CHAIR'S CORNER - Purdue University
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CHAIR’S CORNER
In this issue of (candlesholocaustmuseum.org). coordinating this opportunity—namely,
The Sentinel Michelle Hadley, Danny Vukobratovich,
A visit by Ms. Kor to our campus is a tre-
you will find the Mike Hill and the rest of the professional
mendous opportunity for the Purdue com- development subcommittee. APSAC could
announcement
munity; she has distilled her reflections on not have arranged for this visit without the
of the spring
her direct experience of the Holocaust and financial support of the Office of the Prov-
2018 edition of
its aftermath into a powerful educational ost, Office of the Treasurer and the Office
APSAC’s Rich- of the Vice President for Research and Part-
message that is moving, thought provoking,
ard A. Hadley nerships; we are so grateful for their sup-
LORAN C. PARKER and increasingly rare. All members of the
Professional port of this professional development op-
Purdue community can benefit from her
Development Series which will take place portunity. The annual Richard A. Hadley
learnings about the importance of locating,
on April 24 at 6:30 PM in Fowler Hall. I am Professional Development Series was es-
cultivating and honoring each person’s indi-
proud to share that APSAC has invited Eva tablished by the generous gift from a long-
vidual agency over their mind and body. As time Purdue staff member. APSAC receives
Kor to deliver a lecture about forgiveness
we strengthen our ability to reflect upon no recurring funds from the university
and perseverance. Ms. Kor is a Holocaust
and actively choose our thoughts, feelings budget to cultivate these professional de-
survivor, advocate and educator who’s
and actions, we become less reactive to our velopment opportunities for the campus. If
message has inspired millions. You can find professional development is important to
world, community and work environment
out more about her and her message in the you, please consider donating to the Rich-
and more able to proactively engage with
article on page 2 or by visiting the website ard A. Hadley Professional Development
our environment to create positive change.
of CANDLES Holocaust Museum and Educa- Series (http://www.purdue.edu/apsac/
tion Center which she founded in 1984 As chair, I would like to thank our APSAC Lectures/Hadley/index.html) so that we can
members for their dedication and work continue this work.
2018 APSAC EXCELLENCE AWARD
Nominations for the APSAC Excellence Leading by example nominee meets the areas of excellence
Award opened on March 1, 2018. Please Showing exemplary customer service listed above.
consider nomimating a colleague . The link Acting as a University Ambassador Two letters of recommendation from
to nominate will be on the APSAC any faculty, staff, or student.
Being a high performer
webpage. The 2017 Excellence Award winner was
The winner of the award will receive a
This award recognizes a full-time adminis- plaque and $1,500 (subject to tax with- Brooke Linn, Associate Director of Under-
trative or professional staff member holdings). Current APSAC members cannot graduate and Alumni Services in the School
(Operational/Technical staff are included) be nominated. Any member of the Univer- of Management.
from the West Lafayette campus who sity community can make a nomination. Questions may be directed to Jackie Baum-
demonstrates excellence by: gardt, jackieb@purdue.edu or Carrie Han-
Nominations must include:
Showing initiative A statement that outlines how the
son at carrie@purdue.edu .
APSAC MEMBERSHIP DRIVE 2018
The Membership and Communications year, making it a difficult decision to rec- dent for approval. New APSAC members
Subcommittee (MAC) of APSAC would like ommend individuals that would help AP- are invited to the APSAC meeting in May to
to take some time to thank all those Pur- SAC be a strong leader for Purdue and be be introduced. Thank you all that applied
due employees that applied to APSAC dur- advocates for the AP staff. The process for and we are extremely excited to bring on
ing the membership drive of 2018. There selecting new APSAC members is: 1) online new determined individuals that genuinely
was a total of 31 candidates that were in- application with resume 2) face-to-face care about the wellbeing of Purdue em-
terviewed. interview with members from the MAC ployees and take great pride in making Pur-
subcommittee of APSAC 3) formal recom- due a great working environment.
There were so many great applicants this mendations sent to the office of the presi-
1
HADLEY LECTURE SERIES TO FEATURE
HOLOCAUST SURVIVOR
Purdue staff members, faculty and stu- Eva’s life lessons and message of survival demon-
dents won’t want to miss the unique op- and forgiveness touch the lives of thou- strates
portunity to hear a remarkable story of sands of people. In 1995, Eva chose to for- that im-
survival, perseverance and forgiveness, in give the Nazis. She decided that they portant
the 2018 Richard A. Hadley presentation, would no longer have power over her life. first step
coming Tuesday evening, April 24th at She describes forgiving the Nazis as an act toward
Fowler Hall featuring Holocaust survivor of self-healing, self-liberation, and self- self-
and forgiveness advocate, Eva Kor. The empowerment; forgiveness is not about release
event starts at 6:30 PM, doors open at 6:00 the perpetrator, not about forgetting. It is from vic-
PM. Seating is limited and on a first come, one step toward repairing the world by timhood.
first served basis. helping victims free themselves from per- Her mes-
petrators and remove anger and hatred. sage is
Recipient of the 2017 Sachem award, the
like a
highest honor in the state of Indiana, Eva Eva is one of thirteen survivors featured in
tree, with Eva Mozes Kor is scheduled to speak at
Mozes Kor is a revered public speaker. New Dimensions in Testimony, a new inter- the 2018 Richard A. Hadley Lecture
spreading
With the driving message of "never give active technology created by USC Shoah Series on April 24.
branches
up" in mind, Eva has emerged through a Foundation to preserve survivor testimo-
extending from their trunk in all directions,
life filled with trauma as a brilliant example nies and continue the dialogue between
providing a sense of strength, life, free-
of the power of the human spirit to over- Holocaust survivors and learners far into
dom, renewal, and vitality.
come. She is a community leader, a cham- the future. Her story is documented in the
pion of human rights, and tireless educator award-winning film Forgiving Dr. Mengele About the Richard A. Hadley APSAC Pro-
of young people. Even in her eighties, Eva and the popular young adult book Surviv- fessional Development Series
has been traveling across the United States ing the Angel of Death: The True Story of a The Richard A. Hadley APSAC Professional
and Europe to share her message, in addi- Mengele Twin in Auschwitz. Her story of Development Series presents an event
tion to leading hundreds of people on a forgiveness is also recounted in the Ger- each spring through the efforts of the Pro-
journey to Auschwitz each year. Eva is one man book Die Macht Des Vergebens (The fessional Development subcommittee of
of the few surviving twins still sharing her Power of Forgiveness). Premiering in April APSAC, the Administrative and Professional
personal account of the medical experi- 2018, Eva’s story will be the subject of a Staff Advisory Committee. The event is
ments supervised by Nazi doctor Josef feature-length documentary, Eva A-7063. open to all Purdue staff, faculty, students
Mengele at Auschwitz. and their family members. This year’s
In 1995, Eva opened CANDLES Holocaust
presentation has been jointly sponsored by
In addition to the importance of her ac- Museum and Education Center in Terre
the offices of the university provost, treas-
count of the Holocaust from a historical Haute, IN, with a mission to illuminate the
urer, and research & partnerships.
perspective, world with hope, healing, respect, and re-
sponsibility through education about the The Hadley series is named for an alumnus
Holocaust. The only Holocaust museum in and past Purdue employee who was a
Indiana, CANDLES is also the only organiza- founding member of APSAC. Richard Had-
tion in the world dedicated to the memory ley was a senior mechanical engineer at
of the twin victims and survivors of medical Purdue for almost 25 years before his
experimentation at Auschwitz. Many thou- death in 1993. Hadley presentations are
sands of people, including many school intended to provide career enrichment for
groups, have visited CANDLES since it staff members. One is arranged for each
opened. Eva’s account of her survival of spring by the Professional Development
the Holocaust offers many relevant lessons subcommittee of APSAC. The series is sup-
on the dangers of hate speech and preju- ported by the Richard Hadley Memorial
dice, and the importance of being an in- APSAC Fund for Staff Development. Gifts to
formed citizen. Eva’s message of healing that fund can be made through the Univer-
reaches across the globe and across social, sity Development Office with a notation of
economic, and cultural boundaries. "Richard Hadley Memorial APSAC Fund for
Auschwitz-Birkenau camp on liberation day, Staff."
January 27, 1945. Eva’s life is an introduction to the possibil-
ity of healing that opens minds and
2
APPROACHING FINANCE GO-LIVE, SOME
PROCESSES WILL FREEZE
Transform Purdue’s finance project will Travel Invoices due after July 13 need to be held
deploy the redesigned financial structure As far as Travel, Friday, June 15, 2018, is and processed after conversion, and ZV60s
on July 1, 2018, as well as upgrading SAP to the last day travelers can submit and fiscal should not be submitted for them.
SAP S/4 Hana. To prepare for deployment, approvers approve expense reports to en-
Friday, June 22, 2018, is the last day Ban-
there will be changes in the normal oper- sure reimbursements that need to be rec- ner bursar refunds will post to invoices in
ating paradigm to reduce overall data con- orded in FY18. Thursday, June 21, 2018, is SAP.
version risk. Procurement, Travel and Ac- the last extract for Concur for FY18. Ex- Accounts Payable questions can be for-
counts Payable will all experience pauses in pense reports that miss the deadline will warded to Judy Ewbank
some processes. need to be deleted and re-created because
A webpage is available with department-
the ‘old’ data will be assigned to them.
Procurement specific information related to the pause
The Procurement pause dates were shared When SAP goes down June 29, 2018, at 5 dates.
at the March 7 DFA meeting. Julie Smith, p.m., please do not create/submit travel
Cindi Stinebaugh and Debbie Walker requests or expense reports through Con-
cur. In addition, the resources below are availa-
attended the business management cluster ble to provide more detail on the pause
meetings reviewing the procurement Accounts Payable
dates and related deadlines, and business
pause dates and have collected/answered Thursday, June 28, 2018, is last day to pro-
offices are encouraged to become familiar
questions. Business offices and Procure- cess accounts payable wires, Automated
with the materials to further their under-
ment will work with faculty to complete Clearing House, Single-Use Account invoic-
standing of the changes. Interim processes
purchases. es for fiscal year 2018. It is also the last day
have been created for the transition peri-
to complete an AP Check Payment Run.
Two of the key Procurement pause dates od.
to be aware of:
Friday, June 1, 2018, is the deadline for Frequently Asked Questions
On May 9, Ariba requisitions need to invoices to be received in Accounts Payable Transaction Pause Dates
be approved by 5 p.m. to ensure posting in FY18. All DIV and ZV60 Finance-Related Transaction Pause
On June 27, purchase orders are closed documents received must be ready to key. Dates
in Ariba and vendor payments are pro- “Ready to key” means that the vendor is Finance Transformation Cutover Guide
cessed. set up, tax coding is complete, the account
Procurement-related questions can be di- string is valid, the invoice and appropriate
back documentation are included and the
rected to pshelpdesk@purdue.edu.
invoice is due on or before July 13, 2018.
PROFESSIONAL DEVELOPMENT WITH
LYNDA.COM
Purdue University provides lynda.com tuto- Purdue Today articles.
rials to its faculty and staff at no charge.
Get access to lynda.com:
Tutorials are available on HTML Essentials,
www.purdue.edu/hr/lod/
JavaScript Essentials, Photoshop, Time
lyndaTraining/index.html
Management, Productivity, Excel, Power-
Point, Word, InDesign, and much, much Questions may be directed to
more. Human Resources Leadership and lod@purdue.edu. For more infor-
Organizational Development will work di- mation, view Leadership and Organi-
rectly with colleges and departments to zational Development’s core services
leverage lynda.com within their workforce. page at www.purdue.edu/hr/lod.
Specific courses will be featured in future
3
HUMAN CAPITAL MANAGEMENT
TRANSFORMATION PROJECT
TO DEPLOY JANUARY 2019
In order to improve both quality and risk new processes by university users.
profile, the Human Capital Management
“Our priority and number one commitment
(HCM) transformation project will deploy
continues to be delivering the best quality
in January 2019.
product to our colleagues and the Universi-
The new implementation date provides ty as a whole,” said Tim Werth, director,
The SuccessFactors Sneak Peeks web page
needed time to allow for previously de- Business Process Reengineering. “The Janu-
showcases a variety of resources -- discus-
ferred improvements, a longer stabilization ary 2019 go-live date positions us with the
sion guides, PowerPoint presentations and
period following the July 1, 2018, Finance necessary additional time to collaborate
videos -- that give employees a quick look
(General Ledger) project go-live and the with our team members, university leader-
at a variety of the new streamlined pro-
lowest technical risk to the systems. In ad- ship and future end-users of these new and
cesses and how they will work. Employees
dition, the extended time will allow the improved processes to ensure a successful
are encouraged to take a look to familiarize
team the ability to focus on the project’s implementation.”
themselves with these particular projects.
three challenges:
The team is making many preparations in
The project team will hold a resource fair
Job Family Structure, a key pillar of the order to ensure a successful deployment.
on the HCM project on November 1, 2018,
HCM project, deserves and needs further For instance, the team has planned three
from 9 a.m. to 4 p.m. in the Purdue Memo-
understanding and discussion. business readiness review cycles to meas-
rial Union South Ballroom. During the fair,
ure progress. Additionally, the project
The technical complexity around the inter- employees will have the opportunity to
team is developing partnerships and imple-
faces require a more robust and lengthy learn from, engage with and ask questions
mentation teams across all Purdue cam-
testing cycle than originally expected. of the HCM project team.
puses to create engagement plans to help
Additional education and training is need- better understand the ensuing changes. Any questions can be directed to
ed to improve the understanding of the bpr@purdue.edu.
Learn more
SIMPLIFIED SUMMER PAY PROCESS
CHANGES COMING SOON
A new summer pay application -- Summer many benefits as it will: effort reported for the different cate-
Employment and Effort Management Automate the current manual process gories (teaching, research, other) and
Leading Efficiency through a Simple Solu- of summer payroll the distribution of costs across various
tion application – known as SEEMLESS, will Eliminate need for manual keying funding sources.
replace the current manually-driven sum- of summer calendars to reduce Simplify and allow faculty to complete
mer calendars. SEEMLESS is an integrated processing time their summer pay.
solution that collects time and cost distri- Reduce rework due to changes Provide a system-wide approach for
bution information for all academic year and retroactive adjustments by processing summer pay across differ-
(AY) faculty, processes the pay and makes providing real-time validation of ent campuses of the university.
corrections to prior period pay during sub- accounts and funds Improve accountability by allowing
sequent periods. Eliminate paper processing only authorized user access and cre-
Sneak peek videos are available that allow Simplify the workflow for sum- ating an audit trail of action.
both business office staff members and mer payroll processing
faculty an opportunity to see the simplicity Provide an intuitive user inter- Any questions about the SEEMLESS appli-
of the application in action. Links to the face that is easily accessible from cation and summer pay processes can be
sneak peeks are below: any device directed to bpr@purdue.edu.
Business Office Sneak Peek Increase transparency of the process
by providing visibility into the actual
Faculty Sneak Peek
The SEEMLESS application will provide For updates, follow @TransformPurdue on Twitter!
4
BENEFITS TEAM STUDYING
PRESCRIPTION COSTS AFTER BENEFIT
MANAGER CHANGEOVER
Effective January 1, 2018, CVS Caremark published articles in Purdue Today to
became Purdue’s prescription benefit man- spread the word, and we are continuing to
ager (PBM). The changeover to CVS Care- gather feedback from employees.”
mark from Express Scripts, the previous months,” Shaffer said, “so that we can con-
PBM, took place because state legislation Shaffer said that the University is studying sider potential changes for 2019.”
requires all government entities, including the impact of prescription costs to employ-
state educational institutions, to partici- ees. In January, 39 percent of more than The Center for Healthy Living offers phar-
pate in the Indiana Aggregate Prescription 28,000 prescriptions were filled with lower macy consultation and medication therapy
Purchasing Program (IAPPP) for joint pur- prices, and another 33 percent had no management (MTM) services at no charge
chasing of prescription drug coverage. The change in cost. For the 28 percent of pre- to benefits-eligible employees and covered
IAPPP put the plan out for bid, and CVS scriptions that had higher prices, Shaffer family members. Additionally, Purdue em-
Caremark was selected. said they are looking for less expensive ployees may share feedback about pre-
alternatives. scription costs by contacting the Benefits
“The state notified us in August about the team at 765-494-2222 or sending email to
change,” said Candace Shaffer, director of “We plan to monitor all of this throughout hr@purdue.edu.
benefits. “We mailed detailed letters and 2018, especially during the first six
SPRING FLING SCHEDULED FOR MAY 24
It’s that time of year again! Time to gear up Zumba, yoga, corn hole, ladder golf, live
and trade those winter boots for umbrel- music, and more. And those of you partici-
las. The Purdue University Spring Fling will pating in the Health Boiler program this
be held on May 24th this year at the Cor- year, don’t forget to register for the annual
dova Rec Center from 11:30 a.m. to 4:00 fitness walk. The fitness walk is an ap-
p.m. Come out and enjoy a brown bag proved activity you can record towards
lunch with a variety of different activities. your Healthy Boiler incentive. APSAC looks
Some of the activities will include: bingo, forward to seeing you there!
PURDUE EMPLOYEES NOW ELIGIBLE FOR
FREE TUITION AT PURDUE GLOBAL
With the official opening of Purdue Univer- an opportunity for them to advance their and monthly thereafter.
sity Global scheduled for April 2, Purdue careers,” says Frank Dooley, senior vice
Betty Vandenbosch, Purdue Global chan-
employees and their families can receive provost for teaching and learning.
cellor, says dedicated admissions counse-
tuition benefits -- free tuition for employ-
Employees who are interested in pursuing lors will work with applicants individually
ees and a 50 percent discount for families
a Purdue Global education can find infor- as they go through the process and sign up
for most Purdue Global programs and de-
mation about available programs and start for programs.
grees.
dates at www.purdueglobal.edu.
“We are thrilled to welcome our Purdue
All benefits-eligible employees at any Pur-
Employees received a letter from Bill Sulli- colleagues into our Purdue Global family,”
due system campus, with supervisor ap-
van, Purdue treasurer and chief financial Vandenbosch says. “Our programs are
proval, can take advantage of the tuition
officer, distributed via email on Tuesday, made specifically for working adults and
benefit to pursue certificates, and associ-
March 27, that included additional details we couldn’t be happier to hear that so
ate, bachelor’s and master’s degrees. Pur-
about the tuition benefit and links to an many of you are interested in pursuing
due Global offers more than 100 degree
employee manual, guidelines for admission higher education.”
and nondegree programs.
process and frequently asked questions.
“We’ve heard from many of our employees The Purdue Global intake pro-
who are extremely excited and grateful for cess will officially open April 2,
this chance to earn a degree, seeing it as and programs will begin April 17
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