Boarding Guide 2020 - Trident College
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Boarding Guide 2020
“Trident Boarding; a caring, home-in-a-house experience for boys and girls from Years 6 to 13.”
Page 1 of 28
2020 Boarding Guide
Bupe Masenga / 16.12.19 / 15:34:34
Welcome to Trident College, Solwezi in the
North of Zambia; an international boarding
school and community where the aspirations
and potential of every student are fostered,
nurtured, and challenged.
Trident College is dedicated to inspiring within
each student the pursuit of knowledge, the love
of wisdom, an
appreciation for beauty and the development of
strong character. These values, coupled with
physical activity, artistic endeavours, and service
to others are the foundations of the school
ethos.
The experience at Trident College is unique.
Few other schools are located within a game
reserve, with excellent educational facilities and
teachers from all over the world.
A Place We Call Home
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Contents
Messages from the Deputy Head, Pastoral and the Boarding Manager ........................................................... 4
Our Values ........................................................................................................................................................ 5
1. Origin of names of boarding houses and year groups in each house ......................................................... 6
2. Contacts ....................................................................................................................................................... 7
3. Characteristics of each house ..................................................................................................................... 7
4. Message from Heads of houses .................................................................................................................. 8
5. Personnel in each house ........................................................................................................................... 12
6. General timings of school day ................................................................................................................... 13
7. Boarding Requirements ............................................................................................................................. 14
8. Accident and Illness ................................................................................................................................... 17
9. Mealtimes. ................................................................................................................................................. 18
10. Bedtimes .................................................................................................................................................... 19
11. Weekends .................................................................................................................................................. 20
12. Signing Out Procedures ............................................................................................................................. 21
13. Visits to the Game Park ............................................................................................................................. 22
14. Religious Observances & Youth Services ................................................................................................. 23
15. Rules, Rewards and Sanctions ................................................................................................................. 24
16. Phones, music devices, laptops and other valuables ................................................................................ 26
17. Visitors ....................................................................................................................................................... 27
18. Damage to property ................................................................................................................................... 27
19. Grievance procedure ................................................................................................................................. 27
20. Additional information ................................................................................................................................ 28
Annex 1: Authorisation to release medical information ................................................................................ 28
Annex 2: Indemnity and Medical Form ....................................................................................................... 28
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Message from the Deputy Head, Pastoral
A warm welcome to Trident College.
We have four boarding houses, each with its own boarding team. The
houses have their own ethos and character but follow the same
general timings and rules. Students join Trident boarding from many
different backgrounds; some may have never been away from home
before and miss their home comforts, others come from different
boarding schools and think they are booked into a hotel!
While we see Trident boarding as a home from home, living in a
boarding environment is different from being at home; there must be
more structure and monitoring than there would be at home. This is
because of the higher child to adult ratio and to ensure the safe care
of the students. There is also greater diversity in the boarding house
than there would be at home in the family, so boundaries must be
clearly stated.
Boarders must learn to respect each another and the property of others.
It is my belief that there are very valuable life lessons to be gained in boarding that place a person at an
advantage both in leaving school and in entering life as an adult.
I look forward to meeting all parents and to leading the care for each and every student.
Carol Wilson
Message from the Boarding Manager
The boarding experience at Trident College is of a very high standard.
In my daily work I strive to keep this so whether it be house
maintenance, kitchens and food, or organising holiday cleaning and
laundry.
I believe the ethos underlying how all four boarding houses are run is a
vital part of creating a comfortable, fun school experience for the
students, as well as giving them the best environment in which to
develop and grow.
I am always ready to handle problems as they arise, and I am available
to talk on the phone or to correspond by e-mail whenever there is a
query.
Sarah Katete
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Our Values
Integrity
“Trident pupils will honour their commitment
to live by the values of the College.”
1. Respect
“Respect is at the core of who we are. We respect our environment,
property and, above all, the people with whom we live and our Creator. We
embrace multiple faiths, beliefs, and cultures as we celebrate our diversity
and common humanity.”
2. Reflection
“We take time to reflect on our achievements and challenges by
thoughtfully considering our experiences and what we have learned. We
are resilient as we build on our strengths and use our mistakes as
opportunities to learn and improve.”
3. Responsibility
“We are accountable for our actions to each other, to our stakeholders and
to our Creator. We are committed to leading a positive lifestyle with a
healthy balance between work, family, enjoyment and personal needs. We
are trustworthy, empathetic, truthful, loyal and just.”
4. Innovation
“The world is changing exponentially. Individuals who succeed into the
future will have a world view; they will be creative, collaborative and they
will have an entrepreneurial attitude to life. At Trident we engender a sense
of independent enquiry in an atmosphere where pupils are encouraged to
solve problems, resolve conflict and confront challenges as they arise.
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1. Origin of names of boarding houses and year groups in each
house
The four boarding houses are named after copper mines around the world that are owned by the sponsors of
Trident College, First Quantum Minerals Limited.
Ravensthorpe (named after a mine in Western Australia)
• Senior boys (Years 10, 12 & 13)
“We are one, we stand together, and we are strong.”
Kansanshi (named after a mine in North Western Zambia)
• Junior boys (Prep School, and Years 7, 8, 9)
• Year 11 male prefects
“Care, Co-operation and Commitment.”
Las Cruces (named after a mine near Seville, Spain)
• Junior girls (Prep School, and Years 7, 8 & 9)
• Year 11 female prefects
"Raise up your hearts and be the best that you can be. "
Moghrein (named after a mine in Mauritania)
• Senior girls (Years 10, 12 & 13).
“To be the best that I can with the talents that I have.”
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2. Contacts RESPONSIBILITY NAME EMAIL MOBILE Headmaster Austin Clarke austin.clarke@trident-college.com 0964 176 168 Deputy Head, Carol Wilson carol.wilson@trident-college.com 0965 083 394 Pastoral Boys’ Houseparent, Victor Ndhlovu victor.ndhlovu@trident-college.com 0968 487 745 Ravensthorpe House Boys’ Houseparent, Mulambwa Mulambwa.saasa@trident-college.com Kansanshi House Saasa 0969 458 644 Boarding Manager & Sarah Katete sarah.katete@trident-college.com 0969 458 629 Girls’ Houseparent, Moghrein House Girls’ Houseparent, Rhoda Kaiza rhoda.kaiza@trident-college.com 0968 487 692 Las Cruces House Prep School Boarding Sam Lungu samuel.lungu@trident-college.com 0963 885 225 Master Nurse for Trident Nurse@trident-college.com 0962 555 361 College Postal Address: (Name of recipient and name of Boarding House), Trident College, Kansanshi, Solwezi PO Box 110506, Zambia. Parcels: Both FedEx and DHL will deliver parcels to the school office and the address to use is: (Name of recipient and name of Boarding House), Trident College, Kansanshi Mine Site, Solwezi. 3. Characteristics of each House Both Las Cruces and Kansanshi houses have dormitory areas whereby 2 or 4 junior students share a ‘cubie’. The dorm area houses a given year group. Each student has a bed and wardrobe, and shares a bedside cabinet. In some year groups, the desk is within the cubie area, whilst in others the desks for a whole year group are in the same area. Each Year 11 student has a single room furnished with a bed, wardrobe, desk, chair and bedside table. These senior students are allocated the responsibility of junior dorms, and they are expected to assist the Houseparent /Assistant Houseparent in ensuring that the younger children have tidy areas and that they settle into the boarding routine quickly. In the senior houses (Moghrein & Ravensthorpe), most Year 12 & 13 students will share a room with a friend. There are a few single rooms allocated for Heads of Houses. These rooms all have overhead fans Page 7 of 28 Educore Services provides leading education 2020 Boarding Guide through the following network of schools - Frontier, Bupe Masenga / 16.12.19 / 15:34:34 Sentinel, Trident and the Educore Academy
and the beds are designed with drawers underneath them, for extra storage. There are two dorm areas for
the Year 10 students which are fitted with small dividing walls so that two students share an area.
4. Message from Heads of Houses
4.1. Message from the Boys’ Houseparent, Ravensthorpe
Ravensthorpe is a senior boys’ house for years 10,
12 and 13. As houseparent for the house, the pupils’
welfare is my primary responsibility. To this end I will
promote a healthy lifestyle, sound social interaction,
and high academic achievement for all the boarders.
This entails providing an ‘in loco parentis’ presence
in the house and being sensitive to those boys who
have difficulties in adapting to boarding life,
particularly the new students from other schools and
the junior boarding house.
Discipline and respect for each other, irrespective of
age, nationality and religion, are vitally important in
the house and in consequence, I will ensure that all
boarders are treated fairly and consistently and that
concerns are dealt with promptly and appropriately.
However, in ensuring that all this is attained, I will
rely on the unwavering support of students, teachers
and parents. The support from this triad will go a
long way into nurturing the students to become well
rounded citizens who will be ready to serve the
world at large long after they leave Trident College.
Mr Victor Ndhlovu.
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4.2. Message from the Boys’ Houseparent, Kansanshi House
On behalf of the Kansanshi House boarding staff, I would like to welcome you and your son to Kansanshi
House, which is open to boys in Years 6, 7, 8, 9 and 11. Kansanshi House will be your son’s home-away-
from-home, and he will become a valued member of our boarding family. We believe that boarding with us
helps students to develop confidence, character and independence. Over time this helps them grow into
more mature and open minded individuals. In addition to developing their own character, we aim to instill in
each boarder the following values:
• A sense of and respect for community living.
• A passion for excellence.
• An understanding of a need for balance in mind, body and spirit.
• A forward-thinking approach and a genuine sense of teamwork.
We do this by providing a supportive environment that is secure and safe and by encouraging respectful and
positive relationships between boarders and staff. We seize every opportunity to celebrate success,
encouraging individuals to reach their potential and discover new horizons. We communicate with parents
and guardians openly and honestly because we would like to form a close partnership with them. All this we
find creates a wonderful environment in which to learn and to grow together.
We encourage the boys to develop a sense of self-discipline and to understand that there are consequences
for unbecoming behavior. Every disciplinary incident is dealt with in a firm but fair manner and based on its
own merit. In doing so, the aim is to teach the boys about integrity and humility.
A boarding house such as Kansanshi House is a home where pupils form friendships and learn social skills
that will shape the rest of their lives, which is why we also encourage the boarders to put into practice the
following attitudes and actions:
• Serve others first!
• Treat others as you wish to be treated.
• Respect the property of others by leaving it alone or by asking before using it … and
if you do borrow something, make sure you return it.
• Include others, rather than exclude them.
• Be organised.
• Remember your manners.
• If you cannot say anything nice, do not say anything at all. Smile: you never know whose day you
may brighten up.
In conclusion, boarding life is not just about the relationship between staff and pupils, but also the
relationship with you as parents. You play a key role in the development of your child. It is thus essential
that we work in partnership to ensure that your son embraces all the opportunities afforded to him. His
experiences during his years in boarding will ultimately not only pave the road for his future, but also mark
the most memorable era of his life.
I look forward to welcoming your son into Kansanshi House. He is going
to join a brotherhood, where as a family, we will strive to succeed,
together, as one.
Mr Mulambwa Saasa
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4.3. Message from the Junior Houseparent, Las Cruces House
Welcome to Las Cruces Boarding house!
“Education is what survives when what has been
learnt is forgotten”, wrote B.F. Skinner. After all the
chemical equations and dates of battles have been
forgotten, the memories become fragmented into a
series of moments – debate in the classroom, the first
reading of a particular book, or returning mud-
drenched from a rowing session. The combination of
these formative moments makes up what we call an
education. I believe that the children who board at
Trident College experience this “education” at an
enhanced level.
Junior Girls’ Boarding at Trident College
offers a close-knit family atmosphere. We
offer a diverse group of boarders a comfortable,
positive, safe, and stimulating environment in which all
members are respected and valued. We promote
personal and academic excellence, fully supporting
students as they strive to achieve their best and
develop independence in all facets of their lives. It is
our aim to make it a ‘home away from home’. It is a
special, unique environment, rich in culture and
diversity, which prepares students for the world at
large. My relationship with the students is a very special
one – as neither a parent, nor a teacher, but something unique in between the two. This leads to a triangular
relationship between home, school and student, in which it is important that all lines of communication are
open and clear.
As Head of House, I am committed to ensuring that students mature through daily choices and decisions,
and through a collaborative effort involving students, staff, and parents. We endeavour to sustain a healthy
and supportive community, which values each individual during his or her transformative time at the College.
We cultivate relationships based on warmth, mutual respect and genuine concern. These are essential
qualities for living together harmoniously in a diverse community. The culturally rich and vibrant setting of
Trident College affords us endless opportunities for exploration and discovery that will figure prominently in
the lives of the students. In addition, we are committed to providing a broad education designed to enable all
students to discover their strengths, and to make the most of their talents within the College and the world
beyond. It is our belief that the experience of living in a boarding community stimulates both respect for
individuality and the differences of others. I hope each child will grow in self-confidence, enthusiasm,
perseverance, acceptance and integrity while under my care.
Mrs Rhoda Kaiza
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Bupe Masenga / 16.12.19 / 15:34:34 Sentinel, Trident and the Educore Academy4.4. Message from the Girls’ Houseparent, Moghrein House
As Houseparent for Moghrein House, I thoroughly
enjoy my daily interactions with the girls in our happy and relaxed
environment. I live on campus with my family (including my husband
and two young children), and we consider the boarding house as an
extension of our home and encourage the girls to do the same with
our house.
A balance is struck in the house between relaxing, studying and
focusing on schoolwork, and time spent taking part in personal
pastimes. Some girls like to do art or gym, and girls are free to use
all the varied spaces throughout the house.
In the boarding house environment, I instil a sense of taking
responsibility for our home and the others around us. Girls are
encouraged to stay neat and clean in their appearance and personal
space as well as taking responsibility for common areas. I facilitate
times when an open forum is held to discuss issues and help the
girls to resolve problems in the house as a group.
I get to know the girls as best I can on an individual basis, giving
space for them to develop into young women, each with her own
talents and abilities. Our house motto is ‘To be the best that I can,
with my own talents and abilities’. I expect each girl to put her ‘best foot forward’ in everything that she tries.
I am always on hand for the girls to come and talk about anything on which they feel they need help or
advice. Similarly I will approach them to offer guidance and correction where appropriate. I always try to
strike a balance between a feeling of freedom which is set within boundaries within which the girls can grow
and learn safely.
Moghrein is a wonderful place to live and we are proud to be a supportive and caring family.
Mrs Sarah Katete
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Bupe Masenga / 16.12.19 / 15:34:34 Sentinel, Trident and the Educore Academy5. Personnel in each House
Each boarding house is run by a team of staff, supported
by senior students. The main roles are outlined below:
Housemaster / Housemistress (Houseparent): They
live in a house next to the boarding house and are
responsible for the overall running of the house, including
putting together rotas for supervision both by prefects and
House tutors. They are the main port of call for
communication with parents, and they maintain student
files for medical records/ indemnity forms.
Assistant Houseparent: They live in a house attached to
or close to the boarding house and assist the
Houseparent. They share weekend duties with the
Houseparent.
Resident tutor: They live in a house attached to the boarding house and share the weekend duties with the
Houseparent and Assistant.
Matron: The matron is responsible for the cleanliness, tidiness and homeliness of the Boarding House. The
Matrons accompany children to the clinic and ensure laundry is done. The matrons liaise daily with the
Houseparent and / or Boarding Manager to fulfil any other duties which make the boarding environment feel
like home.
Tutors: These are members of the teaching staff who do evening duties during the week. When on duty
they are responsible for the students from 17.30 until the house is locked up at 21.00. After this time, they
hand over to the Houseparent.
Personnel Kansanshi Ravensthorpe Las Cruces Moghrein
Position
Houseparent Mr Mulambwa Mr Victor Ndhlovu Mrs Rhoda Kaiza Mrs Sarah Katete
Saasa
Assistant Mr Sam Lungu Mr Philip Siwale Mrs Memory Mrs Dorcas
Houseparent Tongogara Milambo-Chengele
Matron Ms Hilda Kintankwa Ms Sarah Evans Ms Wendy Ms Jenipher
Chibaka Chileshe
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Bupe Masenga / 16.12.19 / 15:34:34 Sentinel, Trident and the Educore Academy6. General timings of school day
During the school week, the general timings are as follows:
Time Group Activity
05.45 All Dining Hall opens for breakfast
06.45 Years 4-6 Bus departs for Trident Prep (with packed snack and
lunch for students)
07.00 Years 7-13 Start of school day
14.15 Years 7-13 Afternoon registrations in boarding houses (on Friday)
16.00 Years 4-6 Return on bus from Trident Prep
16.15 Years 7-13 End of school day
17.30 Las Cruces & Kansanshi Supper
17.45 Moghrein & Ravensthorpe Supper
18.30 Las Cruces & Kansanshi Boarding House Meeting and Roll Call
18.45 Moghrein & Ravensthorpe Boarding House Meeting and Roll Call
18.45-20.15 Las Cruces & Kansanshi Prep/Quiet Time
19.00 Moghrein & Ravensthorpe Prep starts
20.15 Moghrein & Ravensthorpe Year 10 Prep time ends
20.30 Moghrein & Ravensthorpe Years 12 & 13 Prep time ends
20.00 Las Cruces & Kansanshi Bedtimes start
21.00 Moghrein & Ravensthorpe Bedtimes start
All House Lock Up (all houses)
On Fridays, the timings are slightly different as there are no afternoon activities, and the students have the
option to attend a Youth Group at Kansanshi Golf Estate in the evening.
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Bupe Masenga / 16.12.19 / 15:34:34 Sentinel, Trident and the Educore Academy7. Boarding Requirements
7.1. Uniform, sporting and classroom equipment
Pupils are expected to be neatly dressed
at all times, and to wear their uniform
with pride.
Please note that, as far as possible, all
items should be clearly named to
prevent them falling into the wrong
hands!
All clothing items below are available in
the uniform shop at the College.
The shop is open for a week before the
start of the January term, during the first
week of term and then once per week
during term time.
Parents must email the school to
authorize purchases, as the cost is
added to their school bill.
Lists of requirements in terms of uniform and of sporting and classroom equipment are included in the
Trident College Student Handbook.
7.2. Additional equipment
Students are encouraged to bring any personal sporting equipment or musical equipment, e.g. cricket bats,
squash and tennis racquets, hockey sticks, musical instruments, mountain bikes (with helmet and lock) for
activities that they are likely to pursue.
They may bring their own reading books from home, though there is a library at the College and each house
is trying to build up their own small libraries from which students may borrow books. Since we are trying to
establish those resources, we welcome any donations of books, board games or cash to procure new items.
Students leaving Trident College are encouraged to donate items by which house members can remember
them.
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Bupe Masenga / 16.12.19 / 15:34:34 Sentinel, Trident and the Educore Academy7.3. What to bring for Boarding
The school provides a duvet and mosquito nets. Students should bring their own bedding (duvet cover,
sheet, pillowcase and pillow, etc) but the school can also provide sheets and covers if needed.
Year 11 students in single rooms may want to bring their own fan to school as there are none overhead.
Please note that plugs are square pin.
Students should also bring:
➢ Personal toiletries (including mosquito repellent sprays / creams)
➢ Personal towels (at least 2 per boarder)
➢ Drawstring laundry bag (approx. 50 x 60 cm) and two zip mesh ‘in-wash’/underwear bags (see
section below on Laundry.).
➢ Any personal medication - to be handed into the Houseparent on arrival
➢ Tupperware/plastic tuck box (no tuck allowed without being inside such a container)
➢ Combination padlocks - regular locks are also acceptable but one key will need to be given to the
Houseparent
➢ Casual clothes – all with name tapes, maximum 5 - 6 sets
➢ Casual footwear
➢ Underwear - at least 6 sets
➢ Nightwear
➢ Pins to put up personal items on board above desk
There are refrigerators, microwaves and storage cupboards available for personal snack food and drinks.
However, space is limited. All items should be clearly named and must kept in a sealed plastic container to
avoid encouraging cockroaches and rats. Students may bring their own mugs and bowls from home, but
there is also a set of mugs and bowls in the common room.
Students may wear home clothes from Friday afternoon to Sunday evening. These must be appropriate for
any activity in which they take part. They may wear appropriate smart/casual clothing in the evenings, but
should avoid too many changes of clothing so as to reduce the burden on laundry.
Please refer to Casual clothing guide in the Appendix for more information.
7.4. Laundry
All clothing, together with laundry bags, must be labelled (with a permanent marker or name tape) with your
child’s name and the initials of the boarding house in which they will live (see table below).
Name of House Year Group & Gender Laundry Initial
Kansanshi Boys, Prep & Years 7,8,9,11 KH
Ravensthorpe Boys, Years 10, 12 & 13 RH
Las Cruces Girls, Prep and Years 7, 8, 9 & 11 LCH
Moghrein Girls, Years, 10, 12 & 13 MH
Dirty laundry will be placed in laundry bags (bags must be labelled and must be fastened with a drawstring)
and washed on given days of the week (different days for different houses). The clean washing will be
returned to the small common room or laundry room (in their laundry bags) by the end of the laundry day.
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Bupe Masenga / 16.12.19 / 15:34:34 Sentinel, Trident and the Educore AcademyTo prevent smaller items such as underwear, socks and ties from going astray, we request that all students bring 2 net or mesh bags with a Velcro or zip fastening. These should be labelled on the outside and put into the wash complete with their contents. Students are advised not to fill them too full or the items will not wash and dry completely. There are some mesh bags available in the school uniform shop, but they are also currently available at the ‘Chinese Shop’ in Lusaka. There is a limit to the amount of laundry that a student can put into the wash during a week. Students who send in too many items in will have some items removed by the Houseparent and kept for safekeeping until such time as they can be taken home. 7.5. Pocket Money and Tuck The school has a tuck-shop which is open at break time, after school and at certain times during the weekend. As well as selling sweets, chocolate, biscuits and crisps, the tuckshop also sells toiletries and airtime. The allowance for amounts of tuck will be strictly adhered to. Students should not have more tuck than fits into a plastic box in the bottom of their wardrobe. If tuck is left open in cupboards it will be confiscated, as open tuck encourages cockroaches, mice and ultimately snakes. Parents should send their child to school with a maximum of 1 000 Kwacha at the start of the term. This money must be handed in to the Houseparent with instructions as to the limit set by the parent for each week. The Houseparent will allocate one evening per week when money can be withdrawn from the safe. We recommend no more than 50 Kwacha per week for younger students. Not only will this enable parents to monitor their child’s spending more easily, it also reduces the risk of students losing large amounts of money (or having it stolen if not properly secured). Older students with bank accounts may bring their ATM cards to school, but they will not be withdraw money unless they are on a trip out of school. They should be aware of the risks of bringing their ATM card to school and should not share their PIN number with anyone. Parents may top up the amount of pocket money whenever their child is returning to school, by sending the cash with their child together with instructions to pass it onto the Houseparent. Given that all children should have money deposited with the House, the College should not need to bill for small amounts (e.g. entrance fees for MTB races, colour runs and triathlons), which can be paid out of these cash deposits. At the end of the year, parents will receive any unused cash in a sealed envelope via the child. Page 16 of 28 Educore Services provides leading education 2020 Boarding Guide through the following network of schools - Frontier, Bupe Masenga / 16.12.19 / 15:34:34 Sentinel, Trident and the Educore Academy
8. Accident and Illness
Where possible the student’s first port of call for any accident or illness
is the school nurse who is in school from 07.00 - 19.00 hrs on Monday
to Friday and from 08.00 - 16.00 on weekends. The main surgery times
will be outside of lesson times (before 7.40, at break time and lunch
time, and at the end of afternoon activities). Students will need a note
from class teachers if they need to see the nurse during lesson hours.
The nurse will liaise with the Matron and notify the Deputy Head,
Pastoral and the Houseparent of any students who have visited the San
during the day.
There must be no self-medication apart from long standing prescribed
medication, which should be kept with the Houseparent, and pupils are
obliged to follow professional medical advice.
There are first aid kits in the house in the care of the Houseparent,
House Tutor and Matron, and additional First Aid kits in the classroom
area, Science Labs and Sickbay.
Please refer to our First Aid protocol for additional procedures, including
use of the Kansanshi Mine Hospital. Do note the need for an international evacuation insurance policy. This
is a condition of your son or daughter joining the school and is the parents’ responsibility. The Mine Hospital
deals only with SES insurance, so in the case of any other medical aid company, parents will be required to
pay upfront and then claim back from their medical aid. SES requires an authorization code from your
medical insurance before any treatment is given, so it is essential that the school has correct and up-to-date
information.
If the nurse considers that a student should be seen by a doctor at the Mine Hospital, they will be referred.
Normally students are taken in the afternoon (to avoid missing academic classes) but if it is urgent, they will
be taken in the morning. The parents will be informed as soon as possible, and the student will be
accompanied by one of the matrons. If a child is unwell during the night, the boarding member of staff who is
on-call will drive them to the hospital and remain with them until they are treated or admitted.
We ask parents /
guardians to complete
the form in Appendix 1
which authorises
Kansanshi Mine Hospital
to release medical
information to the
relevant Houseparent
and Deputy Head. This
has been necessary in
the past as it allows us to
intervene on behalf of
parents when a child is
undergoing treatment or
has been admitted to the
hospital. We treat all this
information confidentially
and it will only be shared
with relevant personnel.
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Bupe Masenga / 16.12.19 / 15:34:34 Sentinel, Trident and the Educore Academy9. Mealtimes
Weekdays Meal Time
Monday - Thursday Breakfast 5.45 – 6.45
End of hot service at 6.30
Lunch 12.45 and 13.25
End of service 14.00 hrs
Supper 17.30 and 17.45 according to house
Friday Breakfast 5.45 – 6.45
End of hot service at 6.30
Lunch 13.25
Supper 17.30
Saturday Breakfast 7.00 – 8.00
Lunch 12.45 – 14.00
Supper 17.30
Sunday Breakfast 7.00 – 9.00
Lunch 12.45 – 14.00
Supper 17.30
Note that lunch is provided for boarding and day students.
Page 18 of 28 Educore Services provides leading education
2020 Boarding Guide through the following network of schools - Frontier,
Bupe Masenga / 16.12.19 / 15:34:34 Sentinel, Trident and the Educore Academy10. Bedtimes Years 6 – 10 The prefect and tutor on duty switch off lights at the allocated time. All students are expected to be in bed at least 10 minutes before lights out. Year Group Sunday-Friday Saturday Year 6 20.00 21.00 Year 7 20.15 21.00 Year 8 20.30 21.00 Year 9 20.45 21.00 Year 10 21.00 22.00 Years 11 – 13 Years 11 and above may switch off their own lights when they want to go to sleep. However, there is ‘quiet time’ in the house from 21.00 and after this time students must be in their own rooms. On Saturday this time is later (22.00 hrs). Any senior student who is found sleeping in class may have an earlier bedtime imposed. Page 19 of 28 Educore Services provides leading education 2020 Boarding Guide through the following network of schools - Frontier, Bupe Masenga / 16.12.19 / 15:34:34 Sentinel, Trident and the Educore Academy
11. Weekends 11.1 Saturday School (closed weekends) Some Saturdays are allocated for either normal school lessons or as compulsory days for inter-house activities. These are marked on the calendar well in advance and all students (years 7-13) are expected to be in school. The timings will be the same as a normal school day. These are normally the first and last weekends of term, and those on either side of half-term. The Prep school boarders will be supervised and kept busy on those days with a programme of activities organised by the Prep school. 11.2 Regular Saturdays (activities) On regular Saturdays, students who are in school will have a full day of activities (cultural, clubs, revision classes, prep and sports). These activities vary from week to week and students sign up for their choices during the week. The timings on a regular Saturday are as follows: Time Activity 7.00 – 8.00 Breakfast 8.30 – 9.40 First Activity 9.40 – 10.55 Second Activity 10.55 – 11.30 Break 11.30 – 12.45 Third Activity 12.45 Lunch 14.30 – 15.30 Quiet time in houses / Optional activity time 17.30 Supper 18.30 Roll call 21.00 Bedtimes begin for Years 7 and above 11.3 Exeat/Half Term Weekends On these weekends, students are expected to go home or to the home of a local guardian. This is particularly important when the exeat includes a public holiday, when the exeat weekend covers 4 or more days. Sometimes students are unable to travel home, or might need to be in school for public examinations. In such cases, one boarding house will remain open for boys and another for girls. On these weekends, no activities are put on and breakfast is later than normal (8.30). Page 20 of 28 Educore Services provides leading education 2020 Boarding Guide through the following network of schools - Frontier, Bupe Masenga / 16.12.19 / 15:34:34 Sentinel, Trident and the Educore Academy
12. Signing Out Procedures
Students going home at Exeat weekends, Half Term and end of term must travel in school uniform. Those
going on the Copperbelt bus may travel in Trident College sports kit. On normal weekends, students can go
out in their home clothes. The signing out procedure is as follows:
• The Houseparent will issue the student with a ‘pink slip’ to exit the gate.
• If the student is visiting a host family the following applies:
o The Houseparent must be notified by lunchtime on the preceding Thursday.
o An email needs to be sent from the parent to the Houseparent and the host family so that all
can confirm the plan that has been agreed upon. Texts or other more casual methods of
communication should be avoided so that Houseparents have written arrangements that are
traceable.
• On the day before school commences, students are to return in time for chapel at 17.00, if there is
chapel that Sunday, or otherwise by 18.30 at the latest for roll call and prep.
• If a student is going out during the week, whether with a parent or another visitor, the Houseparent
must be informed in writing at least 24 hours before the student intends to leave the campus.
Please note the following:
• Prep school boarders must go home or to a local family member or friend over exeat weekends.
• College boarders must go home or to a local family for half-term or when the exeat weekend is more
than 3 days (e.g. when it incorporates a public holiday and 2 weekdays are included).
• During exams, boarders may not go to host families unless both the parents and Houseparents are
satisfied that it is in their best interests.
• Weekends must be booked with the Houseparent no later than Thursday lunchtime. This must be
done by email or on paper, not by ‘phone. A pick-up and return time and day should be given.
• Each student must sign out and sign back in using the method applied in their boarding house.
12.1. Returning to school
If your child will not be returning to school from a holiday or trip out as expected or communicated, it is your
responsibility as parents/guardians to contact the Houseparent as soon as this is apparent.
If a student falls ill whilst visiting a friend for the weekend, both the parents and school must be informed as
soon as possible. A decision will then be made as to whether the child remains with the host family until they
have recovered or whether they return to school. It is vital that the Houseparent is informed of any accident
or illness which has occurred whilst the student is out of school, so that a close eye can be kept on the
student on his/her return to the boarding house.
Page 21 of 28 Educore Services provides leading education
2020 Boarding Guide through the following network of schools - Frontier,
Bupe Masenga / 16.12.19 / 15:34:34 Sentinel, Trident and the Educore Academy13. Visits to the Game Park & Cycling on campus Boarders are only allowed to visit the Game Park when on an organised school activity (e.g. nature walk, field work, cycling or cross-country activity). Students MUST wear a cycling helmet at all times whilst using their bicycle. Failure to do this will result in them being asked to walk. A second offence will result in the confiscation of the bicycle. Students may ride parts of the School Series route (within the school boundary) but may not do so on their own (i.e. they need to be riding with at least two other people). Students may ride outside of the school boundary only when accompanied by an adult as part of a cycling CCA. Page 22 of 28 Educore Services provides leading education 2020 Boarding Guide through the following network of schools - Frontier, Bupe Masenga / 16.12.19 / 15:34:34 Sentinel, Trident and the Educore Academy
14. Religious Observances & Youth Services Trident College has been founded on Christian principles and the pupils attend two compulsory services per week; on a Sunday afternoon for boarders and on a Wednesday morning for the entire school. Should you want your child to attend a local church associated with your denomination, you are welcome to arrange for a member of the congregation to fetch your child. Please confirm the arrangements with your child’s Head of House. Furthermore, if your local congregation would like to offer an occasional Sunday service on the campus, they are also welcome to do so. Please address such a request to Mr Zabangwa. Students in Year 8 and above are welcome to attend Christian Youth Fellowship which normally happens at Kansanshi Golf Estate on a Friday afternoon / evening. Although this is organised by individuals not directly involved with the College, we have close communication with the organisers regarding what activity is scheduled each week (e.g. games, night walks, prayer meetings and movies). We also send through lists of children signed up for Youth, who will travel on the school bus and be met by the Youth organisers. Parents must fill in the indemnity form for this activity, which is available as an appendix to this handbook. Page 23 of 28 Educore Services provides leading education 2020 Boarding Guide through the following network of schools - Frontier, Bupe Masenga / 16.12.19 / 15:34:34 Sentinel, Trident and the Educore Academy
15. Rules, Rewards and Sanctions 15.1. Appearance We encourage all our students to look smart, whether in uniform or casual clothes. The main issues we have encountered over the past year have been in relation to hair styles; hence the recent addition to the boarding handbook regarding hair styles. Girls’ hair must be tied back for lessons and activities. Girls may wear braids or extensions, but these should not be so long or bulky that they do not fit into a regular swimming cap. Hair colour, including for extensions, should be natural. Boys’ hair must be short, not touching the collar or going above 2cm if worn in an ‘afro’ style. Boys with ‘attention seeking’ hairstyles will be asked to cut their hair; this includes styles where the hair has very short or shaved areas on the sides and then much longer hair on the top. Boys should not have any facial hair and those sporting beards or stubble will be asked to shave. The use of relaxants and hair dyes is not allowed in school for either gender. Jewellery is not encouraged. If a student must wear a particular item of jewellery (ring or pendant) because it has significant religious or sentimental value, it should be worn on a chain around his or her neck so that it is not visible. Girls are permitted to wear one pair of small earrings (studs or hoops); they may be asked to remove them for certain sporting activities. When students are in their ‘home-clothes’, they need to be mindful of the cultural sensitivities of others around them; hence we have developed a casual clothing policy (see Appendix) and would appreciate the support of parents in checking the clothing items that their children bring to school. All students must wear shoes when walking around campus. Students may be asked to change clothes if they go against the clothing guidelines. Page 24 of 28 Educore Services provides leading education 2020 Boarding Guide through the following network of schools - Frontier, Bupe Masenga / 16.12.19 / 15:34:34 Sentinel, Trident and the Educore Academy
15.2. Rewards Teachers will give ‘commendations’ for good academic work. The teacher records these on the school system and the commendations count towards the House competition. Commendations can also be given for excellent character and good works around school. House points are also awarded for smaller successes. 15.3. House Prefects Some students in Years 11, 12 and 13 who show the correct virtues, will be invited to be House Prefects. These students will help with the running of the house by carrying out such tasks as enforcing bedtimes, prep times and house chores and engendering the positive and caring ethos in the house. All prefects will be trained for their role. Prefects are in a position of service and must not assume that they are in a position of entitlement. 15.4. Sanctions If a student’s academic work displays little effort, then teachers will ask the pupil to redo his or her work to an acceptable standard and may also place the student in detention. A member of the house team or a prefect may also issue a sanction for misdemeanours in the house. Misdemeanours may include untidiness, poor behaviour or organisation, and failure to follow instructions. Possible sanctions include, but are not limited to, writing lines, writing a letter of apology, chores and suspension of privileges. In the Junior houses, a ‘wheel of misfortune’ is spun by the student to determine their punishment. For serious matters the Houseparent will consult with the Headmaster and Head of Boarding about appropriate action. Serious matters include bullying, lying, theft, smoking, drinking, fighting, absenteeism, and inappropriate physical relationships. Please refer to the Rewards and Sanctions and Detentions Policy for the appropriate punishments given out in school for bad behaviour or poor academic discipline. Please refer to the Code of Conduct for more detail on these and other issues. Page 25 of 28 Educore Services provides leading education 2020 Boarding Guide through the following network of schools - Frontier, Bupe Masenga / 16.12.19 / 15:34:34 Sentinel, Trident and the Educore Academy
16. Phones, music devices, laptops and other valuables
16.1. Phones
Phones and personal stereos are not allowed to be used at school during the academic day. The use of
electronic music devices is strictly regulated. They can be used during free time only, i.e. not during school
time, mealtimes and not while walking to and from the dining hall and school. Headphones are not to be
used during prep or study time.
Boarders in Year 10 and below will have their phones taken from them during prep time and at night, and
they may collect them in the morning. This is to prevent students from being tempted to use phones after
lights-out. Boarders in Years 11-13 may keep their phones overnight as many students need to set alarms
for the morning.
A summary regarding phone use is shown below:
Year group Weekdays Weekends
Year 6 and below May use on Wednesday after school May use on Friday to Sunday (daytime
until 19.00 only)
Year 7, 8 & 9 Collected each evening (before May use on Friday to Sunday (daytime
bedtime) and returned each morning only; collected at night and returned each
morning)
Year 10 Collected each evening (before May use on Friday to Sunday (collected on
bedtime) and returned each morning Sunday evening)
Years 11 – 13 No restrictions No restrictions
Any student may have his or her phone confiscated or have added restrictions put in place, if the phone is
misused. A first offence results in confiscation for one week. A second offence results in confiscation for six
teaching weeks and a third offence will result in a ban on the phone for the following term. Random checks
may be done whereby students will be requested to let their Houseparent view the activity logged on their
phones (e.g. calls, WhatsApp messages, images, web browser history).
Parents will be informed if a student has his or her phone confiscated. If the parent needs to speak to a child
whose phone has been confiscated, regular times may be coordinated with the Houseparent.
16.2. Internet and Laptops
The wireless internet network is continually being expanded and extended throughout the boarding houses
and school. Access to the internet is restricted in terms of open sites and the amount of data that is available
to each student. Bandwidth is a scarce and expensive resource, so it must be used with consideration.
The network has been installed as an educational tool to enhance the process of learning and teaching.
Since cell phones are seldom used for learning and teaching, these devices will not be given access to the
wireless network.
Students studying ICT in Years 10 and 11 and Computer Studies in years 12 and 13, are required to have
their own laptops. Although not policy at this stage, in due course all pupils will be required to bring a laptop
to school. They are particularly useful for seniors for research, downloading past papers and for homework
tasks such as PowerPoint presentations. There are computers and printers in each of the boarding houses
which students may use for schoolwork with permission of the Houseparent.
Page 26 of 28 Educore Services provides leading education
2020 Boarding Guide through the following network of schools - Frontier,
Bupe Masenga / 16.12.19 / 15:34:34 Sentinel, Trident and the Educore AcademyLaptops will be given access to the network both in the boarding houses and at school. If you do buy your child a laptop, consider price (inexpensive models are more sensible), weight (light) and battery life (long) as the three critical factors. The most important factor is price. These devices are easily damaged and are targeted by thieves. We do not recommend tablets as they are ineffective when it comes to detailed research and essay writing. The use of devices outside of allocated hours, and the inappropriate use of devices, including cyberbullying, will be dealt with in the strongest possible terms. Students are required to read the IT Policy and follow the instructions laid out therein. 16.3. Other valuables We discourage money being kept in the boarding house and we encourage any valuables to be locked up whenever the student is not in the vicinity. Airtime, along with tuck, can be bought from the tuck shop. There is no other reason for students to have money especially as the club on Kansanshi Golf Estate runs on a cashless basis. All money should be given to the Houseparent who will hand it out when necessary. Passports, study permits and air tickets can also be given to the Houseparent for safe keeping. 17. Visitors Parents and relatives are very welcome to the boarding house. All students are expected to greet all visitors. The student must check with their peers before bringing a visitor into the dormitory. Any visitor that is a peer must check in with the Houseparent or House Tutor before entering the boarding house. Day students need permission from the Houseparent to be in the main part of boarding house. An area of each boarding house will be available for day students to get changed for activities. Children who have siblings in Las Cruces or Kansanshi houses will be allowed to visit them provided they stay in the common-room area and obtain permission from the teacher on duty. There should be no junior students visiting senior students in Moghrein or Ravensthorpe. There are to be no girls in the boys’ houses and no boys in the girls’ houses. 18. Damage to Property If a student damages property in the boarding house, he or she will be expected to report what has happened to the teacher on duty. A charge will be added to the student’s school account to cover repair or replacement costs. 19. Grievance Procedure If at any time students have a grievance with any aspect of boarding (including the sleeping area, laundry, meals and so on) they should first approach the teacher on duty, who will contact the Houseparent to deal with the issue. If a student phones or messages home with any complaint, parents are asked to remind them to alert staff in the first instance. If a parent wishes to query anything, he or she may contact the Houseparent or Boarding Manager by e mail, and an appropriate response will be given. Page 27 of 28 Educore Services provides leading education 2020 Boarding Guide through the following network of schools - Frontier, Bupe Masenga / 16.12.19 / 15:34:34 Sentinel, Trident and the Educore Academy
20. Additional information / Appendices Annex 1 : Kansanshi Mine Hospital medical form : Mine Medical Form Annex 2: Indemnity form (medical / general information form) : Indemnity Forms Annex 3 : Christian Youth Fellowship indemnity form : Youth Fellowship Form Annex 4 : Casual Clothing policy : Dress Code Page 28 of 28 Educore Services provides leading education 2020 Boarding Guide through the following network of schools - Frontier, Bupe Masenga / 16.12.19 / 15:34:34 Sentinel, Trident and the Educore Academy
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