BUSINESS PAPER Ordinary Council Meeting Thursday, 15 April 2021

Page created by Steve Frazier
 
CONTINUE READING
BUSINESS PAPER Ordinary Council Meeting Thursday, 15 April 2021
BUSINESS PAPER

            Ordinary Council Meeting
             Thursday, 15 April 2021

I hereby give notice that an Ordinary Meeting of Council will be held on:

                     Date: Thursday, 15 April 2021
                    Time:
                Location: Winton Shire Council Board Room

                                                              Ricki Bruhn
                                                 Chief Executive Officer

                                                          15 April 2021   22718
BUSINESS PAPER Ordinary Council Meeting Thursday, 15 April 2021
Mayor
              Cr Gavin Baskett

               Deputy Mayor
                Cr Tina Elliott

                 Councillors
               Cr Shane Mann
             Cr Frank Standfast
               Cr Cathy White
              Cr Anne Seymour

             Management Team
     Ricki Bruhn (Chief Executive Officer)
Jessica Greenaway (Director of Community and
           Economic Development)
      Suneil Adhikari (Director of Works)
BUSINESS PAPER Ordinary Council Meeting Thursday, 15 April 2021
ORDINARY COUNCIL MEETING AGENDA                                      Winton Shire Council

Order Of Business
1    Acknowledgement of Country .................................................................................... 22723
2    Apologies ..................................................................................................................... 22723
3    Declaration of Interest and Conflict of Interest .......................................................... 22723
4    Confirmation of Minutes from Previous Meetings ..................................................... 22723
5    Business Arising out of Previous Meeting................................................................. 22723
6    Mayor's Report to Council........................................................................................... 22723
7    Mayor’s Business to be Considered Without Notice ................................................. 22723
8    Questions for Which Notice Has Been Given ............................................................ 22723
9    Questions (Without Debate) for Which Notice Has Not Been Given ........................ 22727
10   Petitions ....................................................................................................................... 22727
11   Deputations/Presentations .......................................................................................... 22727
     Nil
12   Consideration of Motions ............................................................................................ 22727
13   Decisional Reports ...................................................................................................... 22730
     13.1        WSCQ-2021-22 - Seal Works Lark Quarry Access Road ................................. 22730
     13.2        WSCQ-2021-21 - Bitumen Sealing of the Kennedy Development Road Pave
                 and Seal Project (2nd Seal).............................................................................. 22732
     13.3        WSCT-2021 - 29 - Upgrade to Stables for the Winton Showgrounds ............... 22734
     13.4        Queensland Resilience and Risk Reduction Fund - Endorsement of
                 Expression of Interest Projects ......................................................................... 22738
     13.5        Advisory Committees Community Membership ................................................ 22741
     13.6        Central Western Rugby League - Request for Sponsorship ............................. 22743
     13.7        THE VISION SPLENDID OUTBACK FILM FESTIVAL PROPOSAL FOR IN-
                 KIND SUPPORT 2020-2024 ............................................................................ 22745
     13.8        Australian Age of Dinosaurs - Request for Equipment ...................................... 22747
     13.9        Corfield Races - Request for Sponsorship........................................................ 22749
     13.10       FACEBOOK PAGE UPDATES TO 'WINTON CONNECT-WINTON SHIRE' .... 22750
     13.11       WSCQ-2021-24 - Seal Works Winton Richmond Road .................................... 22752
     13.12       COVID in the Country Proposal ........................................................................ 22754
     13.13       Material Change of Use - Extraction of Gravel from Surprise Station ............... 22756
14   Advisory Committee Meeting Reports ....................................................................... 22759
     Nil
15   Correspondence .......................................................................................................... 22760
     15.1        Correspondence............................................................................................... 22760
16   Late Correspondence .................................................................................................. 22761
17   Officers Reports to Council ........................................................................................ 22763
     17.1        Director of Works Report .................................................................................. 22763
     17.2        Community & Economic Development Report .................................................. 22773
                                                                                                              15 April 2021        22720
BUSINESS PAPER Ordinary Council Meeting Thursday, 15 April 2021
ORDINARY COUNCIL MEETING AGENDA                                  Winton Shire Council

     17.3       Chief Executive Officer Report ......................................................................... 22796
18   Confidential Section .................................................................................................... 22802
     18.1       Geothermal Power Plant - Legal Fee Estimates ............................................... 22802
19   Date of Next Meeting ................................................................................................... 22803

                                                                                                       15 April 2021        22721
BUSINESS PAPER Ordinary Council Meeting Thursday, 15 April 2021
BUSINESS PAPER Ordinary Council Meeting Thursday, 15 April 2021
ORDINARY COUNCIL MEETING AGENDA                         Winton Shire Council

1         ACKNOWLEDGEMENT OF COUNTRY

2         APOLOGIES

3         DECLARATION OF INTEREST AND CONFLICT OF INTEREST

4         CONFIRMATION OF MINUTES FROM PREVIOUS MEETINGS

          Ordinary Council Meeting - 19 March 2021

5         BUSINESS ARISING OUT OF PREVIOUS MEETING

6         MAYOR'S REPORT TO COUNCIL
                MAYORAL MEETINGS & INSPECTIONS 18 March 2021 – 14 March 2021
DATE            TYPE                     PARTIES                               PURPOSE
19 March 2021   Meeting                  Councillors, Senior Management        General Meeting
20 March 2021   Visit                    Tourism       Minister     Stirling   Tour of Winton’s       Tourist
                                         Hinchliffe & Councillors              Attractions
29 March 2021   Workshop                 Councillors, Senior Management        Grant Workshop
30 March 2021   Teleconference           WOWF Event Organisers, Senior         WOWF VIP
                                         Management
31 March 2021   Meeting                  Jeff Close                            Waltzing Matilda Day
31 March 2021   Teleconference           Premier and Mayors                    COVID-19 Update
1 April 2021    Teleconference           Premier and Mayors                    COVID-19 Update
6 April 2021    Meeting                  Staff, Chandler and Shaw              WOWF VIP
7 April 2021    Meeting/Teleconference   Craig Acutt, Mark Currin, Janet       Winton Regional Council &
                                         Molloy                                Aurizon Livestock Services
9 April 2021    Teleconference           RAPAD Board                           General Meeting
13 April 2021   Teleconference           RAPAD                                 Policy Executive Pre Meeting
13 April 2021   Meeting                  Showground Users Advisory             General Meeting
13 April 2021   Meeting                  Tourism Strategy                      General Meeting

7         MAYOR’S BUSINESS TO BE CONSIDERED WITHOUT NOTICE

8         QUESTIONS FOR WHICH NOTICE HAS BEEN GIVEN

The following information was provided by the Chief Executive Officer in response to a Question on
Notice from Cr Tina Elliott on 19 March 2021: -
    1. How is the Exclusion Fencing progressing?
       Of the 10 sites which received funding through the Wild Dog Exclusion Fencing program,
       five sites have been completed which include Jalloonda, Luckham, Lanifer, Inverdoone and
       Vindex. The remaining sites including the Western River Cluster, Nadjayamba, Newlands
       and Hillview 1 and 2 are yet to be completed.

The following information was provided by the Chief Executive Officer in response to a Question on
Notice from Cr Gavin Baskett on 19 March 2021: -
    1. Is it possible for Councillors to receive a report which provides an update on the
       Exclusion Fencing projects?

                                                                                            15 April 2021       22723
BUSINESS PAPER Ordinary Council Meeting Thursday, 15 April 2021
ORDINARY COUNCIL MEETING AGENDA                 Winton Shire Council

       Yes. The following summary report has been prepared by the Biosecurity Officer: -
       The original completion date for the Wild Dog Exclusion Fencing program was 30 June
       2020 with approvals being granted for this to be extended to 31 December 2020 and then
       30 April 2021. Hillview have recently requested a further extension as their creeks are
       running from the recent rainfall and are requesting a further 4-6 week extension. This is yet
       to be agreed to by the Department of Agriculture and Water Resources.

                  Property name                                      Percentage complete
   Western River Cluster (Balranald, The Grove &     10% left to complete – final stages.
                     Goolma)                             - Email received 10.01.21 – 620 metres left to
                       86km                                  complete.
                   Nadjayamba                        50% left to complete and contractors are currently
                      28.2km                         out there fencing.
                                                         - Nadjayamba have only put in for the first
                                                             50% (signing of the agreement)
                   Jalloonda                         Complete
                      66km
       Luckham Cluster (Albeni Partnership)          Complete
                      71km
                     Lanifer                         Complete
                      18km
                  Inverdoone                         Complete
                      24km
                     Vindex                          Complete
                    13.7km
                   Newlands                          75% complete
                      15km                               - 3.7km to complete (waiting on fencing
                                                             contractors from Nadjayamba)
            Hillview 1 (David & Chris Batt)          10% left to complete (require further extension due
                        25.4km                       to running creeks)
            Hillview 2 (Ian & Winnie Batt)           30% left to complete (require further extension due
                        29.2km                       to running creeks)

The following information was provided by the Chief Executive Officer in response to Questions on
Notice from Cr Frank Standfast on 19 March 2021: -
   1. Does Winton Shire Council have a system in place to carry out regular defect
      inspections within the town area on elements such as street surfacing, kerb and
      channel and the walking track?

       The Asset Manager has prepared the following response: -

There are two components to inspections:

Condition                                          Defect
Condition inspections form the basis of Defect inspections are for isolated fixes which
renewal programs as well as depreciation don’t impact the financial longevity of the
calculations.                                  asset (if you fix one part of a gutter it doesn’t
                                               alter the ‘financial’ parameters of the asset in
Significant renewals increase the condition of
                                               terms of depreciation).
the asset, the life of the asset and is

                                                                                 15 April 2021   22724
BUSINESS PAPER Ordinary Council Meeting Thursday, 15 April 2021
ORDINARY COUNCIL MEETING AGENDA                 Winton Shire Council

accounted for financially.                      Assets has tried to implement several defect
                                                reporting mechanisms for the mentioned
Condition assessments happen by default
                                                assets (and similar civil assets) however
during revaluations (every 4 years) or by a
                                                there has been limited manpower to complete
sperate condition assessment program to
                                                the inspections and not enough integration
achieve annual goals.
                                                with the Works Department to complete the
While this seems like a duplication the         defects.
revaluation is from a ‘financial’ viewpoint
while the internal condition assessment is
from an ‘engineering’ perspective.
Street Surface condition assessment was Street Surface/Pavement, Kerb and Channel
completed in early 2021 and informed the defects – there is currently no specific
upcoming reseal program.                    process or tool for defect collection but a GIS
                                            system could be developed relatively quickly
Roads and Streets will be re-assessed under
the valuation process scheduled April-May Footpaths – there is a GIS based footpath
2021.                                       defect log.
All major assets –                        The problem with defect collection is closing
                                          the loop. The Asset Manager can develop
Roads & Streets (including drainage,
                                          any number of mechanisms for capturing,
footpaths, kerbing etc) are condition
                                          defining and prioritising defects however
assessed annually.
                                          there are no staff available to do all the
Buildings are condition assessed every 3 inspections, carry out all the work and check
years.                                    the work off (preferably in a GIS
Water and Sewer are assessed periodically system). There is shortage of technical skill
                                          in the roads crew however the larger issue is
                                          the amount of work that is a higher priority –
                                          TMR projects, NDRRA works, funded
                                          construction projects, routine maintenance,
                                          all take precedence over defect corrections.

   2. Does Council ever conduct audits of the signage within the Shire (including towns)
      to confirm compliance with the Manual of Uniform Traffic Control Devices?

       No. The Asset Manager is unaware of any comprehensive audit of road signage across the
       Shire being carried out. Annual road inspections combine condition assessments and
       defect identification and are also used to identify damaged and missing signage.

   3. Could Council send a letter to the Department of Housing asking them to maintain
      the yards of their unoccupied housing in Winton?

       Yes. A written communication has been forwarded to the Department of Housing
       requesting these properties be maintained. I have since received confirmation this request
       will be actioned.

   4. Could Council investigate options for erecting a plaque in recognition of efforts of
      the “Winton Community” during the floods of 2019?
      Yes, this could be investigated if Council directs staff to do this. Over the years, the Winton
      community has endured many significant flood events and it is worth considering whether
      we wish to just focus on the 2019 event. There is currently no specific budget identified for
      a project such as this and consideration could be given in the 2021/2022 budget. Officers
      can present options based on an identified budget. Alternatively, options can be presented

                                                                               15 April 2021   22725
BUSINESS PAPER Ordinary Council Meeting Thursday, 15 April 2021
ORDINARY COUNCIL MEETING AGENDA            Winton Shire Council

to inform next years’ budget allocations.   Some examples of other community flood
memorials are provided below: -

                                                                15 April 2021   22726
BUSINESS PAPER Ordinary Council Meeting Thursday, 15 April 2021
ORDINARY COUNCIL MEETING AGENDA                Winton Shire Council

     5. Does Council have a procedure in place to manage Winton’s social media presence?
        ie KPI to post on the Experience Winton Facebook site a certain number of times per
        month or similar?

        Council has the following performance indicators identified in the Operational Plan in
        relation to Council’s social media presence: -

           •   Content plans developed and delivered;
           •   Demonstrated growth in social media following and engagement;
           •   Content development for distribution across all owned, earned and bought
               channels.

        The number of posts is generally not used as a KPI as posting consistency and quality is
        more important than quantity and frequency. Recently, the posting content on the
        Experience Winton site was less than optimal, however this has now been addressed. A
        content plan for the Experience Winton site has now been developed and a copy of this will
        be forwarded to Elected Members. Our number of followers this financial year has grown
        from 7,521 to 10,956 – an increase of 3,435.

9        QUESTIONS (WITHOUT DEBATE) FOR WHICH NOTICE HAS NOT BEEN
         GIVEN

10       PETITIONS

11       DEPUTATIONS/PRESENTATIONS

         Nil

12       CONSIDERATION OF MOTIONS

1.   THAT Motion No. 21.03.31 carried at the Ordinary Meeting held on 19 March 2021 and
which reads: -

“THAT Council award tender WSCT-2021-25 Construction of Concrete Floodway to:
Stockham Building Services - Site 1: Corfield Richmond Road Chainage 26.84km (Sutton
Creek) for $123,930.00 (GST Exclusive);
Stockham Building Services - Sites 2, 3, and 4: Diamantina River Road Western Channels,
for $123,930.00 (GST Exclusive);
Stockham Building Services - Sites 5 & 6 Diamantina River Road Chainage 46.5 and
49.25km for $161,109.00 (GST Exclusive)”, be rescinded.

2.   THAT Council award tender WSCT-2021-25 Construction of Concrete Floodways to
Stockham Building Services for Sites 1-6 inclusive for the combined tender amount of $397,174.00
(GST Exclusive).

                                                                             15 April 2021   22727
ORDINARY COUNCIL MEETING AGENDA   Winton Shire Council

                                    15 April 2021   22728
ORDINARY COUNCIL MEETING AGENDA   Winton Shire Council

                                    15 April 2021   22729
ORDINARY COUNCIL MEETING AGENDA              Winton Shire Council

13        DECISIONAL REPORTS

13.1      WSCQ-2021-22 - SEAL WORKS LARK QUARRY ACCESS ROAD
File Number:            133770
Author:                 Suneil Adhikari, Director of Works
Attachments:            Nil
Meeting Date:           15 April 2021

Corporate and Operational Plan Consideration

Strategy                      Corporate Plan      Organisational            Performance
                              Reference           Responsibility            Measure
To ensure the provision of    Rural Roads         Director of Works         h) Complete the Pave and
a road and drainage                                                         Seal Project on the Lark
system that facilitates                                                     Quarry Access Road
efficient movement that
preserves the integrity of
the local environment

Budget Reference: 4607-4655-0
Asset Management Reference: Lark Quarry Access Road Pave and Seal

SUMMARY
This report summarises the process and assessment for tenders received for the Lark Quarry
Access Road Pave and Seal Project. It is recommended the contract be awarded to RPQ Spray
Seal Pty Ltd for $336,774.32 (GST Exclusive).

RECOMMENDATION
     1. THAT the report be received.

     2. THAT Council award Bitumen Sealing Tender WSCQ-2021-22 for the Lark Quarry Access
        Road Pave and Seal Project to RPQ Spray Seal Pty Ltd for $336,774.32 (GST Exclusive).

REPORT
Council was awarded a section (CH 0.145 to 4.715KM) of pave and seal construction on the Lark
Quarry Access Road by the Queensland Reconstruction Authority. This project requires council
crews to prepare the subgrade, import spread and compact the gravel base to Main Road
Standards and seal with a prime and two coat seal. As council does not have a sealing crew, this
component was put out to contract. The tender released requires a suitably qualified contractor to
provide a full-service sealing crew, which includes a sprayer, rollers, trucks and cockerels, loader,
bitumen and stone.

In accordance with Council’s Purchasing Policy, a request for quote was sent to Local Buy’s
Prequalified Suppliers via Council’s public electronic tendering portal (Vendor Panel). Quotes
closed on 25 March 2021.

The Request for Quotation and scope of works required tenderers to submit a lump sum price for
the completion of the specified works. At the close of the tender period, a total of 6 (Six) Quotation
submissions had been lodged. All Quotations received were assessed for conformance with the

                                                                      Item 13.1 - 15 April 2021   22730
ORDINARY COUNCIL MEETING AGENDA                 Winton Shire Council

Conditions of Tender and Specification and determined to be conforming. Submissions were
assessed against the predetermined scoring criteria, according to the level of information and
detail supplied within their submissions, along with any known performance.
A summary of prices for quotes received are presented in the table below:

     Tenderer          Conforming       Price      Experience      Total      Total Price (GST
                                       (75%)                        %            Exclusive.)
                                                     (25%)

    Stabilized
Pavements Australia        Yes         74.09           25          99.01     $340,916.97
       RPQ                 Yes          75             25           100      $336,774.32

   Fulton Hogan            Yes         61.59           25          86.59     $410,084.50
       Boral               Yes         72.11           25          97.11     $385,315.91
      Austek               Yes         67.93           25          92.93     $371,804.86
      Koppen               Yes         59.46           25          84.46     $424,805.55

The Quotation received from RPQ Spray Seal Pty Ltd has been assessed as a compliant and
conforming Quotation and the Tenderer has a demonstrated capacity to properly deliver the works
required for this Contract. The Quotation received from RPQ Spray Seal Pty Ltd is the lowest
priced tender received and has achieved the highest assessed overall score. It is considered to
offer Council the most advantageous option in the efficient delivery of these works. There is
sufficient budgetary funding available to award this contract and proceed with the works.

Based on the above information and experience dealing with RPQ Spray Seal Pty Ltd, the
recommendation would be to engage them to complete the sealing works for the Lark Quarry
Access Road for the tendered sum of $336,774.32 GST exclusive.

RISK MANAGEMENT
The risk associated with awarding this contract has been assessed as Minor (Consequence) and
Unlikely (Likelihood) giving an overall assessment as Low 4.

                                                                   Item 13.1 - 15 April 2021   22731
ORDINARY COUNCIL MEETING AGENDA                     Winton Shire Council

13.2      WSCQ-2021-21 - BITUMEN SEALING OF THE KENNEDY DEVELOPMENT ROAD
          PAVE AND SEAL PROJECT (2ND SEAL)
File Number:            133771
Author:                 Suneil Adhikari, Director of Works
Attachments:            Nil
Meeting Date:           15 April 2021

Corporate and Operational Plan Consideration

Strategy                      Corporate Plan             Organisational            Performance
                              Reference                  Responsibility            Measure
To ensure the provision of    State and National Roads   Director of Works         Kennedy development
a road and drainage                                                                road Pave and seal project
system that facilitates
efficient movement that
preserves the integrity of
the local environment

Budget Reference: 4635-2230-0
Asset Management Reference: Winton – Hughenden Road Pave and Seal

SUMMARY
This report summarises the process and assessment of quotes received for the Kennedy
Development Road Pave and Seal Project. It is recommended the contract be awarded to RPQ
Spray Seal Pty Ltd for $210,014.25 (GST Exclusive).

RECOMMENDATION
    1. THAT the report be received.

    2. THAT Council award Bitumen Sealing Tender WSCQ-2021-22 for the Kennedy
       Development Road Pave and Seal Project to RPQ Spray Seal Pty Ltd for $210,014.25
       (GST Exclusive).

REPORT
Council was awarded a section (CH 117.050 to 122.320KM) of pave and seal construction on the
Kennedy Development Road by the Department of Transport and Main Roads. This requires
Council crews to prepare the subgrade, import spread and compact gravel base to Main Road
Standards and seal with a prime and two coat seal. As Council does not have a sealing crew it is
required to put this section of the works out to contract. The tender that was released does require
a suitably qualified contractor to provide a full-service sealing crew, which is a sprayer, rollers,
trucks and cockerels, loader, bitumen and stone.

In accordance with Council’s Purchasing Policy, a request for quote was sent to Local Buy’s
Prequalified Suppliers via Council’s electronic tendering portal (Vendor Panel). Quotes closed on
the 18 March 2021.

The Request for Quotation and scope of works required tenderers to submit a lump sum price for
the completion of the specified works. At the close of the tender period, a total of 5 (Five)
Quotation submissions had been lodged. All Quotations received were assessed for conformance
with the Conditions of tender and Specification and determined to be conforming. Submissions

                                                                             Item 13.2 - 15 April 2021   22732
ORDINARY COUNCIL MEETING AGENDA                  Winton Shire Council

were assessed against the predetermined scoring criteria, according to the level of information and
detail supplied within their submissions, along with any known performance.
A summary of prices for quotes received are presented in the table below:
                                        Price      Experience       Total      Total Price (GST
     Tenderer          Conforming
                                       (75%)         (25%)           %            Exclusive.)
    Stabilized
                           Yes         71.30            25          96.30     $220,923.00
Pavements Australia
        RPQ                Yes           75             25           100      $210,014.25
   Fulton Hogan            Yes         57.66            25          82.66     $273,168.15
       Boral               Yes         56.92            25          81.92     $276,732.00
       Austek              Yes         69.83            25          94.83     $248,131.65

The Quotation received from RPQ Spray Seal Pty Ltd has been assessed as a compliant and
conforming Quotation and the Tenderer has a demonstrated capacity to properly deliver the works
required for this Contract. The Quotation received from RPQ Spray Seal Pty Ltd is the lowest
priced tender received and has achieved the highest assessed overall score. It is considered to
offer Council the most advantageous option in the efficient delivery of these works. There is
sufficient budgetary funding available to award this contract and proceed with the works.

Based on the above information and experience dealing with RPQ Spray Seal Pty Ltd, the
recommendation would be to engage them to complete the sealing works (2 nd seal) for the
Kennedy Development Road for the tendered sum of $210,014.25 GST exclusive.

RISK MANAGEMENT
The risk associated with awarding this contract has been assessed as Minor (Consequence) and
Unlikely (Likelihood) giving an overall assessment as Low 4.

                                                                    Item 13.2 - 15 April 2021   22733
ORDINARY COUNCIL MEETING AGENDA                    Winton Shire Council

13.3      WSCT-2021 - 29 - UPGRADE TO STABLES FOR THE WINTON SHOWGROUNDS
File Number:          133830
Author:               Suneil Adhikari, Director of Works
Attachments:          Nil
Meeting Date:         15 April 2021

Corporate and Operational Plan Consideration

Strategy                    Corporate Plan            Organisational            Performance
                            Reference                 Responsibility            Measure
Sport and Recreation –      Recreational Facilities   Director of Works         Upgrade horse stalls
To develop new and                                                              (part of masterplan)
maintain existing
sporting and
recreational facilities
appropriate to the needs
of the community

Budget Reference: Showground Stables
Asset Management Reference: Horse Stables

SUMMARY
Winton Shire Council had deferred the renewal of stables (2019) at the Winton Showgrounds due
to cost which was driven by a sub-optimal placement (replacing like for like). Following this,
Council developed a Masterplan for the facility which addressed the orientation of the stables,
providing a more optimised placement and expected savings on construction due to the reduction
of shade required.
Council budgeted and allocated funding in the 2020/2021 financial year to build new stables in
accordance with the Masterplan layout and asked for tenderers to provide three prices. The first
stable (incorporating the swab room), the first and second stable, the first, second and third stable.
Council received one tender response from Mann Made Construction.
             Description                                                  Amount (ex GST)
             Stable 1 and Swab Room                                                $404,200
             Stable 1, Swab Room and Stable 2                                      $744,400
             Stable 1, Swab Room and Stable 2 and Stable 3                       $1,084,600

RECOMMENDATION
   1. THAT Council receives the report.

   2. THAT Council seeks approval for Local Roads and Community Infrastructure Phase 2
      funding of $109,043.97 to be reallocated from the Showgrounds bar under the grandstand
      project to the Showgrounds Stables project.

   3. THAT Council award Tender WSCT-2021-29 for the components of Stable 1 (including
      Swab Room) and Stable 2 to Mann Made Construction for $744,400 (GST exclusive).

                                                                          Item 13.3 - 15 April 2021    22734
ORDINARY COUNCIL MEETING AGENDA                 Winton Shire Council

REPORT
Historical Context
Council previously sought tenders in April 2019 for the renewal of the ‘middle’ stable block
incorporating a swab room. The design was for 20 stables and a swab room – a summary of
tenders received is provided in Table 1. Prices were varied – excluding the two tenders over $1m,
gives an average of $535,816.00.

                             Company                                 Quote
                                                                     (2019)
                             JKC Building                       $382,036
                             Richardson’s                       $403,070
                             Civil Engineered Construction      $498,679
                             GK Lawson                          $564,509
                             Newlands Civil                     $681,833
                             Johns Lyng Group                   $684,767
                             Quadric                          $1,000,184
                             PJM Civil                        $1,263,829
                        Table 1 Results of 2019 tender

The tender closed on 30 April 2019 with Council electing not to proceed with the project based on
the tenders received. The general feeling was the price was too high and it would not be the most
optimal solution.

Masterplan and Redesign
The Masterplan shows the stables all constructed in an east-west orientation which reduces the
overhang required to give shade to the stables and provided for a more economical design. The
intention is to sequentially demolish and construct the new stables providing a maximum number of
usable stables during construction. To achieve the required outcome, Council tendered the project
as three portions as shown in Table 2.

                     Portion      Description
                         1        Stable 1 and Swab Room
                         2        Stable 1, Swab Room and Stable 2
                         3        Stable 1, Swab Room and Stable 2 and Stable 3
             Table 2 Portions of Work

The project was tendered on LG Tenderbox / LG Vendorpanel and while there were numerous
downloads of the tender package, there was only one response.

                                                                      Item 13.3 - 15 April 2021   22735
ORDINARY COUNCIL MEETING AGENDA                        Winton Shire Council

Response
Council received one tender response from Mann Made Construction which included prices for all
three portions. Results are given in Table 3.

               Description                                                    Amount (ex GST)
               Stable 1 and Swab Room                                                    $404,200
               Stable 1, Swab Room and Stable 2                                          $744,400
               Stable 1, Swab Room and Stable 2 and Stable 3                          $1,084,600
           Table 3 Summary of prices given by Mann Made Construction. The first stable which includes the
           swab room is $404,200. Each additional stable is $340,200 on top of that.

Budget
Council have a range of funding sources for the project. A summary of which is provided in Table
4.

               Source                                                                     Amount
               Works For Queensland (19-21)                                              $400,000
               WSC Capital                                                                $70,000
               LRCI phase 2                                                              $163,500
               LRCI phase 2 (bar project if reallocated)                                 $109,000
               Total Current Funding Available                                           $742,500
           Table 4 Summary of funding sources.

Recommended
Based on historical prices, the quotes from Mann Made Construction and the funding sources, it is
recommended Council proceed and engage Mann Made Construction to complete the first two
stables.
While the quoted price is very close to the funding available, there might be an opportunity if
Council calls for quotes for removal of stables that are currently on part of the planned site.
Delaying the third stable until more funding is available gives Council the opportunity to clean up
the north of the site – the washdown pad and round yard.
Delivery
Winton Shire Council is moving towards a more transparent process with project and contract
management. To achieve this, the Asset/Project Manager proposes the use of a Value/Risk
approach called the Kraljic Matrix. This matrix balances the value and risk of a project against an
appropriate project management control.
The Stable Renewal project is FOCUSED. The project is not without some risk in terms of
complexity in design and desired outcomes. There are several key quality control factors
surrounding the swab room as well as the final material finish.
As such the project will be delivered under an Australian Standard AS4906-2002 (Construction
Only: Minor Works). The Contract documents were supplied by the architect for the project, Mr
Chris Pritchett and will be administered by Council staff.
The Contract will be lump sum.

                                                                              Item 13.3 - 15 April 2021     22736
ORDINARY COUNCIL MEETING AGENDA                            Winton Shire Council

Value Risk Approach:

             LEVERAGED          STRATEGIC
              High value          High value
               Low risk           High risk
  Value

              ROUTINE             FOCUSED
              Low value           Low value
               Low risk           High risk

                           Risk

                                          Description

 ROUTINE        These contracts are low value and low risk, usually transactional in nature.
                Minimum management and oversight required.
 LEVERAGED      These contracts are high value but low risk. The priority will be on how to
                leverage the value as much as possible – best value for money, lowest unit rates.
                Strict control of control of variations and quality. Quotes or tenders for supply of
                goods and services in well established markets. Greater than $1M.
 FOCUSED        These contracts are higher risk than routine contracts but not high in value.
                These projects need to be closely monitored to ensure quality of outcome and
                avoid variations or scope creep.
 STRATEGIC      These contracts are high value and high risk. These projects require the most
                amount of rigour and attention to manage the contract and experienced contract
                managers. Greater than $1M.

RISK MANAGEMENT
The risk associated with the recommendations contained within the report have been assessed as
Moderate (Consequence) and Possible (Likelihood) giving an overall assessment as Medium 9.
This assessment has been based on the requirement to receive approval for the reallocation of
LRCIP funding, the transitional arrangements between the old and the new stable complex and the
construction works affecting the overall usage of the showgrounds.

                                                                              Item 13.3 - 15 April 2021   22737
ORDINARY COUNCIL MEETING AGENDA            Winton Shire Council

13.4       QUEENSLAND RESILIENCE AND RISK REDUCTION FUND - ENDORSEMENT OF
           EXPRESSION OF INTEREST PROJECTS
File Number:              133853
Author:                   Ricki Bruhn, Chief Executive Officer
Attachments:              1.     20.03 2020-21 Queensland Resilience and Risk Reduction Fund -
                                 QRA.pdf
                          2.     QRRF 2020 - 21 EoI.pdf
Meeting Date:             15 April 2021

Corporate and Operational Plan Consideration

Strategy                        Corporate Plan      Organisational          Performance
                                Reference           Responsibility          Measure
To provide the wider            Council Assets      Chief Executive         To source or provide
community with confidence                           Officer                 sufficient funds to maintain
by effectively managing                                                     and improve Council
revenues and expenditure                                                    assets
to ensure the financial
viability of the Shire and to
ensure the ongoing
sustainability of the
organisation

Budget Reference: Nil
Asset Management Reference: Nil

SUMMARY
This report seeks endorsement of the Expression of Interest (EoI) projects formulated at the
Council workshop held on 29 March 2021. These projects are in response to the call for EoI for
the 2020/2021 Queensland Resilience and Risk Reduction Fund (QRRRF).

RECOMMENDATION
    1. THAT the report be received.

    2. THAT Council endorse the following Expressions of Interest for projects submitted through
       the 2020/2021 Queensland Resilience and Risk Reduction Fund: -

                   -    Concrete Floodway Cork Mail Road – Chainage 46.53km - $101,229.84;
                   -    Concrete Floodway Cork Mail Road – Chainage 79.83km - $75,922.38;
                   -    Concrete Floodway Cork Mail Road – Chainage 87.31km - $75,922.38;
                   -    Concrete Margins Olio / Muttaburra Road – Chainage 134.77km - $10,800.00;
                   -    Concrete Floodway Hillview / Hughenden Road – Chainage 23.040km -
                        $25,307.46;
                   -    Concrete Margins Wokingham Stock Route (Ayrshire / Brooklyn) – Chainage
                        15.703km - $10,800.00;
                   -    Concrete Margins Wokingham Stock Route (Ayrshire / Brooklyn) – Chainage
                        17.893km - $10,800.00;
                   -    Town Stormwater Upgrades and Renewals - $89,217.94;

                                                                      Item 13.4 - 15 April 2021     22738
ORDINARY COUNCIL MEETING AGENDA                  Winton Shire Council

               -   Youth Centre (Recovery and Assembly Centre) - $300,000;
               -   Jet A1 Fuel Tank at the Winton Airport - $180,000;
               -   Floodwater Mitigation Works – Magpie Gully - $300,000;
               -   Emergency Generators (4) (Neighbourhood Centre, Shire Office, Childcare,
                   Airport) - $300,000;
               -   Portable Light Towers (2) - $30,000;
               -   Ayrshire Road Culvert - $180,000;
               -   Disaster Management Training - $10,000.

REPORT
Council received correspondence from the Queensland Reconstruction Authority dated 12 March
2021 advising Expressions of Interest for the 2020/2021 Queensland Resilience and Risk
Reduction Fund (QRRRF) were now open.

The total funding available is $19.1m which comprises two components: -

               -   $13.1m which is available to local governments, state agencies and non-
                   government organisations across Queensland;
               -   $6m earmarked for the 14 local government areas defined by the
                   Commonwealth Government (of which Winton Shire Council is one).

As EoI’s needed to be submitted by 7 April 2021, a Council Workshop was held on 29 March 2021
to formulate projects for inclusion. These projects were determined and submitted to the
Queensland Reconstruction Authority through the MARS Portal on 1 April 2021. A copy of the
spreadsheet detailing all projects is attached for information.

The total amount of funding requested is $1.7m across 15 projects with Council also providing a
10% contribution in most cases. The exception to this is the Youth Centre (Recovery and
Assembly Centre) where Council’s contribution will be $1.34m which comprises potential funding
from other programs.

As this is a two-stage process, our 15 applications will be reviewed by the QRA and short-listed
applicants will then be asked to provide a detailed application, with all projects required to be
completed by 30 June 2023.

As these projects were required to be submitted prior to the April Council Meeting, it is appropriate
for Council to endorse the lodgement of these projects.

RISK MANAGEMENT
The risk associated with selecting expression of interest projects for funding through the 2020-
2021 Queensland Resilience and Risk Reduction Fund has been assessed as Minor
(Consequence) and Unlikely (Likelihood) giving an overall assessment as Low 4.

                                                                     Item 13.4 - 15 April 2021   22739
ORDINARY COUNCIL MEETING AGENDA                  Winton Shire Council

It should be noted it is highly unlikely all projects will proceed to the detailed application stage;
however, Council has given itself the best possible opportunity by providing a range of projects for
consideration. This is important as $6m of the funding is earmarked for the 14 affected local
government areas (2019 Monsoon Event).

                                                                     Item 13.4 - 15 April 2021   22740
ORDINARY COUNCIL MEETING AGENDA               Winton Shire Council

13.5      ADVISORY COMMITTEES COMMUNITY MEMBERSHIP
File Number:            133855
Author:                 Ricki Bruhn, Chief Executive Officer
Attachments:            Nil
Meeting Date:           15 April 2021

Corporate and Operational Plan Consideration

Strategy                      Corporate Plan      Organisational            Performance
                              Reference           Responsibility            Measure
To provide honest,            Community           Chief Executive Officer   Review Terms of
transparent and               Engagement                                    Reference for all
accountable corporate                                                       Advisory Committees
governance in line
with corporate values

Budget Reference: Nil
Asset Management Reference: Nil

SUMMARY
Council has previously requested the vacancies on its Advisory Committees be advertised locally
to fill these positions. All vacancies have recently been advertised in the Herald and on social
media and this report provides the outcome of this process.

RECOMMENDATION
1.     THAT the report be received.
2.     THAT the following community representatives be appointed to serve on Council’s Advisory
       Committees: -

     a) Work Camp Correctional Facilities Advisory Committee
        Mr Doug Stuart
     b) Shire Beautification and Cemetery Advisory Committee
        Mr Gary Doak
     c) Waltzing Matilda Centre Board
        Ms Linda Alcorn

REPORT
In September 2020 Council reviewed and adopted revised Terms of Reference for the Winton
Shire Council Advisory Committees. The term of membership was added to all Terms of Reference
which is as follows:
Term of Membership
Community Members will be renewed every 2 years. If a voting member is absent for two
consecutive meetings, the Chair of the Committee will write to that member seeking an explanation
on why they should remain on the Committee.

                                                                      Item 13.5 - 15 April 2021   22741
ORDINARY COUNCIL MEETING AGENDA                Winton Shire Council

Letters were forwarded to members of Committees who had been absent for more than two
consecutive meetings and some resignation letters were received. This, along with current
vacancies, left the following positions vacant:

Drought Relief Advisory Committee
2 Community Members

Regional Arts Development Fund (RADF)
1 Community Member

Showgrounds Users Advisory Committee
2 Community Members

Shire Beautification and Cemetery Advisory Committee
2 Community Members

Work Camp Correctional Facilities Advisory Committee
1 Community Member

Audit Advisory Committee
1 Community Member

Waltzing Matilda Centre Board
1 Community Member

On 26 March 2021, expressions of interest were sought from members of the community to fill the
vacant positions. At the close of nominations, three applications were received and these are
included under the recommendations for this report.

RISK MANAGEMENT
The risk associated with adopting the recommendations of this report has been assessed as
Insignificant (Consequence) and Rare (Likelihood) giving an overall assessment as Low 1.

                                                                 Item 13.5 - 15 April 2021   22742
ORDINARY COUNCIL MEETING AGENDA                     Winton Shire Council

13.6         CENTRAL WESTERN RUGBY LEAGUE - REQUEST FOR SPONSORSHIP
File Number:              133861
Author:                   Ricki Bruhn, Chief Executive Officer
Attachments:              1.    21.04 Central Western Rugby League Request.pdf
Meeting Date:             15 April 2021

Corporate and Operational Plan Consideration

Strategy                       Corporate Plan               Organisational          Performance
                               Reference                    Responsibility          Measure
To provide a suite of          Promotion and Facilitation   Chief Executive         Support sporting and
facilities and services that                                Officer                 Community Organisations.
provide for the education,
enjoyment and well-being
of the community at large.

Budget Reference: Community Grants Allocations
Asset Management Reference: Nil

SUMMARY
This report presents a request from the Central Western Rugby League Group (CWRL) for Council
to become a sponsor of the Central West Junior Rugby League Teams. The sponsorship
requested is $2,500 and will go towards equipment, travel costs and reducing fees for individual
players families.

RECOMMENDATION
         1. THAT the report be received;

         2. THAT following consideration of the request for sponsorship from the Central Western
            Rugby League, Council __________________________

REPORT
A request for sponsorship has been received from the Central Western Rugby League for Council
to become a sponsor of the Central Western Junior Rugby League Teams. The sponsorship
requested is $2,500. A copy of the email request received from the CWRL is attached for
information.
Council has previously received a sponsorship request from the Central Western Junior Rugby
League back in 2019 with the following decision made at the Council meeting held on 21 February
2019: -

         -    THAT following consideration of the Community Grant application lodged by the Central
              Western Junior Rugby League, Council support the application and provide a
              sponsorship of $5,000.

The Central Western Rugby League is the governing body of Rugby League for the Central West
Towns of Winton, Longreach, Ilfracombe, Barcaldine, Blackall and Alpha. The request does not

                                                                              Item 13.6 - 15 April 2021   22743
ORDINARY COUNCIL MEETING AGENDA                  Winton Shire Council

indicate how many junior rugby players from the Winton Shire Council area may benefit from the
sponsorship.

It is important for junior sport participants to be provided with opportunities to experience playing
sport at a competition level within the Central West.

RISK MANAGEMENT
The risk associated with considering this request for sponsorship from the Central Western Rugby
League has been assessed as Minor (Consequence) and Unlikely (Likelihood) giving an overall
assessment as Low 4.

It is unclear how many junior rugby players from the Winton Shire Council area may benefit from
the sponsorship should it be agreed to by Council.

                                                                     Item 13.6 - 15 April 2021   22744
ORDINARY COUNCIL MEETING AGENDA                  Winton Shire Council

13.7       THE VISION SPLENDID OUTBACK FILM FESTIVAL PROPOSAL FOR IN-KIND
           SUPPORT 2020-2024
File Number:         133862
Author:              Jessica Greenaway, DoCED
Attachments:         1.    Letter - Request for in-kind support.pdf
                     2.    The Vision Splendid Partnersip Proposal 2020 - 2024.pdf
                     3.    Partnership Proposal 2020 - 2024 Councils response letter.pdf
Meeting Date:        15 April 2021

Corporate and Operational Plan Consideration

Strategy                  Corporate Plan          Organisational            Performance
                          Reference               Responsibility            Measure
Tourism Product           To maximise the         Director of Community     Develop tourism and
Development               benefits to the         and Economic              events marketing.
                          community of Winton     Development
                          from sustainable
                          tourism.

Budget Reference: 2000-2170
Asset Management Reference: Nil

SUMMARY
This report presents a request from the Vision Splendid Outback Film Festival for Council to
increase its agreed level of support for the Festival by providing up to $16,500 of in-kind support.

RECOMMENDATION
   1. THAT the report be received.

   2. THAT Council receives the proposal for additional in-kind support from The Vision Splendid
      Outback Film Festival for the period 2020-2024 and determines any actions it wishes to
      take in response to the proposal.

REPORT
The original sponsorship proposal for 2020-2024 from the Vision Splendid Outback Film Festival
was considered at a meeting of Council held on 13 December 2019.

After considerable deliberation, the Council passed the following resolution: -

       -    THAT Council agrees to a $50,000 cash contribution with any in-kind expenditure to be
            invoiced to the Vision Splendid Outback Film Festival and to be deducted from the cash
            contribution.

The Vision Splendid Outback Film Festival received this notice on 21 January 2020 and has
recently responded with the attached letter requesting Council provide the Vision Splendid Outback
Film Festival the agreed cash sponsorship ($50,000 + GST), and up to $16,500 worth of In-Kind
support each time the Festival or Institute visit Winton.

                                                                      Item 13.7 - 15 April 2021   22745
ORDINARY COUNCIL MEETING AGENDA                  Winton Shire Council

The previous three-year sponsorship (2017 – 2019) included the following: -
       -   $25,000 cash contribution plus “in-kind” support up to the value of $15,000 per annum,
           subject to approval by the CEO or delegated staff member;
       -   No CPI was included in the cash contribution.

A copy of the 5-year partnership proposal is attached which provides a comprehensive list of
benefits the Winton community receives as a result of the film festival being staged in this area. In
terms of the investment sought from Council, this can be summarised as: -
       -   $50,000 cash contribution (excluding GST);
       -   Promotion of Vision Splendid Outback Film Festival through all Winton Shire Council
           portals, such as social media, websites, Visitor Information Centre and travel shows;
       -   In-kind support, to include, but not limited to: -
               o   Hire of the dormitory;
               o   Use of the Waltzing Matilda Centre Sarah Riley Theatre;
               o   Equipment such as tables and chairs (list to be reviewed annually)
               o   Provide in-kind access to the Winton Studio.

Council is asked to consider this proposal and any action it wishes to take in response to the
proposal.

RISK MANAGEMENT
The risk associated with the recommendations have been assessed as Minor (Consequence) and
Unlikely (Likelihood) giving an overall assessment as Low 4.

                                                                     Item 13.7 - 15 April 2021   22746
ORDINARY COUNCIL MEETING AGENDA              Winton Shire Council

13.8        AUSTRALIAN AGE OF DINOSAURS - REQUEST FOR EQUIPMENT
File Number:           133873
Author:                Ricki Bruhn, Chief Executive Officer
Attachments:           1.     21.04 2021 Dinosaur Dig Donation Request - AAOD.pdf
Meeting Date:          15 April 2021

Corporate and Operational Plan Consideration

Strategy                    Corporate Plan        Organisational          Performance
                            Reference             Responsibility          Measure
To maximise the benefits    Tourism Facilities    Director of Community   To maintain and improve
to the community of                               and Economic            existing facilities to
Winton from sustainable                                                   enhance the Winton tourist
tourism                                           Development             experience.

Budget Reference: 2000-2170 Donations
Asset Management Reference: N/A

SUMMARY
This report presents a request from the Australian Age of Dinosaurs to support their annual
dinosaur dig through the provision of equipment and the transporting of a loader.

RECOMMENDATION
    1. THAT the report be received.

    2. THAT subject to availability, Council support the request from the Australian Age of
       Dinosaurs for the provision of a large cool room, 10kva lighting plant and the transport of
       the Belmont front end loader for the annual dinosaur dig, with the cost to be accounted for
       as a donation.

REPORT
A request has been received from the Australian Age of Dinosaurs (AAOD) seeking Council’s
support for their 2021 Dinosaur Dig (see attached letter). The request is not for a direct financial
contribution, but for the hire of equipment to support their Dinosaur Dig which will be held from 21
May – 8 June 2021 at Elderslie.

Council has previously considered a similar request from the AAOD back in 2018 where the
following decision was carried at the Council meeting held on 22 February 2018: -

        -    THAT the Australian Age of Dinosaurs be allocated up to $10,000 and the Queensland
             Boulder Opal Association be allocated up to $10,000 per annum ending June 2020 to
             assist the respective organisations achieve their objectives concerning development of
             Dinosaur Digs and Opalton Bush Park respectively.

                                                                    Item 13.8 - 15 April 2021   22747
ORDINARY COUNCIL MEETING AGENDA                    Winton Shire Council

Whilst this arrangement ceased at the end of June 2020, the Dinosaur Dig for May 2020 did not
take place due to COVID-19 requirements. Provision for this support has been included in the
2020/2021 budget as a donation.

The costs incurred for the 2019 Dinosaur Dig were $9,690.49.

RISK MANAGEMENT
The risk associated with considering this request from the Australian Age of Dinosaurs for the
donation of equipment has been assessed as Minor (Consequence) and Unlikely (Likelihood)
giving an overall assessment as Low 4.

The availability of staff to transport the loader will need to be determined, along with the availability
of the equipment requested.

                                                                        Item 13.8 - 15 April 2021   22748
ORDINARY COUNCIL MEETING AGENDA                    Winton Shire Council

13.9       CORFIELD RACES - REQUEST FOR SPONSORSHIP
File Number:              133885
Author:                   Ricki Bruhn, Chief Executive Officer
Attachments:              1.    21.04 Corfield Races Sponsorship - email.pdf
                          2.    21.04 Corfield Races Sponsorship.pdf
Meeting Date:             15 April 2021

Corporate and Operational Plan Consideration

Strategy                       Corporate Plan               Organisational          Performance
                               Reference                    Responsibility          Measure
To provide a suite of          Promotion and Facilitation   Director of Community   Support sporting and
facilities and services that                                and Economic            Community Organisations.
provide for the education,
enjoyment and well-being                                    Development
of the community at large.

Budget Reference: 2000-2170 Donations
Asset Management Reference: N/A

SUMMARY
This report presents a request from the Corfield Race Club for Council to become a sponsor of the
Corfield Races which will be held on 31 July 2021. A range of sponsorship options are available
for consideration.

RECOMMENDATION
         1. THAT the report be received;

         2. THAT following consideration of the request for sponsorship from the Corfield Race
            Club, Council __________________________

REPORT
A request for sponsorship has been received from the Corfield Race Club for their upcoming Race
Meeting to be held on 31 July 2021. Council has previously provided cash sponsorship of $1,000
for the 2016, 2017, 2018 and 2019 Race Meetings.
Unfortunately, the Race Meeting was not held in 2020 due to COVID-19 requirements. A copy of
the request for sponsorship is attached to this report which also includes a range of sponsorship
options for Council’s consideration.

RISK MANAGEMENT
The risk associated with considering this request for sponsorship from the Corfield Race Club has
been assessed as Minor (Consequence) and Unlikely (Likelihood) giving an overall assessment as
Low 4.
If Council is supportive of this sponsorship request, it just needs to determine its preferred
sponsorship level.

                                                                             Item 13.9 - 15 April 2021   22749
ORDINARY COUNCIL MEETING AGENDA                 Winton Shire Council

13.10     FACEBOOK PAGE UPDATES TO 'WINTON CONNECT-WINTON SHIRE'
File Number:        133887
Author:             Elizabeth Thame, Executive Assistant to DOCED
Authoriser:         Jessica Greenaway, DoCED
Meeting Date:       15 April 2021

Corporate and Operational Plan Consideration

Strategy                Corporate Plan            Organisational           Performance
                        Reference                 Responsibility           Measure
Tourism Product         To enhance existing       Director of Community
Development             products and facilitate   and Economic
                        the development of new    Development
                        products.

Budget Reference: Nil
Asset Management Reference: Nil

SUMMARY
This report presents changes to be made to the current Facebook page ‘Winton Connect – Winton
Shire’ used to distribute notices to the Winton community.

RECOMMENDATION
   1. THAT the report be received.

   2. THAT Council approve the name change of the ‘Winton Connect - Winton Shire’ Facebook
      page to the ‘Winton Shire Council’.

   3. THAT Council approves the profile change and cover photo on the ‘Winton Connect –
      Winton Shire’ Facebook page.

REPORT
The current community Facebook page name is ‘Winton Connect – Winton Shire’. It is requested to
change this to ‘Winton Shire Council’.
Please see below the proposed image changes. The current profile image cuts our logo in half.
The aim is to ensure the Winton Shire Council brand is carried across all marketing material, to
present a unified, clear message.
These changes will be communicated to the community by sharing a post - ‘We’ve had a refresh!
Our Facebook name is now ‘Winton Shire Council’ and our profile pictures have changed. Let us
know what you think!’.

                                                                   Item 13.10 - 15 April 2021   22750
ORDINARY COUNCIL MEETING AGENDA                  Winton Shire Council

                                                          PROPOSED DRAFT
CURRENT

          RISK MANAGEMENT
          The risk associated with changing the name and making the photo updates has been assessed as
          Minor (Consequence) and Unlikely (Likelihood) giving an overall assessment as Low 4.

                                                                           Item 13.10 - 15 April 2021   22751
ORDINARY COUNCIL MEETING AGENDA                      Winton Shire Council

13.11     WSCQ-2021-24 - SEAL WORKS WINTON RICHMOND ROAD
File Number:            133890
Author:                 Suneil Adhikari, Director of Works
Attachments:            Nil
Meeting Date:           15 April 2021

Corporate and Operational Plan Consideration

Strategy                      Corporate Plan             Organisational              Performance
                              Reference                  Responsibility              Measure
To lobby for the              State and National Roads   Director of Works           Richmond Road
improvement of
government roads of
significant economic
benefit to the shire.

Budget Reference: Richmond Road Pave and Seal
Asset Management Reference: Roads

SUMMARY
This report summarises the process and assessment of tenders received for the Sealing Works on
the Winton-Richmond Road Project. It is recommended the contract be awarded to Boral
Resources (QLD) Pty Ltd for $454,737.88 (GST Exclusive).

RECOMMENDATION
    1. THAT the report be received.

    2. THAT Council award Bitumen Sealing Tender WSCQ-2021-24 for the Seal Works on the
       Winton / Richmond Road to Boral Resources (QLD) Pty Ltd for $454,737.88 (GST
       Exclusive).

REPORT
Council was awarded a section (Ch 100.000 to 104.560 KM and Ch 114.984 to 117. 210 KM) of
Pave and Seal construction on the Winton-Richmond Road. This requires Council crews to prepare
the sub-grade, import spread and compact gravel base to Main Road Standards and seal with a
prime and two coat seal. As council does not have a sealing crew, it is required to put this section
of the works out to contract. The tender that was released does require a suitably qualified
contractor to provide a full-service sealing crew, which is a sprayer, rollers, trucks and cockerels,
loader, bitumen and stone.

In accordance with Council’s Purchasing Policy, a request for quote was sent to Local Buy’s
Prequalified Suppliers via Council’s public electronic tendering portal (Vendor Panel). Tenders
closed on 6 April 2021.
The Request for Quotation and scope of works required tenderers to submit a lump sum price for
the completion of the specified works. At the close of the tender period, a total of 4 (Four)
Quotation submissions had been lodged. All Quotations received were assessed for conformance
with the Conditions of tender and Specification and determined to be conforming except for RPQ
Spray Seal Pty Ltd. The RPQ tender was submitted using wrong documents during uploading in
                                                                             Item 13.11 - 15 April 2021   22752
ORDINARY COUNCIL MEETING AGENDA                  Winton Shire Council

the Vendor Panel. For this reason, RPQ was excluded for further evaluation. All other submissions
were assessed against the predetermined scoring criteria, according to the level of information and
detail supplied within their submissions, along with any known performance.
A summary of prices for tenders received are presented in the table below:

     Tenderer          Conforming       Price      Experience       Total      Total Price (Excl
                                       (75%)                         %              GST.)
                                                      (25%)

    Stabilized
  Pavements of
                           Yes         71.84            25          96.84    $474,765.85
 Australia Pty Ltd.
   Fulton Hogan
 Industries Pty Ltd
                           Yes         57.02            25          82.02    $598,077.96

  Boral Resources
   (QLD) Pty Ltd           Yes           75             25           100     $454,737.88

Matching the respective price and experience of each of the tenderers against the particular
complexities and requirements of the project, the scoring assessment outcome and
recommendation is to accept the tender of Boral Resources (QLD) Pty Ltd. This tender is
considered to offer Council the most cost-effective outcome in delivery of these works, whilst also
ensuring adequate quality and risk control.

The Quotation received from Boral Resources (QLD) Pty Ltd has been assessed as a compliant
and conforming Quotation, and the Tenderer has a demonstrated capacity to properly deliver the
works required for this Contract. The Quotation received from Boral Resources (QLD) Pty Ltd is
the lowest priced tender received and has achieved the highest assessed overall score. It is
considered to offer Council the most advantageous option in the efficient delivery of these works.
There is sufficient budgetary funding available to award this contract and proceed with the works.

Conclusion
Based on the above information and experience dealing with Boral Resources (QLD) Pty Ltd, the
recommendation would be to engage them to complete the sealing works for the Winton /
Richmond Road Project for the tendered sum of $454,737.88 (GST Exclusive).

RISK MANAGEMENT
The risk associated with awarding this contract has been assessed as Minor (Consequence) and
Unlikely (Likelihood) giving an overall assessment as Low 4.

                                                                  Item 13.11 - 15 April 2021   22753
ORDINARY COUNCIL MEETING AGENDA               Winton Shire Council

13.12        COVID IN THE COUNTRY PROPOSAL
File Number:           133904
Author:                Jessica Greenaway, DoCED
Authoriser:            Jessica Greenaway, DoCED
Attachments:           1.    21.4 COVID in the Country - Scenario One proposal.pdf
                       2.    21.4 COVID in the Country presentation powerpoint.pdf
Meeting Date:          15 April 2021

Corporate and Operational Plan Consideration
Strategy                    Corporate Plan         Organisational           Performance
                            Reference              Responsibility           Measure
To maximise the             Tourism Product        Director of Community    To enhance existing
benefits to the             Development            and Economic             product and facilitate
community                                          Development              development of new
of Winton from                                                              products
sustainable tourism

Budget Reference: Not Applicable
Asset Management Reference: Not Applicable

SUMMARY
Council is asked to consider a proposal called COVID in the Country presented by the Remote
Area Planning and Development Board (RAPAD).

RECOMMENDATION
        1.     THAT the report be received.
        2.     THAT Council consider the RAPAD proposal to participate in ‘COVID in the Country’

REPORT
On 18 March 2021, Council received an email from RAPAD asking for consideration of a proposal
called "COVID in the Country". This concept was also presented at the 24 February RAPAD Board
meeting where the Board agreed to offer in-principle support. Information about this proposal is
attached.

RAPAD has advised the major development (outlined in the scenario one document) is advice from
the screen industry that this concept would suit traditional broadcasting, greatly reducing the cost
to deliver the concept and instantly connecting to an audience of millions.

RAPAD wishes to draw to Council’s attention the anticipated cost per LGA, for those LGAs wishing
to participate. Council is requested to consider participation in the project and associated costs.
Officers have requested further information and an update from RAPAD regarding the proposal
however at the time the report was prepared this was not yet available.

                                                                    Item 13.12 - 15 April 2021       22754
You can also read