BE-RF-FB Section Meeting - Wolfgang Hofle 30.08.2018 - CERN Indico
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BE-RF-FB Section Meeting
Wolfgang Hofle
30.08.2018FB Section
• 27 members with 100% presence
• 7 externals
– Current visitors:
• Ben Miller, Themis Mastoridis (California Polytechnic State University)
• Adam Lassak (Technical University of Kosice)
• Silvia Verdu, visitor for crab cavity studies (BR section) until 20.10.2018
• Next scheduled arrivals in October:
– Kouki Hirosawa, visitor from KEK (Heiko) sharing with Emi (8.10.2018)
– Luis Medina Medrano, Fellow for LHC (Helga) (1.10.2018)
– Dominika Długosz, Student CS section sharing with Reinier (3.9.2018)
• BE.RF.secrateriat@cern.ch
– Eleanor Davies
– in case of absence and urgent needs please contact
BE.central.secretariat@cern.ch
• General information on web
– http://beams.web.cern.ch/
– http://directory.web.cern.ch/directory/
• HR matters: Sebastian Bott
• CERN Bulletin and BE newsletter
• Administrative and operational circulars on HR web page
+ 7 externals
30/08/2018 BE-RF-FB Section Meeting = 34Social Events
• 12th September 2018
– if you want to volunteer to help, contact Eleanor
– If you wish to participate, please sign up and show up
contribution will be asked
• End of year
– BE and RF drinks not scheduled yet
• with presentations
• I will ask you for material well before
– Section lunch: last week(s) of work
• Alternative in January 2019
30/08/2018 BE-RF-FB Section MeetingOrganisation
• Line management (Resources allocation and supervision)
– Supervisor
– Section (BE-RF-FB)
– Group (BE-RF): Erk Jensen, Frank Gerigk (Dep)
– Department BE (Paul Collier)
– Sector ATS (Frederick Bordry)
– DG
• Projects (technical and financial project resources):
– HL-LHC, LIU, AWAKE, Consolidation, ELENA
• Large projects report to ATS management
• Operation
– Operating machines managed by BE-OP
• Decisions and proposals made by
– Boards (line and project management)
– Committees
– Working Groups
• Reviews (recommendations): technical and cost and schedule
• FB Section resources have been looked by team of scientific staff and supervisors
in spring 2018 result is a planning for the next five years
30/08/2018 BE-RF-FB Section MeetingNews from SL Meetings (1)
Mondays 14:00
13 meetings in 2018
• Work site supervisors during LS2 for the different areas
– “ouverture de chantier procedure”
• Asset management: A. Butterworth
• BE Newsletter, RF correspondant: W. Hofle
• CO3 (controls coordination, FESA …)
– Tickets for CO group for LS2 work due end of September
• Official Travel rationalization (R. Jones)
– no more reimbursement of privately bought air line tickets
contact secretariat for your needs
• Emergency guides needed for evacuation (Daniel
volunteered for 864-R-C)
30/08/2018 BE-RF-FB Section MeetingNews from SL Meetings (2)
• Phones:
– mobile phones: ask if needed
• contract with Swisscom being renegotiated for better
roaming conditions to neighbouring countries
• difference between “private and official” may disappear in
the wake
– Fixed phones
• plan to replace by “skype for business” with headset
• certain IP phones no longer supported, analog phones
phased out
• if you need a fixed phone (office, lab, equipment room),
ask secretariat now
30/08/2018 BE-RF-FB Section MeetingGood Practice
• Presence and Leave: Staff rules say:
– 8:30 – 12:30, 13:30 – 17:30, +/- 1 hour
– if systematic derogations needed contact central secretariat
– Illnes and accidents: report to supervisor and secretariat
• Illness of a family member: ask in time what you are entitled to and what type of
certificates are needed
– Leave year finishes 30 September HR or secretariats:
• be aware what the rules are in case your leave account is > 30 days
• saved leaved scheme (optional)
– Maximum time worked per day and per week:
• Rules foresee that you take leave after interventions (EDH) to respect limits
– You may be asked a justification for exceeding limits
• Telework (occasional, needs approval)
– urgent (for example weather); give reason on form or call supervisor, explain
and agree on what you will work on from home
– non-urgent (no reason needs to be given), explain what you will work on;
make request the day before, before COB so it can be discussed if needed
For all Teleworking see the rules in the operational circular
30/08/2018 BE-RF-FB Section MeetingEmail
• Give it an extra consideration before you hit “send”
– What is your objective?
– Is sending this email an effective way for all involved?
– Think if it is within the mandate of the person receiving
the mail to treat your request
– for questions and actions: address to single person
– use cc with moderation; I do not use bcc
– be aware that your email may be forwarded or shared by
the recipient
• direct conversation, phone or a meeting can be a
better way to achieve your objective (with a written
confirmation by mail after agreement)
• Chat systems ?
30/08/2018 BE-RF-FB Section MeetingSafety gear
• request by management to return rarely used
dosimeters
– we can put the operational dosimeters in the
TRAKA Box, too (need a check if they fit)
• Safety helmets, check validity and change if
required
• Safety masks (Stephan Rey) organises
maintenance
30/08/2018 BE-RF-FB Section MeetingCars
• CERN cars: observe rules, keep clean and with
fuel, report problems to Reinier
– we’ll keep the present number of cars in LS2
• For official travel (also for visitors): ask the
secretariat what the rules are and what the
best solution is
30/08/2018 BE-RF-FB Section MeetingTraining
• Safety general and specific (accesses to machines !): keep it
up to date
– online
– class room style
• Training budget is per department
– Travel for training is on the groups travel budget
• Check what training you need 2018/2019
• Accelerator related
– CERN Accelerator School (CAS):
• https://cas.web.cern.ch/
• will inform you when new dates for relevant schools
– Local CAS (1 week)
– AXEL courses by OP
30/08/2018 BE-RF-FB Section MeetingConferences and Publications
• Accelerator related
– check www.jacow.org
• https://www.bnl.gov/llrf18/
– Cryo module microphonics and resonance control (25-26.10.2018, Brooklyn, New York)
• IPAC’19 (19.-24.05.2019, Melbourne, Australia)
– proposals from FB section forwarded (ATS sector decides on candiates)
– PhD students need to apply for grant
– submittal procedure (Authors, Supervisor, SL, PL, GL; website) like for all publication
• LLRF workshop (Chicago autumn 2019)
– http://www.llrf2017.org/
– Participation to be discussed
– Funding to be seen
– contribution can be published;
– https://arxiv.org/search/?query=LLRF&searchtype=all&source=header
• If you wish to go to more engineering conferences (IEEE for example) make a
proposal
• Consider publication in Journal or a detailed CERN Note or Report as a good
alternative
30/08/2018 BE-RF-FB Section MeetingBudgets
• Operation FB Section:
– 69270 (PSB/PS)
– 69370 (SPS)
– 69802 (LHC)
Please send to me your needs for 2018
• Operation (Group): LINAC4, LEIR, AD
• Safety, informatics for offices, travel, general are RF group budgets
• Signature rights
– 500 CHF, 5 kCHF, 10 KCHF, unlimted
– priority at signature level can be defined
– however, no mechanism to filter where order came from
• i.e. if you have the 500 CHF signature right with highest priority you will have
to sign all orders of people who do not have a signature right on that budget
• 2019 OP budgets: Send me your needs (instruments, repairs,
maintenance)
30/08/2018 BE-RF-FB Section MeetingSpace
• Frank Gerigk is compiling an inventory for the RF
group:
• FB section:
– in building 864 700 m2 (2/3 lab, A/C; 1/3 anti-static)
– cellar in 864 100 m2
– temporary storage barack outside 864 (Bat. 6586)
– in building 10 Alan 10/2 -025, -027, -019
– Booster “uncaged” 37/R-018
– PS CB “uncaged” 588/R-023
– anything else (we do not count equipment rooms)
– new requests ?
30/08/2018 BE-RF-FB Section MeetingUpcoming
• HL collaboration meeting: 15-18.10.2018
• AD consolidation review: 21.09.2018
• AWAKE collaboration meeting: 19-21.09.2018
• Evian LHC workshop (3 days): 30.01.2019
30/08/2018 BE-RF-FB Section MeetingLS2 - Scope
• Migration to FESA3
• LIU projects (PSB, PS, SPS)
– PSB: New RF system (Finemet)
– PS: LLRF and landau cavity study
– SPS: LSS3 cavity work and LLRF
– Transverse feedbacks (PSB, PS)
• LHC towards full energy (6.5 TeV … )
– Preparations for HL-LHC
• LINAC4 connection
– new transfer line PSB, by-passes
• LINAC3 consolidation
• AD consolidation
• New RF system (finemet), Schottky diagnostics and LLRF
– With de- and re-installation of a large part of the stochastic cooling
• ELENA continued, all users of anti-protons moved to ELENA after LS2
• SPS crab cavities continued
• AWAKE continued, no decision before spring
• Studies for future accelerators continued (CLIC, FCC, …)
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