposes), Uruguay, Venezuela.
AFRICA & African Union Laissez Passer, Angola (ordinary passports 90 days per annum - visits not
to exceed 30 days), Botswana, Israel, Namibia (only ordinary passport holders 90 days per
MIDDLE EAST annum), *Tanzania (90 days per annum), *Zambia (90 days per annum), Zimbabwe
EUROPE Andorra, Austria, Belgium, Czech Republic, Denmark, Finland, France, *Germany (except
in diplomatic staff due to assume duty at the Embassy and Consulates of Germany in SA),
Greece, Iceland, Ireland, Italy, Liechtenstein, Luxemburg, Malta, Monaco, Netherlands, Norway,
Portugal, San Marino, Spain, Sweden, Switzerland, *United Kingdom of Great Britain and
Northern Ireland (only ordinary passport holders), *British Islands Bailiwick of Guernsey and
Jersey, Isle of Man. British Oversees Territories namely: Anguilla, Bermuda, British Antarctic
Territory, British Indian Ocean Territory, British Virgin Islands, Cayman Islands, Falkland
Islands, Gibraltar, Montserrat, St Helena and Dependencies (Ascension Island, Goughman
Island and Tristan da Cunha), Pitcairn, Henderson, Ducie and Oeno Islands, the Sovereign Base
Areas of Cyprus South Georgia and South Sandwich Islands and the Turks and Caicos Island.
OCEANIA Australia
(*marks specific exceptions)30 DAYS
The Holder of a national passport (diplomatic, official or ordinary) of the following countries is not
required to obtain a visa for an intended stay of 90 days or less and when in transit.
ASIA Hong Kong (only with regard to holders of Hong Kong British National Overseas passports
and Hong Kong Special Administrative Region passports), Macau [only with regard to holders
of Macau Special Administrative Region passports (MSAR)], Malaysia, Maldives, South Korea,
Thailand (only ordinary passport holders)
Antigua and Barbuda, *Bahamas (only ordinary passport holders), Barbados, Belize, Bolivia,
AMERICA Costa Rica, Guyana, Peru
AFRICA & Benin, Cape Verde, Gabon, Jordan, Kingdom of Eswatini, Lesotho, Malawi, Mauritius,
MIDDLE EAST Mozambique (only ordinary passport holders), Seychelles
Cyprus (only ordinary passport holders), Hungary (only ordinary passport holders), Poland
EUROPE (only ordinary passport holders), Turkey
(*marks specific exceptions)
SPECIAL PASSPORTS
In addition to the above broad visa rules, specific agreements have also been concluded with the
following countries for holders of diplomatic and official passport holders.
ASIA China (PROC) (30 days), India (90 days), *Thailand (90 days), Vietnam (90 days)
AMERICA Cuba (90 days), Mexico (90 days), Paraguay (120 days)
AFRICA & Algeria (30 days), Angola (90 days), Belarus (90 days), Benelux states (90 days), Bulgaria (90
days), Cyprus (90 days), Comoros (90 days), Democratic Republic of Congo (DRC) (90 days)
MIDDLE EAST (official visits only), Egypt (30 days), Ghana (90 days), Guinea (90 days), Ivory Coast (Cote d’Ivoire)
(30 days), Kenya (90 days, including civil servants holding ordinary passports travelling for
official government business), Liberia (90 days), Romania (90 days), Rwanda (30 days), Senegal
(90 days), Tunisia (90 days) (also special passports), Uganda (90 days)
EUROPE Albania (120 days), Croatia (90 days), Hungary (120 days), Madagascar (30 days), Morocco (30
days), Mozambique (90 days), Namibia (30 days), Nigeria (90 days), Poland (90 days), Slovak
Republic (90 days)
OCEANIA Indonesia (30 days)
(*marks specific exceptions)38th Asian
Racing
Conference
South Africa | Cape Town | 2020 www.arcsa2020.comYou can also read
