Years 10 - Candidate Brief Lyttelton Port Company - Human Resources Graduate - Decipher Group

 
NEXT SLIDES
Years 10 - Candidate Brief Lyttelton Port Company - Human Resources Graduate - Decipher Group
celebrating

                        10years

Candidate Brief
Lyttelton Port Company – Human Resources
Graduate

28 May 2019

The information contained in the Candidate Brief is to assist candidates in their evaluation of the suitability of the advertised role.
Decipher Group Limited accepts no liability for information provided, on behalf of the client, in good faith.

                              enquiries@deciphergroup.co.nz | www.deciphergroup.co.nz                                                1
Years 10 - Candidate Brief Lyttelton Port Company - Human Resources Graduate - Decipher Group
About the company

Lyttelton Port Company (LPC) is the largest Port in the South Island of New Zealand, the gateway for the goods
that keep our region moving. With a focus firmly on the future, these are exciting times for LPC with major
infrastructure developments in full swing and a strategy focused on innovation, optimisation and business
growth. In helping to achieve this, LPC’s Human Resources team needs a Graduate to join them.

About the opportunity

Lyttelton Port Company (LPC) is the largest Port in the South Island of New Zealand, the gateway for the goods
that keep our region moving. With a focus firmly on the future, these are exciting times for LPC with major
infrastructure developments in full swing and a strategy focused on innovation, optimisation and business
growth. In helping to achieve this, LPC’s Human Resources team needs a Graduate to join them.

About you

So, what do you need?

     •    A tertiary qualification;
     •    A reputation for your energy and interpersonal skills;
     •    An ability to thrive in a busy environment and to ‘think on your feet’;
     •    Proof that you can listen, problem solve and learn quickly;
     •    A strength with details and accuracy and excellent written and verbal communication skills.

The Human Resources Graduate plays a vital support role to the team and to the business. In return, you are
joining a highly supportive workforce, working in the contemporary and aptly named Waterfront House - right
on the water’s edge at Lyttelton.

The information contained in the Candidate Brief is to assist candidates in their evaluation of the suitability of the advertised role.
Decipher Group Limited accepts no liability for information provided, on behalf of the client, in good faith.

                              enquiries@deciphergroup.co.nz | www.deciphergroup.co.nz                                                2
Years 10 - Candidate Brief Lyttelton Port Company - Human Resources Graduate - Decipher Group
POSITION DESCRIPTION
HUMAN RESOURCES GRADUATE

Date:                          May 2019
Location:                      Lyttelton Port Company (LPC)
Responsible to:                HR Services Delivery Manager

PRIMARY OBJECTIVES
To support the HR team in effective delivery of a high performing HR Service maintaining exceptional
customer services by providing HR support across the employee life cycle. This includes support and
co-ordination around the design, implementation and maintenance of ‘best practice’ human resources
systems, policies, processes and resources.

KEY PERFORMANCE INDICATORS

 Key Result Areas             Key Accountabilities                    Key Performance Indicators

 Health and Safety            ▪ Complies with responsibilities        ▪ Participates in health and
 Leadership                     under the Health and Safety at          safety initiatives that
                                work Act                                demonstrate LPC’s
                                                                        commitment to safety at the
                                                                        Port
                                                                      ▪ Takes all practicable steps to
                                                                        keep self and others safe

 People and Performance       ▪ Support the HR Service Delivery       ▪ Has input in to reports
 Business Plan                  Manager with the delivery of            (weekly, monthly) on
                                initiatives in strategic people and     progress made in achieving
                                performance plan                        HR objectives as set out in
                                                                        the People and Performance
                              ▪ Support other HR initiatives and
                                                                        Business Plan
                                programme and direction
                              ▪ Be part of the team in educating
                                and encouraging managers to
                                increase employee
                                communication, participation,
                                feedback and recognition

                                                                                                   1
Generalist HR Support   ▪ Work with the HR team to support      ▪ Managers receive high
                          leaders to address early                quality feedback and advice
                          performance issues, and develop
                                                                ▪ Staff issues are managed at
                          performance improvement plans
                                                                  the appropriate level and the
                          for staff as required
                                                                  HR Services Delivery
                        ▪ Work with managers to provide           Manager and IR Manager
                          accurate and timely information         are kept informed
                          on HR issues
                        ▪ Escalate issues beyond own area
                          of expertise (to HR Manager or
                          IR Manager)
                        ▪ Assist with operational initiatives
                          that support engagement and
                          retention of skilled workers
                        ▪ Support the team on job
                          evaluations and remuneration
                          recommendations to managers,

Employment Relations    ▪ Under supervision of the IR           ▪ Active involvement in all ER
                          Manager or HR Services Delivery         issues.
                          Manager, support line managers
                                                                ▪ Details of meetings recorded
                          to manage employment relations
                                                                  accurately
                          issues, promptly and proactively.
                                                                ▪ Filing of documents kept up
                                                                  to date

Change Management       ▪ Support the HR Services Delivery      ▪ As required involvement in
                          Manager and the Industrial              all change/restructuring
                          Relations Manager in the                initiatives
                          implementation of change
                          initiatives

Recruitment and         ▪ Support the Recruitment Advisors      ▪ Support in ensuring high
Selection                 to recruit and select high quality      quality staff are recruited in a
                          and diverse candidates                  timely manner
                        ▪ Support the development and           ▪ Position descriptions are
                          preparation of position                 updated and completed for
                          descriptions                            all vacancies as required
                        ▪ Support the job sizing process

Training and            ▪ Support the implementation of         ▪ Active involvement in
Development               training and development                induction, training and
                          initiatives as required                 development as required

Performance             •   Provide support to the HR team      ▪ Maintain performance
Management                                                        reviews and appraisals
                            around performance
                                                                  paperwork
                            management processes
                                                                ▪ Provide assistance as
                                                                  required

Advice / Support        ▪ As obtain knowledge, provide          ▪ IR Manager and Services
                          appropriate level of ongoing HR         Delivery Manager are kept
                          generalist advice and guidance to       abreast of issues and advice
                          managers on HR policies,                issued by the Graduate
                          processes and practices
                                                                ▪ Be familiar with HR policies,
                        ▪ Assist with the provision of advice     processes and practices
                          and guidance to leaders on

                                                                                               2
employment legislation,             ▪ Managers receive high
                      regulations, policies and             quality feedback and advice
                      employment agreements

Staff Departure    ▪ Provide support around staff         ▪ Documentation and
                     departure / exit process,              notifications are completed
                     including conducting exit              for staff exiting the
                     interviews and reporting the           organisation
                     findings to leaders
                                                          ▪ Exit interviews are
                                                            completed and filed

Code of Conduct    ▪ Adheres to LPC’s Code of             Evidence of taking personal
                     Conduct                              responsibility to comply with
                                                          LPC’s code of conduct by:
                                                          ▪ reading and understanding
                                                            the code of conduct
                                                          ▪ fostering and promoting an
                                                            integrity-rich workplace
                                                          ▪ supporting co-workers, team
                                                            leaders and managers in
                                                            upholding the code of
                                                            conduct
                                                          ▪ reporting any suspected
                                                            breaches of the code of
                                                            conduct through the
                                                            appropriate channels
                                                          ▪ acting with integrity

Reporting          ▪ Provide support to the HR team       ▪ Reporting is provided on
                     with reporting as and when             time
                     required

Self-Development   ▪ Is responsible for maintaining and   ▪ Personal development plan
                     developing own levels of skill and     is signed off by HR Manager
                     effectiveness

Other duties       ▪ Undertakes other duties as
                     required

                                                                                          3
KNOWLEDGE / QUALIFICATIONS AND EXPERIENCE REQUIRED

Essential                ▪   Tertiary study/qualification in HR or related discipline
                         ▪   Able to build relationships at all levels
                         ▪   Detail-oriented and highly organised
                         ▪   Able to operate at speed, ensuring quality delivery, accuracy and
                             execution
                         ▪   Actively looks for ways to improve HR process, systems and
                             practice, utilises technology solutions where practicable
                         ▪   Utilises the skills and experience of the broader HR team

Preferable               ▪   Work experience

BEHAVIOURAL COMPETENCIES

Customer focus           ▪   Establishes and maintains effective relationships with customers
                             and gains their trust and respect

Priority setting         ▪   Spends time and the time on others on what’s important

Planning                 ▪   Develops schedules and task/people assignments

Completing tasks         ▪   Responds effectively to clear direction, follows set procedures
                         ▪   Solves immediate problems, escalating where appropriate
                         ▪   Sees individual tasks through to completion

Interpersonal savvy      ▪   Builds constructive and effective relationships
                         ▪   Socially capable – interacts confidently, reads the situation
                         ▪   Empathetic and can evaluate likely reactions
                         ▪   Collaborative

Action orientation       ▪   Enjoys working hard
                         ▪   Is action orientated and full of energy

Organisational agility   ▪   Knows how to get things done, both through formal channels and
                             the informal network

Oral and Written         ▪   Uses grammar, vocabulary and style to describe situations, ideas,
communication                instructions etc
                         ▪   Structures communications logically
                         ▪   Listens, responds to prompts, summaries

 Employee Signature               Reporting Manager Signature                  Date

                                                                                                 4
celebrating

                       10 years

The information contained in the Candidate Brief is to assist candidates in their evaluation of the suitability of the advertised role.
Decipher Group Limited accepts no liability for information provided, on behalf of the client, in good faith.

                              enquiries@deciphergroup.co.nz | www.deciphergroup.co.nz                                                3
You can also read
NEXT SLIDES ... Cancel