Avondale Primary School School Pandemic Plan - Parent guide To be used in conjunction with emergency Management plan
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Avondale Primary School
School Pandemic Plan
Parent guide
To be used in conjunction with emergency Management plan
Table of contents
Purpose, Pandemic Manager and Guidelines………………………………………….…..2
Preparation Outline……………………………………………………………….…………..….…..3
APS Communication………………………………………….………………………………………..4
Phase 1……………………………………………………………………………………………………….5
Phase 2……………………………………………………………………………………………………….6
Phase 3……………………………………………………………………………………………………….7
Phase 4……………………………………………………………………………………………………….9
Phase 5…………………………………………………………………………………………………..…11
Phase 6…………………………………………………………………………………………………..…13
Useful Resources………………………………………………………………………………..……..14
1
Updated Feb 2021purpose
1. To ensure that Avondale Primary School is prepared as well as it can be for a pandemic
emergency
2. To have a Pandemic Plan that fits within the school's current ‘Emergency Management Plan’
3. To ensure that staff, students and parents are well informed and understand their roles in a pandemic
emergency
pandemic manager
James Williams (Principal) will take the role of Pandemic Manager and will be responsible for identifying other staff
to assist (Senior Leadership Team) and delegating tasks accordingly to ensure the pandemic plan is effectively
implemented and the risk of infection of the school community is minimised.
Pandemic plan guidelines
The Ministry of Health leads the Government's response to a pandemic and provides advice and guidance around
this. They will provide leadership, direction, and guidance on whether to remain open, closed or re-open. It is the
responsibility of the school to have a Pandemic Plan in place. At all times updates and latest information should be
accessed from the Ministry of Health.
The following assumptions underpin all Pandemic Plans for Schools
• Schools will maintain as full a service as possible for as long as possible during a pandemic emergency
• Closing schools to students is part of the NZ National Health Emergency Plan to help prevent a pandemic
spreading. This includes Out of School Care.
• During a pandemic emergency, schools will be asked to consider alternative means of delivering education to
their students such as 'distance learning options’
• Depending on the situation, staff may still be able to go to work, work remotely (at home), or carry out
additional or alternative duties for the school or another agency. This will be assessed at the time
• In a pandemic emergency, people with virus symptoms will be asked to stay away from hospitals and doctors
surgeries, and to seek assistance from the national Healthline call 0800 358 5453. They may be asked to attend a
Community Based Assessment Centre (CBAC) for assessment of their conditions
• Education facilities, schools and kindergartens may be used for alternative purposes such as being Community
Based Assessment Centres (CBAC’s)
• A pandemic may come in several waves over a 6-8 month period. At the peak of the worst pandemic wave, up to
50% of the workforce may be sick, looking after sick dependents, or carrying out 'alternative duties' in a priority
area for another agency e.g. health or welfare
• Covid-19 - the Ministry's advice for the public is that anyone feeling unwell should ring Healthline on the
dedicated COVID-19 number: 0800 358 5453 or ring ahead to their General Practice and they will be advised
what to do.
Our Pandemic Plan is guided by ‘New Zealand Influenza Pandemic Plan: A framework for action’ six-phase strategy:
1. Plan For It: Planning and preparedness
2. Keep It Out: (Border management)preparing to respond
3. Stamp It Out : (Cluster control)responding to pandemic/significant outbreak – Early Stage
4. Manage It: Pandemic management
5. Manage It: Post-Peak, transitioning to recover from it phase
6. Recover From It: Recovery 2
Updated Feb 2021Preparation outline
1. Appoint the Pandemic Manager and Deputy. The Pandemic Manager manages the impact of any
outbreak in the school for the duration of the event.
2. Read, collate and regularly check all information coming out from Ministry of Education and Ministry
of Health and check their websites for updates
3. Review school's current Pandemic Plan and update based on information being provided by officials
4. Review school’s current Emergency Plan and ensure all details are correct
5. Set up a single point of contact for school to liaise with authorities (Pandemic Manager) and confirm
Avondale Primary Communication Tree
6. Review the school's cleaning policies, hygiene practices and supplies and emergency supply kits.
7. Order any extra medication and personal protection such as sanitizer, batteries, thermometer covers,
disinfectant wipes and gloves.
8. Review protocol for dealing with sick staff and students, start to enforce social distancing strategies.
Information on this is available from the Ministry of Health.
9. Consult with relevant local groups and authorities e.g. community health nurse, COL, Civil Defence,
MOE, local community board
10. Ask Community Health Nurse to speak to staff and parents/caregivers if applicable
11. Make sure that the school's contact list is kept up-to-date (contact details for students, staff and BOT
members)
12. Take steps to clarify the school's role in any local response plans (local agencies, school cluster
representatives)
13. Have plans in place for the possibility of off-site/online learning, alternative use of facilities,
staff cover in the event of self-isolation or illness, duty cover, explicit teaching of good hygiene
14. Communicate with the school community through a variety of means - newsletter, email, app,
Facebook, webpage to keep informed through regular updates
15. Keep up to date with travel restrictions and visa information and check all families returning
to school e.g. place they have just come from, stand down periods etc
16. Check an status and wellbeing of any international students who have not been able to
return to school
17. Plan for school shut down
18. Plan for communication over shutdown duration
19. Prepare for school reopening
3
Updated Feb 2021APS Communication tree
Avondale Primary School will provide clear, timely and proactive communications to the board, staff, students,
parents/caregivers, contractors and suppliers explaining how we are managing the situation at all stages of the
pandemic.
James Williams
Principal Anthony Gibbs
MOE
jamesw@avondaleprimary.school.nz BOT Chair
Board Members
Michelle Brown School
SLT PA Families
michelleb@avondaleprimary.school.nz
Kim Wilkinson Cat Wilson Yvonne Cullum Kevin Johnson
Deputy Principal SENCo Office Manager Caretaker
kimw@avondaleprimary.school.nz catw@avondaleprimary.school.nz office@avondaleprimary.school.nz kevinj@avondaleprimary.school.nz
Stacey Brown
Associate Principal Support Staff
staceyb@avondaleprimary.school.nz After School Care External Service
RTLB/RTLit (Kelly Club) Providers
Jenny KDEC After School Cleaning Staff
Groups
All teachers Learning Support
Professionals Hall Hire
Outside Providers
Rachel SWIS External Service
Relievers Providers
Belinda (Public
Health Nurse)
You will receive updates by:
Email Classroom teacher email
Facebook Friends of Avondale page https://www.facebook.com/FriendsOfAvondalePrimary/
App Download the APS App: Search SchoolAppsNZ in the app store and click Avondale
Primary School
At any time, you can contact us by:
Email Classroom Teacher email
Senior Leadership email:
Principal - James Williams jamesw@avondaleprimary.school.nz
Deputy Principal - Kim Wilkinson kimw@avondaleprimary.school.nz
Associate Principal – Stacey Brown staceyb@avondaleprimary.school.nz
Facebook Send a message through the Friends of Avondale page 4
https://www.facebook.com/FriendsOfAvondalePrimary/ Updated Feb 2021Phase 1
Planning and Preparedness
Potential Trigger/s: The World Health Organisation and The New Zealand Ministry of Health are monitoring an
emerging new disease or a surge in a known disease/influenza at normal seasonal levels.
Goals: To review our pandemic policy and plan. To ensure that the school community is prepared, though best
hygiene practices to deal with normal seasonal influenza and/or known diseases that may escalate. Review
Pandemic Policy & Plan
Maintain links with and follow the advice from relevant agencies - the Ministry of Health and Ministry of
Education and use these updates to keep community and staff networks informed.
Actions:
• Communicate updates about COVID-19 to community through newsletters, social media, app and email
communication
Protect staff, students and whānau
Actions:
• Parents are reminded through normal school communications about keeping students at home when
unwell.
• Staff and students are reminded about the need for effective handwashing, coughing and sneezing
protocol.
• Encourage Flu vaccines each year for staff (supported by BOT)
Ensure a clean environment
Actions:
• Caretaker and Cleaning staff reminded about vigilance and provision of soaps, paper towels etc.
5
Updated Feb 2021Phase 2
Prepare to Respond to a Pandemic and/or significant Outbreak
Potential Trigger/s: Sustained human-to-human transmission of a novel influenza virus overseas in two or more
countries. Ministry of Health announces changes to New Zealand borders or that borders are closed.
Goals: The pandemic plan is activated and Avondale Primary School is ready for the subsequent phases, should
a pandemic be declared. All staff, board of trustees, leaders, students and parents are informed, understand
their roles and responsibilities.
Maintain links with and follow the advice from relevant agencies - the Ministry of Health and Ministry of
Education and use these updates to keep community and staff networks informed.
Actions:
• Keep all updates in school pandemic folder and circulate relevant info to staff
• Use key messages from updates to keep school community informed, maintaining 'calm' rather than
‘alarm’
Protect staff, students and whānau
Actions:
• Take temperatures if they come to sick bay feeling unwell
• Send home anyone who is displaying any symptoms that we are on alert for
• Check we have a good stock of medical supplies including thermometer covers and cleaning products
• Explicitly teach and reinforce healthy hand washing/drying techniques and safe sneezing practice
• Share resources with staff and families
• Reduce person to person contact eg: shaking of hands, hugs, hongi
• Wash and dry hands more frequently and thoroughly
• Ask all staff to give a reason if they are away and to check with Healthline ph 0800 358 5453 before
returning to work if they are displaying any symptoms
• Be aware of any upcoming travel plans of staff and students
• Use posters available from Ministry of Health re cough / sneeze etiquette, handwashing
• Encourage Flu vaccines each year for staff (supported by BOT)
Ensure a clean environment
Actions:
• Ensure there is a good supply of soap, hand sanitiser and clean hand towels every day
• Have a good supply of soap, hand sanitiser and hand towels in stock
• Consult with school cleaners to ensure a more thorough clean is happening
• Teachers to wipe down class tables and any other relevant surfaces every day
• Office staff to complete extra cleaning of staffroom surfaces, resource room tables, sick bay beds and
counters and office counters
6
Updated Feb 2021Phase 3
Respond to a pandemic/significant outbreak: early stage
The Ministry of Health can declare a pandemic event and provide advice and guidance about this. The
Ministry of Health’s Medical Officers of Health are our key external contact in a pandemic event.
If a Pandemic is not declared at this stage but potential national trigger/s are present, APS will enact prudent
actions to keep it out.
Potential Trigger/s: The Ministry of Health announces Novel influenza virus or pandemic virus detected in
case(s) in New Zealand.
Goals: If APS is inside a pandemic cluster area the school is closed in consultation with Medical Officers of
Health. Students, children, staff and parents are informed, and understand their roles and responsibilities. If APS
is outside the pandemic cluster areas the school is on heightened alert with the specific goal to help to stamp it
out and/or control cluster.
Continue to maintain links with and follow the advice from relevant agencies - the Ministry of Health and
Ministry of Education and use these updates to keep community and staff networks informed.
Actions:
• As government shares information and directives about social gatherings, respond appropriately with our
school community in mind. The principal may make decisions to postpone or cancel school community
events.
• Ensure vigilance of all staff about their own health and must not be at school if they develop any
concerning symptoms.
Develop a Communication plan
Actions:
• Make sure contact information is current for all parents and whānau, staff (including all emergency
contacts) and District Health Board and Ministry of Education contact numbers
• Check school website information is up to date with visible contact details
• Check all family contact details are up to date and correct
• Staff list and emergency contact details will be up to date
• Student and family information will be kept on file and updated each term - parents will be asked to supply
office with up-to-date contact information on a regular basis
• Ensure we have current contact details for all external providers who come into our school
• Have a clear means of communication with the parent community to keep them informed and up-to-date -
'Need to know' updates will be emailed by classroom teacher via distribution lists, on our website, app and
Facebook Page
• Form a communication tree to send information out quickly
• Have signage ready to go up if the school needs to be closed – on Website, social media, App and on doors.
Identify an appropriate area to be used in an isolation area/identify rooms with amenities
Actions:
• Set up sick bay as an isolation space (one patient only)
• Other patients treated in resource room
Check status of Students who have not returned to school
Actions:
• Check status of children who have not returned to school
• Check on all international students currently enrolled in the school
• Office staff to keep senior leadership team informed of student absences
7
Updated Feb 2021Phase 3 (Continued)
Check all families who arrive to enrol their child, enquire as to where they have been in the last month.
Actions:
• If from an identified country as per MOH directives, check that they have been in self-isolation
• For any concerns, ring Ministry of Health or Healthline for clarification, ph 0800 358 5453
Authority to prevent a student's attendance
Actions:
• If a student attends school while showing symptoms, the Principal can preclude them if they believe on
reasonable grounds they may have a communicable disease (Section 19 Education Act).
• The student has to stay away for the infectious period of the specific disease (14 days for COVID-19).
Authority to send staff, visitors or contractors home
Actions:
• The principal can request that a staff member, visitor or contractor working in the school who is suspected
of having an infectious disease, stays at home until checked out by a medical professional
Prepare for Distance Learning
Actions:
• Have home learning activities available on the school website and other platforms
• All teams to have resources ready to roll out to families
Plan for School Closure
Actions:
• All contact details for staff, students and other people connected with our school are up to date
• Follow any directives from Ministry of Health and Ministry of Education
• Activate school communication tree
• Check applications are ready to go for online learning and other applications
• Brief staff on procedure for working from home to deliver the curriculum
• Update school website with home learning activities and set up documents to inform parents of this
options
8
Updated Feb 2021Phase 4
Manage it: Pandemic management
Potential Trigger/s: Multiple clusters at separate locations, or clusters spreading out of control.
Goals: Reduce the impact of pandemic influenza on our school community. If SCCS is inside a pandemic cluster
area the school is closed in consultation with Medical Officers of Health. If SCCS is outside the pandemic cluster
areas the school is on heightened alert.
Continue to maintain links with and follow the advice from relevant agencies - the Ministry of Health and
Ministry of Education and use these updates to keep community and staff networks informed.
Actions:
• Continue to brief staff on any updates from MOH and MOE.
• Continue to brief parents on any updates from MOH and MOE.
• School will inform the school community
Protect staff, students and whānau
Actions:
• If staff have travelled to countries where advice to self-isolate has been issued, staff to inform the principal
and must follow advice from the MOH.
• All staff vigilant about own health and must not be at school if they develop any concerning symptoms
• If a number of teachers are away and adequate relieving staff can not be secured, classes will be split with
consideration to numbers remaining in each class.
• Should the number of staff become untenable, the principal will work with the MOE to make decisions
about the school remaining open.
• If a child is exhibiting any symptoms:
oTeacher rings ahead to the office.
oParents contacted immediately
oStudent sent to the designated triage area with school bag
oConcerns documented by designated staff
oParents pick up child
oChild remains away from school as per advice from MOH and MOE
School Closure: Level 3
• Decision to close school is made due to pandemic status and in consultation with MOE and MOH
• APS school community informed of the closure, using our available communication options: classroom
teacher email, Facebook, App, Website
• Put signage up on reception doors.
• Continue to display QR Code displayed at school office
• Allowed external visitors (e.g. contractors) will be required to sign the visitor register in to the office
• Liaise with other agencies affected (See communication tree)
• Inform staff of the closure, and any expectations of their attendance. Staff roster organised to look after
‘bubbles’ of essential worker children
• Bubbles of 10 maximum (teachers included) are established for school learning with roster of staff. Cross
grouping will not occur. Students will stay with their school bubble for the duration of level, social distancing
will be adhered to at all times,
• Staff at school are permitted to wear gloves and masks if they wish.
• When students arrive at school they are to move directly to the classroom bubble spaces for hand sanitisation
(stations will be set up at the door).
9
Updated Feb 2021Phase 4 (continued)
School Closure: Level 3
• The before and after school programme will NOT be operating.
• Parents and caregivers will drop off and pick up their children at the school office/school office gate
• Distance learning will either be completed at home or completed at school for families needing to send
children in.
• Teachers at school will therefore be supervising - not teaching.
• Each school bubble will have individual break times.
• Breaks will be supervised by Teacher Aides and Teaching Staff.
• The office staff will only be available via email or phone.
• Playground and sports equipment will be off limits to all students.
• No assemblies, visitors, sharing of school equipment, toys, stationery, food. Water fountains will be turned
off.
• Symptomatic children isolated and collected immediately, symptomatic staff leave and contact
doctor/Healthline.
• Implemented practices for spaces where children and teachers are:
o Hand Sanitiser at all doors and in all shared spaces
o Doors open and on latches where possible
o Air-Conditioning on and above 18 degrees
o Surfaces Spray and Wiped at least once a day
o All staff and students are reminded of hygiene practices are reminded
Communicating important updates and keeping in contact with the school community through the lockdown
period
Actions:
• School Facebook page will be updated regularly by Senior Leadership Team and any messages via the
Facebook page replied to in a timely manner
• Classroom teachers will remain visible online during school hours, and will be in contact with distribution
lists daily
• Important information and updates will be communicated via: School Facebook page, school app and
emails from classroom teachers.
10
Updated Feb 2021Phase 5
Manage it: Post peak
Potential Trigger/s: New Zealand wave decreasing.
Goals: To speed up recovery for our school community through preventative measures and prepare for a re-
escalation of response.
Open School at Level 2.5/Level 2
Actions:
Keep track of people who enter the premises
• Arrival: For safety purposes, the only access to school will be through the field gate to the left of the office in
front of the crossing on Crayford St West. Teachers will be at this gate administering hand sanitiser to all
students as they enter the school grounds
• Departure: At the end of the day all students will sanitise their hands in their classes and exit through the
same gate. Parents can collect Tui 1 students from the gate by their classroom, Tui 2 and 3 will be walked to
the field gate (same gate that is entered through) for parent handover
• No unnecessary external providers or visitors will be on site (unless with prior approval). Parents and
caregivers are asked to leave their children at the school gate and to not enter school grounds. The only
exception to this is the parents of New Enrolments (or those with exceptional circumstances who have been
given approval by the Office or Senior Leadership).
• Everyone with approval to come on site will be required to sign the Visitor Register at the office and are
expected to use the QR Code app
Enable good hygiene practices
• Sanitiser will be administered by a teacher when students enter the school grounds
• Sanitiser stations will be set up at all classroom and school doors, for hands to be sanitised when going in and
going out of classrooms and rooms within the school
• All doors and gate latches will be latched open to ensure minimal touching of handles
• Hand washing posters are in all toilets (staff and student) to remind them what best practice looks like
• Everyone will be reminded to cough and sneeze into elbows and sanitise/wash hands after blowing nose
• Classes will regularly spray and wipe all surfaces during the day – it is the expectation this happens at least
once a day
• There will be regular cleaning of all high risk, commonly touched surfaces such as door handles, railings and
tables of all other shared spaces (e.g. office, staff room)
• Air flow will be monitored with air conditioning continuing to be used at 18 degrees (minimum), doors and
windows opened where possible and necessary to ensure air flow
• Under Alert Level 2/2.5 all water fountains will be closed and all children are encouraged to bring a water
bottle from home that can be refilled
Keep people with COVID-19 symptoms off the premises
• We will communicate with our community ongoingly that if any students are sick they must stay home
• We will be vigilantly looking out for the COVID-19 symptoms
• Any student or staff displaying symptoms will be isolated and sent home as soon as possible
• Children will wait to be collected in the Multipurpose Room and will have their temperature checked with an
infrared thermometer
Maintain physical distancing
• Students and staff are required to be considerate of ‘breathing spaces’ being far enough away that they are
not breathing on or touching other people
• Desks and mat areas may need to be moved in some learning spaces
11
Updated Feb 2021Phase 5 (Continued)
Manage it: Post peak
Potential Trigger/s: New Zealand wave decreasing.
Goals: To speed up recovery for our school community through preventative measures and prepare for a re-
escalation of response.
Open School at Level 2.5/Level 2 (Continued)
Monitor Mental and Emotional Health of Community
• Focus on relationship building in class
• Creating safe environments for learning based on 4 Rs
Relationships:
Take the time to reconnect to students, family and whānau
Check-in/Check-out
Plan for separation anxiety
Reassurance:
Talk to children about what is happening in a developmentally appropriate way
Model calm in your attitude and in your responses to talking about COVID-19
Social distancing is not social isolation
Classroom projects on helping others in the community can give a sense of control for students
Routines
Keep the start and end of the day the same as much as possible
A visual timetable or individual visual timetables
Try to communicate early with parents so they can prepare their child in advance
Regulation
Use the strategies your school are using for managing emotions (Mana Potential)
Normalise feelings
Encourage expression of feelings
Mindfulness / Yoga programmes
Physical exercise and food
Encourage a Growth Mindset
12
Updated Feb 2021Phase 6
Recover from the pandemic
Potential Trigger/s: Population protected by vaccination, or pandemic abated in New Zealand.
Goals: APS ensures continued wellbeing of staff, children and students, and education services are fully restored
Protect staff, students and whānau
Actions:
• Continue to monitor the physical and emotional needs of staff and students
• Arrange trauma and/or grief counselling as necessary
• Monitor learning programme needs including:
- Designing and implementing programmes for resilience, stress management etc
• Continue to be vigilant about documenting student vaccinations and educate parents about students who
may need to be excluded if they are not vaccinated in the event of another outbreak of the pandemic source
(as well as other notifiable diseases should there be outbreaks). This will be directed by the Medical Officer
of Health.
• Continue to encourage safe hygiene practices
13
Updated Feb 2021Useful resources
https://www.health.govt.nz/our-work/diseases-and-conditions/covid-19-novel-coronavirus
https://covid19.govt.nz/
https://education.govt.nz/school/health-safety-and-wellbeing/pastoral-care-and-wellbeing/talking-to-
children-about-covid-19-coronavirus/
https://thespinoff.co.nz/society/03-03-2020/covid-19-and-kids-how-to-talk-to-children-about-the-
coronavirus/
https://www.facebook.com/nathan.wallis.969/videos/2585374401710171/
14
Updated Feb 2021You can also read
