Years 10 - Candidate Brief Lyttelton Port Company - Human Resources Graduate - Decipher Group
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celebrating
10years
Candidate Brief
Lyttelton Port Company – Human Resources
Graduate
28 May 2019
The information contained in the Candidate Brief is to assist candidates in their evaluation of the suitability of the advertised role.
Decipher Group Limited accepts no liability for information provided, on behalf of the client, in good faith.
enquiries@deciphergroup.co.nz | www.deciphergroup.co.nz 1
About the company
Lyttelton Port Company (LPC) is the largest Port in the South Island of New Zealand, the gateway for the goods
that keep our region moving. With a focus firmly on the future, these are exciting times for LPC with major
infrastructure developments in full swing and a strategy focused on innovation, optimisation and business
growth. In helping to achieve this, LPC’s Human Resources team needs a Graduate to join them.
About the opportunity
Lyttelton Port Company (LPC) is the largest Port in the South Island of New Zealand, the gateway for the goods
that keep our region moving. With a focus firmly on the future, these are exciting times for LPC with major
infrastructure developments in full swing and a strategy focused on innovation, optimisation and business
growth. In helping to achieve this, LPC’s Human Resources team needs a Graduate to join them.
About you
So, what do you need?
• A tertiary qualification;
• A reputation for your energy and interpersonal skills;
• An ability to thrive in a busy environment and to ‘think on your feet’;
• Proof that you can listen, problem solve and learn quickly;
• A strength with details and accuracy and excellent written and verbal communication skills.
The Human Resources Graduate plays a vital support role to the team and to the business. In return, you are
joining a highly supportive workforce, working in the contemporary and aptly named Waterfront House - right
on the water’s edge at Lyttelton.
The information contained in the Candidate Brief is to assist candidates in their evaluation of the suitability of the advertised role.
Decipher Group Limited accepts no liability for information provided, on behalf of the client, in good faith.
enquiries@deciphergroup.co.nz | www.deciphergroup.co.nz 2
POSITION DESCRIPTION
HUMAN RESOURCES GRADUATE
Date: May 2019
Location: Lyttelton Port Company (LPC)
Responsible to: HR Services Delivery Manager
PRIMARY OBJECTIVES
To support the HR team in effective delivery of a high performing HR Service maintaining exceptional
customer services by providing HR support across the employee life cycle. This includes support and
co-ordination around the design, implementation and maintenance of ‘best practice’ human resources
systems, policies, processes and resources.
KEY PERFORMANCE INDICATORS
Key Result Areas Key Accountabilities Key Performance Indicators
Health and Safety ▪ Complies with responsibilities ▪ Participates in health and
Leadership under the Health and Safety at safety initiatives that
work Act demonstrate LPC’s
commitment to safety at the
Port
▪ Takes all practicable steps to
keep self and others safe
People and Performance ▪ Support the HR Service Delivery ▪ Has input in to reports
Business Plan Manager with the delivery of (weekly, monthly) on
initiatives in strategic people and progress made in achieving
performance plan HR objectives as set out in
the People and Performance
▪ Support other HR initiatives and
Business Plan
programme and direction
▪ Be part of the team in educating
and encouraging managers to
increase employee
communication, participation,
feedback and recognition
1Generalist HR Support ▪ Work with the HR team to support ▪ Managers receive high
leaders to address early quality feedback and advice
performance issues, and develop
▪ Staff issues are managed at
performance improvement plans
the appropriate level and the
for staff as required
HR Services Delivery
▪ Work with managers to provide Manager and IR Manager
accurate and timely information are kept informed
on HR issues
▪ Escalate issues beyond own area
of expertise (to HR Manager or
IR Manager)
▪ Assist with operational initiatives
that support engagement and
retention of skilled workers
▪ Support the team on job
evaluations and remuneration
recommendations to managers,
Employment Relations ▪ Under supervision of the IR ▪ Active involvement in all ER
Manager or HR Services Delivery issues.
Manager, support line managers
▪ Details of meetings recorded
to manage employment relations
accurately
issues, promptly and proactively.
▪ Filing of documents kept up
to date
Change Management ▪ Support the HR Services Delivery ▪ As required involvement in
Manager and the Industrial all change/restructuring
Relations Manager in the initiatives
implementation of change
initiatives
Recruitment and ▪ Support the Recruitment Advisors ▪ Support in ensuring high
Selection to recruit and select high quality quality staff are recruited in a
and diverse candidates timely manner
▪ Support the development and ▪ Position descriptions are
preparation of position updated and completed for
descriptions all vacancies as required
▪ Support the job sizing process
Training and ▪ Support the implementation of ▪ Active involvement in
Development training and development induction, training and
initiatives as required development as required
Performance • Provide support to the HR team ▪ Maintain performance
Management reviews and appraisals
around performance
paperwork
management processes
▪ Provide assistance as
required
Advice / Support ▪ As obtain knowledge, provide ▪ IR Manager and Services
appropriate level of ongoing HR Delivery Manager are kept
generalist advice and guidance to abreast of issues and advice
managers on HR policies, issued by the Graduate
processes and practices
▪ Be familiar with HR policies,
▪ Assist with the provision of advice processes and practices
and guidance to leaders on
2employment legislation, ▪ Managers receive high
regulations, policies and quality feedback and advice
employment agreements
Staff Departure ▪ Provide support around staff ▪ Documentation and
departure / exit process, notifications are completed
including conducting exit for staff exiting the
interviews and reporting the organisation
findings to leaders
▪ Exit interviews are
completed and filed
Code of Conduct ▪ Adheres to LPC’s Code of Evidence of taking personal
Conduct responsibility to comply with
LPC’s code of conduct by:
▪ reading and understanding
the code of conduct
▪ fostering and promoting an
integrity-rich workplace
▪ supporting co-workers, team
leaders and managers in
upholding the code of
conduct
▪ reporting any suspected
breaches of the code of
conduct through the
appropriate channels
▪ acting with integrity
Reporting ▪ Provide support to the HR team ▪ Reporting is provided on
with reporting as and when time
required
Self-Development ▪ Is responsible for maintaining and ▪ Personal development plan
developing own levels of skill and is signed off by HR Manager
effectiveness
Other duties ▪ Undertakes other duties as
required
3KNOWLEDGE / QUALIFICATIONS AND EXPERIENCE REQUIRED
Essential ▪ Tertiary study/qualification in HR or related discipline
▪ Able to build relationships at all levels
▪ Detail-oriented and highly organised
▪ Able to operate at speed, ensuring quality delivery, accuracy and
execution
▪ Actively looks for ways to improve HR process, systems and
practice, utilises technology solutions where practicable
▪ Utilises the skills and experience of the broader HR team
Preferable ▪ Work experience
BEHAVIOURAL COMPETENCIES
Customer focus ▪ Establishes and maintains effective relationships with customers
and gains their trust and respect
Priority setting ▪ Spends time and the time on others on what’s important
Planning ▪ Develops schedules and task/people assignments
Completing tasks ▪ Responds effectively to clear direction, follows set procedures
▪ Solves immediate problems, escalating where appropriate
▪ Sees individual tasks through to completion
Interpersonal savvy ▪ Builds constructive and effective relationships
▪ Socially capable – interacts confidently, reads the situation
▪ Empathetic and can evaluate likely reactions
▪ Collaborative
Action orientation ▪ Enjoys working hard
▪ Is action orientated and full of energy
Organisational agility ▪ Knows how to get things done, both through formal channels and
the informal network
Oral and Written ▪ Uses grammar, vocabulary and style to describe situations, ideas,
communication instructions etc
▪ Structures communications logically
▪ Listens, responds to prompts, summaries
Employee Signature Reporting Manager Signature Date
4celebrating
10 years
The information contained in the Candidate Brief is to assist candidates in their evaluation of the suitability of the advertised role.
Decipher Group Limited accepts no liability for information provided, on behalf of the client, in good faith.
enquiries@deciphergroup.co.nz | www.deciphergroup.co.nz 3You can also read
