BIM Data Quality Control Plan - Engineering Department - Last Updated: 01/01/2021 Released 2021 v01 - Port Authority of New York and ...
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Engineering Department
BIM Data Quality Control Plan
Last Updated: 01/01/2021
Released 2021 v01
Engineering Department Manual
Data Governance Plan – BIM Data Quality Control Plan
TABLE OF CONTENTS
1.0 PURPOSE ............................................................................................... 1
2.0 DATA EXCHANGE ................................................................................... 4
3.0 TECHNICAL COMPLIANCE ........................................................................ 5
4.0 FUNCTIONAL COMPLIANCE ...................................................................... 6
5.0 GEOMETRIC COMPLETENESS AND COORDINATION .................................... 7
6.0 METADATA COMPLETENESS AND VERIFICATION ........................................ 8
7.0 PERFORMANCE MEASUREMENT ............................................................... 9
APPENDIX A – CAD COMPLIANCE REVIEW..................................................... 11
APPENDIX B – BIM COMPLIANCE REVIEW ...................................................... 14
DOCUMENT CONTROL
Document History
Version Issue Date Author Details of Changes
v01 06/01/2020 Wes Beaumont First draft
v01 01/01/2021 Final
Last Updated: 01/01/2021 Page i
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Engineering Department Manual
Data Governance Plan – BIM Data Quality Control Plan
1.0 PURPOSE
Data Governance (DG) covers the policies and procedures on data and its management. The purpose of
this document is to support the creation and exchange of high-quality data produced through the VDC
process.
Figure 1-1 Data governance categories
The Agency considers data as an asset. This plan supports policy to ensure that data, in the context of the
engineering department, is treated as such.
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Data Governance Plan – BIM Data Quality Control Plan
1.1 PRINCIPLES
Like all management processes, data management and governance must balance strategic and operational
needs. The following principles apply:
1. Data is an asset with unique properties.
2. The value of data can, and should, be expressed in economic terms.
3. Managing data means managing the quality of data.
4. It takes metadata to manage data.
5. It takes planning to manage data.
6. Data management requires an enterprise perspective.
7. Data management must account for a range of perspectives.
8. Data management is lifecycle management.
9. Managing data includes managing the risks associated with data.
10. Data management requirements must drive information technology decisions.
1.2 APPLICATION
This document provides requirements in relation to The Port Authority of New York and New Jersey’s
(“Authority”) Virtual Design and Construction strategy. Robust data governance will enable the Authority to
manage the availability, usability, integrity, and security of data with particular emphasis on design scope,
schedule, cost, and asset management. Its main purpose is to assure that BIM (building information
modeling) data is produced and exchanged in accordance with the Authority requirements to support
access to the consumption of that data.
This document should be read in conjunction with the VDC Specification, which includes:
Table 1-1 Associated Materials
Document Type Owner
VDC Requirements Requirements The Port Authority of NY & NJ
Information Delivery Plan Requirements and Specification The Port Authority of NY & NJ
BIM Standard Standard The Port Authority of NY & NJ
CAD Standard Standard The Port Authority of NY & NJ
Support files Templates The Port Authority of NY & NJ
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1.3 DATA ASSURANCE OBJECTIVES
The Authority’s strategic objectives, relative to these requirements, are to:
Quantum Increase the quantity of structured data to at least 80 percent.
Timeliness Enable information to be produced four times faster and exchanged monthly.
Quality Deploy performance measures with a compliance target of 80 percent.
There are five areas within the data quality control plan as illustrated in figure 2.
Figure 1-2 Data Quality Subject Areas
Each area is individually defined and described within this document and shall be deployed as part of the
monthly cycle of activities.
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2.0 DATA EXCHANGE
2.1 PURPOSE
To ensure that the data (processed and unprocessed) which has been procured by the Authority has been
created and submitted in line with requirements.
2.2 PREREQUISITES
The following is required:
• Model volume list with first submittal dates.
• File exchange facility with agreed protocols and submittal instructions.
• Project or program nomenclature requirements.
2.3 PROCESS
The process is established and managed to assure:
• Project building information models are created and shared in the appropriate location and are up
to date, measured against the requirements in the Information Delivery Plan (IDP).
• Models confirm to the project or program nomenclature requirements.
• A list of models, in accordance with the model volume strategy, shall be produced confirming the
date of the most recent submittal. Models shall be exchanged at intervals no greater than one
month until they are completed and signed off.
2.4 OUTPUT
The following is an example reporting output:
Late 0
On time 11
Expected 11
0 5 10 15
The performance will be measured by the percentage of on-time submittals across the total expected in
accordance with the agreed model volume list. Refer to Section 7 for further details about performance
management.
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3.0 TECHNICAL COMPLIANCE
3.1 PURPOSE
To analyze the quality of the graphical/non-graphical information being provided by the project team and
the adherence to standards and requirements as defined by the Authority and the project.
3.2 PREREQUISITES
The following is required:
• The Authority VDC Specification.
• BIM models produced in accordance with requirements.
• Rule sets for rule-based checking software.
3.3 PROCESS
The following is required to be processed:
1. Model Object Authoring and Deficiency
Compliance against technical standards (BIM and CAD – see Appendix A and Appendix B) will be reported.
This includes items like model nomenclature, taxonomy, structure, and completeness i.e., type marks to
identify component types, units of measurements. A series of manual and automated ‘rule-based’ model
checks, shall identify deficiencies in the graphical/non-graphical 3D model data, report these to the team
and guide the team to resolve errors that will affect design outputs and analytical data. Duplicated and
rogue objectives, which may affect the integrity and validity of the model, shall be identified and reported
on for resolution.
2. Model Space Authoring and Deficiency
Compliance against technical standards will be reported. This includes items like model nomenclature,
taxonomy, structure, and completeness. A series of manual and automated ‘rule-based’ model checks,
shall identify deficiencies in the graphical/non-graphical 3D model data, report these to the team and guide
the team to resolve errors that will affect design outputs and analytical data. Duplicated and rogue
objectives, which may affect the integrity and validity of the model, shall be identified and reported on for
resolution.
3.4 OUTPUT
The following output is expected:
• SMC file including results of the 3D graphical data assurance checks using the agreed rule sets.
• Results of the 3D non-graphical data assurance checks
• Complete project or workstream model audit report.
• Complete assurance workbook.
• Actions for rectification.
The performance will be measured by the percentage of identified model object issues against the total
number of objects within the model(s). Refer to Section 7 for further details about performance
measurement.
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4.0 FUNCTIONAL COMPLIANCE
4.1 PURPOSE
To identify and benchmark the functional compliance of the BIM models.
4.2 PREREQUISITES
The following is required:
• BIM models produced in accordance with the VDC specification.
• 4D model
4.3 PROCESS
The process is deployed to monitor the BIM model(s) functional use in relation to:
1. Data exchange (technical).
2. 3D Model authoring.
3. 4D analysis.
4. 5D Cost and commercial management.
5. 7D asset readiness.
6. Construction model review.
7. Work-in-place verification.
8. Visualization and stakeholder engagement.
4.4 OUTPUT
The following is an example of the output expected:
Data Exchange
(Technical)
100%
Visualisation / 80%
Stakeholder Model Authoring
Engagement
60%
40%
20%
Cost and
Asset Readiness 0% Commercial
Management
Work-In-Place 4D Analysis - IM
Verification Validation
Construction Model
Review
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5.0 GEOMETRIC COMPLETENESS AND COORDINATION
5.1 PURPOSE
Progress shall be monitored via the Level of Development (LOD), tracked, and reported graphically through
assurance reports to provide an indication of design progress and coordination.
5.2 PREREQUISITES
The following is required:
• BIM models produced in accordance with project requirements
• Agreed rule sets for use in rule-based checking software i.e., Solibri Model Checker / Autodesk
Navisworks.
5.3 PROCESS
The process is established and delivered to assure the following:
1. Completeness, Resolution, and Commonality
Monitoring and tracking of the production of the models in accordance with the agreed model production
table. A review of the model to identify instances where model geometry resolution falls outside of the
tolerances of best practice i.e., incompatible families. The commonality of objects shall be reported i.e.,
objects which have been deleted and recreated which may cause inconsistent reporting outputs. Note that
this is required separately for spaces and components.
2. Coordination
The results of the clash detection exercise will be distributed to the project team and reviewed in design
team meetings, during which issues can be allocated to a responsible stakeholder. During the initial phases
of model development, using the naming taxonomy defined in the project IDP, selection sets should be
created for model elements, and a series of project-specific clash checks to identify high level (macro)
model clashes. The priority of clashes will be recorded in a clash matrix and agreed with the project team.
As models gain complexity more detailed rule sets shall be introduced to identify hard and soft clashes with
more precise tolerance keeping an audit trail of identified, resolved, and unresolved clashes. Note that this
is required separately for spaces and components.
5.4 OUTPUT
The following is an example of the output expected:
• BCF file including results of the coordination exercise with issues allocated to a responsible
stakeholder.
• Updated data governance dashboard with current LOD qualified.
• Complete project or workstream model audit report showing LOD progress (This shall be sourced
from the assurance workbook).
• Confirmation of the model elements that are in the model (3D) and those that are not in the
model.
The performance will be measured by the number of items that are developed in accordance with the
required LOD and the percentage of ‘clashes’ in comparison to the overall number of elements. Refer to
Section 7 for further details about performance measurement.
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6.0 METADATA COMPLETENESS AND VERIFICATION
6.1 PURPOSE
Progress shall be monitored via the completeness of parameters within the models and is tracked and
reported graphically through assurance reports to provide an indication of dataset completeness and
integrity. The work in progress model shall be provided throughout the project and a complete, accurate,
and relevant dataset will be provided to the Authority for migration to business-as-usual systems. It is
expected that this check follows on from the geometric completeness and coordination event.
6.2 PREREQUISITES
The following is required:
• BIM models produced in accordance with the VDC Specification.
• Agreed rule sets for use in rule-based checking software i.e., Solibri Model Checker.
6.3 PROCESS
The process is established and delivered as follows:
1. Data completeness and verification
Agreed rule sets shall be used to incrementally monitor the development of metadata within the models
and identify where data has not been input or input with incorrect values.
6.4 OUTPUT
The following output is expected:
• Solibri Model Checker file (.SMC) which includes the results of the metadata assurance check.
• Updated data governance dashboard with current LOI qualified which non-conformance
illustrated.
• Complete project or workstream model audit report showing LOI progress (This shall be sourced
from the assurance workbook).
The performance will be measured by the number of items that are developed in accordance with the
required LOI and the percentage of non-compliant metadata fields. Refer to Section 7 for further details
about performance measurement.
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7.0 PERFORMANCE MEASUREMENT
The performance will be measure using the results of the assurance procedure and seeks to address three
main areas:
1. The quantum of usable information received.
2. The timeliness of information received.
3. The quality of information received.
The objective is to achieve 100% accuracy and compliance.
7.1 DEFINITIONS
The following definitions are used to define issues identified during the assurance process.
Code Status Timescales for Resolution
A Major error requiring immediate action 48 hours
B Error which should be resolved Two weeks
C Minor error requiring monitoring Monitor at next review
7.2 PERFORMANCE TARGETS
The following targets per work stage are set.
Section Work Stage Target
1. Information Exchange All 100% compliance
Stage II 85% compliance
Stage III 90% compliance
2. Technical Compliance
Stage IV 95% compliance
Work package completion 100% compliance
Fully functional model(s) per
3. Functional Compliance All
requirements.
4. Geometric Completeness All (End of work stage) 100% compliance
In accordance with coordination matrix and
4. Geometric Coordination Zero coordination issues
design development schedule
5. Metadata Completeness and
All 100% compliance
Verification
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7.3 PERFORMANCE MONITORING
The table below illustrates how performance is monitored in line with the assurance procedure.
Section Performance Indicator Measure Frequency
Number of models exchanged
Models exchanged compared to total number of Monthly
1. Information models
Exchange Compliance against
Existence of updated federated
model federation Monthly
model
frequency target
Percentage of identified
model object issues
2. Technical In accordance with definitions in
against the total number Monthly
Compliance 7.1.
of objects within the
model(s).
Number of uses per
3. Functional model e.g., 4D, 5D, Usability of model data for each
Monthly
Compliance construction as-built function.
verification.
The number of items that
In accordance with the LODs Tracked monthly, formally
4. Geometric are developed in
defined Model Element Table in measured at end of work
Completeness accordance with the
the Information Delivery Plan stage.
required LOD
Tracked monthly, formally
Number of clashes measured in accordance
4. Geometric In accordance with definitions in
identified and mitigated with agreed design
Coordination 7.1
during design development programme
and clash matrix.
In accordance with the data
The number of items that defined by the Model Element Tracked monthly, formally
5. Metadata
are developed in Table in the Information Delivery measured at end of work
Completeness
accordance with required Plan and the “common stage or work package
and Verification
parameters. parameters” or “detailed completion.
parameters”.
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APPENDIX A – CAD COMPLIANCE REVIEW
The VDC Support Group has developed a form called the CAD Standards Compliance Report, which allows
for the rating of CAD Standards compliance on every project worked on by each discipline. CAD Standards
reports are applicable to all projects, in-house and/or consultants that are issued either for construction
contracts or work orders.
A1. INSTANCES OF REVIEW AND SPECIFICATIONS:
A1.1 PA WIDE CAD REVIEW
• CAD Review is mandatory for:
o All CAD drawings used to produce Construction Documents
• Review Process:
o Initial compliance report is issued to the LEA and Task Leaders
o 3 weeks are provided for the correction of non-compliance files
o At the end of the 3-week period, a Report is issued to the Assistant Chiefs, Principals, LEA,
and Task Leaders
• Requirements:
o When: Required at the on-set of PA Wide Review
o A PA Wide CAD Review is initiated by the LEA via an EOL request form
• Upon receipt of the request the CAD Support Group is to upload the files to Live Link
for electronic review and notify the Contract Engineer of the initiation of PA Wide
Review
A1.2 WORK ORDER CAD REVIEW
• CAD Review is mandatory for:
o Mandatory for all Contract Drawings
o Initial failures are issued to the LEA and Task Leaders
o 3 weeks are provided for the correction of the files
o At the end of the 3 weeks, a Report is issued to the Assistant Chiefs, Principals, LEA and
Task Leaders
• Requirements:
o Initiated by the LEA via an EOL request form
A2. CAD – DISCIPLINE COMPLIANCE REPORT
The CAD Standards Review Report is divided into 2 sections:
• Project Information: Project files submission information. Prefilled from the Request form.
• Review fields: Pre-Audit, Performance Summary and Drawing Performance Summary
sections, indicating compliance with CAD Standards results.
• Notes: Contain general comments referred to the review, CAD Standard Sections to refer to, etc.
This notes will support the understanding of the items failed in the review.
This form will be reviewed on a regular basis and is subject to changes. If a change is approved, it will be
posted on the E/A Design Division CAD Standard website https://panynj.gov/business-
opportunities/engineering-documents-bim-cad-standards.html and incorporated into the next revision of
this document.
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The following two figures illustrate the CAD Standards Review Report. (See Figure 0-1 and Figure 0-2)
Project information Items
Figure 0-1
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Mandatory Items
Figure 0-2
For more information, Refer to Section 1.11 in the CAD Standards and Section 1.3 from the CAD Guidelines
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APPENDIX B – BIM COMPLIANCE REVIEW
The same as for CAD, the VDC Group has developed a form called the BIM Discipline Compliance Report,
which allows for the rating of BIM Standards compliance on every project worked on by each discipline at
every project Stage. BIM Standards reviews are applicable to all projects, in-house and/or consultants that
are issued either for construction contracts or work orders.
In addition to this review, there are two additional forms called BIM 3D Coordination Report and BIM 4D
Simulation Report which allows for the rating of BIM Standards Federated and Synchro Models compliance
on every project at every Stage.
B1. INSTANCES OF REVIEW AND SPECIFICATIONS:
B1.1 INTERIM COMPLIANCE REVIEW
• BIM Review is mandatory for:
o Revit models used to produce report drawings (Stage I).
o Revit Models used to produce contract drawings by one discipline or more (Stage I to III).
o Revit Models used for 3D Coordination and As-Constructed (Stage IV).
o Navisworks files used for 3D Coordination and 4D Simulation. (All Stages)
o Synchro files used for 4D Simulation. (All Stages)
• Requirements
o When:
During Design is required at 50% milestone and 100% submission, additionally
as determined by the LEA if no official interim milestone prior to each official
submission.
During Construction is required on every monthly submission or as determined
by the RE.
o Initiated by the LEA, RE via EOL request form.
• Report is issued to the Assistant Chiefs, Principals, LEA, Task Leaders and RE.
B1.2 PA WIDE BIM REVIEW
• BIM Review is mandatory for:
o BIM models used to produce Construction Documents.
• Review process:
o An initial compliance report is issued to the LEA and Task Leaders.
o 2 weeks are provided for the correction of non-compliant model files.
o At the end of the 2-week period the final BIM Review Reports are issued to the Assistant
Chiefs, Principals, LEA and Task Leaders.
• Requirements
o When: Required at the onset of PA Wide Review.
o A PA Wide BIM Review is initiated by the LEA via an EOL request form.
Upon receipt of the request, the VDC Group is to upload the files to Live Link for
electronic review and notify the Contract Engineer of the initiation of PA Wide
Review.
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B1.2 AS-CONSTRUCTED BIM REVIEW
• BIM Review is mandatory for:
o BIM models used to produce As-Constructed models.
• Review process:
o An initial compliance report is issued to the RE and Contractor.
o 2 weeks are provided for the correction of non-compliant model files.
o At the end of the 2-week period the final BIM Review Reports are issued to the RE.
• Requirements
o When: Required at the onset of Stage IV.
o The final BIM Review is initiated by the RE via an EOL request form.
B2. BIM – DISCIPLINE COMPLIANCE REPORT
The BIM Discipline Compliance report is divided into 3 main sections:
• Project Information: Project files submission Information. Prefilled from the Request form.
• Review fields: Pre-Audit, Performance Summary and Drawing Performance Summary
sections, indicating compliance with BIM Standards results.
• Notes: Contain general comments referred to the review, BIM Standard Sections to refer to, etc.
This notes will support the understanding of the items failed in the review.
The following images show the different sections of the BIM Discipline Compliance Report using a project
example. See images below:
Example of BIM Discipline Compliance Report – Project Information
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Example of BIM Discipline Compliance Report – Review sections
Example of BIM Discipline Compliance Report – Notes
For more information, Refer to Section 9.0 BIM Review Process in the BIM Standards and Section 3.1 from
the BIM Guidelines.
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B3. BIM – 3D COORDINATION REPORT
Same as the Discipline Report, the 3D Coordination report is divided into 3 main sections:
• Project Information: Project files submission Information. Prefilled from the Request form.
• Review fields: Pre-Audit and Performance Summary sections, indicating compliance with BIM
Standards results.
• Notes: Contain general comments referred to the review, BIM Standard Sections to refer to, etc.
This notes will support the understanding of the items failed in the review.
The following images show the different sections of the 3D Coordination Report using a project example.
See images below:
Example of BIM 3D Coordination Report – Project Information.
Example of BIM 3D Coordination Report – Review sections.
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Example of BIM 3D Coordination Report – Notes.
For more information, Refer to Section 9.0 BIM Review Process in the BIM Standards and Section 3.3 from
the BIM Guidelines.
B4. BIM – 4D SIMULATION REPORT
Same as the previous reports, the 4D Simulation report is divided into 3 main sections:
• Project Information: Project files submission Information. Prefilled from the Request form.
• Review fields: Pre-Audit and Performance Summary sections, indicating compliance with BIM
Standards results.
• Notes: Contain general comments referred to the review, BIM Standard Sections to refer to, etc.
This notes will support the understanding of the items failed in the review.
The following images show the different sections of the 4D Simulation Report using a project example.
See images below:
Example of BIM 4D Simulation Report – Project Information.
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Example of BIM 4D Simulation Report – Review sections.
Example of BIM 4D Simulation Report – Notes.
For more information, Refer to Section 9.0 BIM Review Process in the BIM Standards and Section 3.5 from
the BIM Guidelines.
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