BCEC SAFE EVENT GUIDELINE - Version: 17 November 2020 - Brisbane Convention ...

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BCEC SAFE EVENT GUIDELINE - Version: 17 November 2020 - Brisbane Convention ...
BCEC SAFE EVENT
GUIDELINE

                  Version: 17 November 2020
BCEC SAFE EVENT GUIDELINE - Version: 17 November 2020 - Brisbane Convention ...
INTRODUCTION
BCEC is open for business. Following the official reopening of    Our traditional annual CPI price rise on rental and services
the Centre by the Queensland Treasurer, the Hon. Cameron          will be delayed until events starting after 1st February 2021.
Dick in August, we continue to host events and have received      The rise will be capped at 1.75%, consistent with the Fair
exceptional feedback from clients about their positive event      Work Commission’s minimum wage increase. Build times,
experience in a well-managed environment.                         particularly for exhibitions, will likely increase. We will
                                                                  though, work to provide additional time without charge
At the Centre we remain mindful of the fact that COVID-19         provided space is available.
has created unique challenges for our industry. Business will
be, and is, different but we are looking forward to working       While social distancing rules are expected to ease further
with our clients in the spirit of partnership that has been key   over time, enhanced hygiene will remain part of our lives for
to the Centre’s success over 25 years.                            a long time. BCEC will deliver a heightened level of cleaning
                                                                  and will provide supply of sanitisers throughout the Centre. If
In order to meet the needs of a changing environment, BCEC        an event wishes to have extra services this would be charged
has developed event protocols to safeguard the health and         at a cost to the event.
wellbeing of all our stakeholders and introduced controlled
measures to ensure a safe operating environment.                  At the present time record keeping is mandatory for contact
                                                                  tracing and critical to controlling potential COVID-19 clusters.
The BCEC Safe Event Guideline, developed in consultation          We will work with clients for collection of attendees’ details
with government and health authorities covers all areas of        which need to be provided to the Centre and held for 56 days.
the Centre’s operation and is underpinned by the overarching
pillars of hygiene, health and safety.                            The reopening of the Centre is a major step forward in the
                                                                  recovery of our industry. Business Events is our area of
The plan is integrated with VenueShield, a new environmental      expertise, knowledge and experience for over 25 years and
hygiene protocol developed by BCEC’s parent group, ASM            our committed team of event planning, technical and creative
Global and rolled out at 325 venues worldwide. VenueShield        professionals are ready to support you every step of the way
provides the most advanced hygiene measures and exceeds           to ensure events succeed and can grow in future years.             BOB O’KEEFFE AM
current regulations.                                                                                                                 General Manager, BCEC

Social distancing rules means that a lower number of guests
can be hosted in our meeting rooms and exhibition spaces.

B CEC SAFE EVE NT G UI D EL I N E                                                                                                                       O UR C ITY, YO UR C ANVAS .
BCEC SAFE EVENT GUIDELINE - Version: 17 November 2020 - Brisbane Convention ...
ASM GLOBAL VENUESHIELD
BCEC’s Management Company, ASM Global has introduced a new environmental
hygiene protocol in response to evolving government regulation and guest
expectations, stemming from the COVID-19 pandemic.

VenueShield, a comprehensive, best-in-class program, has been deployed at
more than 325 ASM Global facilities around the world, including BCEC. The
program provides the most advanced hygienic safeguards that serve ASM Global
clients, guests, staff and other visitors. All policies are aligned with, and informed
by, public health authorities, medical and industry experts.

ASM Global’s VenueShield advice on protocols and procedures for its facilities,
includes food safety measures, surface cleaning, social distancing, hand
sanitisers, reduced touch points, contactless transactions and provides a safe
environment for staff and customers.

                                                                                         Customer   Hygiene         Technology
ASM Global has proactively partnered with, and will continue to consult with,
leading subject matter experts, health officials and industry leaders in the
                                                                                          Journey                   & Equipment
areas of industrial hygiene, sanitisation and technology on all facets of the
VenueShield program.

VenueShield is the ongoing effort to define the safe customer journey
of the future.

Safety should be front of mind of all users of the Centre and our clients,
their guests and our venue staff will work in partnership to provide this
safe environment.
                                                                                           Food     Workforce         Public
                                                                                          Service    Safety          Awareness

B CEC SAFE EVE NT G UI D EL I N E                                                                               O UR C ITY, YO UR C ANVAS .
BCEC SAFE EVENT GUIDELINE - Version: 17 November 2020 - Brisbane Convention ...
CUSTOMER JOURNEY
                                    BCEC’s COVID-19 strategies are in accordance with Queensland
                                    Health and Work Safe Queensland guidelines.

                                    Seated capacity in rooms is set under Queensland Health
                                    directives at the time of the event taking place. BCEC will
                                    remain closed to the public, and as such there are changed
                                    conditions at the Centre’s entrances. During this period there will
                                    be additional support at these entrances to assist arrivals and
                                    reduce queuing.

                                    We continue to monitor developments at government and
                                    community level, with a focus on any policy changes that
                                    relate to our protocols and procedures, to ensure our clients,
                                    visitors and team members can continue to deliver events in
                                    a safe environment.

                                    Protocols and procedures cover the following central pillars:

                                                 Arrival at the Centre

                                                 Record Keeping

                                                 Social Distancing

                                                 Health & Hygiene

B CEC SAFE EVE NT G UI D EL I N E                                                        O UR C ITY, YO UR C ANVAS .
BCEC SAFE EVENT GUIDELINE - Version: 17 November 2020 - Brisbane Convention ...
Arrival at the Centre

                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         Three BCEC entrances will be open for event attendees.

                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         Melbourne Street    – Exhibition Entrance
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         Merivale Street     – Main Entrance
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         Grey Street         – BCEC on Grey Street Entrance

                                                           Plaza Level Foyer (Grey Street)                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               Our Event Planning Managers will work with you on access protocols
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         and to determine the entrance to the Centre which is most appropriate
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         for your event.

                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         BCEC Event and Customer Services and Security staff will support
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         guests to ensure they reach their event space safely and efficiently,
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         and where possible with no interaction with guests attending other
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         events.

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                                    MEETING ROOM P11                        MEETING ROOM P10

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                                                                                                                     MEETING ROOM P9                            MEETING ROOM P8                                MEETING ROOM P7                                      MEETING ROOM P6

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                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         Patrons with special needs are advised to contact the Centre prior to

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                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         attending an event for expedited access.

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                                              P11                               P10                                P9                                                  P8                                         P7                                                          P6

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                                                                                                                                                                                                                                                                                                                                                                                                                                                     Escalators to Boulevard Level

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                                               Screen 10ft x 7.5ft                     Screen 10ft x 7.5ft                     Screen 10ft x 7.5ft                     Screen 10ft x 7.5ft

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                                                                                                                                                                                                                    Screen 10ft x 7.5ft                                        Screen 10ft x 7.5ft
                                                                                                                                                                                                                                                                                                                                                                                                                      Digital Signage

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                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                       Digital Signage
                                                                                                                                                                                                                                                                              TROLLEY COOL
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                                                                                                                                                                                                                                                                              ROOM EXTENT

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                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        1.5m Traffic Separator
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                                                                                                                                                                                                                                                                                                                                                                                                                                                            PREFUNCTION

                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        NO ENTRY
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         • External queue management practising social distancing
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                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                          STAIRS
                                                                                                                                                                                                                                                                                                                                        STAIRS

                                                                                                                                                                                                                                                                                                                                                                                                                 Digital Signage
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                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             1.5m Traffic Separator
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                                                                                                                                                                                                                                                                                                                                                                                                     COLONNADE                                                                                     PWD   PWD
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                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             COLONNADE
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                                                                                                                                                                                                                                                                                                                                        STAIRS                                                                                                    Windows                   Windows                                                                                                                                                                                                                                                                                                                                                  PLAZA DECK

                                                                                                                                                                                                                                                                                                                                          FHR
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                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         • Entries and exits clearly signed with wayfinding information and
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                       STAIRS                                                                                                                                                                                                            Digital Signage

                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                  i                                                                                                                                                                                   Power
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                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                           safety requirements
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                              FHR

                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         • Signage clearly displaying terms and conditions of entry
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                                                Map Key
                                                                                                                                                                                                                                                                                                                                             CORRIDOR

                                                                                                                                                                                                                                                                                                                                                                                                                                              BALLROOM                                                                                                                                                                                                                                                                                                                                                                                   PREFUNCTION

                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         • Security team member supporting the safe flow of people through
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      Stage A

                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      Power
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                        Patron Entrance Path                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    FHR

                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                           the Centre
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      Power

                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                       STAIRS

                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             1.5m Traffic Separator
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      Power

                        Patron Exit Path                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                3 phase

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                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         • All who enter the building are expected to comply with the
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                  STORE                                                                                                                  PREFUNCTION
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              i         Digital Signage Safety Information                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      BEVERAGE                                                                          6

                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                           necessary safety measures put in place by the Centre
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                                                                                                                                                                                                                                                                                                                                                                                                                                                       FHR                                                                                                                                                                                                                                                5                           LOBBY
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                        Hand Sanitisation Station
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                     STAIRS
                                                                                                                                                                                                                                                                                                                          STAIRS
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    Digital Signage

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                        Restroom & Handwashing
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         • Touchless sanitiser stations with supporting signage on entry
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                              LIGHTING TRACK  1.5m Traffic Separator                  LIGHTING TRACK                                                    LIGHTING TRACK

                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            Plaza Gallery

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      Digital Signage
                        Room Digital Signage
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         • Contactless payment in retail outlets
Plaza Level Wayfinding

  B CEC SAFE EVE NT G UI D EL I N E                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             O UR C ITY, YO UR C ANVAS .
BCEC SAFE EVENT GUIDELINE - Version: 17 November 2020 - Brisbane Convention ...
Record Keeping

Revised conditions of entry will be displayed at entrances.

Everyone entering the Centre must accept the safety
measures in place and provide necessary details and
declarations as required by government legislation.

Clients must provide attendee lists to BCEC based upon
Queensland Government record keeping requirements
for contact tracing.

The Centre maintains the right to refuse entry.

Clients are requested to encourage suppliers and guests
to download the COVIDSafe app.

The safety and welfare of our clients, patrons, and
our team members and their families is of paramount
importance to us and remains our top priority.

The Centre is committed to delivering its world class
events in a COVID Safe venue.

The Centre is independently and rigorously audited by
some of the world’s most recognised benchmarking
and certification programs for quality, food safety and
environmental management. Our EarthCheck Gold
Certification acknowledges the Centre’s compliance to
the highest environmental standards.

B CEC SAFE EVE NT G UI D EL I N E                             O UR C ITY, YO UR C ANVAS .
BCEC SAFE EVENT GUIDELINE - Version: 17 November 2020 - Brisbane Convention ...
Social Distancing

• In accordance with QLD Health directives, social distancing is a shared
  responsibility between all parties
• All access, customer interaction, floor plans and food service have been based on
  these regulations
• Management of queues at controlled entry points

BCEC’s social distancing control measures also include the following:

• Where possible separate entrance and egress doors to event spaces will be in
  place, monitored and controlled
                                                                                        Plaza Terrace Room (theatre)
• Barriers, signage, decals in all public spaces will assist visitors to navigate the
  venue                                                                                                                    P1-2 (classroom)

• Clearly defined ‘people’ highways to maintain safe travel flow through the
  building
• Capacity restrictions in rest rooms shown on doors to these areas
• Controlled numbers in lifts and stairwells shown on doors to these areas
• COVID Ambassadors on site

BCEC has prepared floor plans for all event spaces with capacities based upon the
current social distancing requirements.

Please contact your Event Planning Manager for an updated floor plan for your event.

B CEC SAFE EVE NT G UI D EL I N E                                                                                      O UR C ITY, YO UR C ANVAS .
BCEC SAFE EVENT GUIDELINE - Version: 17 November 2020 - Brisbane Convention ...
Health & Hygiene

                                     HYGIENE

                                     • COVID-19 training undertaken by all BCEC staff
                                     • Enhanced cleaning schedule across the venue
                                     • Increased schedule for cleaning and disinfecting of high touch areas and
                                       equipment in use
                                     • Sanitisers provided throughout the Centre
                                     • Cleaning protocols for the delivery and receiving of items at loading docks
                                     • Government advisory signage on hygiene throughout the venue
                                     • Increased sanitisation of shared audio visual items such as microphones and
                                       lecterns - to be sanitised once per event / per day with certified cleaning products
                                       offering 24 hour surface protection
                                     • No touch rubbish bins

                                     FOOD SERVICE

                                     • New menus which support the current hygiene and social distancing requirements
                                       while maintaining the Centre’s high standards of quality and service
                                     • Increased cleaning and sanitisation of food service areas and equipment
                                     • ISO 22000 Food Safety Management Re-Certification completed in June
                                     • No table buffets, self-service buffets, share plates, shared service cutlery,
                                       tongs or condiments
                                     • Engineering of menus to accommodate new service regulations
                                     • Multiple food service options to enable flexibility
                                     • Single use crockery and utensils available
                                     • Increase in food service areas to manage guest flow
                                     • Signage and decals to outline minimum social distancing in queues
                                     • Contactless payment in retail outlets

B CEC S AFE EVE NT G UI D EL I N E                                                            O UR C ITY, YO UR C ANVAS .
BCEC SAFE EVENT GUIDELINE - Version: 17 November 2020 - Brisbane Convention ...
EVENT PLANNING

• Further easing of restrictions by the Queensland Government now allow for increased capacities
  at Exhibitions, cocktail functions and other stand-up events from one person per four square
  metres to one person per two square metres. Ticketed events with allocated seating can
  increase from 50% to 100%. This provides additional capacity for BCEC’s Great Hall, Plaza
  Auditorium and Boulevard Auditorium
• COVID Ambassadors in the venue
• BCEC floor plans for all event spaces and event types based on current social distancing
  requirements
• Full service technology offering to meet the needs of your virtual or hybrid event
• COVID Safe procedures will be communicated to all attendees prior to the start
  of an event
• CPI rise on rental and services delayed until events starting 1st February 2021
  and will be capped at 1.75% consistent with the Fair Work Commission’s minimum wage increase
• BCEC does not contract on minimum numbers, allowing optimal deposit schedule for clients
• Clear and concise information on contracting procedures
• Staff will work with clients to manage access protocols, people movement and registration
  procedures
• Clients are advised to encourage attendees to download the COVIDSafe app
• Contactless payment
• ISO9001, internationally recognised quality management system based on management
  principles of strong customer focus and commitment of top management process approach
• Clients need to ensure delegates and guests who have recently travelled overseas or have visited
  COVID 19 hot spots, been in contact with a confirmed case of coronavirus or feel unwell, do not
  attend the event

STAFF

• COVID Safe training for all staff members
• Staff encouraged to download COVIDSafe app
• Daily toolbox talks
• Temperature screening and health checks for staff
• Daily health declarations
• Selected members of staff trained as COVID Safe Ambassadors to assist with events
                                                                                                     O UR C ITY, YO UR C ANVAS .
• BCEC staff continue to deliver the highest standards of customer service
BCEC SAFE EVENT GUIDELINE - Version: 17 November 2020 - Brisbane Convention ...
Safe Work Australia National COVID-19 Safe Workplace Principles

At BCEC we consistently operate in accordance with the         6.   Businesses and workers must prepare for the possibility
overarching Safe Work Australia National COVID-19 Safe              that there will be cases of COVID-19 in the workplace
Work Principles which guide the industry’s response to the          and be ready to respond immediately, appropriately,           CONTACT US
COVID situation.                                                    effectively and efficiently, and consistent with advice
                                                                    from health authorities.                                      Please direct your enquiry to your contact at the Centre.
1.   All workers, regardless of their occupation or how                                                                           sales@bcec.com.au
     they are engaged, have the right to a healthy and safe    7.   Existing state and territory jurisdiction of                  eventplanning@bcec.com.au
     working environment.                                           WHS compliance and enforcement remains critical.
                                                                    While acknowledging that individual variations
                                                                    across WHS laws mean approaches in different
                                                                                                                                  FOR MORE INFORMATION
2.   The COVID-19 pandemic requires a uniquely focused
     approach to work health and safety (WHS) as it applies         parts of the country may vary, to ensure business
                                                                    and worker confidence, a commitment to a                      Queensland Government Advice
     to businesses, workers and others in the workplace.
                                                                    consistent national approach is key. This includes a          www.qld.gov.au/health/conditions/health-alerts/
                                                                    commitment to communicating what constitutes best             coronavirus-covid-19
3.   To keep our workplaces healthy and safe, businesses
     must, in consultation with workers, and their                  practice in prevention, mitigation and response to
                                                                    the risks presented by COVID-19.                              Australian Government Resources
     representatives, assess the way they work to identify,
                                                                                                                                  www.australia.gov.au
     understand and quantify risks and to implement and
     review control measures to address those risks.           8.   Safe Work Australia (SWA), through its tripartite
                                                                    membership, will provide a central hub                        Safe Work Australia
                                                                    of WHS guidance and tools that Australian workplaces          www.safeworkaustralia.gov.au
4.   As COVID-19 restrictions are gradually relaxed,
     businesses, workers and other duty holders must work           can use to successfully form the basis of their
     together to adapt and promote safe work practices,             management of health and safety risks posed by
     consistent with advice from health authorities, to             COVID-19.
                                                                                                                              * The content of this guideline is correct at the time of
     ensure their workplaces are ready for the social                                                                            publishing and based on current Federal and State
     distancing and exemplary hygiene measures that will       9.   States and Territories ultimately have the role              Government regulations (November 2020).
     be an important part of the transition.                        of providing advice, education, compliance and
                                                                    enforcement of WHS and will leverage the use of
5.   Businesses and workers must actively control                   the SWA central hub in fulfilling their statutory
     against the transmission of COVID-19 while at work,            functions.
     consistent with the latest advice from the Australian
     Health Protection Principal Committee (AHPPC),            10. The work of the National COVID-19 Coordination
     including considering the application of a hierarchy of       Commission will complement the work of SWA,
     appropriate controls where relevant.                          jurisdictions and health authorities to support
                                                                   industries more broadly to respond to the COVID-19
                                                                   pandemic appropriately, effectively and safely.

B CEC SAFE EVE NT G UI D EL I N E                                                                                                                                 O UR C ITY, YO UR C ANVAS .
B CEC SAFE EVE NT G UI D EL I N E   O UR C ITY, YO UR C ANVAS .
07 3308 3000        Cnr Merivale & Glenelg Streets                   PO Box 3869 South Bank
bcec.com.au         South Bank, Brisbane, QLD, Australia 4101        Brisbane, QLD, Australia 4101

        A South Bank Corporation Venue, proudly managed by ASM Global | ABN 40 055 184 322
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